270053_Outdoor_Resurfaicng_Acrtlic_Coating.pdf

SUBMIT TO:

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It is the Vendor’s responsibility to ensure the submittal is uploaded to VendorLink according to bid specifications. We are not responsible for delivery systems.

The School District of Manatee County

INVITATION TO BID

PURCHASING DEPARTMENT

215 Manatee Avenue West Bradenton, Florida 34205

DATE ISSUED: June 15, 2026

TITLE: OUTDOOR RESURFACING ACRYLIC

COATING

Bid NUMBER: 27-0053-MR

CONTACT PERSON: Melody Ryan EMAIL: ryan@manateeschools.net TELEPHONE: 941-708-8800 ext. 44070

SUBMITTAL DEADLINE:

JULY 13, 2026, 3:00 PM

REQUEST FOR INFORMATION DEADLINE:

June 30, 2026

PRE-PROPOSAL CONFERENCE-DATE, TIME

AND LOCATION: N/A

SUBMITTALS RECEIVED AFTER ABOVE DATE AND

TIME WILL NOT BE ACCEPTED

This Bid Submittal and subsequent award by The School District of Manatee County shall constitute a binding and enforceable contract. All Specifications, Terms and Conditions, Addenda, and correspondence of this Contract shall be incorporated into the final award and become an integral part of the Contract. Unless otherwise stipulated in this Contract, no other contract documents shall be issued.

LEGAL NAME, (herein referred to as “Bidder”) As described in the Section Titled “Florida Department of State, Division of Corporations Registration Requirements” within this Invitation to Bid (“ITB”).

LEGAL COMPANY NAME:

Florida Division of Corporation Document Number (www.sunbiz.org):

CONTRACTOR E-VERIFY NUMBER:

MAILING ADDRESS: I hereby certify that I have read and understand the requirements of this Solicitation and that, I, as the Bidder, will comply with all requirements of this offer and any contract(s) and/or other transactions required by this award.

CITY – STATE – ZIP:

TELEPHONE NO: Authorized Signature:

FAX NO: Typed Name:

FEI/EIN Number: Title:

Email Address: S Date:

http://www.myvendorlink.com/ http://www.sunbiz.org/

BID ON OUTDOOR RESURFACING ACRYLIC COATING, SDMC No. 27-0053-MR

BID SUBMITTAL CHECKLIST

It is the sole responsibility of each Bidder to check VendorLink up to the bid opening date and time, for all addenda issued and for any information regarding this solicitation.

The following documents must be submitted electronically:

Invitation to Bid Form Pricing, Delivery and Warranty Submittal No Bid Response Submittal Form OR Bidder Acknowledgement Bidder’s Experience and Qualifications Bidder’s Statement of Principal Place of Business Bidder’s Statement of Financial Qualification Drug-free Workplace Certification Debarment and Suspension Certification Scrutinized Company Certification Byrd Anti-Lobbying Amendment Anti-Discrimination Amendment Employment Eligibility Verification (“E-VERIFY”) Contractor Affidavit Regarding the Use of Coercion for Labor and Services

SECTION 1. SCOPE

The purpose of this solicitation is to establish a pre-qualified list of providers for resurfacing, line striping and repairs to outdoor basketball courts, tennis courts, play courts and other surfaces not designated.

Also required will be repairs as identified Services listed will be on an “as needed” basis throughout the School District of Manatee County

Specifications and the quality standards of service set forth in this bid.

Contract Value: No guarantee is given or implied as to the total dollar value of this bid.

NOTE: The Contractor must agree that during a declared disaster situation that any bid items with a markup will be billed at actual cost without any mark-up permitted.

SECTION 2. SPECIAL CONDITIONS

1. Term: The intent of this Contract is to establish a Contract for a period of three (3) year(s) from the date of award, during which time the successful Bidder(s) shall guarantee fixed Pricing on items awarded, as specified in this Solicitation. Contract period commences on October 1, 2026 through September 30, 2029.

2. Contract Renewals: The School District of Manatee County reserves the right to renew any or all prices, terms, conditions, and specifications of this Contract, for up to two (2) additional one-year period(s), upon mutual agreement by both the School District of Manatee County and the Awarded Bidder. Renewals must be evidenced, in writing, with the Signature of the Awarded Bidder’s authorized representative and the School District of Manatee County.

3. Contract Extension: In addition to any renewal options contained herein, the School District of Manatee County has the right to extend the Contract for the period of time necessary for the School District of Manatee County to release, award, and implement a replacement ITB for the commodities and/or contractual services provided through this Contract. Such extension shall be based upon the same prices, terms, and conditions as the existing ITB.

4. Additional Vendors: The School District of Manatee County reserves the right to increase the pool of companies to provide the services included in the ITB, if deemed necessary by the School District of Manatee County, subject to approval, additional providers will be added to the pool of awarded companies. Regardless as to the year a company is added to the pool of awarded companies, all awards will be terminated at the end of this ITB.

5. E-Verify: The School District of Manatee County and all parties the district contracts with must provide contractors E-Verify number in accordance with Florida Statute 448.95.

6. Insurance: Indemnification shall be in accordance with section 725.06, 725.08 Florida Statute “as applicable”. The successful proposer shall furnish the School District of Manatee County with proof of:

(1) Statutory Limits of Worker’s Compensation in compliance with Chapter 440, Florida

Statute, if required.

(2) Comprehensive General Liability Insurance in an amount equal to or greater than $1,000,000.00 per occurrence.

If policy is on a “CLAIMS MADE” basis, contractor’s insurance carrier will identify policy as such and indicate in writing the number of claims paid by this policy and reserves outstanding. Policy aggregates must equal at least two (2) times the occurrence limit.

(3) a. Automobile Liability Insurance in an amount equal to or greater than $1,000,000.00 per person.

b. Automobile Liability Insurance equal to or greater than $1,000,000.00 per occurrence for property damage or $1,000,000.00 combined single limit.

(4) Contractual Liability Insurance in an amount equal to or greater than $1,000,000.00 per occurrence. Policy must include endorsement for indemnification in the event third party damages are sought against the School District.

(5) Completed Operations Endorsement equal to or greater than $1,000,000.00 per occurrence.

(6) Independent Contractors Endorsement in an amount equal to or greater than

$1,000,000.00 per occurrence.

(7) Additional Insured Endorsement: The School District of Manatee County shall be named as an additional insured on all policies that are required by these specifications.

(8) Cancellation Notice: All policies in effect shall contain cancellation endorsements providing thirty (30) days written notice of such cancellation, non-renewal and/or reduction in coverage limits prior to the effective date of such cancellation, non-renewal and/or reduction.

(9) Contractor shall maintain at all times during the construction of the project a “Builders Risk” policy equal to the amount of the project, and shall include, as a minimum the following coverages: Fire, Extended Coverage, Vandalism and Malicious Mischief. (All Risk policies are preferred.)

**Contractor(s)/Vendor(s) providing Professional Services shall provide evidence of at least $1,000,000.00 of Professional Liability Insurance coverage.

SECTION 3. SPECIFICATIONS

The Contractor shall be responsible for furnishing all labor, materials, equipment, supplies, travel, fuel, and supervision required for, and pertinent to, the work to be done as per bid specifications including, but not limited to mobilization, area preparation, application of materials and final clean up.

QUALIFICATIONS: The Bidder shall have maintained continual work experience in acrylic coating of sports surfaces for three (3) years prior to the bid opening date. Bidder shall submit written documentation with bid, substantiating experience requirement. Any of the following documentation will be acceptable:

1. Copy of State or County licenses showing date business was opened or copy of incorporation papers showing date of opening or a notarized statement affirming the opening date of the business.

SITE INSPECTION/ESTIMATE: Subsequent to issuance of a purchase order, the following procedure shall be followed:

1. When an area needs to be coated, the School District will notify the contractor. Notification will include name and address of school, name and telephone number of the contact person and areas at school where work is to be completed.

2. Within five (5) work days after job notification, contractor shall make a site inspection and provide a written quote based on prices submitted and awarded from the Invitation for Bid. Contractor must also indicate the date they can commence work and the number of workdays needed to complete the work. Work shall be completed within 45 days of release of purchase order unless otherwise approved.

3. During the site inspection, if the contractor detects or anticipates a problem which would affect the project, they shall immediately notify the School District Project Manager. Surface conditions which require more than ½” of leveling shall be identified at the time of site inspection. This verbal report shall be followed by a written report attached to the written quote submitted for the work to be accomplished.

4. A properly executed purchase order will be issued for the work to be accomplished based on the written quote received from the contractor. Scheduled commencement and completion dates will be shown on the purchase order.

WORK REQUIREMENTS

1. All materials intended for installation at site must arrive in unopened, clearly marked containers. The site project manager and/or representative reserves the right to examine any container and reject those that are not in compliance with the requirements on this contract.

2. All materials that are stored on site under the control of the School District are intended for installation, shall remain the property and be in control of the contractor. Any damage to grass due to improper storage shall be remedied by the contractor. Should an accident occur, the contractor shall remove the soil to the depth required to recapture the spillage, dispose of the contaminated soil and replace it with clean fill or at the discretion of the District, keep soil for other locations. All containers, machinery, and tools shall be removed from the site within twenty-four (24) hours after completion of the project and prior to the processing of any invoice for payment.

3. All damage to grass and shrubs occurring to a distance of six inches (6”) from the edge of any surface which occurs as a result of the contractor’s application of materials shall be remedied by the contractor at no additional cost to the School District. Repairs made as a result of damage must be guaranteed for a period of ninety (90) days. Should the replacement grass or shrub die in the ninety

(90) day period, the contractor shall replace the materials continually until the area is re-established.

The School District will only continue standard and customary practices for maintenance of the areas during re-establishment period. School District personnel shall not be tasked with extraordinary watering or maintenance.

4. Store materials in accordance with manufacturer’s instructions. Protect from extremes of weather, temperature, moisture and other damage.

5. Deliver materials to site in manufacturer’s original sealed containers with proper labels attached.

6. ALL PRICES SUBMITTED FOR RESURFACING OF TENNIS, HANDBALL, BASKETBALL AND PLAYCOURTS

MUST INCLUDE ALL COSTS INCLUDING BUT NOT LIMITED TO: MOBILIZATION, MILAGE, AREA

PREPARATION, APPLICATION AND FINAL CLEAN-UP PER SQUARE YARD. NO OTHER CHARGES WILL BE

ALLOWED.

MATERIAL REQUIREMENTS/FIBERGLASS SURFACES – PLEXIPAVE or equivalent

1. Products containing asbestos are strictly prohibited.

2. Surface material shall be fiberglass membrane on asphalt surfaces in conjunction with the Plexipave

System. This technique is generally successful to renew surfaces that exhibit hairline or stabilized surface cracking. It is not a solution to structural cracking or base failure. This system extends the life expectancy of asphalt surfaces not yet ready for major structural repair.

3. Plexipave Court Patch Binder shall comply with the Specification 10.14 of California Products Corporation.

4. Acrylic Resurfacer shall comply with the Specification 10.8 of California Products Corporation.

5. Plexipave Acrylic Filler Coats shall conform to Specification 10.5 of California Products Corporation.

6. Plexichrome Acrylic Finish Coat shall conform to Specification 10.1 of California Products Corporation.

7. Plexicolor Line Paint shall conform to Specification 10.4 of California Products Corporation.

8. Plexiboard Coating shall conform to Specification 10.15 of California Products Corporation.

9. Plexipave Crack Filler shall conform to Specification 10.0 of California Products Corporation.

APPLICATION REQUIREMENTS – FIBERGLASS SURFACES PLEXIPAVE SYSTEM

1. The surface to be coated must be sound, smooth and free from dust, dirt and oily materials. All mildew is to be removed with a pressure washer and detergent.

2. All cracks 1/8” or greater in width shall be cleaned out and filled with Plexipave Acrylic Crack filler or equivalent. All repaired areas shall be flush with surrounding surface. If not, they shall be ground or rolled as needed to make them flush and even.

3. Prior to the application of surfacing materials, the entire surface shall be inspected for any depressions or irregularities. After the surfaces have been flooded, any depressions covering a nickel shall be corrected by the following method. Depressions and irregularities shall be filled with Court Patch Binder or equivalent according to specifications using the following mix:

100 lbs. 45-60 Mesh Silica Sand, Dry 3 Gallons Plexipave Court Patch Binder or equivalent.

1 Gallon Portland Cement, Dry, depending on humidity and temperature

Tack coat is necessary under patches only and shall be as follows:

Plexipave Court Patch Binder diluted one (1) part Court Patch Binder to two (2) parts water and allowed to thoroughly dry prior to patching.

Surface patching shall not vary more than 1/8” in ten feet (10’) measured in any direction.

4. Fiberglass applications shall be installed over the prepared surface. The fiberglass shall be 10 x 20 mesh resin-coated fiberglass or asphalt-coated fabric. The fiberglass shall be rolled into the Plexibond and stretched tight. The Plexibond Coating shall be applied using a “wet on wet” method. The Plexibond Coating shall be diluted two (2) part Plexibond to one (1) part water prior to application.

Adjacent panels shall be overlapped a minimum of 3”. Wrinkles in the fiberglass membrane shall be corrected prior to application of the acrylic resurface.

5. In order to thoroughly mask and embed the fiberglass membrane, a minimum of two (2) coats of California Acrylic Resurfacer or equivalent shall be placed on the cured fiberglass membrane. The application rate per coat shall be .05-.07 gallons per square yard prior to dilution.

Dilute with water and sand utilizing the following mix:

Acrylic Resurfacer 55 Gallons Sand (45-60 Mesh) 600-900 lbs.

Water 20-50 Gallons

Additional coats may be necessary to completely hide the texture of the fiberglass membrane. If finer sand is used, do not exceed 700 pounds per 55 gallons of acrylic resurfacer.

6. Fortified Plexipave shall be applied by rubber bladed squeegee on the clean, dry surface in three (3) applications to obtain a total quantity of not less than .15 or more than .23 gallons per square yard of area, based on the material prior to any dilution. No application shall be covered by a succeeding application until thoroughly cured.

Fortified Plexipave shall be blended utilizing the following mix:

Plexipave Color Base 30 Gallons Plexichrome 20 Gallons Water 20 Gallons

The diluted material shall be homogeneous. Segregation before or during application will not be permitted.

The finished surface shall have a uniform appearance and be free from ridges and tool marks.

7. Four (4) hours minimum after completion of the color resurfacing, two inch (2”) wide playing lines shall be accurately located, marked and painted with Plexicolor Line Paint as specified by the U.S.

Tennis Association.

8. Work involving the Plexipave System shall not be conducted during rainfall, or when rainfall is imminent. The air temperature must be at least 50°F and rising. Do not apply when surface temperature is above 140°F.

9. The filler and finish courses shall be applied with squeegees and brooms. Mechanical spray equipment and spreaders will not be permitted. All materials will be delivered to the job site in their original unopened containers where they will be checked by the owner. All methods of construction must be submitted to the owner for approval. Manufacturer’s direct representative must be readily available to the owner during construction.

MATERIAL REQUIREMENTS – ASPHALT SURFACES PLEXIPAVE SYSTEM

1. This specification covers the application of a new wearing surface texture for Plexipave Tennis Courts and new or existing asphalt concrete tennis courts that have a sound, well-drained base of adequate thickness and stability. Existing surfaces should be properly sloped for good drainage, and free from cracks. The process consists of the repair of any minor depressions, followed by application of the Plexipave System.

2. The success of the all-weather characteristics of resurfacing is dependent on a sound base with good drainage and asphalt concrete meeting the requirements of the National Asphalt Paving Association and the U.S. Tennis Court Association. Surface variation should not exceed 1/8” in ten feet (10’) when measured in any direction with a straightedge and a slope of one inch (1”) in ten feet (10’), all in one plane.

3. Plexipave Court Patch Binder shall comply with Specification 10.14 of California Products Corporation.

4. Plexipatch shall comply with Specification 10.21 of California Products Corporation.

5. Acrylic Resurfacer shall comply with Specification 10.8 of California Products Corporation.

6. Plexipave Acrylic Filler Coats shall conform to Specification 10.5 of California Products Corporation.

7. Plexichrome Acrylic Finish Coat shall conform to Specification 10.1 of California Products Corporation.

8. Plexicolor Line Paint shall conform to Specification 10.4 of California Products Corporation.

9. Water used in all mixtures shall be fresh and potable.

APPLICATION REQUIREMENTS – ASPHALT SURFACES PLEXIPAVE SYSTEM

1. The surface to be coated shall be sound, smooth and free from dust, dirt and oily materials. Entire surface shall be pressure cleaned prior to the application of surfacing materials. The entire surface should be checked for any depressions or irregularities. After the courts have been flooded, any depression covering a nickel shall be corrected by the following method. Depressions and irregularities shall be filled with Court Patch Binder, Plexipatch or equivalent according to specifications using the following mix;

100 lbs. 45-60 Mesh Silica Sand, Dry 3 Gallons Plexipave Court Patch Binder 1 Gallon Portland Cement, Dry, depending on humidity and temperature See Plexipatch Label Directions

Tack coat is necessary under patches only and shall be as follows:

Plexipave Court Patch Binder diluted one (1) part Court Patch Binder to two (2) parts water and allowed to thoroughly dry prior to patching. After patching, the surface shall not vary more than 1/8” in ten feet (10’) measured in any direction.

2. In order to provide a smooth, dense underlayment for the Plexipave System, one (1) application of

California Acrylic Resurfacer shall be applied to the surface to obtain a coverage of 15-20 square yards per gallon (.07-.05 gallons per square yard). No application shall be covered by a succeeding application until thoroughly cured. Dilution with water and sand is required utilizing the following mix:

Acrylic Resurfacer 55 Gallons Water 20-40 Gallons Sand (45-60 Mesh) 600-900 lbs.

Liquid Yield 112-138 Gallons

3. Plexipave Acrylic Filler Coats shall be applied by rubber bladed squeegees on the clean, dry surface in three (3) applications to obtain a total quantity of no less than .15 nor more than .23 gallons per square yard of area, based on the material prior to any dilution. No application shall be covered by a succeeding application until thoroughly cured.

Dilution with Plexichrome and water to obtain proper application consistency will be as follows:

Plexipave Color Base 30 Gallons Plexichrome 20 Gallons Water 20 Gallons

The diluted material shall be homogeneous. Segregation before or during application will not be permitted.

The finish surface shall have a uniform appearance and be free from ridges and tool marks.

4. Playing Lines four (4) hours minimum after completion of the color resurfacing, two inch (2”) wide playing lines shall be accurately located, marked, and painted with Plexicolor Line Paint as specified by the U.S. Tennis Association.

5. Work involving the Plexipave System shall not be conducted during rainfall, or when rainfall is imminent. The air temperature must be at least 50° F and rising. Do not apply when surface temperature is above 140° F.

6. The Plexipave System will not prevent surface or structural cracks from recurring.

EQUIVALENTS

1. All materials used shall be from a manufacturer than has regularly engaged in the manufacturing of these products for a minimum of five (5) years and must meet the product specifications. If offering an equivalent product, Bidder must provide written information from the manufacturer that all products used at one hundred percent (100%) acrylic latex systems, no vinyl or vinyl combination systems, and are free of asbestos fillers. This system is composed of a color concentrate and a neutral non-pigmented acrylic with round sand. A color concentrate mixed with local sand will not be considered equal. If other than the standard specified, the Bidder shall submit a complete typewritten list of all such proposed substitutions together with sufficient data, drawings, literature and other detailed information that will demonstrate to the satisfaction of the School District that the proposed substitute material is equal in quality and utility to that originally specified. If the School District considers tests necessary to determine the quality and utility of any proposed material, such test shall be made at the expense of the Bidder by an established and unbiased testing laboratory approved by the School District. The all weather surfacing materials specified herein are products of California Products Corporation – 150 Dascomb – Andover, MA – 01810 or approved substitution.

ACCEPTABLE MANUFACTURER’S include but are not limited to California Products Corporation.

2. The specification requires the provision of a complete surfacing system of specially formulated materials, each compatible with the other, which, when properly installed, will produce a high quality of all-weather surface. Under no circumstances will a surfacing system comprised of several products produced or manufactured from different sources be considered.

3. Submit manufacturer’s literature, specifications, installation instructions and maintenance instructions if bidding products manufactured by companies other than California Products Corporation. Bids submitted without this information or with insufficient information, as determined by the Evaluation Committee, will not be considered.

4. Products specified are to establish a standard of quality only and are not intended to limit or exclude other products.

PREFERRED WORK SCHEDULE:

The preference is to utilize breaks when available such as Christmas Break, Spring Break, extended weekends when available, and summer break.

COURTS AND TYPES:

Attachment 1 -list of locations, with number and type of courts.

PROJECT MANAGER FOR INSTALLATIONS:

The Project Manager of this bid will be Mike Noppenberg. After award of contract, all inquiries shall be directed to the Grounds Maintenance Department at (941) 708-8800, Extension 44240. Work shall be scheduled by the Grounds Maintenance Department representative. The Project Manager or her representative will perform an onsite inspection with the contractor prior to the close-out of the project and acceptance by Owner.

RENTAL EQUIPMENT:

On occasion, the use of special rental equipment may be required. This is for equipment that is used on occasion, not in the regular course of plumbing services. The cost of special rental equipment will be allowed based on the Contractor's cost from the rental facility plus the bid percent mark-up. Indicate this percent mark-up on the bid form. A maximum of 10% mark-up will be allowed. A mark-up on sales tax will not be allowed. Rental is for active use. Payment for inactive use will not be allowed. Approval from the Maintenance and Operations representative is required prior to the use of this equipment. The Contractor's invoices will clearly show the description of rental equipment used, number of hours or days of active use, cost, and percent mark-up cost. A copy of the rental equipment invoice will be submitted with the Contractor's invoice.

USE OF SUBCONTRACTORS:

The Contractor shall perform the work with its own employees under its immediate supervision and shall not subcontract any portion of the work unless approved by the Maintenance and Operations representative.

On occasion, the use of subcontracted services may be required. This is for service that is needed on occasion, not in the regular course of services. Subcontracted services for repairs, installations, and emergency services only when approved and are to be billed at net cost. A maximum of 10% mark-up will be allowed. A mark-up on sales tax will not be allowed. The Contractor's invoices will clearly show the description of the subcontracted service, cost, and percent mark-up cost. A copy of the Subcontractor’s invoice will be submitted with the Contractor's invoice.

DESIGN STANDARDS & SPECIFICATION GUIDELINES:

The District’s current Design Standards & Specification Guidelines may be found at: https://files-backend.assets.thrillshare.com/documents/asset/uploaded_file/5192/Sdmc/27788029-0cfe-4ee8-bfd7- 9abf2893e330/Planning_Manual.pdf?disposition=inline

Awarded companies will be required to follow these guidelines, if applicable.

PARTS AND MATERIALS:

All parts and materials to be utilized shall conform to standards of the trade, manufacturers’ recommendations, and be acceptable to the SDMC.

https://files-backend.assets.thrillshare.com/documents/asset/uploaded_file/5192/Sdmc/27788029-0cfe-4ee8-bfd7-9abf2893e330/Planning_Manual.pdf?disposition=inline https://files-backend.assets.thrillshare.com/documents/asset/uploaded_file/5192/Sdmc/27788029-0cfe-4ee8-bfd7-9abf2893e330/Planning_Manual.pdf?disposition=inline https://files-backend.assets.thrillshare.com/documents/asset/uploaded_file/5192/Sdmc/27788029-0cfe-4ee8-bfd7-9abf2893e330/Planning_Manual.pdf?disposition=inline

SECTION 4. PRICING AND WARRANTY:

ITEM

NUMBER

DESCRIPTION RATES

ALL PRICES SUBMITTED FOR RESURFACING OF TENNIS,

HANDBALL, BASKETBALL AND PLAYCOURTS MUST INCLUDE ALL

COSTS INCLUDING BUT NOT LIMITED TO: MOBILIZATION,

MILAGE, AREA PREPARATION, APPLICATION AND FINAL CLEAN-

UP PER SQUARE YARD. NO OTHER CHARGES WILL BE ALLOWED.

PRICE PER SQUARE

YARD

1. Application of Fiberglass Surfaces (Fiberglass Membrane) To include Patching, Crack Filling, Resurfacer Applications, Fortified Plexipave Application and Line Striping (The price per square yard includes the complete system.)

Manufacturer:

Product Name:

2. Application of Asphalt Surfaces To include Patching, Crack Filling, Resurfacer Applications, Fortified Plexipave Application and Line Striping The price per square yard includes the complete system.)

Manufacturer:

Product Name:

3. Additional Coat of Acrylic Resurfacer $

4. Application of Two Coats of Clear Glow $

MISCELLANEOUS LINE STRIPING

PRICE PER LINEAR

FOOT

5. Line striping per linear foot for miscellaneous projects

LABOR - This category not to be used in conjunction with items specified. Miscellaneous court fence repairs will be included in this rate.

HOURLY RATE

6. a. Regular Time (Monday through Friday 8:00a.m.- 5:00 p.m.)

b. Overtime (Monday through Friday prior to 8:00 a.m. and after 5:00p.m., Saturday and Sunday)

c. Holiday $

PARTS AND MATERIAL COST PLUS MARK UP

7. Parts/Materials for repair to be billed at net cost. Include a MAXIMUM OF 10% MARK-UP of cost of parts/materials allowed for overhead and profit. Indicate this percentage in the space to the right. No mark-up of sales tax allowed.

RENTAL MARKUP

8. Rental of equipment percentage mark-up of cost. This is equipment that is used on occasion, not owner by contractor. A MAXIMUM OF 10% MARKUP of cost of rental equipment will be allowed.

Contractor owned equipment RATES

9. Use of Contractor owned equipment. To be used only with prior approval from the authorized representative. List type of equipment and rates. Rate is for active use of equipment.

Hourly Rate

Daily Rate

Price Adjustments The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

a) The volatility is due to causes wholly beyond the vendor’s control

b) The volatility affects the marketplace or industry, not just the particular vendor’s source of supply

c) The effect on pricing or availability of supply is substantial

d) The volatility so affects the vendor that continued performance of the contract would result in substantial loss or financial hardship.

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

NOTE: The Contractor must agree that during a declared disaster situation that any bid items with a markup will be billed at actual cost without any mark-up permitted.

WARRANTY AND SERVICE PROVISION: Bidder must state in spaces provided below complete descriptions of any warranties given by manufacturer and dealer. The Statement shall include availability of service, repair parts, and time normally required to effect repair on equipment contained in the bid. Further, the statement shall also indicate who is to be responsible for any transportation charges that may be accrued in effecting equipment repair within the provisions of applicable warranties.

MANUFACTURER’S WARRANTY:

DEALER’S WARRANTY:

LOCATION OF REPAIR SERVICES:

AVAILABILITY OF REPAIR PARTS:

ESTIMATED TIME TO EFFECT REPAIR:

RESPONSIBLE FOR WARRANTY SERVICE TRANSPORTATION CHARGE:

CONTRACTORS RESPONSIBILITIES

The Contractor shall be responsible for the protection of all buildings, structures, and utilities that are underground, above ground, or on the surface from their operations that may be hazardous and/or damaging to said facilities.

The Contractor shall be responsible for the protection of all personnel against hazards and/or injuries due to their construction operation at the work site.

Contractor shall be responsible for correction and/or replacement according to local codes and School District’s satisfaction of all water lines, sanitary lines, electrical lines, curbs, sidewalks, streets, parking lots, grassed areas, etc., broken or damaged as the result of Contractor’s operations.

Contractor shall be responsible to safeguard all of their tools, equipment, signs, barricades, etc.

while operating on any School District properties. The School District of Manatee County assumes no responsibility for any act of theft or vandalism which may occur while Contractor’s equipment is located on any School District site.

Contractor shall not inhibit access to school sites during pursuit of any work specified herein.

Contractor shall leave all work sites in a neat and orderly fashion at the end of each workday.

The Contractor shall be responsible to ensure frequent pick-up of all rubbish, refuse, scrap materials, and debris as a result of their operations so that work sites present a neat and orderly appearance at all times. All rubbish, scrap, etc. shall be transported from the premises. Rubbish shall NOT be deposited as fill on the work site. At completion of work, the contractor shall remove all work materials, tools, construction equipment, machinery and surplus materials from the work site and shall leave project in ready to use condition.

Contractor or a representative, daily while working on School Sites shall sign in at the school’s Main Office prior to commencing any work and shall sign out at the school’s Main Office prior to leaving campus unless prior written exception has been obtained.

Contractor shall remedy any and all damages to property by acts of omission, or vandalism which occur as a result of their work.

Contractor shall provide due care at all times while performing any task at any School District controlled location to cordon off, barricade, and/or post signs to maintain a safe distance to avoid creating hazardous conditions for pedestrians, property and vehicles.

The Contractor shall at all times enforce strict discipline and good order among their employees and shall not employ any unfit person or anyone not skilled in the task assigned to them.

The Contractor shall supervise and direct the work, using their best skill and attention. The contractor shall be solely responsible for all construction means, methods, techniques, work sequences and procedures for coordinating all portions of the work under this contract.

The Contractor shall be responsible to the School District of Manatee County for the acts and omissions of their employees, subcontractors and their owners and employees and any other persons performing any of the work under a contract with the Contractor.

The Contractor shall take field measurements and verify field conditions and shall carefully compare such field measurements and conditions and any other information known to the Contractor as may be provided by the owner before commencing activities. Errors, inconsistencies or omissions discovered shall be reported to the School District Project Manager at once.

The Contractor shall not be held liable neither for delays caused by the district nor those caused by the scheduling of inspections.

The Contractor shall be responsible for the appearance of all working personnel assigned to the project at all times and their compliance with School District Policies and Rules stated in the Instructions to Bidders.

The Contractor shall be responsible for off-loading, unpacking/uncrating all materials and equipment at the job site and install railings in accordance with specifications herein and all attachments.

Contractor shall ensure all work is installed straight, level, plumb and in a workmanlike manner.

The Contractor’s invoice must be itemized indicating cost or list price and percentage mark up or discount as specified herein, labor, freight, etc. to provide a complete accounting of items purchased and services performed. Failure to do so may result in delayed payments.

The Contractor shall not proceed with any project until a written purchase order has been received from the School District of Manatee County.

The Contractor shall obtain prior approval on all costs before any additional work is performed beyond the scope of the original project.

The Contractor shall provide a construction work schedule and submit it to the School District Project Manager. The schedule shall include estimated commencement and completion dates as requested.

The Contractor shall provide an emergency after-hour telephone number and contact person for emergencies which occur after hours and on weekends.

Should any employee in the performance of this contract encounter materials that they suspect are embedded with asbestos they should stop all work at the site and not disturb the area of suspicion, call their appropriate Supervisor and advise them of the discovery. The Supervisor shall contact the School District Project Manager immediately for review and analysis of the suspected materials.

The Contractor shall promptly correct all work rejected by the owner as defective or as failing to conform to the contract documents whether observed before or after substantial completion and whether or not fabricated, installed or completed. The Contractor shall bear all costs of correcting such rejected work.

SECTION 4. INSTRUCTIONS TO BIDDERS

1. Bid Submittal Instructions: Bidder shall submit Bid Submittal in accordance with the instructions and schedule included in the solicitation containing these specifications and documents. Bid Submittals not conforming to the instructions provided herein may be subject to disqualification at the sole option of the School District of Manatee County.

2. Bid Requirements: The following Appendices, upon which information is required, must be completed and provided with the Bid Submittal:

i) Invitation to Bid Form

ii) No Bid Response Submittal Form OR Bidder Acknowledgement

iii) Bidder’s Experience and Qualifications

iv) Bidder’s Statement of Principal Place of Business

v) Bidder’s Statement of Financial Qualification

vi) Drug-free Workplace Certification

vii) Debarment and Suspension Certification viii)Scrutinized Company Certification

ix) Byrd Anti-Lobbying Amendment

x) Anti-Discrimination Amendment

3. “No Bid” Response Submittal Form: If Bidder is not providing a Bid Submittal in response to this Contract, Bidder shall complete and submit the “No Bid” Response Submittal Form electronically prior to the due date established in this Contract via www.myvendorlink.com.

4. Electronic Submission: Bidder shall submit Bid Submittal electronically through VendorLink at www.myvendorlink.com. Contact VendorLink technical support at support@evendorlink.com, if technical difficulties arise during proposal submission.

i. Upload files only in Excel (.xls or .xlsx), Adobe Portable Document (.pdf), or .ZIP file formats.

ii. Enable printing on files submitted.

iii. Clearly identify the ITB Number, Name, Submission Date, and Bidder Name on Invitation to Bid Cover Sheet.

iv. Complete the Invitation to Bid Cover Sheet on Bidder’s using the following information:

a. Business Name;

b. Complete Business Address;

c. Name(s) and contact information of key personnel.

http://www.myvendorlink.com/ mailto:support@evendorlink.com

v. Separate and identify each part of the submission.

5. Withdrawal: Bidders may withdraw, alter, and resubmit Bid Submittals through VendorLink at any time prior to the due date and time of this Contract. Any Bid Submittals not withdrawn will constitute an irrevocable offer, for a period of 90 days, to provide The School District of Manatee County with the services specified in the proposal. The School District of Manatee County may request clarifications and additional information after proposal submission.

6. Signature: All Bid Submittals must be signed by an officer or employee having authority to legally bind Bidder. Any corrections of unit prices must be initialed. Corrections made using correction fluid (white out) are not permissible and may result in the rejection of a Bidder’s proposal. Bidders should become familiar with any local conditions which may, in any manner, affect the product or service required. Bidders are required to carefully examine the ITB terms and to become thoroughly familiar with any and all conditions and requirements that may in any manner affect the work to be performed under this Contract. No additional allowance will be made due to lack of knowledge of these conditions.

7. Florida Department of State, Division of Corporations Registration Requirements: Bidders that are required to be registered with the Florida Department of State, Division of Corporations or who are incorporated within the State of Florida must furnish their Florida document number, and written documentation of “active” status. All registered Bidders must have an active status in order to be eligible to do business with the School District of Manatee County. Bidder(s) doing business under a fictitious name must submit the Bid Submittal using the company’s complete registered legal name, i.e. ABC, Inc. d/b/a XYZ Company. To register with the State of Florida, visit: www.Sunbiz.org.

8. Fingerprinting, Badges, and the Jessica Lunsford Act: The Jessica Lunsford Act was enacted on September 1, 2005 in response to the tragic abduction and death of Jessica Lunsford. This law affects a Bidder’s business operations and employees if they are under Contract with the School District of Manatee County.

8.1. The Awarded Bidder and any of its employees performing services hereunder shall comply with the Jessica Lunsford Act, effective September 1, 2005. “Non-instructional school district employees or contractual personnel who are permitted access on school grounds when students are present, who have direct contact with students or who have access to, or control of school funds must meet level 2 screening requirements as described in s.1012.32. Contractual personnel shall include any vendor, individual, or entity under Contract with a school or the school board.” See Section 1012.465, F.S.

8.2. Florida statute requires all vendors, contractors and subcontractors of the School District of Manatee County to undergo a FDLE/FBI Level II background screening and be fingerprinted if any one of the following conditions http://www.sunbiz.org/ apply:

1.2.1. Vendor employees will be on school grounds when students are present;

1.2.2. Vendor employees will have direct contact with students; or

1.2.3. Vendor employees will have access to or control of school funds.

8.3. Vendors meeting the above conditions shall carry the School District of Manatee County badge or the State-Wide ID Badge.

9. Insurance Capacity Verification: Awarded Bidder(s) shall provide proof of insurance prior to execution of this Contract. Receipt of proof of insurance shall not be construed as an approval of Awarded Bidder’s insurance or a release or waiver of Awarded Bidder’s obligation to provide insurance required by this Contract. Awarded Bidder agrees to the following as it relates to all above required insurance:

9.1 All insurance shall be written with an insurance company licensed to issue insurance in the State of Florida and shall maintain an A.M. Best financial strength rating of A (VI).

9.2 All insurance shall be primary and not contributory to any other insurance carried by the School District of Manatee County. This shall also apply to any self-insurance maintained by the School District of Manatee County.

9.3 Awarded Bidder shall notify the School District of Manatee County’s Risk Management Department within thirty (30) days of any material changes or notice of cancellation Awarded Bidder received from its insurer on above required insurance.

9.4 Awarded Bidder shall provide evidence of all insurance in the form of a Certificate of Insurance and specify any deductible or retention applicable to above required insurance.

9.5 To the extent permitted by law, Awarded Bidder’s insurance shall contain a waive rights to recover from the School District of Manatee County or its insurance.

9.6 Any required insurance that Awarded Bidder self-insures or carries retentions in excess of Ten Thousand Dollars ($10,000.00) shall be pre-approved by the School District of Manatee County’s Risk Management Department and referenced in an addendum to this Contract.

SECTION 5. KEY EVENTS & DATES

KEY EVENTS & DATES

June 16, 2026 Bid notice e-mailed to prospective bidders via VendorLink & bidding documents posted on the VendorLink website.

June 30, 2026 Questions/Clarifications due

July 1, 2026 Addenda posted to the e-procurement service website (www.myvendorlink.com).

July 13, 2026 Proposals due @ 3:00 p.m. E.T. Bidder shall submit Bid Submittal electronically through VendorLink at www.myvendorlink.com/

*July 22, 2026 If needed, evaluation of proposals to make selection of contractor(s).

Additional information will be posted if an evaluation meeting is needed.

*On or About August 3, 2026 Notice of Intent to Award posted on the e-procurement service website

(www.myvendorlink.com).

*August 25, 2026 School Board Award of Bid

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the evaluation meeting(s), posting of the Notice of Intent to Award and the Board approval date could slip two weeks or more. Continue to monitor our website or contact the Purchasing Department for more specific information as to when meeting(s) and notice(s) will be posted.

http://www.myvendorlink.com/

SECTION 6. GENERAL TERMS AND CONDITIONS

ASSIGNMENT:

Neither party may assign any of its rights or obligations hereunder, whether by operation of law or otherwise, without the prior written consent of the other party (not to be unreasonably withheld.) If this matter pertains to a school that becomes a Charter School, this contract may be cancelled by the School District upon thirty days written notice and the School Board will be released of any and all obligations under this contract.

GENERAL BIDDER’S INFORMATION: Interested vendors are advised that the School District of Manatee County (District) will not consider bids which contain an escalation clause for the initial contract period. It is understood that normal bid processing time will be 30

- 60 days after opening date of bid and that prices reflected by this bid will be firm through bid processing time and the delivery of items awarded.

No price escalations (increases) will be permitted during the initial term of this contract. Price de-escalation (decrease) is permissible at any time during the contract term. The District reserves the right to require a decrease based on industry pricing indicators (PPI and CPI) Contractors may request a price increase at renewal, if any. Price increase requests must be based on the Producer Price Index (PPI) Table Containing PPI- U All Items Indexes and Annual Percent Changes, http://data.bls.gov index for related commodity, final demand, seasonally adjusted, and may not exceed 4 percent.

The price increase request must be submitted 30 days before the expiration of the Contract, to the Contract Administrator, in writing and substantiated by a copy of the appropriate (meaning specific to that Contractor’s commodity code) PPI index.

PURCHASE TERMS AND CONDITIONS: This bid, and the corresponding contract of award agreement and purchase orders will constitute the complete agreement. The School District of Manatee County will not accept proposed terms and conditions that are different than those contained in this Invitation for Bid, including pre-printed text contained on catalogs, price lists, other descriptive information submitted or any other materials. By virtue of submitting a bid, vendor agrees to not submit to any School District of Manatee County employee, for signature, any document that contains terms and conditions that are different than those contained herein and that in the event any document containing any term or condition that differs from those contained herein is executed, said document shall not be binding on the School District of Manatee County.

MINOR IRREGULARITIES/RIGHT TO REJECT: The District reserves the right to accept or reject any and all bids, or separable portions thereof, and to waive any minor irregularity, technicality, or omission if the District determines that doing so shall serve the Districts’ best interests. The District may reject any response not submitted in the manner specified by the solicitation documents.

CLARIFICATIONS OR REVISIONS: The District reserves the right to seek clarifications or request any information deemed necessary for proper evaluation of submissions from all respondents deemed eligible for Contract award. Failure to provide requested information may result in rejection of the response.

EX PARTE COMMUNICATION: To assure proper and fair evaluation of submissions, after submissions are received the District prohibits ex parte communication initiated by the submitter to Board members and discourages ex parte communication initiated by the submitter to any District official or employee evaluating or considering the submissions prior to the time a decision has been made. Communication between a submitter and the District will be initiated by the appropriate District official, employee or designated consultant in order to obtain information or clarification needed to develop a proper and accurate evaluation of the submission. Ex parte communication may be grounds for disqualifying the offending submitter from consideration or award of the contract then in evaluation or any future contract.

PURCHASES BY OTHER PUBLIC AGENCIES: With the consent and agreement of the successful bidder(s), purchases may be made under this bid by other governmental agencies within the State of Florida. Such purchases shall be governed by the same terms and conditions as stated herein.

CANCELLATION: Notwithstanding any other provision of this invitation, any agreement resulting from this invitation may be unilaterally canceled by the School District of Manatee County via either of these two methods at the District’s sole discretion:

1. In the event any of the provisions of the awarded bid are violated by the vendor, the School District of Manatee County may give written notice to the vendor stating the violations or deficiencies and demanding their cure.