27004- FY2027 Street Resurfacing Project.pdf

CITY OF GAINESVILLE

INVITATION TO BID

BID No. 27004

FY2027 Street Resurfacing Project

Bid Release: 9/30/2026

Bid Questions Deadline: 10/20/2026

Bid Due Date: 10/29/2026 @ 2:00 PM

Postal Return Address: Courier Delivery Address:

City of Gainesville City of Gainesville Financial Services Department Financial Services Department P.O. Box 2496 300 Henry Ward Way, Suite 201 Gainesville, GA 30503 Gainesville, GA 30501

City of Gainesville Invitation to Bid

OVERVIEW

The City of Gainesville (hereafter referred to as “City”) is seeking bids to perform work required for the FY2027 Street Resurfacing Project for the Public Works Department.

BID CORRESPONDENT

Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the Financial Services Department correspondent listed below:

Kevin Hutcheson 300 Henry Ward Way

Suite 201 Gainesville, GA. 30501 kevin.hutcheson@gainesville.org

Unauthorized contact regarding the Bid with other City employees may result in disqualification. Any oral communications will be considered unofficial and non-binding on the City of Gainesville. Vendor should rely only on written statements issued by the Bid correspondent.

BID QUESTIONS

All questions must be submitted in writing to the Bid correspondent named above. Questions must be received by 10:00 AM on October 20, 2026. A list of questions and answers will be provided to all know Bidders and by request. Requests may be made to the Bid correspondent named above.

BID RESPONSE DATE AND LOCATION

The Financial Services Department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than 2:00 PM, Eastern Standard Time in Gainesville, Georgia on October 29, 2026. Bids arriving after the deadline will be returned unopened to their senders. All Bids and accompanying documentation will become the property of the City of Gainesville and may not be returned. One (1) original and (1) copy of this Bid must be submitted to allow for evaluation. Bids must be clearly marked on the outside of the package:

mailto:kevin.hutcheson@gainesville.org

FY2027 Street Resurfacing Project, Bid # 27004

Vendors assume the risk of the method of dispatch chosen. The City of Gainesville assumes no responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for actual Bid receipt. Late Bids will not be accepted nor will additional time be granted to any vendor. Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Bid Schedule:

Bid Release: 9/30/2026

Bid Questions Deadline: 10/20/2026

Bid Due Date: 10/29/2026

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total. Determination of best response to Bid will be the sole judgment of the City of Gainesville. Bids shall remain valid for ninety days for the date of Bid opening.

BID REJECTION

The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.

Any vendor, who acts as a supplier to another vendor submitting a bid and also submits a bid of their own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or practice of unethical or immoral business practices. Any vendor associated with this practice may be banned from doing business with the City of Gainesville for up to three years.

MODIFICATION OF BIDS

Any clerical mistake that is patently obvious on the face of the Bid may, subject to the limitations described below, be corrected upon written request and verification submitted by the Bidders. A nonmaterial omission in a Bid may be corrected if the Financial Services Department determines that correction to be in the City’s best interest. Omissions affecting or relating to any of the following shall be deemed material and shall not be corrected after Bid opening:

(1) Price Information; and

(2) Any required Insurance

WITHDRAWAL OF BIDS

Bids may be withdrawn at any time prior to the Bid opening. After Bids have been publicly opened, withdrawal of a Bid shall be based upon the following:

The Bidders shall give notice in writing of his claim of right to withdraw his Bid due to an error within two business days after the conclusion of the Bid opening procedure. Bids may be withdrawn from consideration if the price is substantially lower than the other Bids due solely to a mistake therein, provided the Bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the Bid, which unintentional arithmetical error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the Bid sought to be withdrawn. The Bidder’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his Bid. If a Bid is withdrawn under the authority of this provision, the lowest remaining responsive Bid shall be deemed to be the low Bid.

BIDDERS RESPONSIBILITY

When determining whether a Bidder is responsible, or when evaluating a Bid, the following factors may be considered, any one of which will suffice to determine whether a Bidders is responsible or the Bid is the most advantageous to the City:

• The ability, capacity and skill of the Bidders to perform the contract or provide the equipment and/or service required.

• The character, integrity, reputation, judgment, experience and efficiency of the Bidders.

• Bidders shall be authorized to perform paving work on GDOT Roadways.

• Whether the Bidders can perform the contract within the time specified.

• The quality of performance of previous public and private contracts or services, including, but not limited to, the Bidder’s failure to perform satisfactorily or complete any written contract. The City’s termination for default of a previous contract with a Bidder, within the past three years, shall be deemed to be such a failure.

• The previous and existing compliance by the Bidders with laws relating to the contract or service.

• Evidence of collusion with any other Bidders, in which case colluding Bidders will be restricted from submitting further Bids on the subject project or future Bids, for a period not less than three years.

• The Bidders has been convicted of a crime of moral turpitude or any felony, excepting convictions that have been pardoned, expunged or annulled, whether in this state, in any other state, by the United States, or in a foreign country, province or municipality. Bidders shall affirmatively disclose to the City all such convictions, especially of management personnel or the Bidders as an entity, prior to notice of award or execution of a contract, whichever comes first. Failure to make such affirmative disclosure shall be grounds, in the City’s sole option and discretion, for termination for default subsequent to award or execution of the contract.

• If the Bidders will be unable, financially or otherwise, to perform the work.

• At the time of the Bid opening, the Bidder is not authorized to do business in the Georgia, or otherwise lacks a necessary license, registration or permit.

• Any other reason deemed proper by the City.

NON-ENDORSEMENT

As a result of the selection of a vendor to supply products and/or services to the City of Gainesville, the City of Gainesville is neither endorsing nor suggesting that the vendor’s product is the best or only solution. The vendor agrees to make no reference to the City of Gainesville in any literature, promotional material, brochures, sales presentation or the like without the express written consent of the City of Gainesville.

PROPRIETARY BID MATERIAL

Any information contained in the Bid that is proprietary will be neither accepted nor honored. All information contained in this Bid is subject to public disclosure.

RESPONSE PROPERTY OF THE CITY OF GAINESVILLE

All material submitted in response to this request become the property of the City of Gainesville. Selection or rejection of a response does not affect his right.

NO OBLIGATION TO BUY

The City of Gainesville reserves the right to refrain from contracting with or purchasing from any vendor.

The release of this Bid does not compel the City of Gainesville to purchase.

COST OF PREPARING BIDS

The City of Gainesville is not liable for any cost incurred by vendors in the preparation and presentation of Bids and demonstrations submitted in response to this Bid.

NUMBER OF BID COPIES REQUIRED

Vendors are to submit (1) original Bid and (1) copy.

ADDENDA

Bidders are responsible to check the City of Gainesville’s website for the issuance of any addenda prior to submitting a Bid. The address is http://www.gainesville.org/purchasing

BID AWARD AND EXECUTION

The City will select the Bid that, in its sole discretion, is the most responsive and responsible Bid to the City.

The City reserves the right to make any award without further discussion of the Bid submitted; there may be no best and final offer procedure. Therefore, the Bid should be initially submitted on the most favorable terms the vendor can offer.

Should the owner require additional time to award the Contract, the time may be extended by the mutual agreement between the Owner and the successful Bidder. If an award of Contract has not been made within ninety days from the Bid date or within the extension mutually agreed upon, the Bidder may withdraw the Bid without further liability on the part of either party.

The Contract may be extended yearly, for up to three (3) additional years, by mutual agreement of both the City and successful Bidder. The unit prices may be adjusted accordingly based on current material and labor rates at the time of extension. Any adjustment in price shall be agreed upon by both parties. All other contract requirements shall remain in effect during any extension period, including, but not limited to the ability of the City to increase or decrease quantities as set forth in Section 00 41 53 Bid-Unit Price. The earliest date of extension shall be June 1, 2027.

LOCAL VENDOR PREFERENCE

Local Vendor means a bidder or offeror which operates and maintains a brick and mortar business, i.e. a physical business address, within the city limits of the City of Gainesville, has a current business license, has paid in full all real and personal taxes owed the City, is considered a vendor in good standing with the City and can obtain an active vendor status.

A local vendor may receive an opportunity to match for purchases, bids, Bid or contracts over $20,000 and less than $150,000. The local vendor may be given an opportunity to match the lowest price Bid, if the quotation or bid of the local vendor is within 3% of the lowest price Bid by a non-local vendor. In the event a local vendor matches the lowest price Bid, including all other terms, quality, services and conditions, then the local vendor shall be awarded the contract.

In the event the price Bid of more than one local vendor is within 3% of the lowest overall price Bid of a non-local vendor, the local vendor with the lowest Bid will be given the first opportunity to match the lowest overall price Bid. If this local vendor declines to match the price Bid, then the local vendor with the next lowest bid within 3% will be given the opportunity to match the lowest Bid. This process will continue with all local vendors having Bid within 3% of the lowest overall bid by a non-local vendor.

Policy to be stated. This policy shall be so stated in all applicable solicitations.

Exemptions. This provision does not apply to public works construction projects or road projects pursuant to the laws of the State of Georgia (O.C.G.A §36-91 or §32-4).

BID REQUIREMENTS/EVALUATION CRITERIA

The City will evaluate all written submittals. It is incumbent upon the Bidders to demonstrate within their Bids how each requirement will be satisfied. All Bids must meet the specification as outlined in this Bid.

The City reserves the right to investigate the qualifications and experience of the Bidders, or to obtain new Bids. Bids not sufficiently detailed or in an unacceptable form may be rejected by the City. Dates and documentation included in the Bid become public information upon opening the Bids. Interested firms must follow the process outlined in the following pages in submitting their Bid.

The following criteria, not listed in order of importance, will be used to evaluate Bids.

• Terms, condition and pricing of purchase or lease agreement.

• Cost of amenities available for the product(s).

Bidder Requirements

• Bidder must provide evidence, satisfactory to the City, of the following insurance requirements:

o Owner requires the Contractor to have and maintain the following insurance coverage and indemnification provisions with the City of Gainesville named as an additional insured hereunder.

o The Contractor agrees to provide and maintain insurance coverage until the contract is completed and to furnish certificates from its insurance carriers showing that it carries insurance in the minimum limits as listed in Article 4 of Section 00 72 13 General Conditions.

o Proof of Insurance

The Contractor shall furnish the Owner with certificates showing the type, amount, class of operations covered, effective dates, and date of expiration of policies. Such certificates shall also contain substantially the following statement: The insurance covered by this certificate will not be cancelled or materially altered, except after thirty

(30) days written notice has been received by the Owner.

Product Requirements

The following specifications are provided as a minimal requirement only. The City will consider any product that meets or exceeds the minimum requirements. Bidders shall provide information regarding the proposed product for evaluation by the City.

Responsibilities of the Bidder

The Bidder, at its sole expense shall:

• Deliver, install, test and adjust product.

• If the City selects this option, provide routine maintenance and service included replacing all parts of Equipment which are faulty and/or worn out.

• Repair or replace inoperable items within 48 hours of notification by the City.

• Comply with all laws, ordinances, regulations, requirements and rules with respect to the maintenance of the (product).

**The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

*** The City of Gainesville will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d—42 USC 2000d—4 (hereinafter referred to as the Act), and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations), and other pertinent directives, to the end that in accordance with the Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives federal financial assistance from the Department of Transportation, including the Federal Highway Administration, and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement.

Bid No.

Bid Certification

This form must be completed and signed for bid to be considered.

With my signature, I certify that I am authorized to commit my firm to the Bid and that the information herein is valid for 90 days from this date. I further certify that all information presented herein is accurate and complete and that the scope of work can be performed as presented in this Bid upon the City’s request.

Purchasing Office Purchasing Office

Bid Response:

Price: $____________________

Having read and responded to all attached specifications, the undersigned offers the above quoted prices, terms and conditions.

Signed, sealed, and delivered In the presence of: (Name of Company)

________________________________ By: ________________________________________ Unofficial Witness (Person authorized to sign binding contract)

Title: ______________________________________

Notary Public Attest: ______________________________________ Commission Expires: ______________ (Officer of Company if Corporation)

Title: _______________________________________

CONTRACT DOCUMENTS

FY2027 STREET RESURFACING PROJECT

CITY OF

GAINESVILLE, GEORGIA

Date

OCTOBER 2027

SECTION 00 01 10 - 1

TABLE OF CONTENTS

Division 00 Bidding and Contract Requirements

Section Title

00 11 20 Invitation to Bid 00 40 00.16 Copy of Company’s Business License or Articles of Incorporation 00 41 53 Bid-Unit Price 00 43 13 Bid Bond 00 45 00 Vendor Application 00 45 00.01 Drug-Free Workplace Certificate

00 45 13 Statement of Bidder’s Qualifications 00 45 19 Non-Collusion Affidavit of Prime Bidder 00 45 19.01 Non-Collusion Affidavit of Sub-Contractor 00 45 20 Contractor’s License Certification 00 45 43 Corporate Certificate 00 52 33 Contract Agreement 00 61 13.13 Performance Bond 00 61 13.16 Payment Bond 00 62 16 Company’s Insurance Certificate 00 65 19.16 Final Affidavit, Release and Lien Waiver 00 72 13 General Conditions 00 73 00 Supplemental Conditions

Division 01 General Requirements

Section Title

01 11 13 Summary of Work 01 14 00 Work Restrictions 01 21 13 Cash Allowances 01 22 00 Measurement and Payment 01 31 00 Project Management and Coordination 01 32 00 Construction Progress Documentation 01 33 00 Submittal Procedures 01 41 00 Regulatory Requirements

01 41 13 Codes and Standards 01 42 00 References 01 45 00 Quality Control 01 55 00 Vehicular Access and Parking 01 56 16 Temporary Dust Barriers 01 74 13 Progress Cleaning 01 77 00 Close-out Procedures

SECTION 00 01 10 - 2

TABLE OF CONTENTS

Division 02 Site Construction

02 41 13 Milling and Patching

Division 32

32 12 13 Bituminous Tack Coat 32 12 16 Asphalt Pavement 32 17 00 Paving Specialties 32 17 23.33 Thermoplastic Pavement Markings

Division 34

34 41 00 Traffic Control

Appendices

Appendix A Project Map

Bid Release: 9/30/2026

Bid Questions Deadline: 10/20/2026

Bid Due Date: 10/29/2026 @ 2:00 PM

Financial Services Department Financial Services Department

Invitation to Bid

OVERVIEW

The City of Gainesville (hereafter referred to as “City”) is seeking bids to perform work required for the FY2027 Street Resurfacing Project for the Public Works Department.

BID CORRESPONDENT

Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the Financial Services Department correspondent listed below:

Kevin Hutcheson 300 Henry Ward Way

Suite 201 Gainesville, GA. 30501 kevin.hutcheson@gainesville.org

Unauthorized contact regarding the Bid with other City employees may result in disqualification. Any oral communications will be considered unofficial and non-binding on the City of Gainesville. Vendor should rely only on written statements issued by the Bid correspondent.

BID QUESTIONS

All questions must be submitted in writing to the Bid correspondent named above. Questions must be received by 10:00 AM on October 20, 2026. A list of questions and answers will be provided to all know Bidders and by request. Requests may be made to the Bid correspondent named above.

BID RESPONSE DATE AND LOCATION

The Financial Services Department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than 2:00 PM, Eastern Standard Time in Gainesville, Georgia on October 29, 2026. Bids arriving after the deadline will be returned unopened to their senders. All Bids and accompanying documentation will become the property of the City of Gainesville and may not be returned. One (1) original and (1) copy of this Bid must be submitted to allow for evaluation. Bids must be clearly marked on the outside of the package:

mailto:kevin.hutcheson@gainesville.org

FY2027 Street Resurfacing Project, Bid # 27004

Vendors assume the risk of the method of dispatch chosen. The City of Gainesville assumes no responsibility for delays caused by any delivery service. Postmarking by the due date will not substitute for actual Bid receipt. Late Bids will not be accepted nor will additional time be granted to any vendor. Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Bid Schedule:

Bid Release: 9/30/2026

Bid Questions Deadline: 10/20/2026

Bid Due Date: 10/29/2026

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total. Determination of best response to Bid will be the sole judgment of the City of Gainesville. Bids shall remain valid for ninety days for the date of Bid opening.

BID REJECTION

The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.

Any vendor, who acts as a supplier to another vendor submitting a bid and also submits a bid of their own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or practice of unethical or immoral business practices. Any vendor associated with this practice may be banned from doing business with the City of Gainesville for up to three years.

MODIFICATION OF BIDS

Any clerical mistake that is patently obvious on the face of the Bid may, subject to the limitations described below, be corrected upon written request and verification submitted by the Bidders. A nonmaterial omission in a Bid may be corrected if the Financial Services Department determines that correction to be in the City’s best interest. Omissions affecting or relating to any of the following shall be deemed material and shall not be corrected after Bid opening:

(1) Price Information; and

(2) Any required Insurance

WITHDRAWAL OF BIDS

Bids may be withdrawn at any time prior to the Bid opening. After Bids have been publicly opened, withdrawal of a Bid shall be based upon the following:

The Bidders shall give notice in writing of his claim of right to withdraw his Bid due to an error within two business days after the conclusion of the Bid opening procedure. Bids may be withdrawn from consideration if the price is substantially lower than the other Bids due solely to a mistake therein, provided the Bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the Bid, which unintentional arithmetical error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the Bid sought to be withdrawn. The Bidder’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his Bid. If a Bid is withdrawn under the authority of this provision, the lowest remaining responsive Bid shall be deemed to be the low Bid.

BIDDERS RESPONSIBILITY

When determining whether a Bidder is responsible, or when evaluating a Bid, the following factors may be considered, any one of which will suffice to determine whether a Bidders is responsible or the Bid is the most advantageous to the City:

• The ability, capacity and skill of the Bidders to perform the contract or provide the equipment and/or service required.

• The character, integrity, reputation, judgment, experience and efficiency of the Bidders.

• Bidders shall be authorized to perform paving work on GDOT Roadways.

• Whether the Bidders can perform the contract within the time specified.

• The quality of performance of previous public and private contracts or services, including, but not limited to, the Bidder’s failure to perform satisfactorily or complete any written contract. The City’s termination for default of a previous contract with a Bidder, within the past three years, shall be deemed to be such a failure.

• The previous and existing compliance by the Bidders with laws relating to the contract or service.

• Evidence of collusion with any other Bidders, in which case colluding Bidders will be restricted from submitting further Bids on the subject project or future Bids, for a period not less than three years.

• The Bidders has been convicted of a crime of moral turpitude or any felony, excepting convictions that have been pardoned, expunged or annulled, whether in this state, in any other state, by the United States, or in a foreign country, province or municipality. Bidders shall affirmatively disclose to the City all such convictions, especially of management personnel or the Bidders as an entity, prior to notice of award or execution of a contract, whichever comes first. Failure to make such affirmative disclosure shall be grounds, in the City’s sole option and discretion, for termination for default subsequent to award or execution of the contract.

• If the Bidders will be unable, financially or otherwise, to perform the work.

• At the time of the Bid opening, the Bidder is not authorized to do business in the Georgia, or otherwise lacks a necessary license, registration or permit.

• Any other reason deemed proper by the City.

NON-ENDORSEMENT

As a result of the selection of a vendor to supply products and/or services to the City of Gainesville, the City of Gainesville is neither endorsing nor suggesting that the vendor’s product is the best or only solution. The vendor agrees to make no reference to the City of Gainesville in any literature, promotional material, brochures, sales presentation or the like without the express written consent of the City of Gainesville.

PROPRIETARY BID MATERIAL

Any information contained in the Bid that is proprietary will be neither accepted nor honored. All information contained in this Bid is subject to public disclosure.

RESPONSE PROPERTY OF THE CITY OF GAINESVILLE

All material submitted in response to this request become the property of the City of Gainesville. Selection or rejection of a response does not affect his right.

NO OBLIGATION TO BUY

The City of Gainesville reserves the right to refrain from contracting with or purchasing from any vendor.

The release of this Bid does not compel the City of Gainesville to purchase.

COST OF PREPARING BIDS

The City of Gainesville is not liable for any cost incurred by vendors in the preparation and presentation of Bids and demonstrations submitted in response to this Bid.

NUMBER OF BID COPIES REQUIRED

Vendors are to submit (1) original Bid and (1) copy.

ADDENDA

Bidders are responsible to check the City of Gainesville’s website for the issuance of any addenda prior to submitting a Bid. The address is http://www.gainesville.org/purchasing

BID AWARD AND EXECUTION

The City will select the Bid that, in its sole discretion, is the most responsive and responsible Bid to the City.

The City reserves the right to make any award without further discussion of the Bid submitted; there may be no best and final offer procedure. Therefore, the Bid should be initially submitted on the most favorable terms the vendor can offer.

Should the owner require additional time to award the Contract, the time may be extended by the mutual agreement between the Owner and the successful Bidder. If an award of Contract has not been made within ninety days from the Bid date or within the extension mutually agreed upon, the Bidder may withdraw the Bid without further liability on the part of either party.

The Contract may be extended yearly, for up to three (3) additional years, by mutual agreement of both the City and successful Bidder. The unit prices may be adjusted accordingly based on current material and labor rates at the time of extension. Any adjustment in price shall be agreed upon by both parties. All other contract requirements shall remain in effect during any extension period, including, but not limited to the ability of the City to increase or decrease quantities as set forth in Section 00 41 53 Bid-Unit Price. The earliest date of extension shall be June 1, 2027.

LOCAL VENDOR PREFERENCE

Local Vendor means a bidder or offeror which operates and maintains a brick and mortar business, i.e. a physical business address, within the city limits of the City of Gainesville, has a current business license, has paid in full all real and personal taxes owed the City, is considered a vendor in good standing with the City and can obtain an active vendor status.

A local vendor may receive an opportunity to match for purchases, bids, Bid or contracts over $20,000 and less than $150,000. The local vendor may be given an opportunity to match the lowest price Bid, if the quotation or bid of the local vendor is within 3% of the lowest price Bid by a non-local vendor. In the event a local vendor matches the lowest price Bid, including all other terms, quality, services and conditions, then the local vendor shall be awarded the contract.

In the event the price Bid of more than one local vendor is within 3% of the lowest overall price Bid of a non-local vendor, the local vendor with the lowest Bid will be given the first opportunity to match the lowest overall price Bid. If this local vendor declines to match the price Bid, then the local vendor with the next lowest bid within 3% will be given the opportunity to match the lowest Bid. This process will continue with all local vendors having Bid within 3% of the lowest overall bid by a non-local vendor.

Policy to be stated. This policy shall be so stated in all applicable solicitations.

Exemptions. This provision does not apply to public works construction projects or road projects pursuant to the laws of the State of Georgia (O.C.G.A §36-91 or §32-4).

BID REQUIREMENTS/EVALUATION CRITERIA

The City will evaluate all written submittals. It is incumbent upon the Bidders to demonstrate within their Bids how each requirement will be satisfied. All Bids must meet the specification as outlined in this Bid.

The City reserves the right to investigate the qualifications and experience of the Bidders, or to obtain new Bids. Bids not sufficiently detailed or in an unacceptable form may be rejected by the City. Dates and documentation included in the Bid become public information upon opening the Bids. Interested firms must follow the process outlined in the following pages in submitting their Bid.

The following criteria, not listed in order of importance, will be used to evaluate Bids.

• Terms, condition and pricing of purchase or lease agreement.

• Cost of amenities available for the product(s).

Bidder Requirements

• Bidder must provide evidence, satisfactory to the City, of the following insurance requirements:

o Owner requires the Contractor to have and maintain the following insurance coverage and indemnification provisions with the City of Gainesville named as an additional insured hereunder.

o The Contractor agrees to provide and maintain insurance coverage until the contract is completed and to furnish certificates from its insurance carriers showing that it carries insurance in the minimum limits as listed in Article 4 of Section 00 72 13 General Conditions.

o Proof of Insurance

The Contractor shall furnish the Owner with certificates showing the type, amount, class of operations covered, effective dates, and date of expiration of policies. Such certificates shall also contain substantially the following statement: The insurance covered by this certificate will not be cancelled or materially altered, except after thirty

(30) days written notice has been received by the Owner.

Product Requirements

The following specifications are provided as a minimal requirement only. The City will consider any product that meets or exceeds the minimum requirements. Bidders shall provide information regarding the proposed product for evaluation by the City.

Responsibilities of the Bidder

The Bidder, at its sole expense shall:

• Deliver, install, test and adjust product.

• If the City selects this option, provide routine maintenance and service included replacing all parts of Equipment which are faulty and/or worn out.

• Repair or replace inoperable items within 48 hours of notification by the City.

• Comply with all laws, ordinances, regulations, requirements and rules with respect to the maintenance of the (product).

**The City of Gainesville is an equal opportunity owner/employer and will not discriminate against any vendor because of race, creed, color, religion, sex, national origin, or ADA disability status.

*** The City of Gainesville will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d—42 USC 2000d—4 (hereinafter referred to as the Act), and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations), and other pertinent directives, to the end that in accordance with the Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives federal financial assistance from the Department of Transportation, including the Federal Highway Administration, and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement.

Bid No.

Bid Certification

This form must be completed and signed for bid to be considered.

With my signature, I certify that I am authorized to commit my firm to the Bid and that the information herein is valid for 90 days from this date. I further certify that all information presented herein is accurate and complete and that the scope of work can be performed as presented in this Bid upon the City’s request.

Purchasing Office Purchasing Office

Bid Response:

Price: $____________________

Having read and responded to all attached specifications, the undersigned offers the above quoted prices, terms and conditions.

Signed, sealed, and delivered In the presence of: (Name of Company)

________________________________ By: ________________________________________ Unofficial Witness (Person authorized to sign binding contract)

Title: ______________________________________

Notary Public Attest: ______________________________________ Commission Expires: ______________ (Officer of Company if Corporation)

Title: _______________________________________

THIS PAGE INTENTIONALLY LEFT BLANK

SECTION 00 41 53 - 1

BID-UNIT PRICE

BID FORM

FY2027 STREET RESURFACING PROJECT

CITY OF GAINESVILLE, GAINESVILLE, GEORGIA

Date:

TO: City of Gainesville Administrative Service Department

300 Henry Ward Way, Suite 103 P.O. Box 2496

Gainesville, Georgia 30503-2496

Having carefully examined the Bidding Documents entitled “FY2027 Street Resurfacing Project”, and all its addenda as listed below, as well as the premises and conditions affecting the Work, the Undersigned hereby proposes to furnish all services, labor and materials, tools and equipment necessary to perform the Work in strict conformance with the terms, conditions, provisions, schedules, specifications and drawing as set forth in the Bidding Documents (please refer to Section 01 22 00 Measurement and Payment for explanations of the items listed in the Bid Schedule), and to construct the project in accordance with the “Georgia Department of Transportation Standard Specifications Construction of Transportation Systems,” latest edition.

The Project consists of the following major elements: Furnishing all products and performing all labor necessary for the overlay of approximately 2.76 miles of roadway, including all necessary traffic control, patching, milling, paving, reclamation as identified and other miscellaneous items necessary to complete the work.

The Bidder proposes and agrees, if this bid is accepted, to contract with the City of Gainesville in the form of contract agreement specified, to furnish all necessary products, machinery, tools, apparatus, means of transportation, material and labor necessary to complete the construction of the work in full and complete accordance with the reasonably intended requirements of the contract documents and the “Georgia Department of Transportation Standard Specifications Construction of Transportation Systems,” latest edition, and to the full and entire satisfaction of the City of Gainesville for the following prices:

SECTION 00 41 53 - 2

ITEM 1 – TRAFFIC CONTROL Section 34 41 00

a. 1 LS Provide all Traffic Control $ /LS $

ITEM 2 – SOIL-CEMENT CONSTRUCTION Section 32 11 33

a. 1,302 SY Soil-Cement Stabilized Base $ /SY $

b. 161 TN Portland Cement $ /TN $

ITEM 3 – PAVING Section 32 12 16

a. 2,2502 TN 9.5 MM Superpave (402-3102) $ /TN $

b. 573 TN 12.5 MM Superpave (402-3103) $ /TN $

c. 266 TN 9.5 MM OGFC Levelling $ /TN $

d. 558 TN 19 MM Patching $ /TN $

ITEM 4 – MILLING Section 02 41 13

a. 33,556 SY Mill Variable Depth $ /SY $

ITEM 5 – BITUMINOUS TACK COAT Section 32 12 13

a. 1,827 GAL Bituminous Tack Coat $ /GAL $

ITEM 6 – THERMOPLASTIC PAVEMENT MARKINGS Section 32 17 23.33

a. 1,400 LF 5” White Solid Stripe (653-1501) $ /LF $

b. 15,586 LF 5” Yellow Solid Stripe (653-1502) $ /LF $

c. 216 LF 24” White Solid Stripe (653-1704) $ /LF $

d. 0 LF 8” White Solid Stripe (653-1704) $ /LF $

e. 125 GLF 5” White Skip Stripe (653-1704) $ /GLF $

f. 4 EA Thermoplastic Pvmt Marking $ /EA $ Arrow, TP2 (653-0120)

SECTION 00 41 53 - 3

ITEM 7 – CASH ALLOWANCES Section 01 21 13

a. Soil-Cement Mix Design $ 10,000.00

b. Density Testing $ 10,000.00

BID TOTAL, ITEMS 1 THROUGH 7, INCLUSIVE, THE AMOUNT OF

DOLLARS ($ ____________________)

The Bidder declares that he understands that the quantities shown for unit price items are subject to either increase or decrease, and that should the quantities of any of the items of work be increased, the Bidder proposes to do the additional work at the unit prices stated herein; and should the quantities be decreased, the Bidder also understands that payment will be made on the basis of actual quantities at the unit price bid and will make no claim for anticipated profits for any decrease in quantities; and that actual quantities will be determined upon completion of work, at which time adjustment will be made to the Contract Amount by direct increase or decrease.

In case of discrepancies between the figures shown in the unit prices and the totals, the unit prices shall apply and the totals shall be corrected by the "Owner" to agree with the unit prices. In case of discrepancies between written amounts and figures, written amount shall take precedence over figures and the sum of all Bid extensions (of unit prices) plus lump sum items shall take precedence over BID TOTAL.

The Undersigned agrees, if awarded the contract, to commence the work within ten (10) calendar days of receipt of Notice to Proceed and complete the work within 90 days of receipt of said Notice to Proceed, as per the General Conditions.

Attached hereto is Bid Security in the form of a (__) Bid Bond, (__) Certified Check, or (__) Bank Cashier’s Check, in accordance with the Instruction to Bidders in the amount of not less than five percent (5%) of the Base Bid. The Undersigned agrees that, in case of failure on his part to execute the Contract and provide the required Contract Bonds within ten (10) days after being given the same by the Owner for execution, the Bid Bond accompanying this bid is callable; otherwise said Bid Bond shall be returned to the Undersigned upon completion of such obligations.

CONTINUED ON NEXT PAGE

SECTION 00 41 53 - 4

The Bidder operates as:

❑ Individual

❑ Partnership

❑ Corporation in the State of

Receipt of Addenda:

Bidder Acknowledges receipt of Addendum No. 1 dated ______________.

Bidder Acknowledges receipt of Addendum No. 2 dated ______________.

Bidder Acknowledges receipt of Addendum No. 3 dated ______________.

Respectfully Submitted, BY: (SEAL)

(Signature, by Officer of corporation)

Name of Bidder (Type or print)

Title: Phone:

Company: Fax:

Address: Witness:

(Officer of Corporation)

Date:

END OF SECTION

SECTION 00 43 13 - 1

BID BOND

STATE OF GEORGIA COUNTY OF HALL

KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety, are held and firmly bound unto the City of Gainesville, Georgia in the sum of

________________________________________________________________Dollars

($_______________) lawful money of the United States of America, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, personal representatives, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the Principal has submitted to the Owner a Bid for the project known as:

NOW THEREFORE, the conditions of this obligation are such that if the Bid be accepted, the Principal shall, within ten (10) days after receipt of conformed Contract Documents, execute a Contract in accordance with the Bid upon the terms, conditions and prices set forth therein, and in the form and manner required by the Contract Documents and execute sufficient and satisfactory separate Performance and Payment Bonds, as applicable, payable to the Owner, each in an amount of one hundred (100) percent of the total Contract Price, in form satisfactory to the Owner, then this obligation shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the aforesaid Owner, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

This bond is given pursuant to and in accordance with the provisions of O.C.G.A.

Section 36-10-1 et. seq. and all the provisions of the law referring to this character of bond as set forth in said Sections or as may be hereinafter enacted and these are hereby made a part hereof to the same extent as if set out herein in full.

IN WITNESS WHEREOF, the said Principal has hereunder affixed its signature and seal, and said Surety has hereunto caused to be affixed its corporate signature and seal, by its duly authorized officers, on this ________ day of _______________, 20__.

SECTION 00 43 13 - 2

BID BOND

CONTRACTOR - PRINCIPAL:

By:

Name:

(Please Print) Address:

Phone:

ATTEST:

Name:

(Please Print)

Title:

(SEAL)

Note: Attest for a corporation must be by the corporate secretary; for a partnership by another partner;

for an individual by a notary.

SURETY:

By:

Name:

(Please Print)

Title:

Phone:

ATTEST:

Name:

(Please Print)

Title:

(SEAL)

Note: Surety companies executing bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the Project is located.

Resident agent in state in which Work is to be performed:

Name:

Address:

Phone:

END OF SECTION

SECTION 00 45 00-1

VENDOR APPLICATION

VENDOR PACKET INCLUDES THE FOLLOWING:

- Vendor Application Memo

- Vendor Application

- Contractor Affidavit Under O.C.G.A. § 13-10-91(b)(1)

- W-9 Form

CITY OF GAINESVILE

OFFICE OF

FINANCIAL SERVICES

Dear City of Gainesville Vendor, Thank you for your interest in becoming an approved vendor with the City of Gainesville. We are providing this vendor packet to be completed in order to place your company on the approved active vendor list for the City. The requested information allows us to comply with the City, County, State, and Federal laws and regulations. Although there is a lot of information enclosed in this packet, it is our intention to make this process as easy as possible. The following instructions will walk you through the required documents that we require to be returned to the City in order to make your vendor packet complete. Should you have further questions regarding this process our purchasing department is always willing to answer your questions.

The following documents must be returned to the City in order to make your company an active vendor with the City:

1. Vendor Application (page 2) – Ensure that all the information you include on this application is accurate and legible as this is our primary way of ensuring we contact the proper people within your company

2. W9 – Ensure that you include your social security number or the employer identification number and that this page is signed.

3. Proof of Registration with the Secretary of State is required. (An individual/sole proprietor must provide a business license from a local government in the State of Georgia).

4. Certificate of Insurance – This is a certificate issued to your company through your insurance agency verifying that you have a valid insurance policy. (City must be additional named)

5. Additional insurance/documents may be required depending on your type of business with the City. You will be notified of additional requirements when your vendor packet is reviewed.

6. The City of Gainesville will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d—42 USC 2000d—4 (hereinafter referred to as the Act), and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the Regulations), and other pertinent directives, to the end that in accordance with the Act, Regulations, and other pertinent directives, no person in the United States shall, on the grounds of race, color, sex, or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives federal financial assistance from the Department of Transportation, including the Federal Highway Administration, and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement.

Should you have questions regarding this packet contact Kevin Hutcheson at 770-297-5487 or via e-mail at khutcheson@gainesvillega.gov or Esperanza Garcia at 770-297-5465 or via e-mail at egarcia@gainesvillega.gov. Please return all complete paperwork to the City of Gainesville’s Purchasing Department located at:

300 Henry Ward Way Post Office Box 2496 Gainesville, Georgia 30503 mailto:agamble@gainesville.org mailto:mnulty@gainesville.org

City of Gainesville Purchasing Office

VENDOR APPLICATON

General Vendor Information Company/Individual Name Doing Business As (If Sole Proprietor) Remittance Address

City State Zip Code Main Office Address (If different)

City State Zip Code Principal Line of Business Phone Number Fax Number Email Address

Organized As: Individual Partnership Corporation Other Date:_____________ State ___________

Vendor Representatives Please type or Print in Ink (Additional names may be submitted on a separate sheet)

Name of Vendor Representative Title Business Phone Email Name of Vendor Representative Title Business Phone Email Name of Vendor Representative Title Business Phone Email Purchasing Contact Title Business Phone Email

Name and Signatures of Person(s) Authorized to Sign Bids, Contracts, Wires & Vendor File changes . (Additional names may be submitted on a separate sheet)

Actual Signature (Manually Signed) Title Business Phone Printed Name Actual Signature (Manually Signed) Title Business Phone Printed Name

Comments:

(For Internal Use Only)

Initial Application Revision Vendor ID Number _______________ Packet Reviewed by: ____________

PURCHASING POLICY

Our purchasing policies are such that we attempt to consider at least three vendors for qualifying purchases. Historically, we generally have knowledge of which best meets our specifications and the lowest bid usually wins; however, each bid awarded is given careful judgment. The City of Gainesville reserves the right to reject any and all responses, waive technicalities, and make such decisions as deemed necessary in its own best interest.

1. PURCHASES UNDER $2,500 – Buyer uses judgment as to source, supply and number of quotations to obtain. Purchase Order is not necessary.

2. PURCHASES $2,500 TO $49,999 – Requisition and Purchase Order required with three competitive written, faxed, or emailed quotes.

3. PURCHASES $50,000 and over - Requisition and Purchase Order required with formal sealed bid or proposal process.

You are welcome to check with our office to inquire about current possibilities or check the local newspaper for publicly advertised request for qualifications, proposals or bids. Many (but not all) RFP/RFQ/Bid packages are also listed on our website-www.gainesville.org. We are permitted to participate in existing State contracts and do make comparisons to those prices.

The City of Gainesville is an equal opportunity owner/employer and will not…