27-11,_Addendum_No_3.pdf
PDF 236 KB Posted
- Solicitation number
- 27-11
- Issued by
- Henry County, Georgia
About this file
This Addendum #3 document is issued by Henry County, Georgia's Purchasing Department for RFP #27-11, HVAC Maintenance and Repair - Annual Contract. The addendum revises the schedule of events and provides clarification through a question and answer report. The deadline for submitting clarification questions was September 2, 2026 at 3:00 PM, with the first addendum posting by September 9, 2026 at 3:00 PM. The revised proposal submission deadline is September 30, 2026 at 3:00 PM, extended from the original September 23, 2026 date. Sealed proposals may be submitted by mail, common carrier, in person to Henry County Purchasing Department at 140 Henry Parkway, McDonough, Georgia 30253, or electronically through the County's eProcurement Portal. The contract covers preventative maintenance and emergency repair services for HVAC units across multiple County facilities, with an initial one-year term and two additional one-year renewal options.
The question and answer report addresses bidder inquiries regarding pricing methodology for pages 95-97 of the proposal, which require per-register pricing for vent cleaning at specified locations and per-unit pricing for mini-split evaporator coil cleaning. Bidders must acknowledge receipt of this addendum and sign the form; failure to acknowledge addenda will result in a non-responsive bid. All supplemental conditions contained in the addendum are added to the original solicitation documents, and where items are amended, voided, or superseded, the original provisions not specifically affected remain in effect. The submission must be signed by the Company's authorized representative with the date of acknowledgment.
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Other files
| File | Type | Posted |
|---|---|---|
| 27-11,_Addendum_No_1.pdf | ||
| _27-11,_Maintenance_and_Repair-_Annual_Contract.pdf |
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Addendum #1 “27-11, HVAC Maintenance and Repair – Annual Contract” Page 1 of 3
The following items take precedence over referenced portions of the documents for the above-named project and in executing a contract, will become a part thereof. Where any item in the documents is supplemented hereby, the original requirements will remain in effect. All supplemental conditions will be considered as added thereto. Where any original item is amended, voided or superseded hereby, the provisions of such items not so specifically amended, voided or superseded will remain in effect.
This form must be signed and attached to the proposal to acknowledge receipt of this Addendum.
Failure to acknowledge any addenda will result in a non-responsive bid.
• Revised Schedule of Events
• Acknowledgment of Questions & Answers
Company’s Name Date
Authorized Representative’s Name Authorized Representative’s Signature
Henry County Purchasing Department
140 Henry Parkway, McDonough, GA 30253 Phone: 770-288-6027 Fax: 770-288-6047
Website: https://henrycountyga.gov
ADDENDUM #3
Issued: September 23, 2026
RFP # 27-11
HVAC Maintenance and Repair – Annual Contract Due Date and Time: September 23, 2026, September 30, 2026, 3:00 PM
Addendum #1 “27-11, HVAC Maintenance and Repair – Annual Contract” Page 2 of 3
SCHEDULE OF EVENTS FOR
RFP # 27-11
A Non-Mandatory Pre-Proposal Conference and site visit None
Deadline for requests for clarifications and questions. Any possible exceptions to the bid specifications and/or terms and conditions should be addressed during this phase. These requests will be answered in an addendum and must be submitted through the County’s eProcurement Portal at:
https://procurement.opengov.com/portal/henryga
3:00 PM
September 2, 2026
*Deadline for first addendum, if required, posted on Henry County’s eProcurement Portal at: https://procurement.opengov.com/portal/henryga
3:00 PM
September 9, 2026 September 15, 2026
Sealed proposals will be accepted until the due date and time. Any late submittals received will not be considered. Submittals may be delivered by mail, common carrier, or in person to Henry County Purchasing Department, 140 Henry Parkway, McDonough, GA 30253. Electronic bids are to be submitted through the County’s eProcurement Portal at (https://procurement.opengov.com/portal/henryga)
3:00 PM
September 23, 2026 September 30, 2026 https://procurement.opengov.com/portal/henryga
Addendum #1 “27-11, HVAC Maintenance and Repair – Annual Contract” Page 3 of 3
QUESTION & ANSWER REPORT
GEN No. 27-11
(RFP) 27-11, HVAC Maintenance and Repair - Annual Contract RESPONSE DEADLINE: September 30, 2026, at 3:00 pm
Wednesday, September 23, 2026
Approved, Answers Provided
1. No subject
Sep 23, 2026 3:03 PM
Question: Page 95, per the question and answers provided on the portal, is a price per vent. How can I provide a subtotal for pg95? Page 96 is pricing to clean evap coils for mini splits per unit. How can I provide a total proposal amount for page 97 when pages 95 & 96 are al a carte pricing with the quantity of items not given?
Sep 23, 2026 3:03 PM
Answer: 1. Please provide us a per register price to clean in the locations listed. 2. Please provide a per mini split price to clean evap. Coils. There is a list of mini splits and locations in the solicitation.
Sep 23, 2026 3:06 PM
| QUESTION & ANSWER REPORT |
| GEN No. 27-11 (RFP) 27-11, HVAC Maintenance and Repair - Annual Contract |
| RESPONSE DEADLINE: September 30, 2026, at 3:00 pm |
| Approved, Answers Provided |
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