V1 4 2026

REQUEST FOR PROPOSAL

RFP #

RFP Name

The City of Maricopa will accept competitive electronic proposals for the City of Maricopa at the following email address Procurement@Maricopa-AZ.gov until the date and time detailed below. Proposals shall be electronically submitted and shall be in the actual possession of the City on or prior to the exact date and time indicated below.

Late proposals will not be considered. Proposals shall be submitted electronically with “RFP Number and RFP Name in the subject line. The Offeror’s name and address should be clearly indicated at the top of the communication. All proposals shall be completed electronically. Offerors are strongly encouraged to carefully read the entire Request for Proposal.

Proposal Due Date:

Proposal Due Time:

Electronic submittal of Proposals Procurement@Maricopa-AZ.gov Contact:

E-Mail: (Questions only, Not Submissions)

Mailing Address & Location 39700 W. Civic Center Plaza, Maricopa AZ 85138

PROJECT SUMMARY

INTRODUCTION

PROJECT SUMMARY

27-090226-RFP-PW

Street Maintenance Landscaping Contract

10/19/26

5:00pm

Matthew Martinez, Public Works Superintendent of Operations matthew.martinez@maricopa-az.gov

The City of Maricopa, Arizona, is looking to contract with a qualified licensed contractor for landscape maintenance for specific locations within the City of Maricopa. Please refer to Attachment A for specific locations. Site visits are mandatory in order to establish knowledge of existing sites, landscape materials, and conditions. Please refer to "Date of Pre-Proposal Meeting" information noted within the Selection Schedule Timetable on page four (4) section eight (8).

OFFER

To the City of Maricopa: The undersigned on behalf of the entity, firm, company, partnership, or other legal entity listed below offers on its behalf to the City a proposal that contains all terms, conditions, specifications, and amendments in the Notice of Request for Proposal issued by the City. Any exception to the terms contained in the Notice of Request for Proposal must be specifically indicated in writing and are subject to the approval of the City prior to acceptance. The signature below certifies your understanding and compliance with the Terms and Conditions contained in the Request for Proposal package issued by the City.

OFFEROR CONTACT INFORMATION

Arizona Transaction (Sales) Privilege Tax

License Number:

For clarification of this offer contact:

Name:

Email:

Telephone:

Federal Employer Identification Number

Company Name

Address

City State Zip Code

Authorizing Offeror Signature

Printed Name

Title

BALANCE OF PAGE INTENTIONALLY LEFT BLANK

INSTRUCTIONS TO OFFEROR

1. PREPARATION OF PROPOSAL:

a. This request for proposal requires electronic submissions. Two (2) PDF files, one (1) for the proposal without pricing and one (1) for the Pricing only. All submissions will be emailed to Procurement@Maricopa-AZ.gov . Place the RFP # and RFP name in the subject line.

b. Erasures, interlineations, or other modifications in the proposal shall be initialed by the authorized person signing the Offer.

c. If price is a consideration and in case of error of prices in the proposal, the unit price shall govern.

No proposal shall be altered, amended, or withdrawn after the specified proposal due date and time.

d. All references to time periods stated as a number of days shall mean calendar days.

e. It is the responsibility of all Offerors to examine the entire Request for Proposal package and seek clarification of any item or requirement and to check all responses for accuracy before submitting a proposal. Negligence in preparing a Proposal confers no right of withdrawal after proposal due date and time.

2. INQUIRIES: Any question related to the Request for Proposal shall be directed in writing or via e-mail no later than Ten (10) days prior to the proposal due date to the person listed on the introduction/offer sheet with a copy to the following email address Procurement@Maricopa-AZ.gov.

City will answer timely submitted questions within 5 days of proposal due date. Questions submitted after that period may not be answered due to time constraints. Any correspondence related to a Request for Proposal should refer to the appropriate Request for Proposal number, page, and paragraph number. Failure to do so may result in the inquiry not being considered for a solicitation Addendum.

3. WITHDRAWAL OF PROPOSAL: At any time prior to the specified proposal due date and time, an Offeror (or designated representative) may withdraw the proposal electronically to the email address listed on the Introduction (Page 1 of RFP) with a copy to the following email Procurement@Maricopa-AZ.gov .

4. AMENDMENT OF PROPOSAL: Receipt of an RFP amendment shall be acknowledged in the letter of transmittal see page 15 #3 for requirement.

5. PAYMENT: A separate invoice shall be issued for each shipment of goods or services performed, and no payment shall be issued prior to receipt of acceptable goods and/or service. All construction-manager-at-risk, design-build, & job-order-contracting construction service providers shall submit invoices for all duly certified and approved estimate of the work performed during the preceding calendar month. This invoice may include payment for material and equipment. The City will make every effort to process payment for the purchase of goods or services within the applicable required timeframe, unless a good faith dispute exists as to any obligation to pay all or a portion of the account.

6. TAXES: The City of Maricopa is exempt from Federal Excise Tax, including the Federal Transportation Tax. Sales tax, if any, shall be indicated as a separate item.

7. AWARD OF CONTRACT: Notwithstanding any other provision of this Request for Proposal, the City expressly reserves the right to:

a. Waive any immaterial defect or informality.

b. Reject any or all proposals, or portions thereof.

c. Terminate the selection process.

d. Reissue a Request for Proposal.

e. Unless the Offeror states otherwise, the City reserves the right to award by individual line item, by group of line items, or as a total, whichever is deemed most advantageous to the City. If the Offeror’s offer is an “all or nothing” offer, it must be so indicated on the offer sheet.

8. SELECTION SCHEDULE TIMETABLE:

The schedule below is subject to change as indicated below. Please refer to City of Maricopa’s website for any updates: Bid Opportunities

Date of Issuance of Request for Proposals

Date of Pre-Proposal Meeting if applicable

Time of Pre-Proposal Meeting if applicable

Location of Pre-Proposal Meeting if applicable

Proposal Due Date

Proposal Due Time

Date of Proposal Opening

Date Selection/Evaluation Committee selects Contractor(s)

Date City Council meeting to review contract if required (subject to change)

Date of Contract Award (subject to change)

Pre-submittal meeting required – Yes___ No___

STANDARD TERMS AND CONDITIONS

1. CERTIFICATION: By signature in the Offer section of the Offer Award Page, the Offeror certifies that:

a. The submission of the offer did not involve collusion or other anti-competitive practices.

b. The Offeror shall not discriminate against any employee or applicant for employment in violation of the Federal Executive Order 11246 or any other applicable law.

c. The Offeror has not given, offered to give, or intends to give at any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special discount, trip favor, or service to a public servant in connection with the submitted offer. Failure to sign the offer, or signing it with a false statement, shall void the submitted offer or any resulting contracts, and the Offeror may be debarred.

2. GRATUITIES: The City may, by written notice to the Offeror, cancel the resultant contract if it is found by the City that gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Offeror or any agent or representative of the Offeror, to any officer or employee of the City with a view toward securing an order, securing favorable treatment with respect to the awarding, amending, or the making of any determinations with respect to the performing of such order. In the event the City pursuant to this provision cancels the resultant contract, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold from the Contractor the amount of gratuity. Paying the expense of normal business meals, which are generally made available to all eligible city government customers, shall not be prohibited by this paragraph.

3. APPLICABLE LAW: In the performance of the resultant contract, Contractors shall abide by and conform to all laws of the United States, State of Arizona, and the City of Maricopa including but not limited to federal and state executive orders providing for equal opportunities, the Federal Occupational Safety and Health Act and any other federal or state laws applicable to the contract.

a. The resultant contract shall be governed by the State of Arizona and suit pertaining to the contract may be brought only in courts in Pinal County Arizona.

b. The contract is subject to the provisions as stated:

i. ARS §38-511; the City may cancel the contract without penalty or further obligations by the City or any of its departments or agencies if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the City or any of its departments or agencies, is at any time while the contract or any extension of the contract is in effect, an employee of any other party to the contract in any capacity or a consultant to any other party of the contract with respect to the subject matter of the contract.

ii. ARS §35-393.01; The City is prohibited from contracting with companies unless the contract includes a written certification that the company is not currently engaged in and agrees for the duration of the contract to not engage in, a Boycott of Israel. To ensure compliance with A.R.S.

§35-393.01, the form included as Exhibit B must be completed and returned with the response to the solicitation and any supporting information to assist the city in making its determination of compliance.

iii. A.R.S. §35-394; the City is prohibited from entering into a contract with companies unless the contract includes a written certification that the company does not current and agrees for the duration of the contract that it will not, use (1) the forced labor of ethnic Uyghurs in the People’s Republic of China. (2) Any goods or services produced by the forced labor of the ethnic Uyghurs in the People’s Republic of China. (3) Any contractors, subcontractors or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China. ARS Title 34 related to public buildings and improvements.

4. LEGAL REMEDIES: All claims and controversies shall be subject to resolution according to the terms of the City of Maricopa Purchasing Code.

5. CONTRACT: The resultant contract between the City of Maricopa and the Contractor shall include the:

(1) RFP, including instructions, all terms and conditions, specifications, scope of work, attachments, and any amendments thereto, and (2) the offer submitted by the Offeror in response to the RFP. In the event of a conflict in language between the City and the Contractor, the provisions and requirements of the resultant contract shall govern. In event of a conflict in language between the RFP and the Contract, the provisions and requirements of the Contract shall govern. However, the City reserves the right to clarify in writing, any contractual terms with the concurrence of the Offeror, and such a written contract shall govern in case of conflict with the applicable requirements stated in the Contract or the Offeror’s offer.

The RFP shall govern in all other matters not affected by the written contract.

6. CONTRACT APPLICABILITY: The Offeror shall substantially conform to the terms, conditions, specifications, and other requirements found within the text of this specific RFP. All previous agreements, contracts, or other documents, which have been executed between the Offeror and the City, are not applicable to this RFP or any resultant contract.

7. RELATIONSHIP TO PARTIES: It is clearly understood that each party will act in its individual capacity and not as an agent, employee, partner, joint venture, or associate of the other. An employee or agent of one party shall not be deemed or construed to be the employee or agent of the other for any purpose whatsoever. The Offeror is advised that taxes or Social Security payments will not be withheld from any City payments issued hereunder and that the Offeror should arrange to pay directly such expenses, if any.

8. SUBCONTRACTS: The Contractor shall not enter into a subcontract with any other party to furnish any of the material, service, or construction specified herein without the advance written approval of the City. The Contractor is responsible for contract performance whether subcontractors are used or not.

9. INDEMNIFICATION: To the fullest extent permitted by law, the Contractor shall defend, indemnify and hold harmless the City, its agents, representatives, officers, directors, officials, and employees from and against all claims, damages, losses, and expenses (including but not limited to attorney fees, court costs, and the cost of appellate proceedings), relating to, arising out of, or alleged to have resulted from the acts, errors, mistakes, omissions, work or services of the Contractor, its employees, agents, or any tier of subcontractors in the performance of the resultant Contract.

Contractor’s duty to defend, hold harmless, and indemnify the City, its agents, representatives, officers, directors, officials, and employees shall arise in connection with any claim, damage, loss or expense, that is attributable to bodily injury, sickness, disease, death, or injury to, impairment, or destruction of property including loss of use resulting there from, caused by any acts, errors, mistakes, omissions, work or services in the performance of the resultant including any employee of the Contractor or any tier of subcontractor or any other person whose acts, errors, mistakes, omissions, work or services the Contractor may be legally liable. The amount and type of insurance coverage requirements set forth will in no way be construed as limiting the scope of the indemnity in this paragraph.

10. OVERCHARGES BY ANTITRUST VIOLATIONS: The City maintains that, in practice, overcharges resulting from antitrust violations are borne by the Buyer. Therefore, to the extent permitted by law, the Contractor hereby assigns to the City all claims for such overcharges as to the goods and services used to fulfill the Contract.

11. FORCE MAJEURE: Except for payment for sums due, neither party shall be liable to the other not deemed in default under the resultant contract if and to the extent that such party’s performance of the contract is prevented because of force majeure. The term “force majeure” means an occurrence that is beyond the control of the party affected and occurs without its fault or negligence.

Without limiting the foregoing, force majeure includes acts of God: acts of the public enemy; war;

riots; strikes; mobilization; labor disputes; civil disorders; fire; floods; lockouts; injunctions-intervention-acts, or failures or refusals to act by government authority; and other similar occurrences beyond the control of the party declaring force majeure which such party is unable to prevent by exercising reasonable diligence. The force majeure shall be deemed to commence when such party is unable to prevent such occurrence by exercising reasonable diligence and when the party declaring force majeure notifies the other party of the existence of the force majeure the force majeure shall be deemed to continue as long as the results or effects of the force majeure prevent the party from resuming performance in accordance with the resultant contract. Force Majeure shall not include the following occurrences:

a. Late delivery of equipment or materials caused by congestion at a manufacturer’s plant or elsewhere, an oversold condition of the market, inefficiencies, or similar occurrences.

b. Late performance by a subcontractor unless the delay arises out of a force majeure occurrence in accordance with this force majeure term and condition.

Any delay or failure in performance by either party hereto shall not constitute default hereunder or give rise to any claim for damages or loss of anticipated profits if, and to the extent that such delay or failure is caused by force majeure. If either party is delayed at any time in the progress of work by force majeure, then the delayed party shall notify the other party in writing of such delay within forty-eight (48) hours commencement thereof and shall specify the causes of such delay in such notice. Such notice shall be hand delivered or mailed certificate-return receipt and shall make specific reference to this article, thereby invoking its provisions. The delayed party shall cause such delay to cease as soon as practicable and shall notify the other party in writing. The time of completion shall be extended by contract modification for a period equal to the time that the results or effects of such delay prevent the delayed party from performing in accordance with the resultant contract.

12. RIGHT TO ASSURANCE: Whenever one party to the resultant contract in good faith has reason to question the other party’s intent to perform, they may demand that the other party give written assurance of this intent to perform. In the event that a demand is made, and no written assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the Contract.

13. RIGHT TO AUDIT RECORDS: The City may audit the books and records of any Contractor as related to any contract held with the City. Records of Contractor’s labor, payroll, and other costs pertaining to this Agreement shall be kept on a generally recognized accounting basis. Contractor shall maintain records for a period of at least two (2) years after termination of this Agreement.

14. RIGHT TO INSPECT PLACE OF BUSINESS: The City may inspect, at reasonable times, the place of business of a Contractor or subcontractor that is related to the performance of any contract as awarded or to be awarded.

15. INSPECTION: All material and/or services are subject to final inspection and acceptance by the city. Materials and/or services failing to conform to the specifications of the resultant contract will be held at Contractor’s risk and may be returned to the Contractor. If returned, all costs are the responsibility of the Contractor. The city may elect to do any or all:

a. Waive the non-conformance.

b. Stop the work immediately.

c. Bring material into compliance.

This shall be accomplished by a written determination of the City.

16. LIENS: All materials, service or construction shall be free of all liens, and if the City requests, a formal release of all liens shall be delivered to the City.

17. PATENTS AND COPYRIGHTS: All services, information, computer program elements, reports, and other deliverables, which may be patented or copyrighted and created under this RFP are the property of the City and shall not be used or released by the Contractor or any other person except with the prior written permission of the City.

18. COST OF PROPOSAL: The City shall not reimburse the cost of developing or providing any response to this RFP. Offers submitted for consideration should be prepared simply and economically, providing adequate information in a straightforward and concise manner.

19. PUBLIC RECORD: All offers submitted in response to this RFP shall become a matter of public record available for review, subsequent to the award notification, in accordance with the City’s Purchasing Code.

20.TERMINATION FOR NON-APPROPRIATION: Any contract entered into by the City shall terminate at the end of the then current fiscal period for non-appropriation of funds if the City’s governing body fails to appropriate funds to pay for the payments contemplated by the contract. The City’s fiscal period ends June 30th of each year.

21. WARRANTIES: Vendor warrants that all goods delivered under this contract will conform to the requirements of this contract (including all applicable descriptions, specifications, drawings, and samples), and will be free from defects in material and workmanship and will be free from defects in design and fit for the intended purpose. Any inspection or acceptance of the goods by Buyer shall not alter or affect the obligation of vendor or the right of Buyer under the foregoing warranties.

22. COOPERATIVE USE OF CONTRACT: In addition to the City of Maricopa and with the approval of the contracted vendor, this contract may be extended for use by other municipalities, school districts and government agencies of the State. Any such usage by other entities must be in accordance with the ordinance, charter and/or procurement rules and regulations of the respective political entity.

23. S.A.V.E.: The City is a member of the Strategic Alliance for Volume Expenditures (S.A.V.E), which is a consortium of local governmental agencies across the State of Arizona. As such, in addition to item 22 above, we are required to include language in our contracts that will allow other member agencies to purchase contracted goods and services under the same pricing, terms and conditions, as the City.

24. A.R.S. § 35-392, the city is prohibited from purchasing for a company that is in violation of the Export Administration Act.

25. FEDERAL IMMIGRATION AND NATIONALITY ACT (FINA): By entering into the contract, the Contractor warrants compliance with the Federal Immigration and Nationality Act (FINA) and all other Federal immigration laws and regulations related to the immigration status of its employees. The Contractor shall obtain statements from its subcontractors certifying compliance and shall furnish the statements to the Purchasing Manager upon request. These warranties shall remain in effect through the term of the Contract. The Contractor and its subcontractors shall also maintain Employment Eligibility Verification forms (I-9) as required by the U.S. Department of Labor's Immigration and Control Act, for all employees performing work under the Contract. I-9 forms are available for download at www.USCIS.GOV.

The City may request verification of compliance for any Contractor or subcontractor performing work under the Contract. Should the City suspect or find that the Contractor or any of its subcontractors are not in compliance, the City may pursue all remedies allowed by law, including but not limited to suspension of work, termination of the contract for default, and suspension or debarment of the Contractor. All costs necessary to verify compliance are the responsibility of the Contractor.

SPECIAL TERMS AND CONDITIONS

1. AUTHORITY: This solicitation as well as any resultant contract is issued under the authority of the City. No alteration of any resultant contract may be made without the express written approval of the City in the form of an official contract amendment. Any attempt to alter any contract without such approval is a violation of the contract. Any such action is subject to the legal and contractual remedies available to the City inclusive of, but not limited to, contract cancellation, suspension and/or debarment of the Contractor.

2. OFFER ACCEPTANCE PERIOD: In order to allow for an adequate evaluation, the City requires an offer in response to this solicitation to be valid and irrevocable for ninety (90) days after the opening time and date.

3. TERM OF CONTRACT: The term of any resultant contract shall commence upon the issuance of a contract awarded by the City with an initial one (1) year term unless terminated, cancelled, or extended as otherwise provided herein.

4. CONTRACT EXTENSION (RENEWAL): By written mutual contract amendment, the City reserves the right to renew this contract an additional four (4), one (1) year renewals. The resultant total potential contract term is five (5) years.

5. PROPOSAL FORMAT: Two (2) PDF files One (1) for the proposal without pricing and one (1) for the Pricing only. Each proposal submitted as a PDF shall be submitted electronically to the following email Procurement@Maricopa-AZ.gov . No other email address shall be used for submittal of proposal. Subject line must contain RFP Name and Number from front page.

6. KEY PERSONNEL: It is essential that the Contractor provide adequate experienced personnel, capable of, and devoted to the successful accomplishment of work to be performed under any resultant contract. The Contractor must agree to assign specific individuals to the key positions.

a. The Contractor agrees that, once assigned to work under any resultant contract, key personnel shall not be removed or replaced without written notice to the City.

b. If key personnel are not available for work under any resultant contract for a continuous period exceeding thirty (30) calendar days or are expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately notify the City, and shall, subject to the concurrence of the City, replace such personnel with personnel of equal ability and qualifications.

7. PROPOSAL OPENING: Proposals shall be opened publicly at the time and place designated on the cover page of this document. The name of each Offeror, the bid amount, and the identity of the Request for Proposals for which the proposal was submitted shall be recorded in the presence of a witness. Proposals, amendments, and all other information received in response of this Request for Proposal shall be shown only to City personnel having legitimate interest in the evaluation. After award of contract, all proposals and the evaluation documentation shall be open for public inspection.

8. EVALUATION: The City of Maricopa shall evaluate proposals based upon the following criteria listed below. The response to the evaluation criteria shall be no more than twelve (12) pages in length (Excluding attachments and resumes). The Offeror’s submittal should be organized by the following evaluation criteria:

a. Capabilities

Offers shall describe Contractor’s experience of subject matter

i. describe comparable projects that were provided by the firm to municipalities in Arizona.

Please include the names of the municipalities and contact names, phone numbers and email addresses.

ii. How long has your organization performed these projects/services?

iii. Please include the resumes of project lead or leaders designated by your firm along with their experience in the business and their number of years in the industry.

iv. Please provide an organization chart for the project team.

b. Compliance with Scope of Services Offers shall include Contractor’s understanding of the project, a detailed plan of action describing how they propose to accomplish the work, and procedures for implementation and start-up.

c. Cost of Service Offers shall include the price for performing the Scope of Services.

d. Staffing Plan (If applicable) Please provide a detailed staff-sourcing plan. Please include the following in this plan:

i. Whether the staff will be local or from outside of the City of Maricopa

ii. Number of staff per shift

iii. Anticipated number of hours for service

iv. Qualified backup staffing plan for vacations & sick days

v. Any additional requirements per detailed scope of services

e. References

i. Offerors shall provide three (3) references from companies (governmental agencies preferably) for which the offeror has provided similar services in the past____________ months.

Company name, address, phone number, contact person, length of service, and a brief description of the scope of service provided. In addition to references listed, the City reserves the right to contact references not provided by Offeror. The failure to provide the required number of references and contact information may be the basis for a non-responsive determination. If Exhibit C – PPVF is required references must match.

Exhibit C – PPVF required – Yes___ No___

ii. Any additional requirements per detailed scope of services

Description Points Capabilities Compliance with Scope of Services Cost of Services Staffing Plan References

X

f. Additional requirements per attachments (If applicable).

9. DISCUSSIONS AND INTERVIEWS: After the receipt of proposals, discussions may be conducted with Offerors who submit proposals determined to be reasonably susceptible of being selected for award. The City reserves the right to conduct personal interviews or require presentation of any or all proposals prior to selection. The City will not be liable for any costs incurred by the Offeror in connection with such interviews or presentations.

10.CONFIDENTIAL INFORMATION

a. If a person believes that a proposal, offer, specification, or protest contains information that should be withheld from the public, a statement advising the City of this fact shall accompany the submission and the information shall be identified.

b. The information identified by the Offeror as confidential shall not be disclosed until a written determination is made by the City.

11. CONFIDENTIALITY OF RECORDS: The Contractor shall establish and maintain procedures and controls that are acceptable to the City for assuring that information contained in its records or obtained from the City remains confidential pursuant to applicable requirements.

12. RESULTANT CONTRACT: A contract shall be issued between the City and the successful Offeror(s) following award.

13. COMPENSATION: Compensation for projects/services shall be based upon fees negotiated, including all approved costs and expenses incurred.

14. PRICING: All pricing shall be fixed Not to Exceed (NTE) for the term of this contract, except where otherwise provided by the specifications, be in compliance with any and all applicable rules regulations and laws, and include all related cost including, but not limited to, costs for transportation, insurance, and warranty costs. The contractor shall not invoice or charge at a higher price than those stated in any Contract resulting from this RFP, except as stated below. The Contractor certifies that the prices offered are no higher than the lowest price the Contractor charges other clients for similar projects/services under similar conditions and that the prices comply with any and all applicable rules, regulations, and laws. The Contractor shall promptly notify the City of any price reductions offered to other clients.

15. LIQUIDATED DAMAGES: Liquidated damages shall be one-hundred dollars ($100.00) for each calendar day of delay, unless otherwise provided in the contract.

a. If the contract is not terminated, the Contractor shall continue performance and be liable to the

City for the liquidated damages until the products are delivered or services performed.

b. In the event that the City exercises its right of termination, the Contractor shall be liable to the

City for any excess costs, and in addition, for liquidated damages until such time the City may reasonably obtain delivery or performance of similar supplies or services.

16. INSURANCE: The City requires a complete and valid certificate of insurance (COI) prior to the commencement of any service or activity specified in this solicitation. The City will notify the successful Contractor(s) of the intent to issue a contract award. At that time, the successful Contractor(s) shall submit a copy of the COI for coverage with minimum amounts required by the City. The coverage shall be maintained in full force and effect during the term of the contract and shall not serve to limit any liabilities or any other Contractor obligations.

17. LICENSES: The Contractor shall remain current on all Federal, State, and Local Licenses and permits required for the operation of the business conducted by the Contractor.

18. BONDS: The city may require the follow bonds as applicable.

a. Performance Bond - Yes___ No___. The successful Contractor shall deliver to the City a

Performance Bond issued by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona issued by the Director of the Department of Insurance pursuant to Arizona Revised Statutes Title 20, Chapter 2, Article 1. The bond shall not be executed by an individual surety or sureties. Bonds signed by an agent must accompanied by a certified copy of such agent’s authority to act.

b. Payment Bond - Yes___ No___. The successful Contractor shall deliver to the City a Payment Bond issued by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona issued by the Director of the Department of Insurance pursuant to Arizona Revised Statutes Title 20, Chapter 2, Article 1. The bond shall not be executed by an individual surety or sureties. Bonds signed by an agent must accompanied by a certified copy of such agent’s authority to act.

19. CONTRACT CANCELLATION: The City reserves the right to cancel the whole or any part of any resultant contract due to failure by the Contractor to carry out any obligation, term, or condition of any resultant contract. The City will issue written notice to the Contractor for acting or failing to act as in any of the following:

a. The Contractor provides material that does not meet the specifications of the contract.

b. The Contractor fails to perform adequately the services set forth in the specifications of the contract.

c. The Contractor fails to complete the work required or to furnish the materials required within the time stipulated in the contract.

d. The Contractor fails to make progress in the performance of the contract and/or gives the City reason to believe that the Contractor will not or cannot perform to the requirements of the contract.

Upon receipt of the written notice of concern, the Contractor shall have ten (10) days to provide a satisfactory response to the City. The Contractor’s failure to address adequately all issues of concern may result in the City resorting to any single or combination of the following remedies:

a. Cancel any contract,

b. Reserve all rights or claims to damage for breach of any covenants of the contract.

c. Perform any test or analysis on materials for compliance with the specifications of the contract. If the results of any test or analysis find a material non-compliance with the specifications, the actual expense of testing shall be borne by the Contractor.

In case of default, the City reserves the right to purchase materials, or to complete the required work. The city may recover any actual excess costs from the Contractor by:

a. Deduction from an unpaid balance,

b. Collection against the bid and/or performance bond.

c. Any combination of the above or any other remedies as provided by law.

List of Attachments/Exhibits

Description See Attachment or Exhibit Scope of Services Attachment A Substitute W-9 Form Exhibit A Boycott - Participation/Israel Exhibit B

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PPVF Exhibit C

The information set forth in paragraphs below must be included with all proposals. Failure to provide any of the information requested by these paragraphs is grounds for the city to reject a proposal.

In order for the city to conduct a uniform review process, all proposals must be submitted in the format set forth below. All responses should be emailed to Procurement@Maricopa-AZ.gov. Failure to follow this format may be cause for rejection.

1. OFFER SHEET: The Offer Sheet must be completed and returned with the Offeror’s proposal.

Failure to return the Offer Sheet and to sign it is grounds for the City to reject a proposal.

2. TABLE OF CONTENTS: The Table of Contents must indicate the material included in the proposal by section and page number. A proposal's table of contents should mirror this section of the City's Request for Proposal and must include all the items set forth in this section of the Request for Proposal.

3. LETTER OF TRANSMITTAL (Limit to two (2) pages): A letter of transmittal must be submitted with an Offeror’s proposal. The letter must include:

a. A statement of the Offeror’s understanding of the products and services required by the Request for Proposal, as defined in the Scope of Work, including acknowledgment of receipt of any and all amendments and addenda issued throughout the solicitation process.

b. The names of the persons who are authorized to make representations on behalf of the Offeror (include their titles, addresses, e-mail addresses and telephone numbers).

c. A statement that the individual who signs the transmittal letter is authorized to bind the Offeror to contract with the City.

4. FIRM OVERVIEW (Excluding attachments, limit to four (4) pages):

a. Organization’s primary line of business?

b. Does your organization have at least one (1) office located in the State of Arizona? If so, what is/are location(s)?

c. Discuss the structure of your organization. If a private firm, state whether a corporation, partnership, sole proprietorship, or combination. Provide a listing of all principals and/or owners. Indicate the length of time the firm has been in business under the current business name as well as any previous business names.

d. Provide documentation that the Offeror is licensed under the applicable laws of the State of Arizona.

5. EVALUATION CRITERIA: Please included detailed information addressing the evaluation criteria as defined in the “Special Terms and Conditions” (Page 11, #8).

6. DISCLOSURES OF CONFLICT OF INTEREST (Limit to one (1) page): The Offeror shall include a statement that no conflicts of interest exist as defined by Arizona Revised Statutes, Title 38, Chapter 3, Article 8. In the event any professional or personal financial interest, does exist the nature of the relationship shall be disclosed to the City and examined by the City of the material facts of the disclosure. The above referenced statute shall govern the actions of the City in the event a conflict exists.

7. PROPOSED FEES/COMPENSATION – Submit separately per Page 3 #1 Preparation of Proposal.

PROPOSAL FORMAT AND REQUIRED RESPONSES

8. SUBSTITUTE W-9 FORM: Complete and return the attached City of Maricopa Substitute W-9 form (Exhibit A).

9. PARTICIPATION IF BOYCOTT OF ISRAEL: Complete and sign the form (Exhibit B)

10.Additions: As applicable any other Forms/Exhibits/Attachments identified on the checklist, e.g.

(Contractor’s License information, Sub-Contractors list etc.).

VENDOR SUBMITTAL CHECKLIST

_______ Deliver (2) two PDF files for proposal per RFP instructions (Page 3 #1.)

_______ Offer Sheet Signed (Pages 2 & 15)

_______ Table of Contents (Page 15)

_______ Signed Letter of Transmittal (Page 15)

_______ Firm Overview (Page 15)

_______ Experience (Page 11 a.)

_______ Response to the Evaluation Criteria (Pages 11 #8 & 15.)

_______ Plan of Action for implementation and start up (page 11 b.)

_______ Staffing Plan (Page 11 d.)

_______ Equipment Listing (Type and quantity if applicable)

_______ Crew Size and Experience of Crew (Page 11 d.)

_______ References (Page 11 e.)

_______ Disclosure Conflict of Interest (Page 15)

_______ Confidential Information Statement (if applicable)

_______ Proposed Fees/Compensation/Pricing Schedule (Page 11 c.)

_______ Substitute W-9 Form Completed (Exhibit A)

_______ Boycott – Participation/Israel (Exhibit B)

_______ Past Performance Verification Form – PPVF (Exhibit C) as required

ATTACHMENT A

SCOPE OF SERVICES

PLACE HOLDER FOR ADDITIONAL SCOPE OF

SERVICES/SCOPE OF WORK DOCUMENTS &

ADDITIONAL ATTACHMENTS IF APPLICABLE