27_030_Addendum_1.pdf

F I N A N C E

P.O. BOX 447 ALBANY, GA 31702 | PHONE: 229.431.3211 | FAX: 229.431.2184 | www.albanyga.gov

October 20, 2026

TO: All Potential Bidders

SUBJECT: Albany Pipe Rehabilitation Phase I

Bid Ref. #27-030

Bid Opening Date & Time: November 11, 2026 @ 2:30 PM

ADDENDUM NO. 1

The following changes, additions, deletions, clarifications, interpretations, and/or supplemental information are hereby issued as part of the Project Manual and/or Drawings for the above-referenced project.

This Addendum, including all revisions, responses to questions, clarifications, supplemental instructions, and/or attachments, shall become an integral and binding part of the Contract Documents. All requirements, directives, and interpretations contained herein shall be incorporated into the Contract and shall be adhered to by the Contractor, whether specifically identified as a revision to the Project Manual or Drawings or otherwise provided within this Addendum.

All revised, modified, or newly issued Project Manual specifications, forms, documents, sections, pages, and/or Drawings included in this Addendum shall supersede and take precedence over any conflicting information contained in the original Project Manual and Drawings. In the event of a conflict, the requirements of this Addendum shall govern. In the event of a conflict between Addenda, the most recently issued Addendum shall take precedence. Except as specifically modified or clarified herein, all other requirements, terms, and conditions shall remain unchanged and in full effect.

Bidders shall account for all changes, clarifications, and requirements contained in this Addendum when preparing their Bids, including any associated impacts to construction methods, materials, quantities, costs, and schedules. Only written interpretations, clarifications, or modifications formally issued by Addendum shall be considered binding during the bidding process.

All Bidders MUST acknowledge receipt of this Addendum in the space provided on the Bid Form.

Failure to acknowledge receipt may result in disqualification of the Bid.

PROJECT MANUAL

ITEM 1 The Invitation to Bid of the Project Manual is hereby DELETED in its entirety and

REPLACED with the attached revised Invitation to Bid.

ITEM 2 Specification Section 01 11 00 – Summary of Work of the Project Manual is hereby

DELETED in its entirety and REPLACED with the attached revised Section 01 11 00 – Summary of Work.

ITEM 3 Specification Section 01 20 00 – Measurement and Payment of the Project Manual is hereby DELETED in its entirety and REPLACED with the attached revised Section 01 20 00 http://www.albanyga.gov/

– Measurement and Payment.

ITEM 4 Specification Section 33 01 30.41 – Cleaning of Sewers of the Project Manual is hereby

DELETED in its entirety and REPLACED with the attached revised Section 33 01 30.41 – Cleaning of Sewers.

DRAWINGS

ITEM 5 DELETE Drawing Sheets C-1.01, C-1.02, and C-2.02. in their entirety and REPLACE with the attached revised Drawing Sheets C-1.01, C-1.02, and C-2.02.

CLARIFICATIONS

ITEM 6 Final Completion Timeframe Clarification

Bidders are hereby advised that Final Completion—including completion of all punch-list items and submission of the required closeout documents—must be achieved within 210 calendar days after the NTP.

ITEM 7 Retainage Clarification Bidders are advised that the Owner will retain 10% of each progress payment as retainage. The retainage will be released with the final payment upon achievement of Final Completion, subject to the terms and conditions of the Contract. The final payment will include the retained amount and any outstanding balance for completed Work.

QUESTIONS & RESPONSES

ITEM 8 Can the Owner please confirm whether there are any DBE requirements or Good Faith Effort

(GFE) requirements associated with this project?

If so, please advise what documentation, if any, is required to be submitted at the time of bid and/or following bid award. Additionally, please confirm whether any DBE forms or utilization documents must be included with the bid package.

There are NO DBE requirements or goals for this project, therefore, the submission of any good faith efforts is not required.

The "Schedule of DBE Participation" form, w ithin the Invitation to Bid, IS REQUIRED to be fully executed and submitted w ith bid packet, even if participation is 0% .

ITEM 9 Will the City of Albany accept Ultraviolet (UV) light-cured glass-reinforced plastic (GRP/fiberglass) CIPP liners as an approved material and installation methodology under this contract, alongside traditional thermal (steam or hot water) felt curing methods?

After review ing the submitted material, it has been determined that this product does not meet the requirements of this project.

ITEM 10 Would Thermoform be an acceptable alternative liner in lieu of the CIPP for this project?

After review ing the submitted material, it has been determined that this product does not meet the requirements of this project.

ITEM 11 The specifications require reinstatement of active service laterals and indicate inactive laterals are not to be reopened. Please provide available records identifying active and inactive service connections within the project limits or confirm that determination will be made solely from CCTV observations and dye testing.

No records documenting service connections or their activity status are currently available. The contractor is required to observe all connections, conduct dye testing as needed, and submit a Lateral Reinstatement P lan w ith supporting documentation.

The submission package shall include:

CCTV inspection videos Dye testing results and documentation The Lateral Reinstatement Plan Any additional relevant materials

The Owner or their representative w ill review all submitted materials and either approve the plan or return it w ith comments requiring revisions and resubmittal.

ITEM 12 The bid schedule includes 472 SF of larger manhole rehabilitation with polyurethane liner.

Please provide a schedule identifying each manhole designated for rehabilitation, including diameter, depth, and estimated rehabilitation surface area for quantity verification.

This is a Unit Price Bid. The quantities listed are estimates only and are provided for comparison purposes. Actual payment quantities w ill be determined based on field measurements in accordance w ith Section 01 20 00 of the specifications.

Manholes scheduled for rehabilitation and their associated data are shown on Draw ings sheets C-1.00, C-1.01, and C-1.02. The Bid Form quantity for Manhole Rehabilitation has been revised to more closely reflect expected project totals.

The revised Invitation to Bid is included w ith this Addendum.

ITEM 13 Please provide estimated average dry-weather flow and peak flow rates for the sanitary sewer segments requiring rehabilitation so bidders can properly size temporary bypass pumping systems.

The City has provided daily average flow data to assist contractors in determining bypass pumping requirements for Phase 1: 170 gpm. Peak flow rate data is not available.

While the City has made every effort to ensure data accuracy, the awarded Contractor remains solely responsible for designing and providing adequate bypass pumping capacity to maintain all required flows during construction.

ITEM 14 The bid schedule contains one (1) point repair allowance. Please clarify whether additional point repairs discovered during cleaning/CCTV will be handled by change order and identify the basis of payment for lengths exceeding 12 linear feet.

This is a Unit Price Bid. The quantities listed are estimates only and are provided for comparison purposes. Actual payment quantities w ill be determined based on the count of point repairs actually installed in accordance w ith Section 01 20 00 of the specifications.

Point repairs exceeding 12 linear feet w ill be paid in increments of 12 linear feet or fraction thereof as units of Division 1, I tem 9 — Point Repair Mainline at the unit price shown on the Bid Form, in accordance w ith Section 33 01 30.60, Article 1.2.A.

Payment Increments:

0–12 LF = 1 unit 12.01–24 LF = 2 units

24.01–36 LF = 3 units (and so on) Examples: 18 LF repair = 2 units; 25 LF repair = 3 units.

Specification Section 01 20 00 has been revised and is included in this Addendum to add the method of measurement and payment for Division 1, I tem 9 — Point Repair Mainline.

ITEM 15 Please clarify whether lane closures on Schley Avenue will be restricted to specific hours and whether any permits or police details will be required by the City of Albany.

The City does not have a street‑closure permit for City projects. The Contractor must submit a Traffic Control P lan (TCP) for review and approval by the City Traffic Engineering Department before beginning work. TCPs shall follow MUTCD guidelines; therefore, police details are not required but are an optional, recommended enhancement. The Contractor shall provide at least one (1) week’s notice prior to commencing work so the City can notify the public and emergency services.

Lane closures are not restricted to specific working hours. However, the Contractor shall comply w ith the working-hour requirements set forth in the Contract Documents.

ITEM 16 The specifications require delivery of CCTV inspections in electronic format and compliance with current NASSCO PACP standards. Please confirm the required software format (WinCan, GraniteNet, etc.) and any specific naming convention preferred by the Owner.

Per Section 33 01 30.11, all work shall conform to the latest edition of the NASSCO PACP standards. Inspection data must be exportable in a PACP‑certified electronic format. The Contractor shall submit documentation demonstrating the certification of PACP software being used. The awarded Contractor shall provide a sample of inspection CCTV data and video for approval by the owner Prior to beginning work.

ITEM 17 The specifications indicate some assets may be located within public easements on private property. Please identify any locations requiring access through private property and confirm whether temporary access agreements have already been obtained by the Owner.

Per Section 33 01 30.11, if assets related to this project are located w ithin public easements on private property, the awarded Contractor is responsible for coordinating and obtaining access to those assets and for any restoration necessary as a result of their work. The Contractor must obtain w ritten permission from the property owner(s) and furnish a copy of the permission to the Owner prior to accessing the site.

ITEM 18 Please clarify whether the Contract Price includes only normal preparatory cleaning for CIPP installation. If excessive debris, heavy grease, roots, tuberculation, concrete intrusion, or other unforeseen obstructions require extraordinary cleaning efforts beyond normal industry standards, please confirm such work will be compensated as additional work.

A Heavy Cleaning pay item has been added to provide payment for excess cleaning, contingent upon prior w ritten Owner approval and satisfactory completion of the requirements of the standard Cleaning pay item. The revised Invitation to Bid and Section 01 20 00 (Measurement and Payment) are included w ith this Addendum.

Note: For any given segment, payment w ill be made for EITHER the standard Cleaning OR the Heavy Cleaning pay item — not both.

ITEM 19 Please confirm that payment for manhole rehabilitation will be based on actual field-verified quantities installed. If field conditions require rehabilitation areas exceeding the estimated bid quantities, please confirm the basis for additional payment.

This is a Unit Price Bid. The quantities listed are estimates only and are provided for comparison purposes. Actual payment quantities w ill be determined based on field measurements in accordance w ith Section 01 20 00 of the specifications.

The Bid Form quantity for Manhole Rehabilitation has been revised to more closely reflect expected project totals. The revised Invitation to Bid is included w ith this Addendum.

ITEM 20 Do you have any videos and/or CCTV logs available for review and if so, could we please receive a link to those?

No records are currently available.

ITEM 21 Do you have any flow data available?

The City has provided daily average flow data to assist contractors in determining bypass pumping requirements for Phase 1: 170 gpm. Peak flow rate data is not available.

While the City has made every effort to ensure data accuracy, the awarded Contractor remains solely responsible for designing and providing adequate bypass pumping capacity to maintain all required flows during construction.

ITEM 22 Would you please consider revising the Bypass Pumping bid item 8 to 1 LS in lieu of 168 HRS? If not, could you please confirm how this hourly rate will be paid? The measurement and payment section currently reads this will be paid during a single 8-hour workday. This scope will require longer than 8-hour work days. If bypass is needed longer than 8 hours, will it simply be paid the additional hours as needed?

The Bypass Pumping pay item has been revised to a lump-sum item and a payment schedule has been provided in Section 01 20 00. The Invitation to Bid and Section 01 20 00 (Measurement and Payment) have been updated accordingly and are included in this Addendum.

ITEM 23 The downstream end of the project where the 30” enters the lift station includes a “flapper” or some sort of concrete restriction at the end of the pipe. Will the Owner assist with temporary removal of this end piece to allow for CIPP installation?

The Contractor shall remove and properly dispose of the ex isting concrete diversion structure and shall remove all debris resulting from the removal from the wet well. The Contractor shall NOT be responsible for replacing the diversion structure.

ITEM 24 Drawing sheet C-2.02 shows segments 1-12 through 1-15 as 30” diameter in the plan view but shows 24” diameter in the rehab table. Could you please clarify the correct diameter of these segments?

See revised draw ing Sheet C-2.02 included in this addendum.

ITEM 25 Spec section 33 01 30.72 paragraph 2.8.A includes language for CIPP laterals. Could you please confirm there are no CIPP laterals on this project?

No CIPP service lateral work is scheduled for this project. Standard specification articles related to CIPP laterals shall be disregarded except as provided below .

Per Section 33 01 30.72, Article 3.4.C, if the Contractor overcuts or otherw ise damages a lateral connection during service lateral reinstatement, the Contractor shall be responsible for complying w ith the applicable CIPP lateral requirements and for all corrective work and costs required by those articles.

ITEM 26 Currently, Division 2 Manhole Rehab includes an item for polyurethane liner. However, there are no specs or products for polyurethane. Manhole Rehab spec section 33 01 30.81 includes products and specs for cementitious and epoxy products. Could you please confirm what products are allowed for this scope (cementitious, epoxy, polyurethane, polyurea, etc.) and provide a spec for such?

a. Will the invert be required to be rehabbed as well?

All references to 'polyurethane' have been replaced w ith 'epoxy' where used in connection w ith manhole rehabilitation. See revised Invitation to Bid and Section 01 11 00 included w ith this Addendum.

The scope of this project includes epoxy manhole lining systems only; no cementitious lining systems are scheduled. Standard specification articles regarding cementitious lining systems shall be disregarded except where cementitious materials are required solely to prepare or repair the substrate to receive the epoxy lining system. Any cementitious repair or substrate-preparation material must be compatible w ith the provided epoxy system.

Per Section 01 20 00, Article 1.3.A.1, manhole rehabilitation shall include the bench and invert. The Contractor shall repair or rebuild benches and inverts as necessary to ensure proper drainage off the bench and through the manhole, in accordance w ith Section 33 01 30.81.

ITEM 27 Division 3 includes a bid item for Traffic Control. Will this be paid for each setup, or only be paid for work on Palmyra Rd and the rest of the traffic control on other roadways (Schley Ave) will be incidental?

Traffic control for roadways of two (2) lanes or less shall be subsidiary and included in the unit price of each bid item.

Division 3, Bid I tem 2 shall be utilized for work on Palmyra Road, and the quantity includes three (3) setups: one each for segments 1-11, 1-12, and 1-13.

Payment shall be made accordingly.

ITEM 28 Division 1 Item 9 includes a Point Repair Mainline item. However, there is no measurement and payment for this. How will this be paid? Due to the unknown location, depth, bypass necessary due to location and depth, length, etc., would you please consider revising this item to an Allowance to create more competitive bids and ultimately save costs to the Owner?

See revised Section 01 20 00 included w ith this addendum.

Phases 2–5 of this rehabilitation project have been completed w ith no point repairs required. Based on this history, the City anticipates minimal to no point repair work w ill be needed for this phase. However, point repairs may be necessary depending on actual field conditions discovered during CCTV inspection.

Bidders shall review the manhole data and other information provided in the

Contract Documents, apply the necessary, reasonable assumptions, and price the point repair bid item accordingly. Payment w ill be based on actual quantities installed and accepted per Section 01 20 00.

ITEM 29 What is the engineer’s estimate and/or budget for this project?

The City has budgeted $2.0M in annual rehabilitation for projects such as this.

ITEM 30 Can you please provide some clarification on the required materials for Manhole Rehabilitation bid item? Bid Item 1 under Division 2 specifically lists Polyurethan Liner, but Spec Section 33 01 30.81includes several cementitious and epoxy materials. Please clarify the required thickness and materials are required under this bid item.

All references to 'polyurethane' have been replaced w ith 'epoxy' where used in connection w ith manhole rehabilitation. See revised Invitation to Bid and Section 01 11 00 included w ith this Addendum.

The scope of this project includes epoxy manhole lining systems only; no cementitious lining systems are scheduled. Standard specification articles regarding cementitious lining systems shall be disregarded except where cementitious materials are required solely to prepare or repair the substrate to receive the epoxy lining system. Any cementitious repair or substrate-preparation material must be compatible w ith the provided epoxy system.

Epoxy liners shall meet the minimum characteristics referenced in Section 33 01 30.81, Article 2.1.H.3.d. The required average minimum finished thickness shall be the greater of: 125 mils per Section 33 01 30.81, Article 3.5.C.2; or the epoxy manufacturer's recommended average minimum finished thickness per Section 33 01 30.81, Article 2.1.H.3.b.

ITEM 31 Also, I may be confused on the unit pricing shown on the bid form. With the 15 manholes shown on the plans for rehab, I get approximately 196 VF of 60” diameter manholes for rehab. That adds up to substantially more square footage than the 472 SF shown on the bid form. Is the full interior of each manhole to be lined?

This is a Unit Price Bid. The quantities listed are estimates only and are provided for comparison purposes. Actual payment quantities w ill be determined based on field measurements in accordance w ith Section 01 20 00 of the specifications.

The Bid Form quantity for Manhole Rehabilitation has been revised to more closely reflect expected project totals. The revised Invitation to Bid is included w ith this Addendum.

ITEM 32 Will the contractor be responsible for bypass pumping?

The Contractor shall be responsible for designing, installing, operating, maintaining, and removing all bypass pumping systems required to perform the Work in accordance w ith the Contract Documents.

ITEM 33 Will the Owner please confirm whether the City or the Contractor will perform any identified point repairs after TV inspection?

The Contractor shall be responsible for performing any point repairs. Payment w ill be made per unit for Division 1, I tem 9 — Point Repair (Mainline) at the unit price shown on the Bid Form. Payment w ill be based on the actual number of point repairs installed and accepted, measured and paid in accordance w ith Section 01 20 00 (Measurement and Payment).

ITEM 34 Will the Owner please confirm all laterals that tie into the mainline proposed for repair/rehab, including any lines that discharge into the associated manholes?

No records documenting service connections to mainlines are currently available.

All known connections to manholes are shown on the Draw ings; however, undocumented connections may ex ist.

ITEM 35 Will the Owner please confirm any force mains that discharge into the pipe segments proposed for repair/rehab?

No force mains discharge directly into any pipe segments or manholes w ithin the project limits.

ITEM 36 Will the Owner please change the bid unit for bypass pumping from $/HR to $/LS?

The Bypass Pumping pay item has been revised to a lump-sum item and a payment schedule has been provided in Section 01 20 00. The Invitation to Bid and Section 01 20 00 (Measurement and Payment) have been updated accordingly and are included in this Addendum.

ITEM 37 The Owner mentioned a 60-day period for award after the bid date. Should bidders assume an NTP around January 2027 for this project?

Per the Special Instructions, bids may not be w ithdrawn for 60 days after the bid opening. The Standard General Conditions provide that the Contract Times shall commence no later than the earlier of the 60th day after the bid opening or the 30th day after the Effective Date of the Contract.

Accordingly, the City anticipates issuing the Notice of Award, executing the Contract, and issuing the Notice to Proceed w ithin the applicable 60-day period.

ITEM 38 Does the Owner have any TV reports or inspection videos of the pipe segments scheduled for repair/rehab that can be issued to bidders for review during the bid phase?

No records are currently available.

ITEM 39 Both LMK end seals and Hydrotite seals are described in the CIPP spec. Will the Engineer please confirm when/if either product should be priced? There is a significant cost difference between the two.

Hydrotite seals are specified in Section 03 30 00, Cast-in-P lace Concrete, and apply to work associated w ith cast-in-place concrete.

LMK seals are specified in Section 33 01 30.72, Cured-in-Place P ipe, and apply to work associated w ith CIPP.

ITEM 40 How will the Contractor be compensated for heavy cleaning to obtain the 98% capacity referenced in the pre-bid meeting? Without TV inspection video for bid-phase review, will the Owner please add a line item for heavy cleaning? Otherwise, bidders have to assume quantity and cost, putting the Owner at risk.

A Heavy Cleaning pay item has been added to provide payment for excess cleaning, contingent upon prior w ritten Owner approval and satisfactory completion of the requirements of the standard Cleaning pay item. The revised Invitation to Bid and Section 01 20 00 (Measurement and Payment) are included w ith this Addendum.

Note: For any given segment, payment w ill be made for either the standard Cleaning or the Heavy Cleaning pay item — not both.

ATTACHMENTS

The following documents are attached hereto and are hereby made part of the Contract Documents and Specifications:

• Pre-Bid Conference Attendance Sign-In Sheet

• Invitation to Bid

• Section 01 11 00 – Summary of Work

• Section 01 20 00 – Measurement and Payment

• Drawing Sheet C-1.01

• Drawing Sheet C-1.02

• Drawing Sheet C-2.02

END OF ADDENDUM NO. 1

Ricky Gladney Ricky Gladney, Buyer

CC:David Apperson, Interim Water Systems Superintendent

Kurt Anthony, Deputy Director Utility Operations Kendall Hodge, Director Utility Operations All Known Bidders

BID NAME:

BID NUMBER

DATE:

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Representative {s) Company Name

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Albany Pipe Rehabilitation - Phase 1

1TB #27-030

Thursday, October 15, 2026

Address {City, State & Zip) Telephone# 222 Pine Avenue, Suite 260, Albany, Georgia 31702 229-431-3211 !f()IJ Al _,,tfov,r(/e_ k/'1q,,e7 GIi--

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Ann Smith CaJenn Construction 912-458-3747 ann@cajenn.com

Austin Stoecker SAK Construction, LLC 314-799-2827 astoecker@sakcon.com

Brandon Gerber Vortex Companies 813-326-8928 bgerber@vortexcompanies.com

Brandt Curvel Insituform Technologies LLC 904-838-0090 bcurvel@azuria.com

Carl Smith CaJenn Construction 404-379-6800 csmith@cajenn.com

Casey Schultz Vortex Companies 678-654-8062 cschultz@vortexcompanies.com

Danielle Lee Inliner Solutions, LLC 470-836-0265 bids@puriscorp.com

Eric Simpson Inliner Solutions, LLC 404-858-9308 eric.simpson@puriscorp.com

Jamison Wilks Southern Hydro Vac / AIMS 770-328-3207 jwilks@aimscompanies.com

Jerri Sumlin SAK Construction, LLC 404-395-7830 jsumlin@sakcon.com

Nicholas Curcio Atlantic Pipe Services 407-270-1699 ncurcio@atlanticpipe.us

Rex Gellasch SAK Construction, LLC 314-488-7513 rgellasch@sakcon.com

Ryan Hogenmiller SAK Construction, LLC 636-385-1072 rhogenmiller@sakcon.com

Sam Trawick Vortex Companies strawick@vortexcompanies.com

Steven Watts NGI Trenchless Pipe Repair 770-296-2425 Not Provided steven@ngitrenchless.com ewhite2 Text Box

ADDENDUM 1

October 8, 2026

INVITATION TO BID

Albany Pipe Rehabilitation – Phase I

Bid Reference No. 27-030

Sealed Bids will be received by the City of Albany, Procurement Division, 222 Pine Avenue, Suite 260, Albany, Georgia 31701, until 2:30 p.m. on November 11, 2026, for all work required for the pre-rehabilitation cleaning, inspection, and rehabilitation of approximately 5,000 linear feet of large diameter sanitary sewer mains and 15 sanitary manholes along Schley Avenue between McLain Lane and Lift Station #67 in accordance with bid documents, specifications, and all other contract documents contained herein. Bids will be opened and publicly read aloud at the above stated time and place.

A Pre-Bid Conference will be held on October 15, 2026, at 10:00 a.m. at 323 Pine Avenue, Suite 203, Albany, Georgia 31701 and simultaneously on Zoom. The Project Manager will provide an overview of the work to be performed and answer questions. All interested bidders are strongly encouraged to attend. Zoom link:

https://us06web.zoom.us/j/85034492683?pwd=VabzzZjZcaND9ibKSqi3YfoZ1bEDqo.1 Meeting ID: 850 3449 2683 Passcode: 239005

A 5% Bid Bond is required of all bidders. Bid bond must be present for bid to be read or considered. 100% Performance and Payment bonds will be required of the successful bidder. This project will be bid on a unit price basis for all specified work and will be awarded to the responsive and responsible bidder submitting the lowest total base bid.

The City of Albany strongly encourages Small Business firms to participate in this bid. The City of Albany reserves the right to reject any and all bids and to waive any informalities in the bidding process. Bid documents are available at the Procurement Division, www.albanyga.gov and on the Georgia Procurement Registry.

For additional information, contact Ricky Gladney, Buyer I, at 229-302-1455. Submit all questions via email to rgladney@albanyga.gov cc: jswilliams@albanyga.gov and kross@albanyga.gov. The deadline for questions is October 29, 2026, at 2:30 p.m. Replies of substance will be answered in the form of an addendum and made available to all potential bidders.

City of Albany, Joshua Williams, CPPB Procurement Manager

Albany Pipe Rehabilitation - Phase I Bid Ref. #27-030

CITY OF ALBANY

FINANCE DEPARTMENT

PROCUREMENT DIVISION

ALBANY, GEORGIA

INSTRUCTIONS TO BIDDERS

These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with any individual bid.

1. The following criteria are used in determining low responsible bidder.

(a) The ability, capacity and skill of bidder to perform required service.

(b) Whether bidder can perform service promptly or within specified time.

(c) The character, integrity, reputation, judgment, experience and efficiency of bidder.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for City use.

(f) The ability of bidder to provide future maintenance and parts service.

2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low bids if they are deemed advantageous to The City.

3. Unless otherwise specified all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date of notification of award or by exception noted on bid sheet.

4. Prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the execution of same.

5. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The City may purchase more or less than the estimated quantity, and the bidder must not assume that such estimated quantity is part of the contract.

6. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

7. All requested information should be included in the sealed bid envelope. All documents and information must be signed and included for your bid to receive full consideration. Failure to submit any required information or document will be cause for bid to be rejected as non-responsive.

8. Failure of the bidder to sign the bid document or have the signature of any authorized representative or agent on the bid in the space provided will be cause for rejection of the bid. Signature(s) must be written in ink.

9. Failure to enclose bid bond, where required, will result in rejection of the bid. Bond may be in the form of cash, certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

10. All bidders should provide their tax identification number with the bid.

11. All bidding Corporations should provide the corporate seal, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the principals of the corporation with the bid.

12. Quote all prices F.O.B. Albany or our warehouse or as specified in bid documents.

13. If the bidder proposes to furnish any item of a foreign make or product, he/she should write “Foreign” together with the name of the originating country opposite such item on the bid.

14. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample. The City reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interests of The City to do so for the purpose of testing.

15. The City will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the trade name or names of such materials on the bid or price quotation form.

16. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or bidding schedule are done at the risk of the bidder. Any bid will be rejected that has a substantial variation, such as a variation that affects the price, quality, or delivery date (when delivery is required by a specific time).

17. Each bid or proposal will be submitted in a SEALED ENVELOPE. Additionally, that envelope shall be clearly marked on the outside as a Sealed Bid with the Bid Number clearly printed.

18. Bids must be received and stamped by the Procurement Office before the date and time stipulated in bid documents. The City of Albany assumes no responsibility for submittals received after the advertised deadline or at any office or location other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason. No responsibility will attach to any City representative or employee for premature opening of bids not properly addressed or identified.

19. If only one bid is received, the bid may be rejected and/or re-advertised, except in the case of only one known source of supply.

20. Bids received late will not be accepted, and The City will not be responsible for late mail delivery.

21. Should a bid be misplaced by The City and found later it will be considered.

22. The unauthorized use of patented articles is done entirely at the risk of the bidder.

23. All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to instruct in their application or use. A bidder at any time requested must satisfy the Procurement Office and City Commission that he has the requisite organization, capital, plant, stock, ability, and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

24. Only the latest model equipment, as evidenced by the manufacturer’s current published literature will be considered.

Obsolete models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.

25. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement Officer and/or the Department to which they are delivered. If defective material, equipment or supplies are discovered, the contractor, upon being instructed by the Procurement Officer, shall remove, or make good such material, equipment or supplies without extra compensation. It is expressly understood and agreed that the inspection of materials by The City will in no way lessen the responsibility of the contractor or release him from his obligation to perform and deliver to The City sound and satisfactory materials, equipment, or supplies. The contractor agrees to pay the cost of all tests on defective material, equipment or supplies or allow the cost to be deducted from any monies due him by The City.

26. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and without further obligation on the part of The City or County at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal unless positive action is taken by The City or County to terminate such contract, and the nature of such action shall be determined by The City or County and specified in the contract; (3) The contract shall state the total obligation of The City or County for the calendar year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the vendor until fully paid for by The City.

27. Unless otherwise specified The City reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of The City.

28. The successful bidder shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if applicable, before any work can commence. Contractor as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration.

29. The successful bidder on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.

30. The City reserves the right to reject any and all bids, to waive any informalities in the bid process, and to award the contract as may be in the best interest of the City and/or re-advertise for bids.

31. Local bidder (domiciled in Albany City Limits) will receive bid in the event of tie bids. In the case of tie bids between out of town companies or between local concerns, evaluated as equal, bid will be recommended or awarded by chance coin toss, or drawing straws. The Board of Commissioners passed a local preference ordinance on January 27, 2015.

Where applicable, this ordinance will govern. Local preference will not be a basis for award on bids that are federally funded.

32. No bidder writing restrictive specifications for The City will be allowed to bid on the project.

33. Reasonable grounds for supposing that any bidder is interested in more than one bid for the same item will be considered sufficient cause for rejection of all bids in which he/she is interested.

34. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to The City/County or who has failed in any former contract with The City to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.

35. It is mutually understood and agreed that if any time the Procurement Officer shall be of the opinion that the contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is willfully violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Procurement Officer shall have the power to notify the aforesaid contractor of the nature of the complaint. Notification shall constitute delivery of notice, or letter, to address given in bid/proposal. If after three working days of notification the conditions are not corrected to the satisfaction of the Procurement Officer, he shall thereupon have the power to take whatever action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any paid by The City out of such monies as may become due to the said contractor, under and by virtue of this agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the contractor, his executors, administrators, successors, or assigns, shall pay the amount of such excess to The City on notice by the Procurement Officer of the excess due.

36. Contracts may be cancelled by The City with or without cause with 30-day written notice.

37. Any complaint from bidders relative to the Invitation to Bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered.

38. Any bidder may withdraw his bid at any time before the time set for opening of bids. No bid may be withdrawn without cause in the 60-day period after bids are opened.

39. All questions, inquiries and requests for clarification shall be directed to Procurement.

40. Prior to submission, all bidders are encouraged to check the website at www.albanyga.gov or call the

Procurement Office at 229-431-3211 for any addendums.

PROCUREMENT FORM - Revised 11/18/2021

SPECIAL INSTRUCTIONS

Albany Pipe Rehabilitation – Phase I

1. General Information: The Albany Pipe Rehabilitation project consists of the pre-rehabilitation cleaning and inspection, followed by the rehabilitation of existing sanitary manholes and large diameter sanitary sewer mains in Albany, Georgia. The work is located on the north side of the city and consists of the following phase:

Phase 1: Approximately 5,000 feet of sanitary sewer along Schley Avenue between McLain Lane and Lift Station #67 and 15 manholes.

Bid Document Access & Downloading Protocol:

Bid documents, specifications, and plans may be inspected physically at the Procurement Office, 222 Pine Avenue, Suite 260, Albany, Georgia, and on the Georgia Procurement Registry.

Alternatively, digital bid documents can be viewed and downloaded by visiting www.ardurra.com and clicking on the BidDocs tab in the upper right corner of the webpage, or by visiting questcdn.com. Vendors must use the QuestCDN Project Number 10394593 to locate this specific job on the www.QuestCDN.com website search page. There is a $22 non-refundable cost for downloading the contract documents in digital PDF format.

All bids shall be deemed to have been made with full knowledge of all terms, conditions, and requirements contained herein.

2. Contractor Responsibilities & Contract Terms: Contractor’s bid shall include all necessary labor, materials, tools, equipment, and all other items necessary to complete the contract requirements in accordance with bid documents, special instructions, specifications, and all other provisions included in this bid document. It is the bidder’s responsibility to visit the jobsite and become familiar with the local conditions.

The contract shall be written for all work required, expressed, or implied, that is necessary to perform the work described in the bid documents, special instructions, specifications, and all other contract documents. No money shall be paid for any extra work or modifications to the specifications unless such work or modification is expressly approved in writing by the owner’s designated representative prior to execution.

3. Bid Form: Bids must be submitted on the form linked in this bid document. Ensure the bid form is completed in its entirety. Bid is for unit cost contract for all work specified in this bid document.

Bid will be awarded to the responsive and responsible bidder(s) submitting the lowest bid, in the measure that best benefits the City of Albany.

4. No bid may be withdrawn for a period of sixty (60) days from the bid opening date.

5. Contract Time: Contract must be substantially completed within 180 calendar days following the issuance of the Notice to Proceed. Performance will be monitored and documented by the Project Manager. Not completing this contract within the time specified may hamper the contractor’s ability to secure future contracts with the City.

6. Liquidated Damages: Time is an essential element of the Contract, and any delay in the prosecution of The Work may inconvenience the public, obstruct traffic, or interfere with business. In addition to the aforementioned inconveniences, any delay in completion of The Work will always increase the cost of engineering. For this reason, it is important that The Work be pressed vigorously to completion. Should the Contractor or, in case of default, the Surety fail to complete The Work within the time stipulated in the Contract or within such extra time that may be allowed, charges shall be assessed against any money due or that may become due the Contractor in accordance at the rate of $500 per calendar day.

7. The General Conditions Contract being utilized is the Engineering Joint Construction Document linked herein.

8. Liquidated Damages: Time is an essential element of the Contract, and any delay in the prosecution of The Work may inconvenience the public, obstruct traffic, or interfere with business. In addition to the aforementioned inconveniences, any delay in completion of The Work will always increase the cost of engineering. For this reason, it is important that The Work be pressed vigorously to completion. Should the Contractor or, in case of default, the Surety fail to complete The Work within the time stipulated in the Contract or within such extra time that may be allowed, charges shall be assessed against any money due or that may become due the Contractor in accordance at the rate of $500 per calendar day. These daily charges are intended to represent the actual damages sustained by the Owner due to the delay, are agreed upon in advance as a reasonable estimate of such losses, and are expressly considered damages and not a penalty.

9. General Insurance Requirements: Contractor shall maintain insurance with companies licensed to do business in the State of Georgia acceptable to the City for the protection of the City and name it as an additional insured, against all claims, losses, costs or expenses arising out of injuries or death of persons whether or not employed by contractor, whether arising from the acts or omission, negligence or otherwise of contractor or any of its agents, employees, patrons, or other persons, and growing out of work being done by Contractor on behalf of City, such policies to provide for a liability limit on account of each accident resulting in the bodily injury or death of not less than One Million ($1,000,000) Dollars, a liability limit of not less than One Million ($1,000,000) Dollars for each accident for property damage. Contractor shall also carry product/completed operations liability insurance for personal injuries and/or death in the amount not less than One Million ($1,000,000) Dollars for any one person. Contractor shall maintain a combined single liability limit of One Million ($1,000,000) Dollars covering owned, non-owned, leased, and hired vehicles and name the City of Albany as an additional insured.

Contractor shall furnish to the City satisfactory evidence that it carries Worker’s Compensation Insurance in the statutory limits of Georgia and Employers’ Liability with limits of liability of no less than One Hundred Thousand ($100,000) Dollars of each accident/disease. These polices must also contain a waiver of subrogation in favor of the City of Albany.

Contractor shall furnish evidence of the continuance in force of said policies by providing copies of timely declaration page(s) to the Procurement Agent. Acceptable proofs of insurance: (i) a Certificate of Insurance with Additional Insured Endorsements (a Certificate of Insurance by itself is not acceptable) or (ii) Declaration Pages of the insurance policies which explicitly name the City of Albany (P.O. Box 447, Albany, GA 31702) as an additional insured. The Certificate of Insurance must provide the project name and our project number on all certificates; where the Project requires Contractor’s Pollution Legal Liability coverage or Contractor’s Professional E & O coverage, per project coverage would be allowed. All insurance policies must provide that the City of Albany will be notified within 30 days of any changes, restrictions, and/or cancellation.

The City’s sole judgment shall control as to the sufficiency of the coverage.

10. Indemnification: Contractor agrees to indemnify and hold harmless the City, its agents, officers, and employees, their successors and assigns, individually and collectively, with respect to all claims, demands or liability for any injuries to any person (including death) or damage to any property arising out of the activities of contractor or based on alleged negligence of contractor, its officers, agents, or employees and contractor shall defend against all such claims and pay all expenses of such defense, including attorney fees, and all judgments based thereon;

provided that this obligation shall not extend to any damage, injury or loss due to the negligence of the City.

11. Superintendent: The contractor shall have a competent, full-time superintendent or designated representative on the work site at all times while work is being performed. The superintendent must be fluent in English, capable of reading and thoroughly understanding the project plans and specifications and experienced in large-diameter utility or pipe rehabilitation work. He or she will directly represent the contractor, and all directions, notices, or other communications given to the superintendent by the City’s designated Project Manager or inspector shall be as binding as if given directly to the contractor.

12. Permits and Fees: Within five (5) days following the issuance of the Notice to Proceed the contractor shall apply for all permits. Failure to do so may result in award of this contract to the next lowest bidder and the original contractor may be billed for the difference in price. The contractor shall secure all permits, license certificates, inspections (permanent and temporary) and Occupational Tax Certificate before any work can commence. This documentation should be on file in the Procurement Office prior to start of any work associated with this contract. The contractor is required within five (5) days of completion of specified work to contact the Project Manager, Andy Griffis, at (229) 302-1806, AGriffis@albanyga.gov for a final inspection. Successful bidder as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration prior to award of contract.

13. Preservation of Property: The contractor shall carry out their work with such care and by the proper methods to prevent damage to the property adjacent to the work or within streets, easement locations to the extent the owner may have rights therein, or other property of the owners or of others, whether adjacent to the work site or not, the removal, relocation, or destruction of which is not called for by the provisions of the contract documents; it being a condition of the execution of the contract that the work…