27_024_ITB_Intersection_Upgrades.pdf

October 6, 2026

INVITATION TO BID

Intersection Improvements

Bid Reference No. 27-024

Sealed Bids will be received by the City of Albany, Procurement Division, 222 Pine Avenue, Suite 260, Albany, Georgia 31701, until 2:30 p.m. on November 10, 2026, for the comprehensive intersection upgrades at eight locations. The project encompassing selective infrastructure demolition, new concrete sidewalks, curb installations, ADA ramp adjustments and complete traffic signal overhauls with new steel strain poles, controllers, thermoplastic markings, and regulatory signage. All work must conform to the project specifications in accordance with all contract documents.

A Pre-Bid Conference will be held on October 16, 2026, at 10:00 a.m. at 222 Pine Avenue, Suite 260, Albany, Georgia 31701 and simultaneously via Zoom. The Project Manager will provide an overview of the work to be performed and answer questions. All interested bidders are strongly encouraged to attend. Zoom link:

https://us06web.zoom.us/j/82317309352?pwd=lgwL0fR2kff9y8RiTuBl8ShVBwxuOW. l

Meeting ID: 823 1730 9352 Passcode: 111562

A 5% Bid Bond is required of all bidders. Bid bond must be present for bid to be read or considered. 100% Performance and Payment bonds will be required of the successful bidder. This project will be bid on a unit price basis for all specified work and will be awarded to the responsive and responsible bidder submitting the lowest total base bid.

The City of Albany strongly encourages Small Business firms to participate in this bid. The City of Albany reserves the right to reject any and all bids and to waive any informalities in the bidding process. Bid documents are available at the Procurement Division, www.albanyga.gov and on the Georgia Procurement Registry.

For additional information, contact Ricky Gladney, Buyer I, at 229-302-1455. Submit all questions via email to rgladney@albanyga.gov cc: jswilliams@albanyga.gov and kross@albanyg�.gov. The deadline for questions is October 30, 2026, at 2:30 p.m. Replies of substance will be answered in the form of an addendum and made available to all potential bidders.

Albany, /i) je_L...., ua Williams, CPPB P curement Manager

FINANCE

P.O. BOX 447 ALBANY, GA 31702 I PHONE: 229.431.3211 I FAX: 229.431.2184 I www.albanyga.gov https://us06web.zoom.us/j/82317309352?pwd=IgwL0fR2kff9y8RiTuBl8ShVBwxuOW.1

CITY OF ALBANY

FINANCE DEPARTMENT

PROCUREMENT DIVISION

ALBANY, GEORGIA

INSTRUCTIONS TO BIDDERS

These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with any individual bid.

1. The following criteria are used in determining low responsible bidder.

(a) The ability, capacity and skill of bidder to perform required service.

(b) Whether bidder can perform service promptly or within specified time.

(c) The character, integrity, reputation, judgment, experience and efficiency of bidder.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for City use.

(f) The ability of bidder to provide future maintenance and parts service.

2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low bids if they are deemed advantageous to The City.

3. Unless otherwise specified all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date of notification of award or by exception noted on bid sheet.

4. Prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the execution of same.

5. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The City may purchase more or less than the estimated quantity, and the bidder must not assume that such estimated quantity is part of the contract.

6. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

7. All requested information should be included in the sealed bid envelope. All documents and information must be signed and included for your bid to receive full consideration. Failure to submit any required information or document will be cause for bid to be rejected as non-responsive.

8. Failure of the bidder to sign the bid document or have the signature of any authorized representative or agent on the bid in the space provided will be cause for rejection of the bid. Signature(s) must be written in ink.

9. Failure to enclose bid bond, where required, will result in rejection of the bid. Bond may be in the form of cash, certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

10. All bidders should provide their tax identification number with the bid.

11. All bidding Corporations should provide the corporate seal, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the principals of the corporation with the bid.

12. Quote all prices F.O.B. Albany or our warehouse or as specified in bid documents.

13. If the bidder proposes to furnish any item of a foreign make or product, he/she should write “Foreign” together with the name of the originating country opposite such item on the bid.

14. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample. The City reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interests of The City to do so for the purpose of testing.

15. The City will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the trade name or names of such materials on the bid or price quotation form.

16. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or bidding schedule are done at the risk of the bidder. Any bid will be rejected that has a substantial variation, such as a variation that affects the price, quality, or delivery date (when delivery is required by a specific time).

17. Each bid or proposal will be submitted in a SEALED ENVELOPE. Additionally, that envelope shall be clearly marked on the outside as a Sealed Bid with the Bid Number clearly printed.

18. Bids must be received and stamped by the Procurement Office before the date and time stipulated in bid documents. The City of Albany assumes no responsibility for submittals received after the advertised deadline or at any office or location other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason. No responsibility will attach to any City representative or employee for premature opening of bids not properly addressed or identified.

19. If only one bid is received, the bid may be rejected and/or re-advertised, except in the case of only one known source of supply.

20. Bids received late will not be accepted, and The City will not be responsible for late mail delivery.

21. Should a bid be misplaced by The City and found later it will be considered.

22. The unauthorized use of patented articles is done entirely at the risk of the bidder.

23. All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to instruct in their application or use. A bidder at any time requested must satisfy the Procurement Office and City Commission that he has the requisite organization, capital, plant, stock, ability, and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

Intersection Improvements Bid Ref. #27-024

24. Only the latest model equipment, as evidenced by the manufacturer’s current published literature will be considered.

Obsolete models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.

25. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement Officer and/or the Department to which they are delivered. If defective material, equipment or supplies are discovered, the contractor, upon being instructed by the Procurement Officer, shall remove, or make good such material, equipment or supplies without extra compensation. It is expressly understood and agreed that the inspection of materials by The City will in no way lessen the responsibility of the contractor or release him from his obligation to perform and deliver to The City sound and satisfactory materials, equipment, or supplies. The contractor agrees to pay the cost of all tests on defective material, equipment or supplies or allow the cost to be deducted from any monies due him by The City.

26. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and without further obligation on the part of The City or County at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal unless positive action is taken by The City or County to terminate such contract, and the nature of such action shall be determined by The City or County and specified in the contract; (3) The contract shall state the total obligation of The City or County for the calendar year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the vendor until fully paid for by The City.

27. Unless otherwise specified The City reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of The City.

28. The successful bidder shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if applicable, before any work can commence. Contractor as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration.

29. The successful bidder on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.

30. The City reserves the right to reject any and all bids, to waive any informalities in the bid process, and to award the contract as may be in the best interest of the City and/or re-advertise for bids.

31. Local bidder (domiciled in Albany City Limits) will receive bid in the event of tie bids. In the case of tie bids between out of town companies or between local concerns, evaluated as equal, bid will be recommended or awarded by chance coin toss, or drawing straws. The Board of Commissioners passed a local preference ordinance on January 27, 2015.

Where applicable, this ordinance will govern. Local preference will not be a basis for award on bids that are federally funded.

32. No bidder writing restrictive specifications for The City will be allowed to bid on the project.

33. Reasonable grounds for supposing that any bidder is interested in more than one bid for the same item will be considered sufficient cause for rejection of all bids in which he/she is interested.

34. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to The City/County or who has failed in any former contract with The City to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.

35. It is mutually understood and agreed that if any time the Procurement Officer shall be of the opinion that the contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is willfully violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Procurement Officer shall have the power to notify the aforesaid contractor of the nature of the complaint. Notification shall constitute delivery of notice, or letter, to address given in bid/proposal. If after three working days of notification the conditions are not corrected to the satisfaction of the Procurement Officer, he shall thereupon have the power to take whatever action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any paid by The City out of such monies as may become due to the said contractor, under and by virtue of this agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the contractor, his executors, administrators, successors, or assigns, shall pay the amount of such excess to The City on notice by the Procurement Officer of the excess due.

36. Contracts may be cancelled by The City with or without cause with 30-day written notice.

37. Any complaint from bidders relative to the Invitation to Bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered.

38. Any bidder may withdraw his bid at any time before the time set for opening of bids. No bid may be withdrawn without cause in the 60-day period after bids are opened.

39. All questions, inquiries and requests for clarification shall be directed to Procurement.

40. Prior to submission, all bidders are encouraged to check the website at www.albanyga.gov or call the

Procurement Office at 229-431-3211 for any addendums.

PROCUREMENT FORM - Revised 11/18/2021

Intersection Improvements

SPECIAL INSTRUCTIONS

Intersection Improvements

Bid Ref. #27-024

1. General Information: The project scope consists of comprehensive intersection improvements across eight sites, encompassing civil infrastructure modifications, updated traffic control signage, and complete signal system modernization. Civil works include selective demolition, concrete sidewalk removal, and the installation of standard concrete paving, curbs, gutters, and ADA-compliant wheelchair ramps. Directional boring will be performed as required to facilitate the installation of underground conduit and associated signal infrastructure while minimizing surface disturbance. Traffic control enhancements entail grinding down existing pavement markings, applying new thermoplastic traffic stripes and lane arrows, and installing new regulatory, pedestrian, and internally illuminated street name signs. Additionally, the traffic signal overhauls require removing existing poles to erect new steel strain poles with mast arms ranging from 25 to 55 feet, upgrading to Model 2070LX controller units with Model 332 cabinet assemblies, and cutting approximately 640 to 1,060 linear feet of loop saw cuts per intersection for vehicular detection.

Additionally, the Contractor must perform multi-classification vehicular, pedestrian, and truck volume data collection, processing, and documentation across all eight project sites plus four additional coordinated signal intersections along Jefferson Street. This collected traffic data must be processed and compiled to fully develop, coordinate, and implement comprehensive system-wide traffic signal timing parameters and timing plans across the network. Additional required contract documents, drawings, bid form, and detailed project specifications are available at the link below:

https://www.dropbox.com/scl/fo/ioeadoz8fghfgtpztpbw2/AB9r0Td3dQNybtja04NIssc?rlkey=kt 0br1dixmmnxp1f0t0eskyve&st=mzjy29a7&dl=0

2. Scope of Bid: Contractor's bid shall include all necessary labor, materials, tools, equipment, and all other items necessary to complete the contract requirements in accordance with specifications, general conditions, special instructions to bidders and all other provisions included in this invitation to bid.

3. Funding and Compensation: This project is 100% locally funded through the voter-approved Transportation Special Purpose Local Option Sales Tax (TSPLOST I) program. All funding is strictly dedicated to eligible transportation infrastructure improvements, and contractor payments will be disbursed in compliance with TSPLOST procurement policies and City of Albany guidelines.

4. Bid Withdrawal, Rejection Rights, and Ownership: The Owner of this project is the City of Albany. No bid may be withdrawn for a period of sixty (60) days from the bid opening date, and the Owner reserves the right to reject any and all bids and to waive any informalities in the bidding process.

5. Contractor Qualifications and Licensing: To be considered for an award, bidders must possess a valid State of Georgia General Contractor license or a Utility Contractor license in compliance with Georgia Secretary of State regulations. Additionally, the successful prime contractor and all documented subcontractors must hold or obtain a current City of Albany Occupational Tax Certificate prior to formal contract execution. Bidders must demonstrate the appropriate technical capacity, equipment availability, and historical performance efficiency required to execute complex municipal traffic signal overhauls and civil infrastructure modifications.

Intersection Improvements Bid Ref. #27-024 https://www.dropbox.com/scl/fo/ioeadoz8fghfgtpztpbw2/AB9r0Td3dQNybtja04NIssc?rlkey=kt0br1dixmmnxp1f0t0eskyve&st=mzjy29a7&dl=0 https://www.dropbox.com/scl/fo/ioeadoz8fghfgtpztpbw2/AB9r0Td3dQNybtja04NIssc?rlkey=kt0br1dixmmnxp1f0t0eskyve&st=mzjy29a7&dl=0

6. Mandatory Site Visits: Bidders shall be responsible for visiting the eight designated intersection locations to thoroughly familiarize themselves with all local conditions, existing infrastructure layouts, and any potential physical or utility constraints. Failure to inspect the project sites prior to bid submission will not relieve the successful contractor from the obligation to furnish all necessary equipment, materials, and labor required to fully complete the contract requirements in strict accordance with the specifications.

7. Contract Time: Contract work must be completed within five hundred forty (540) calendar days following the issuance of the Notice to Proceed. Performance will be monitored and documented by the Project Manager, and failure to complete this contract within the specified time may hamper the contractor’s ability to secure future contracts with the City.

• It is mutually recognized that specialized traffic signal equipment, specifically custom steel strain poles and mast arms, may be subject to manufacturing backlogs and industry-wide supply chain delays. The contractor is required to submit complete fabricator shop drawings and material submittals to the Project Manager within thirty (30) calendar days of receiving the Notice to Proceed. If documented delivery lead times from the manufacturer directly impact the project’s critical path, the contractor may submit a written request for a non-compensatory contract time extension. Such requests must include certified proof of the order date, submittal approval timelines, and explicit verification of the delay from the steel fabricator to be considered for evaluation by the City of Albany.

8. Liquidated Damages: Time is an essential element of the Contract, and any delay in the prosecution of The Work may inconvenience the public, obstruct traffic, or interfere with business. In addition to these inconveniences, any delay in completion of The Work will directly increase the municipal cost of engineering, project oversight, and contract administration. For this reason, it is imperative that the work be pressed vigorously to completion. Should the Contractor fail to complete the work within the stipulated Contract Time or within such approved extra time extensions as may be allowed, charges shall be assessed against any money due or that may become due the Contractor in accordance with the rate of five hundred dollars ($500.00) per calendar day. These charges are established strictly as fixed liquidated damages to compensate the City for administrative and public impacts and are not to be construed as a financial penalty.

9. Bid Bond: Each bid must be accompanied by a certified check, cashier’s check, cash, or a bid bond issued by a surety company authorized to do business in the State of Georgia, in an amount equal to at least five percent (5%) of the total bid. This bond is payable without condition to the Owner as a guaranty that the bidder, if awarded the contract, will promptly execute the Agreement in accordance with the bid and other contract documents, and will furnish good and sufficient performance and payment bonds for the faithful execution of the work. The bid bond must be presented in its original form; photocopies or digital reproductions are not acceptable.

Copies are not acceptable.

10. Performance Bond and Payment Bonds: A Performance Bond and a Labor and Materials Payment Bond, each in an amount equal to one hundred percent (100%) of the total contract price, will be required of the awarded bidder. All bonds must be issued by a surety company licensed to do business in the State of Georgia, listed on the Department of the Treasury's Circular 570, and holding a minimum A.M. Best rating of A-, Class V or better. These bonds must be submitted to the Procurement Office before a formal Notice to Proceed will be issued or work can commence. The performance and payment bonds must be presented in their original form; photocopies or digital reproductions are not acceptable. Copies are not acceptable.

Intersection Improvements

11. Bid Form: Bids must be submitted strictly on the official bid form provided by the City of Albany. This project will be executed as a unit price contract and will be awarded to the responsive and responsible bidder submitting the lowest total base bid. Bidders are required to populate all unit price fields completely, and any altered, incomplete, or conditional bid forms may result in immediate rejection of the submission.

12. DBE Subcontractor Participation Form: An executed copy of the Disadvantaged Business Enterprise (DBE) Subcontractor Participation Form must accompany the bid submission. While the City of Albany strongly encourages the hiring and utilization of DBE subcontractors on municipal infrastructure projects, compliance with specific utilization benchmarks is not a mandatory requirement for an award. This form must be completed in full and is utilized by the Procurement Division strictly for tracking, data collection, and statistical reporting purposes (see attached).

13. General Insurance Requirements: Contractor shall maintain insurance with companies licensed to do business in the State of Georgia acceptable to the City for the protection of the City and name it as an additional insured, against all claims, losses, costs, or expenses arising out of injuries or death of persons whether or not employed by contractor, whether arising from the acts or omission, negligence or otherwise of contractor or any of its agents, employees, patrons, or other persons, and growing out of work being done by Contractor on behalf of City, such policies to provide for a liability limit on account of each accident resulting in the bodily injury or death of not less than One Million ($1,000,000) Dollars, a liability limit of not less than One Million ($1,000,000) Dollars for each accident for property damage. Contractor shall also carry product/completed operations liability insurance for personal injuries and/or death in the amount not less than One Million ($1,000,000) Dollars for any one person. Contractor shall maintain a combined single liability limit of One Million ($1,000,000) Dollars covering owned, non-owned, leased, and hired vehicles. Contractor shall furnish to the City satisfactory evidence that it carries Worker’s Compensation Insurance in the statutory limits of Georgia and Employers’ Liability with limits of liability of no less than One Hundred Thousand ($100,000) Dollars of each accident/disease. These policies must also contain a waiver of subrogation in favor of the City of Albany. Contractor shall furnish evidence to the City of the continuance in force of said policies' declaration page(s) to the Procurement Agent. Acceptable proofs of insurance: (i) a Certificate of Insurance with Additional Insured Endorsement (a Certificate of Insurance by itself is not acceptable) or (ii) Declaration Pages of the insurance policies listed below which show the City of Albany as additional insured. All insurance policies must provide that the City of Albany will be notified within 30 days of any changes, restrictions, and/or cancellation. The City’s sole judgment shall control as to the sufficiency of the coverage.

14. Indemnity Agreement: An executed copy of this form should accompany your bid and must be completed for contract award (see attached).

15. Governing Law & Venue: An executed copy of this form should accompany your bid (see attached).

16. Certificate of Non-Collusion: An executed copy of this form should accompany your bid (see attached).

17. Drug Free Workplace: An executed copy of this form should accompany your bid (see attached).

18. Debarred Bidders Integrity Form: An executed copy of this form should accompany your bid (see attached).

Intersection Improvements

19. Addendum Acknowledgement Form: An executed copy of this form must accompany your bid. All addendums must be acknowledged on this form (see attached).

20. Project Management and Technical Oversight: Project management, contract compliance monitoring, and daily field performance documentation for this contract will be handled and administered directly by Joseph Threadcraft PhD, PE, who will serve as the designated Project Manager for the City of Albany. The Project Manager will be responsible for reviewing engineering drawings, coordinating with the design engineer, and approving all contract deliverables and unit price pay applications before payment is authorized.

21. Compliance: The contractor is responsible for knowledge of and compliance with all laws, codes, ordinances, and regulations that are applicable to this type of work.

22. Superintendent: The contractor shall have a superintendent or representative on the site at all times while work is being performed. He will represent the contractor and all communications given to him shall be binding as if given to the contractor.

23. Preservation of Property: The contractor shall carry out his work with such care and by the proper methods to prevent damage to the property adjacent to the work or within streets, easement locations to the extent the owner may have rights therein, or other property of the owners or of others, whether adjacent to the work site or not, the removal, relocation, or destruction of which is not called for by the provisions of the contract documents; it being a condition of the execution of the contract that the work be performed in such manner that the property of others and other property of the owner shall not be damaged in any way. The word PROPERTY, as used, is intended to include among other types of property, public street improvements, storm and sanitary sewers, water lines and appurtenances, or other structures.

Should any property be damaged or destroyed, the contractor at his own expense shall promptly, or within reasonable time, repair or make such restoration as is practical and acceptable to the owner of the damaged or destroyed property. In case of failure on the part of the contractor to repair or restore such property, or make good such damage or injury, the Building Inspector may within forty-eight (48) hours’ notice, proceed to repair, rebuild, or otherwise restore such property as may be necessary, and the cost thereof will be deducted from any monies due or which may become due the contractor under this contract agreement. The contractor shall, at all times in performance of the work, employ approved methods and exercise reasonable care and skill so as to avoid delay, damage, injury or destruction of existing public service installations and structures; and shall at all times in the performance of the work avoid interference with, or interruption of, public utilities services, and shall cooperate fully with the owners thereof to the end.

24. Public Convenience and Safety: Fire hydrants on or adjacent to the street shall be kept accessible to the fire apparatus at all times and no material or obstructions shall be placed within ten (10) feet of any hydrant. Adjacent premises must be given access at all times and gutters shall not be obstructed. Materials shall not be stored along the streets. Traffic on streets shall be maintained at all times. Dust and debris shall not create a hazard or a nuisance.

25. Barricades and Warnings: The contractor shall provide erect and maintain all necessary barricades, suitable and sufficient number of watchmen to direct traffic, and take all necessary precautions for the protection of the work and safety of the public. Barricades and obstructions shall be illuminated at night, and lights shall be kept burning from sunset to sunrise.

26. Removal of Trash and Rubbish: The contractor shall be responsible for the removal and legal disposal of all waste, trash, and rubbish resulting from the work under this contract. Work sites

Intersection Improvements shall be kept clean and orderly during construction; trash shall be removed from the site or adequately containerized daily.

27. Termination for Convenience: This contract may be terminated in whole or in part by the City of Albany with the consent of the contractor in which case the two parties shall agree upon the termination conditions, including the effective date in the case of partial termination, the portion to be terminated or by the contractor upon written notification to the City of Albany setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. However, if in the case of partial termination, the City of Albany determines that the remaining portion of the award will not accomplish the purposes for which the contract was awarded, the City of Albany may terminate the contract in its entirety.

28. Certification of Bidder’s Experience and Qualifications: The undersigned bidder certifies that he is, at the time of bidding, and shall be, throughout the period of the contract, licensed by the State of Georgia to do the type of work required under terms of the contract documents.

Bidder further certifies that he is skilled and regularly engaged in the general class and type of work called for in the contract documents. The bidder represents that he is competent, knowledgeable and has special skills on the nature, extent, and inherent conditions of the work to be performed. Bidder further acknowledges that there are certain peculiar and inherent conditions existent in the construction of the particular facilities, which may create, during the construction program, unusual or peculiar unsafe conditions hazardous to persons and property.

Bidder expressly acknowledges that he has the skill and experience to foresee and to adopt protective measures to adequately and safely perform the construction work with respect to such hazards.

29. Corporations: All Corporations should provide corporate seal, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the principals of the corporation with the bid.

30. Pre-Construction Conference: Successful bidder will be required to attend a Pre-Construction Conference with the owner’s representative to discuss any details of the project, submit a proposed work program/schedule prior to the issuance of a Notice to Proceed. When work begins, contractor shall remain on this project, with normal work force, until the project is completed.

31. Georgia Security and Immigration Compliance Act: The successful contractor will provide certification that he is in compliance with the Georgia Security and Immigration Compliance Act, certifying that the provisions of GA Law, O.C.G.A 13-10-91, Chapter 300-10-1, per the Georgia Department of Labor, if applicable, have been complied with in full. Pursuant to O.C.G.A 13-10- 90(2), all subcontractors entering into a contract or agreement for hire on this Project must be registered and participate in the Federal Work Authorization Program. Complete and submit a copy of the form, applicable to your company, and applicable Subcontractor Affidavits, with your bid.

32. Contractor’s Warranty: Contractor shall guarantee all specified work performed for a period of one (1) year from the date of written acceptance of the work by the Owner’s designated representative that all materials, labor, and workmanship provided under this contract are free from defects of any kind. At no expense to the City of Albany, the contractor shall make repairs to any defects found and reported during the warranty period. Final inspection, final acceptance, and final payment shall not be construed as a waiver of this warranty. The following are excluded from this warranty:

a. Defects or failures resulting from abuse by the owner.

Intersection Improvements

b. Damage caused by fire, tornadoes, hail, hurricane, Acts of God, wars, riots, civil commotion, or vandalism.

c. The contractor is not an insurer nor is he a guarantor of the suitability of or adequacy of design. Any other provisions of this warranty to the contrary notwithstanding, the contractor shall not be required to remedy any unsuitable or inadequate design.

33. Bid Submittals (All items listed below must be submitted with bid):

a. Bid Form (linked herein)

b. Bid Bond

c. DBE Subcontractor Participation Form (attached)

d. Addendum Acknowledgement Form (attached)

The following items should be submitted with bid:

a. Indemnity Agreement

b. Governing Law and Venue Form

c. Certificate of Non-Collusion Form

d. Drug Free Workplace

e. Debarred Bidders Integrity Form

f. Corporate Seal

g. Secretary of State’s Certificate of Incorporation

h. Listing of the principals of Corporation

i. Affidavit to Comply with OCGA § 13-10-91

34. A Pre-Bid Conference will be held on October 16, 2026, at 10:00 a.m. at 222 Pine Avenue, Suite 260, Albany, Georgia 31701. The Project Manager will provide an overview of the work to be performed and answer questions. All interested bidders are strongly encouraged to attend.

35. For additional information, contact Ricky Gladney, Buyer I, at (229) 302-1455. Submit all questions via email to rgladney@albanyga.gov cc: jswilliams@albanyga.gov and kross@albanyga.gov. The deadline for questions is October 30, 2026, at 2:30 p.m. Replies of substance will be answered in the form of an addendum and made available to all potential bidders.

Intersection Improvements Bid Ref. #27-024 mailto:rgladney@albanyga.gov mailto:jswilliams@albanyga.gov mailto:kross@albanyga.gov

*COMPLETE AND SUBMIT*

Bid Reference No. 27-024

BID FORM

SCHEDULE OF DBE

PARTICIPATION

Name of Proposer:

NAME OF DBE

SUBCONTRACTOR

ADDRESS

(COUNTY, STATE)

TYPE OF WORK

SUBCONTRACTED DBE

SUBCONTRACT

VALUE

DBE

PARTICIPATION

VALUE

DBE PARTICIPATION TOTAL VALUE……………………………………………………$_____________________________

��� MANDATORY BID SUBMITTAL DISCLOSURE

IMPORTANT NOTICE TO ALL BIDDERS: Even if the Disadvantaged Business Enterprise (DBE) subcontractor participation for this proposal is zero percent (0%), this form must be fully executed and included in the sealed bid packet. Failure to submit this form at the time of the public bid opening will automatically cause the vendor to be deemed non-responsive and disqualify the entire proposal from award consideration.

The attainment of DBE participation goals for this contract will be measured as a percentage of the total dollar value of the contract. By executing below, the undersigned Contractor certifies that they will enter into a formal, binding agreement with the certified MBE/WBE/DBE Subcontractors identified herein for the specific classes of work listed in this schedule, heavily conditioned upon the successful execution of a prime contract with the City of Albany, Georgia.

Authorized Prime Contractor Representative Name (Print): _________________________

Authorized Representative Official Title: _____________________________________

Legal Company Name: ______________________________________________________

AUTHORIZED REPRESENATIVE SIGNATURE: _____________________________________

DATE OF EXECUTION: _______________

Intersection Improvements

* COMPLETE AND SUBMIT *

CITY OF ALBANY

BID REFERENCE NO. 27-024

ADDENDUM ACKNOWLEDGEMENT FORM

Instructions: Please acknowledge receipt of addenda received by completing this addendum acknowledgement form. Check the box next to each addendum received and sign below. This addendum acknowledgement form must be submitted with your bid.

Acknowledgement: I, the undersigned, acknowledge receipt of the following addenda to the above referenced Invitation to Bid and have made any necessary revisions to my response or submittal. I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

Addendum No. 1 ⃣ Addendum No. 3 ⃣

Addendum No. 2 ⃣ Addendum No. 4 ⃣ ⃣ No Addenda received for Bid Ref. #27-024

Print Name and Title of Authorized Signer

Authorized Signature

Date

Intersection Improvements

GOVERNING LAW AND VENUE

Contractor agrees that as to any actions or proceedings arising out or related to this agreement, any such proceedings shall be governed and determined by Georgia Law.

Contractor further agrees that as to any actions or proceedings arising out of or related to this agreement, any such action or proceeding shall be resolved only in an appropriate court located in Dougherty County, Georgia.

DATE: _____________________

COMPANY NAME: __________________________________________

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

TITLE: ________________________________________

SIGNATURE: ___________________________________

Intersection Improvements

CERTIFICATION OF NON-COLLUSION

The bidder being sworn, disposes and says, _____________________________________

The Contractor submitting this, and its agents, officers or employees have not directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

DATE: _____________________

COMPANY NAME: __________________________________________

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

TITLE: ________________________________________

SIGNATURE: ___________________________________

Intersection Improvements

Drug Free Workplace Certification DRUG FREE WORKPLACE REQUIREMENTS: The Contractor will provide the following certification that a Drug Free Workplace will be provided on the Project.

The undersigned certifies that the provisions of Code Sections 50-24-1 through 50-24-6 of the Official Code of Georgia Annotated, relating the "Drug Free Workplace Act", have been complied with in full. The undersigned further certifies that:

1. A drug free workplace will be provided for the Contractor’s employees during the performance of the Contract; and

2. Each Contractor who hires a Subcontractor to work in a drug free workplace shall secure from that Subcontractor the following written certification:

DATE: _____________________

COMPANY NAME: __________________________________________

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

TITLE: ________________________________________

SIGNATURE: ___________________________________

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DEBARRED BIDDERS/ INTEGRITY CERTIFICATION

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion (49 CFR, Part 29):

The Contractor must certify that neither it nor its principals are presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Further, the Contractor certifies that he or she shall obtain an identical certification from all its sub-contractors. The Contractor also agrees that when a subcontractor is unable to certify to any of the statements in this certification, the prospective participant shall submit an explanation to the Contractor.

DATE: _____________________

COMPANY NAME: __________________________________________

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

TITLE: ________________________________________

SIGNATURE: ___________________________________

Intersection Improvements

INDEMNITY AGREEMENT

This indemnity agreement made and entered into in favor of CITY OF ALBANY (“ALBANY”), a municipal corporation, by [CORPORATE NAME].

WHEREAS, [CORPORATE NAME] has submitted a bid to ALBANY so as to provide

[Intersection Upgrades Bid Ref. #27-024] .

NOW, THEREFORE, as an additional consideration in ALBANY awarding the bid to

[CORPORATE NAME],

[CORPORATE NAME] agrees to indemnify and hold harmless, ALBANY, its agents, principals, officers, and employees, their successors and assigns, individually and collectively, with respect to all third party claims, demands or liability for any injuries to any person (including death) or damage to any property arising out of any alleged negligence of its officers, agents, or employees in connection with the product or services involved in the bid; provided this indemnity shall not extend to any damage, injury or loss due to

ALBANY’s sole negligence or willful injury.

[CORPORATE NAME] shall reimburse ALBANY for reasonable attorney fees and expenses of

ALBANY in defending all such claims and shall also be responsible for payment of all judgements.

WITNESS THE HAND AND SEAL of the undersigned pursuant to proper corporate authority this, ____ day of _________, 20__.

[CORPORATE NAME]

By:

Title ____________________________

Attest:

Title [Affix Corporate Seal]

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GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor’s Name:

Address:

Solicitation/Contract No.: 27-024

Solicitation /Contract Name: Intersection Upgrades

CONTRACTOR AFFIDAVIT

I understand that the City of Albany may not enter into a contract with ___________________________________ (Name of Corporation) unless it has registered and does participate in the Federal Work Authorization Program defined in O.C.G.A. § 13-10-90(2), to-wit” (2) “Federal work authorization program” means any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603.

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. § 13-10- 91, stating affirmatively that the individual, entity or corporation which is engaged in the physical performance of services on behalf of the City of Albany has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period and the undersigned Contractor will contract for the physical performance of services in satisfaction of such contract only with sub-Contractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13- 10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification No. Date of Authorization (EEV/E-Verify Company Identification Number)

Name of Contractor

I hereby declare under penalty of perjury that the foregoing is true and correct.

Printed Name (of Authorized Officer or Agent of Contractor) Title (of Authorized Officer or Agent

Contractor)

Signature (of Authorized Officer or Agent) Date

Signed SUBSCRIBED AND SWORN BEFORE ME ON

[NOTARY SEAL]

Notary Public

My Commission Expires: ________________

Intersection Improvements

Advertisement Form

For All Firms Participating in the bid please answer questions below:

Please let us know how you heard about the BID/RFP advertisement by selecting one of the following.

1. Internet/social media to include Facebook, etc. Yes____ No____

2. City of Albany website Yes____ No____

3. City of Albany local access channel (channel 16) Yes____ No____

4. Georgia Procurement Registry Yes____ No____

5. Other: ____________________________________________

Please indicate if you are a DBE: Yes______ No_______

DATE: _____________________

COMPANY NAME: __________________________________________

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

TITLE: ________________________________________

SIGNATURE: ___________________________________

Intersection Improvements

BID BOND

KNOW ALL MEN BY THESE PRESENTS, that we the undersigned, ______________________________________________________________________ as PRINCIPAL, and (Name of Principal)

(Legal title and address of the Surety) as Surety (hereinafter referred to as "Surety"), are held and firmly bound unto the City of

Albany, Georgia, hereinafter called the "Local Public Agency,' in the penal sum of

______________________________________________________________ Dollars

($____________) lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

___________________, 20___ for the construction of __________________________

NOW, THEREFORE, if the Principal shall not withdraw said Bid within the allowable period specified, and shall within the period specified therefor, or if no period be specified, within ten (10) days after the prescribed forms are presented to him for signature, enter into a written Contract with the Local Public Agency in accordance with the Bid as accepted, and give bond with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such Contract; or in the event of the withdrawal of said Bid within the period specified, or the failure to enter into such Contract and give such bond within the time specified, if the Principal shall pay the Local Public Agency the difference between the amount specified in said Bid and the amount for which the Local Public Agency may procure the required work or supplies or both, if the latter be in excess of the former, then the above obligation shall be void and of no effect, otherwise it is to remain in full force and virtue.

Signed and sealed this _______ day of ___________________, 20___

(Principal) (Witness)

__________________________________ Seal (Title)

(Surety) (Witness)

__________________________________ Seal (Title)

Intersection Improvements

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS:

That ___________________________________________________________________________________ (Legal title and address of the Contractor) as Principal (hereinafter referred to as "Contractor"), and _____________________________________

(Legal title and address of Surety) as Surety (hereinafter referred to as "Surety"), are held firmly bound unto THE CITY OF ALBANY, GEORGIA, as Obligee (hereinafter referred to as "Owner"), in the amount of Dollars ($ ), to which payment Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, the above bounded Principal has entered into a contract with Owner dated the day of ____________________, 20____, for the construction of

NOW, THEREFORE, THE CONDITIONS OF THIS OBLIGATION are such that, if the Contractor shall promptly and faithfully perform and comply with the terms and conditions of said contract; and shall indemnify and save harmless the owner against and from all costs, expenses, damages, injury or loss to which said Owner may be subjected by reason of any wrongdoing, including patent infringement, misconduct, want of care or skill, default, failure of performance, on the part of said Principal, his agents, subcontractors or employees, in the execution or performance of said contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect.

1. The said Surety to this bond, for value received, hereby stipulates and agrees that no change, extensions of time, alteration or addition to the terms of the contract or the work to be performed thereunder, or the specifications or drawings accompanying same shall in any wise affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the work or to the specifications and drawings.

2. If pursuant to the contract documents the Contractor shall be declared in default by the Owner under the aforesaid Contract, the Surety may promptly…