27-01-SD Addendum 1.pdf

Addendum 1 IFB27-01-SD | Page 1 of 8

Addendum No. 1

IFB No. 27-01-SD UPC Number: 120932 | Federal Aid Project Number: TAP-5111(552)

VDOT Project Number: EN22-088-767

CHANCELLOR PARK SIDEWALK PROJECT, SPOTSYLVANIA, VA

October 13, 2026

This Addendum is issued in accordance with the IFB Terms & Conditions and is intended to provide additional information and clarification to Respondents.

This Addendum consists of three (3) items which are listed below and is an integral part of the IFB to which it is attached and is incorporated therein and made part thereof by this reference.

Item 1 – Changes to IFB

1. Correction to Sheet 10B(1). See Question #34 regarding V-Bio and its use.

Item 2 – Questions and Answers

1. Will the owner provide a staging area for this project? If not, can you please provide any recommendations?

ANSWER: No, not at this time; however, Contractor can propose potential locations to Spotsylvania County after project award.

2. Is there a geotechnical report issued for this project?

ANSWER: No Geotechnical Report is available.

3. Please confirm if there is LUP Permit issued for this project?

ANSWER: Yes, see response to Question #26 for additional information.

4. Who will be responsible for road repairs due to pre-existing conditions?

ANSWER: Any existing preconditions in need of repair shall be brought to the Engineer’s attention prior to work beginning. Contractor shall perform mill and overlay & pavement restoration within the limits as shown on the plans.

Finance | Procurement Division 9019 Old Battlefield Blvd. | Spotsylvania, VA 22553

Phone: 540-507-7599

IFB27-01-SD | Page 2 of 8

5. [Sheet 3 Underground Utilities Test Hole table, Test Hole 1, Sta 100+99.95, 18.58' LT;

Utility Plan & Profile Sheets 10A(1)–10A(3)] Test Hole 1 records 10" water (conflict = Yes), while the utility plans and drainage profile label the existing main as 8". Please confirm the existing main size, material (DI, CI, or AC), and approximate depth at each cut-in connection (Willow Pond Dr. connection; Sta ~15+75; Charger Lane Sta ~17+89– 18+19).

ANSWER: As built records indicate that the existing water main at the connection points in Chancellor Park Drive, Willow Pond Drive, Cardinal Lane, and Charger Lane are 8” diameter. A sleeve fitting will be used to join the new and existing water main pipes. It is the contractor’s responsibility to verify the size, material, and depth of the existing water main prior to making the connections.

6. [Sheets 10A(1)–10A(3); County Standard Water & Sewer Note 11] Please confirm shutdown requirements for cut-in connections: maximum shutdown duration, required notice to residents, whether work must be off-hours, and whether the County Utilities Department will operate all existing valves.

ANSWER: Shutout durations are 4 hours at a time. A minimum of 2 days’ notice must be provided to those impacted prior to the shutout. Early morning or late night is typical time of day for a temporary shutout to minimize service to customers, though the allowance of daytime shutouts can be discussed with the Utilities Department on a case-by-case basis. All shutdowns shall be in accordance with Spotsylvania County Department of Utilities Water and Sanitary Sewer Design and Construction Standards.

7. [Special Provision "Items #44–#52, Water Main and Sanitary Sewer Installations" (Attachment T, p. 82); Utility Plan & Profile Sheets 10A(1)–10A(3) restraint callouts;

County Standard Water & Sewer Note 6 ("LR on profiles indicates length of restrained pipe at fitting")] The special provision makes restraint of existing water main pipe joints incidental to the new water main pipe. The utility plans include "Excavate and restrain all joints within ___ of connection" callouts at the cut-in connections, read by bidders as follows:

(a) Sheet 10A(1) (Willow Pond Drive connection): "within 98' both sides of connection";

(b) Sheet 10A(2): "within 93' both sides of connection";

(c) Sheet 10A(3) (Charger Lane connection): a callout reading 84' "of connection" — the words "both sides" are not legible on the bid set at this location.

Please confirm, for each connection:

(1) the required restraint distance;

(2) whether that distance applies on each side of the connection (i.e., total restrained length of existing main = 2 × the stated distance) or as a total; and

(3) whether the distance is measured along the existing main only. Separately, Sheet 10A(2) shows "360 LF Restrained Joint Pipe" with the leader on the proposed 8" DI water main profile. Please confirm that this 360 LF is restrained-joint new 8" DI pipe paid within Item 46, and that it is separate from, and in addition to, the excavation and restraint of existing-main joints described above.

Finally, please confirm that tees, bends, gate valves, cut-in sleeves, restraint glands/joint restraints, and the excavation to expose and restrain existing joints are incidental to Items 46 and 48, with no separate payment.

ANSWER: The required restraints at each connection point are as follows:

1. Willow Pond Drive Connection (Sta. 10+05): Restrain existing water main along

Chancellor Park Drive 98’ south of new tee; restrain existing water main along

IFB27-01-SD | Page 3 of 8

Willow Pond Drive 98’ east of new tee.

2. Cardinal Lane Connection (Sta. 15+75): Restrain existing water main along Cardinal

Lane 70’ west of new tee.

3. Charger Lane Connection (Sta. 17+89): Restrain existing water main along Charger

Lane 84’ west of new tee.

4. Chancellor Park Drive Connection (Sta. 18+19): Restrain existing water main along

Chancellor Park Drive 98’ north of new bend.

The “360 LF Restrained Joint Pipe” callout in the profile on Sheet 10A(2) refers to restraints on the new 8” D.I. water main. The price of all water main fittings, valves, restraints, and excavation to expose and restrain existing joints is incidental to Bid Items #46 and #48.

8. [Sheets 10A(1)–10A(3) General Note 1; "Cut, Plug & Abandon Ex. Water Main" (~223 LF) note; removal of existing FH and 6" gate valve] Please confirm that cutting, plugging, and abandoning the existing main, abandoning existing services with stainless steel wraparound clamps, removing corporation stops and meter boxes, and removing the existing hydrant and valve are incidental to the water items. Also confirm whether abandoned main is left in place, filled with flowable fill under Item 78, or removed.

ANSWER: Abandonment and/or removal of existing water services, fire hydrants, and valves is incidental to the cost of the Water Main bid items. Per General Note #3 on Sheets 10A(1) through 10A(3), existing water mains shall be abandoned in place. All abandoned water main 6” diameter or larger shall be abandoned with flowable fill.

Flowable Fill is paid under Bid Item #78.

9. [County Note 5 (Sheet 10B(1)); Items 45–46 "DI Water Main"] County Note 5 allows C900 PVC for lines up to 10", but the bid items and plans specify zinc-coated PC350 DI.

Please confirm DI is required, or whether C900 PVC is an acceptable alternate.

ANSWER: Ductile Iron water main pipe is required for this project.

10. [Item 44 (617 LF 3/4" service line); Item 50; Meter Setting Detail Note 6 (Sheet 10B(3))] Please confirm:

(a) whether any services cross Chancellor Park Drive (open cut vs. bore),

(b) the private-side tie-in point and pipe material for reconnecting each service, and

(c) that the County furnishes and installs the meter, with the contractor furnishing box and yoke under Item 50.

ANSWER:

(a) Water services crossing Chancellor Park Drive may be installed by open cut or bore.

(b) New services shall be reconnected to the private service line on the backside of the meter using copper service pipe.

(c) County staff will move the existing meter into the newly installed meter barrels after the new water main has been pressure tested and bacteriologically sampled, and after the service has been reconnected on the private side of the meter. If a meter requires replacement, the County will furnish and install the water meter. The Contractor shall furnish the meter box and meter yoke.

11. [Item 51 (51 LF 6" Sanitary Service Lateral Connection); Item 52; Sheets 10A(1)–10A(3) Notes 5–6; County Notes 21–23, 29–30] Please describe the sanitary lateral work: why laterals are being replaced/reconnected (water main separation conflict?), existing lateral

IFB27-01-SD | Page 4 of 8 material and depth, the connection point at each end, and whether the work is open cut through private property. Also confirm that removal/abandonment of existing lateral segments is incidental.

ANSWER: Sanitary sewer laterals marked with a #5 are to be extended as shown on the drawings. The depth at each lateral is unknown but can be approximated using the existing manhole depths shown on the plans. All sanitary sewer lateral extensions are located within the right of way and/or the 20’ utility easement. Removal/abandonment of existing lateral components is considered incidental to the cost of Bid Items #51 and #52.

12. [County Notes 8, 19, 21–22] Please confirm that laterals are SDR-26 or Sch 40 PVC at minimum 2.08% slope and that air testing applies to laterals, and how the 18" vertical / 10' horizontal water-sewer separation is to be handled where laterals cross the new 8" main.

ANSWER: Pipe for sanitary sewer lateral extensions shall be PVC SDR-26 and/or PVC SCH-40 and shall be in accordance with Spotsylvania County Department of Utilities Water and Sanitary Sewer Design and Construction Standards. The proposed waterline profile may be adjusted/deflected to provide 18” vertical separation. No additional payment will be made for deflection.

13. [Sheet 9 Drainage Profile; County Note 8] The drainage profile shows 18" clearance between the proposed 15"/18" RCP and the proposed 8" water main and existing 8" sanitary. Please confirm crossings have been checked against test-hole elevations, and if field adjustment of the water main is needed, whether it is paid as extra work.

ANSWER: The proposed 8” water main depth is shown based on planned elevations shown on 10A series. The existing 8” sanitary sewer is drawn based on interpolation between surveyed inverts at adjacent manholes. Contractor to verify crossings and notify engineer immediately if conflicts are found. No additional payment will be made for field adjustments to the waterline.

14. [General Note D-3 (Sheet 2); Drainage Structure Summary (Sheet 2G(2))] Note D-3 states structure H dimensions are for estimating only. Please confirm how structures deeper or shallower than shown will be paid (per each regardless of depth, or adjusted).

ANSWER: Structures shall be paid per each and in accordance with VDOT R&B Spec 302.04.

15. [Item 30 UD-4 (634 LF); Item 31 Outlet Pipe (8 LF); Drainage Structure Summary remark "Connect UD-4 to structure"] Please confirm underdrain outlet locations and whether connections of UD-4 into drop inlets are incidental.

ANSWER: Underdrain outlets where noted in drainage descriptions; generally this is every curb inlet the UD crosses, with the exception of grate inlet 4-02 where an 8’ section of outlet pipe is necessary to connect the UD to the structure. The connection to the structure is incidental to the cost of underdrain and structure.

16. [Special Provision Item #66 Regular Excavation (Attachment T p.82–83); Item 43 Crusher Run (43 TON)] Please confirm (a) undercut in utility trenches is measured and paid under Item 66 at the contract unit price, with replacement under drainage pipe paid under Item 43, and (b) how undercut under water main and sanitary lateral trenches is paid and backfilled.

ANSWER: For undercut in utility trenches, measurement and payment will be under Special Provision #66 (Regular Excavation). Backfill in place of undercut will be paid under Bid Item #43 (Crusher Run Aggregate No. 25 or 26). Measurement and payment

IFB27-01-SD | Page 5 of 8 will include cross sectional area based on theoretical neat lines and not include in plan trench depths as detailed on plan sheet 10B(2).

17. [Bid Form (no rock item); General Conditions 3.1; Section 303] There is no rock excavation pay item and no geotechnical report in the IFB. Please advise whether boring logs or subsurface data are available, and how rock encountered in utility trenches or structure excavation will be paid.

ANSWER: A Geotechnical Report is not available, no rock is anticipated. If any rock is encountered that impedes changes in cut slopes, the Contractor shall notify the Engineer immediately of differing site conditions.

18. [ESC Narrative, Sheet 2F(1), Step 6; ESC Utility Note 1(a)] The narrative states dewatering is incidental and limits open trench to 500 LF. Please confirm the 500 LF limit applies to total open trench across all utility work, and that dewatering for utility trenches has no separate payment.

ANSWER: There is no separate payment for dewatering of utility trenches. The 500 LF limit of open trench applies to the total open trench across all utility work, in accordance with ESC Minimum Standard 16 (Va. DEQ ESC MS-16).

19. [County Asphalt Replacement (Roadways) detail (Sheet 10B(2)); Items 14–18; Item 26 Full Depth Saw Cut] Please clarify the pavement restoration limits for utility trench cuts (e.g., 12" beyond trench, full-lane mill and overlay, or the plan mill & overlay limits), and the payment basis: whether trench patch asphalt, base, and saw cutting are paid under Items 14–18 and 26 or are incidental to the utility items.

ANSWER: The Contractor shall restore the pavement per the detail shown on Sheet 10B(2) – 12” beyond trench. This work is incidental to the utility items and not paid under Items 14 – 18 and 26.

20. [Sheet 9 Drainage Profile "Relocated by Others" labels (electric, gas, telephone, CATV);

Sheet 3 Test Hole table; GC 4.7] Please provide the anticipated completion dates for relocations by Dominion, Columbia Gas, Verizon, and Comcast, and confirm whether utility work may start before relocations are complete. Also confirm whether delays caused by relocations by others are excusable and compensable.

ANSWER: All franchise utilities have been relocated with the exception of minor adjustments. See response to Question #21 regarding minor utility adjustments. Any delay encountered will be submitted and evaluated under Special Provision SP108- 000100-01.

21. [Special Provisions "Protect During Construction" (Sheet 3, Sta 101+00 LT and 101+35 RT) and "Adjust Hand Box & Cover to Finish Grade (By Others)" (Sheet 3, Sta 102+35 LT, 103+75 LT), Attachment T p.83–84] Please confirm gas protection is incidental, Verizon handhole adjustment is by Verizon, and the required 10-day coordination will not be treated as contractor delay.

ANSWER: Gas protection is incidental to other items. Verizon handhole shall be coordinated in advance with Verizon and any delay beyond the 10-day coordination will be submitted and evaluated under Special Provision SP108-000100-01.

22. [ESC Narrative Steps 2 and 4, Sheet 2F(1)] The narrative sequences waterline installation first, then curb and gutter and storm drain per the traffic management plan. Please confirm whether storm sewer may be installed before or concurrently with the waterline, and the intended order of storm, underdrain, and curb and gutter.

IFB27-01-SD | Page 6 of 8

ANSWER: If the Contractor prefers to deviate from the suggested sequence of construction, approval from the Engineer is required. For this specific reference the owner is willing to consider alternate sequencing. Specific means and methods of construction are the contractor’s responsibility.

23. What is the anticipated NTP date that the County and VDOT are thinking?

ANSWER: The County intends to align NTP with a project completion near or before the start of the 2027/2028 School Year. This would equate to an early to mid- January NTP.

24. Will the Contractor provide testing or will RK&K perform all but Asphalt Technician responsibilities?

ANSWER: Please refer to the draft CQAP provided starting on page 398 of the IFB.

These are based on Chapter 13 of the VDOT LAP manual. The County's consultant (RK&K) will perform acceptance testing for soil & aggregates, and hydraulic concrete as outlined. The contractor will provide QC testing for asphalt as outlined.

25. What permits will the Contractor be required to attain and pay for?

ANSWER: Refer to contract provisions 3.2.1 Owner Paid Permits on page 112, and

4.6.1 Permits on page 121 of IFB. A VSMP permit is not required for this project;

however, a Spotsylvania County Environmental permit for land disturbance and stormwater fee is required.

26. If a VDOT LUP Permit is required with a bond for work in the ROW, Will Spotsylvania ride the bond if all work is in the ROW? (Prevents two bonds costs for the same work.).

ANSWER: Please reference LAP Manual Chapter 13.1.4.1 Project bonding and land use permits. https://www.vdot.virginia.gov/media/CH13_Project_Delivery.pdf. The contractor can execute a dual obligee rider on the existing performance bond. You can find an example of dual obligee rider form in Appendix 13.1-A. VDOT agrees this can be waived as you are meeting the requirements of bonding per the LAP Manual with a performance and payment bonds extending one year past construction completion.

(Template attached – Exhibit A).

27. Will C-111s and C-112s be required to be submitted with bid since DBE Participation Goal is Zero?

ANSWER: A DBE participation goal of 0 has been set for the project. No C-111 or C- 112 will be required.

28. Will the project require material submittals or will the C-25 process for pre approved materials be utilized?

ANSWER: The project will require the Contractor to document all materials sources using a Source of Materials, VDOT form C-25 in accordance with VDOT Specification

109. Details related to this process are outlined within the draft CQAP, on page 406 of the IFB.

29. Can the County please remove Sheet IF(2) Note 19 indicating that all Traffic Grading and Temporary Pavements are Incidental? The plans do not show any such grading or temporary pavement sections that we can find and would otherwise need this note clarified.

ANSWER: Note 19 on Sheet 1F(2) remains unchanged. This note is included to ensure the requirements of the Work Area Protection Manual are met. The contractor’s means and methods are unknown at this time and may require additional grading, traffic control https://www.vdot.virginia.gov/media/CH13_Project_Delivery.pdf

IFB27-01-SD | Page 7 of 8 and/or temporary pavement to accommodate vehicular and pedestrian movements.

30. Is there a Geotech Report or Roadway cores that show the depth of existing asphalt to be cut? No Geotech Report or roadway cores are available. (Why is demo of pavement for flexible and saw cut for combination?)

ANSWER: Saw cut for flexible pavement and concrete is combined because there is a concrete driveway that will need to be cut. See Sheet 3, Station 103+25 left.

31. Will VDOT Fuel and Liquid Adjustments be incorporated into this contract?

ANSWER: Asphalt material price adjustment will be incorporated as noted in Special Provision SP109-000100-05. No other adjustments will be incorporated into the contract.

Any anticipated adjustments shall be considered incidental to other items in the contractor’s bid.

32. Will the County extend the Mill and Overlay section to cover the Existing Bell restraint locations required by the waterline work? If not, can you define the mill and overlay requirements for these areas after patching?

ANSWER: See response to Question #19.

33. Are the existing sewer and water pipe types known?

ANSWER: Per the As-Built plan, the sewer line is PVC and the water line is either PVC or DI. Based on test hole reports, the waterline is plastic and therefore assumed to be PVC. This information is for informational purposes only.

34. Will V Bio be required to be placed on the DIP pipe?

ANSWER: V-Bio is no longer a County requirement. Sheet 10B(1) has been revised removing any reference to V-Bio (Exhibit B).

35. Plan indicates that we are to contact DPU to determine backflow prevention needs. What Backflow Prevention will be required?

ANSWER: If any water services required backflow preventers (i.e. irrigation meters that get relocated), the Contractor will be required to follow the guidance provided in the Water and Sanitary Sewer Design and Construction Standards Manual or https://www.spotsylvania.va.us/923/Cross-Connection-Backflow-Prevention.

36. There is 24” Crosswalk markings item missing.

ANSWER: The bid tab calls for 457 LF of 24” Ty B. CL I (700SD20-0010). 357 LF of this quantity is for 24-inch Crosswalk markings. The remaining 82 LF are for stop bars.

37. Is the GC responsible for Compaction and material testing?

ANSWER: See Question #24 for response.

38. Is GC responsible for project layout and engineering stakeout?

ANSWER: See Specification 517 in the VDOT Road & Bridge Specification Manual, Bid Item #2 and Item 4.3 in the Invitation for Bid.

39. There are some removal items not on the Item list : remove 8x8 tee , remove 6” Gate Valve and 23LF of GH , remove fire hydrant.

ANSWER: Abandonment and/or removal of existing water services, fittings, fire hydrants, and valves is incidental to the cost of the Water Main bid items.

https://www.spotsylvania.va.us/923/Cross-Connection-Backflow-Prevention

IFB27-01-SD | Page 8 of 8

40. Are we able to submit Bid online via eVA?

ANSWER: Bids will be accepted via eVA only.

Item 3 – Pre-Bid Attendees

1. VDOT

Jessica Graves

2. County Osei Sarbeng Paul Agnello Rodney White Sylvia Dyson Vincent Terrell

3. RK&K

Anthony Donald Charles Grant Howerton

4. Contractors Sagres Construction J.L. Kent & Sons

Respondents shall acknowledge receipt of this Addendum with Bid submission.

Vendor Name Date

Signature Title

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Exhibit B