27-008 Synthetic Skating Surface.pdf

CITY OF NEW BRITAIN

DEPATME DEPARTMENT OF RECREATION & COMMUNITY

SERVICES

BID/CONTRACT

REQUIREMENTS AND CONDITIONS DOCUMENT

for

Commercial Synthetic

Ice Skating Rink

230 John Karbonic Way New Britain, CT 06051

Invitation to Bid Number 27-008

CITY OF NEW BRITAIN, CONNECTICUT

DEPARTMENT OF RECREATION & COMMUNITY SERVICES

HONORABLE ROBERT SANCHEZ, MAYOR

Funded by City of New Britain

October 22, 2026

BID/CONTRACT REQUIREMENTS and CONDITIONS

TABLE OF CONTENTS

Page

Invitation for Bids IFB-1/3

Instructions to Bidders ITB-1/7

Bid Proposal Submittal Document BID-1/14

Contract - Form of Agreement CON-1/5

City of New Britain, CT IFB-1

To Whom It May Concern:

INVITATION FOR BIDS

Invitation to Bid 27-008

The City of New Britain Department of Recreation and Community Services, acting through the City Purchasing Agent, will receive sealed bids from qualified and experienced vendors for the furnishing, delivery, installation, commissioning, and warranty of a commercial grade synthetic ice skating rink system until 10:00 am on the 5th day of November 2026, at the City of New Britain Purchasing Department, 27 West Main Street, Room 401, City Hall, 27 West Main St., New Britain, Connecticut 06051, at which time all bids will be publicly opened and read aloud.

This project consists of the purchase of a commercial grade synthetic skating surface, skates, perimeter/ dasher system, entry/ exit gates, required hardware, delivery/ freight, installation and staff training for installation, initial maintenance supplies, operations and maintenance manuals, manufacturer warranty, installation warranty.

The successful bidder shall provide a complete and operational synthetic skating rink system in accordance with the requirement in this Invitation for Bids.

Bid documents may be obtained at no charge from the City of New Britain Purchasing Department via the following web address:

https://www.newbritainct.gov/services/purchasing/bidshtm

Bid Documents are also available for review and may be obtained at the Department of Recreation and Community Services, Room 302- City Hall, and New Britain, CT on the 18th day of October 2026 between the hours of 9:00am to 3:00pm excluding holidays.

The City reserves the right to accept or reject any or all bids or any part of a bid presented, or to invite proposals as its interest may appear. The City of New Britain is an Equal Opportunity Employer.

City of New Britain, CT TECH-1

PROJECT REQUIREMENTS

The proposed rink will be located on a bituminous surface within the parking lot between Beehive Stadium and New Britain Stadium, subject to final site verification and approval by the City. The City selected this location because of its existing recreational infrastructure, parking availability, lighting, pedestrian access, accessibility considerations, and proximity to other park amenities.

The City shall make the site available for inspection by prospective bidders in accordance with the schedule established by the Purchasing Department.

PROPOSED RINK SIZE AND CONFIGURATION

The City anticipates locating the rink at 230 John Karbonic Way within the parking lot between Beehive Stadium and New Britain Stadium, which is available space to ideally occupy for the cold months. The area size is 83ft x 49ft and the skating rink preference is 3,200 sq. ft. or 40ft x 80 ft.

Each bidder shall submit a proposed rink configuration showing:

Length;

Width;

Total skating surface square footage;

Overall footprint;

Perimeter/dasher dimensions;

Entry and exit locations;

Accessible entrance;

Required clearance areas;

Spectator/staff areas, where applicable; and Any required site modifications.

A scaled conceptual site plan shall be included with each bid.

The City reserves the right to approve, modify, or reject a proposed configuration based upon site conditions and operational requirements.

PERIMETER / DASHER SYSTEM

The Base Bid shall include a commercial-grade perimeter or dasher system appropriate for the proposed synthetic skating surface, fully encompassing the skating surface. Must include a rink perimeter flooring as a blade guard. The bidder shall identify:

Overall height;

Construction materials;

Panel dimensions;

City of New Britain, CT TECH-2

Gate dimensions;

Number and location of gates;

Anchoring requirements;

Safety features;

Manufacturer;

Warranty; and Expected service life.

ACCESSIBILITY

The completed installation shall provide appropriate accessible access and circulation consistent with applicable federal, state, and local requirements.

The City shall have final approval of the proposed accessibility configuration.

SITE CONDITIONS

The City anticipates installation at 230 John Karbonic Way on the bituminous parking lot between Beehive Stadium and New Britain Stadium. The bidder shall independently evaluate the site conditions applicable to its proposed system. The bidder shall identify all conditions necessary for successful installation, including but not limited to:

Existing pavement/court surface; Surface condition; Levelness; Drainage; Cracks or surface deterioration; Anchoring requirements;

Access for delivery; Equipment access; Storage requirements; Accessibility; and other site-specific requirements.

The City makes no representation that the existing surface is suitable for any particular manufacturer's product. The bidder is responsible to furnish all equipment to level based on existing conditions.

SITE PREPARATION

The bidder shall clearly identify whether the proposed synthetic skating system can be installed on the existing surface. If preparation is required, the bidder shall identify each required item and provide a separate price. Potential site preparation may include:

a. Cleaning

b. Surface protection

c. Other work required

No additional site preparation or construction work shall be performed without written authorization from the City. The City reserves the right to perform certain site preparation work independently.

City of New Britain, CT TECH-3

DELIVERY

The successful bidder shall be responsible for all delivery and transportation costs associated with the Base Bid unless specifically identified otherwise. The bidder shall identify anticipated delivery requirements and any special equipment needed for unloading.

INSTALLATION and STAFF TRAINING

The successful bidder shall provide complete professional installation of the proposed system. On-site training for designated City employees should be provided at no additional cost.

Installation shall include all labor, equipment, tools, materials, hardware, and accessories necessary for a complete and operational system.

The bidder shall identify the number of personnel anticipated to perform the installation and the estimated installation duration.

EQUIPMENT

The bidder must provide commercial equipment to include: skates, sharpening machine, and storage.

City of New Britain, CT ITB-1 Instructions to Bidders

INSTRUCTIONS TO BIDDERS

1. RECEIPT AND OPENING OF BIDS

The City of New Britain, Department of Recreation and Community Services, (herein called the "Owner"), invites bids via the forms attached hereto, all blanks of which must be appropriately filled in. Bids will be received by the City of New Britain Purchasing Department, 27 West Main Street, Room 401, City Hall, 27 West Main St., New Britain, Connecticut 06051, until 10:00 am on the 5th day of November 2026, and then at said office publicly opened and read aloud. This project consists the purchase of a commercial grade synthetic skating surface, skates, perimeter/ dasher system, entry/ exit gates, required hardware, delivery/ freight, installation and staff training for installation, initial maintenance supplies, operations and maintenance manuals, manufacturer warranty, installation warranty. The envelopes containing the bids must be sealed, addressed to the City of New Britain, Department of Recreation and Community Services at the aforementioned address and designated as Bids for the purchase of a commercial grade synthetic skating surface.

The Owner may consider informal any bid that is not prepared and submitted in accordance with provisions hereof, and may waive any informalities in or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered.

2. PREPARATION OF PROPOSAL

Proposals must be submitted on the prescribed forms included in the Bid Proposal Submittal Document, and any attachments as designated and necessary. All blank spaces must be filled in and all prompts answered. All responses shall be typewritten or hand printed in ink.

All bids must be completed on the Form of Bid included in the Bid Proposal Submittal Document, with the unit price for each item furnished in both words and figures, and the amount bid for each item furnished in figures. In addition, the total bid amount must be furnished in both words and figures. If there is a discrepancy between written words and figures, the words shall govern. All prices and amounts shall be typewritten or hand printed in ink. The Bidder’s attention is directed to the stipulations set forth in the said Form of Bid and agreed to by the Bidder with its submittal of a bid for the subject project. All bids shall be subject to all requirements of the Bid Documents, including the Technical Specifications and/or Blueprints/Drawings, any referenced documents, and these Instructions to Bidders. All bids must be regular in every respect and no interlineation, excisions or special conditions shall be made or included in the Bid Forms by the bidder.

Each bidder's proposal, including, completed in full, the following forms:

the Form of Bid, City of New Britain, CT ITB-2 Instructions to Bidders the Statement of Bidder's Qualifications, the Notary certificate, the Non-Collusion Affidavit, Certification(s) Regarding Equal Employment Opportunity, Prospective Vendor’s Residency and Tax Payment Certificate, and including the Bid Requirements and Conditions Document issued with his bid set, and any other specifications pages requiring vendor response shall be enclosed in envelopes (outer and inner), both of which shall be sealed and clearly labeled with the words "Bid Proposal", the bid number, the bidder's name, and the date and time of Bid Opening, in order to guard against premature opening of the Bid.

The Owner may consider as irregular any bid on which there is an alteration of or departure from the Bid Forms hereto attached and at its option may reject the same.

The Owner reserves the right to reject any Bid submitted that is not in full compliance with these Instructions to Bidders as being not responsive. The Owner also reserves the right to reject the Bid of any Bidder it considers not responsible.

If forwarded by mail, the sealed envelope containing the proposal and marked as directed above, must be enclosed in another envelope addressed as specified in Article 1 of these Instructions to Bidders.

Erasures or other changes in the Bid Documents must be explained and noted over the signature of the Bidder.

3. BID DOCUMENTS

The Bid Documents for the Project shall consist of the following:

a) Bid/Contract Requirements and Conditions Documents

b) Bid Proposal Submittal Document

c) General Conditions

d) Supplemental General Conditions

e) Technical Specifications and or blueprints/Drawings.

4. QUALIFICATIONS OF BIDDER

The Owner may make such investigations as it deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any and all bids if evidence submitted by or investigation of such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein.

To assist the Owner in assessing the Bidder’s ability to successfully perform the work, the Bidder shall complete in full the Statement of Bidder’s Qualifications included in the Bid Proposal Submittal Document.

City of New Britain, CT ITB-3 Instructions to Bidders

5. DISQUALIFICATION OF BIDDERS

More than one proposal from an individual, partnership, firm or corporation, or any association under the same or different names, will not be considered. Reasonable ground for believing that any bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such bidder is interested.

Any or all proposals will be rejected if there is reason for believing that collusion exists among bidders, and all participants in such collusion will not be considered in future proposals for the same work.

6. NON-COLLUSION AFFIDAVIT

a) Each bidder submitting a bid to the Owner for the work contemplated by the documents on which bidding is based shall execute and attach thereto, the Non- Collusion Affidavit(s) on the form(s) herein provided, to the effect that he has not colluded with any other persons, firm or corporation in regard to any bid submitted.

b) Before executing any Subcontract, the successful bidder shall submit the name of any proposed subcontractor for prior approval and an affidavit in the form provided herein.

7. CONFLICT OF INTEREST

No member, officer, or employee of the OWNER, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercises any function or responsibilities with respect to the program during the tenure, or for one year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, under the agreement. The Contractor shall incorporate, or cause to be incorporated, in all such subcontracts a provision prohibiting such interest pursuant to the purposes of this article.

8. CONDITIONS OF WORK

Each bidder is responsible to inform itself fully of the conditions relating to the construction and labor under which the work is to be performed. Failure to do so will not relieve a successful bidder of its obligation to furnish all material and labor necessary to carry out the provisions set forth in its bid. Insofar as possible, work shall be performed in such a manner as not to conflict with, or adversely affect other contractors or individuals’ routine performance of their duties, or otherwise affected by the work.

9. OBLIGATION OF BIDDER AND INSPECTION OF SITE

Prior to bid submittal, it is the responsibility of each bidder to visit the project site and verify and become familiar with existing site conditions and other site attributes which

City of New Britain, CT ITB-4 Instructions to Bidders may affect performance of the proposed work. It is also the bidder's responsibility to understand and be thoroughly familiar with the terms, obligations and requirements of the improvement plans, specifications, and all other Bid Documents, and of all applicable City, State and Federal laws, codes, regulations, and requirements, and to make due allowance in its bid for all contingencies. Submittal of a Bid Proposal shall be considered conclusive evidence that the bidder has met these responsibilities. The failure or omission of any Bidder to receive or examine any form, instrument or documents shall in no way relieve any bidder from any obligation in respect to its bid.

If any omissions, errors, or other inconsistencies are noticed in the Bid Documents, it is the responsibility of the bidder to call them to the attention of Owner prior to bid submittal.

10. ENFORCEMENT OF TERMS AND CONDITIONS

The bidders are notified that all terms and conditions of the Contract and these Bid Documents will be rigidly enforced.

11. ADDENDA AND INTERPRETATIONS

No interpretation of the meaning of the plans, Blueprints/Drawings, specifications or other Bid Documents will be made to any bidder orally. Every request for such interpretation should be made in writing addressed to the Owner, and, to be given consideration, must be received at least ten days prior to the scheduled bid opening.

Any and all such interpretations and any supplemental instructions will be in the form of written addenda to the Bid Documents which, if issued, will be mailed by CERTIFIED mail with return receipt requested to all prospective bidders (at the respective addresses furnished for such purpose) not later than five days prior to the scheduled bid opening.

Failure of any bidder to receive any such addendum or interpretation shall not relieve any bidder from any obligation under its bid as submitted. All addenda so issued shall become part of the Bid Documents.

12. ALTERNATES AND SUBSTITUTIONS

If a bidder wishes to propose an alternate not listed in the Bid Documents, it is requested to state such alternate with its proposal in a conspicuous manner. The bidder's base bid shall be submitted based on the Bid Documents as issued and a list of any proposed alternates or substitutions and the corresponding unit prices and total amounts to be added to, or deducted from, the base bid submitted separately.

13. WITHDRAWAL OF BIDS

The following procedure shall apply for withdrawal of bids. A bidder may withdraw the bid by submitting either a written or facsimile request of withdrawal to the owner. The request of withdrawal must be received by the owner before the scheduled bid opening

City of New Britain, CT ITB-5 Instructions to Bidders and may be made by mail, facsimile or hand-delivery. The bid guarantee of any bidder withdrawing the bid in compliance with this section shall be returned.

14. REJECTION OF BIDS

A. The Owner may reject a bid if:

1. The bidder fails to furnish any of the information requested pursuant to these Instructions to Bidders;

2. The submitted Bid does not strictly conform to law or the requirements of the Bid Documents;

3. The submitted Bid is conditional or qualified;

4. The submitted Bid is determined, in the opinion of the Owner, to be unbalanced. An unbalanced bid is defined as a bid containing a unit price or lump sum amount for any item which is deemed unreasonable when considering the item by itself and not in conjunction with the bid as a whole or any other item, or items, contained therein.

5. The owner determines, by means of these Instructions to Bidders or any other appropriate means, the bidder to be not responsible, incompetent, or unqualified or incapable to perform the work specified.

B. The Owner, however, reserves the right to reject any or all bids, or part thereof, and to waive any informalities in a bid or the bidding process. The Owner also reserves the right to delete any of the bid items in total, or to reduce the quantity of the bid items, whenever it deems it is in the interest of the Owner to do so.

15. ACCEPTANCE AND AWARD OF CONTRACT

The Owner will accept one of the submitted bids on this contract, or will reject all bids on any or all contracts. Acceptance of the bid and Notice of Award will be in writing and signed by the Owner or its designee, and mailed to the address designated in the successful bidder's proposal. The Notice shall contain information and instructions as to the time and place set for execution of the Contract. The successful bidder shall appear at the designated time and place to execute the Contract and furnish all bonds and certificates of insurance required.

16. METHOD OF AWARD – LOWEST RESPONSIBLE BIDDER

Bids will be compared on the basis of the total base bid submitted by the Bidder. Award will be made to the lowest responsible bidder, which shall be determined in accordance with and pursuant to Section 2-578 Items 1 through 12, inclusive, of the City of New Britain Code of Ordinances.

City of New Britain, CT ITB-6 Instructions to Bidders

17. SUBCONTRACTING

The successful bidder may utilize the services of specialty subcontractors on those portions of the work which, under normal contracting practices are performed by specialty subcontractors. The successful bidder shall not award any portion of the work to a subcontractor without prior written approval of the Owner. The acceptance of any and all subcontractors shall reside with the Owner, and the Owner's decision shall be final. The successful bidder shall be fully responsible to the Owner for the performance, finished products, acts, and omissions of his subcontractors and persons directly or indirectly employed thereby.

The successful bidder shall cause appropriate provisions to be included in all subcontracts relative to this project to bind subcontractors to the provisions of the Contract and these Bid Documents as applicable to work performed by the subcontractor on this project; and appropriate provisions to give the Owner the same powers and authority over any subcontractor as it has over the Contractor under the provisions of said documents.

18. EQUAL EMPLOYMENT OPPORTUNITY

Attention of the bidders is called to the applicable State and Federal requirements for ensuring that employees and applicants for employment are not discriminated against because of their race, creed, gender, color, or national origin.

19. EXECUTIVE ORDER No. 17

To comply with the Governor's Executive Order No. 17, the Contractor and any subcontractors holding a contract directly under the Contractor shall list all employment openings with the Connecticut State Employment Service. The Labor Commissioner may allow exceptions to listing of employment openings which the Contractor proposed to fill from within its organization with employees on the rolls of the Contractor on the date of publication of the invitation to bid, or the date on which the public announcement was published or promulgated advising of the program concerned.

20. LAWS & REGULATIONS

The bidder's attention is directed to the fact that all applicable State and Municipal laws, rules, ordinances and regulations of all authorities having jurisdiction over construction work in the locality of the project shall apply to the contract throughout, and they are deemed to be included herein as if written out in full.

21. TIME FOR COMPLETION AND LIQUIDATED DAMAGES

See Contract - Form of Agreement.

City of New Britain, CT ITB-7 Instructions to Bidders

22. APPROVALS

The Contractor shall be responsible for obtaining all the necessary permits and approvals from the City of New Britain and the State of Connecticut, as required to complete the work in accordance with the Technical Specifications and/or Drawings/Blueprints and other Contract Documents. The Owner will assist within its means in the approval process. However, any delays to the Contractor or the project, or any actions against either due to failure to obtain the necessary approvals, or to do so in a timely manner, or due to the Contractor’s lack of knowledge of the necessary approvals or the approval process, remain solely the responsibility of the Contractor.

23. START OF CONSTRUCTION

The successful bidder agrees to commence construction within ten (10) calendar days after receipt of the Notice to Proceed from the Owner. The Notice to Proceed shall be sent by the Owner after execution and delivery of the Contract.

24. REFERENCE SPECIFICATIONS

A. The most recent edition of the "City of New Britain Standard Specifications for Municipal Construction" (also referred to as "Standard Specifications") is hereby made a part of these Bid Documents and the ensuing Contract by reference. Copies of the Standard Specifications are available for review and purchase from the New Britain Bureau of Engineering.

25. CONFLICTING PROVISIONS

In the event of conflicts or inconsistencies between separate provisions of these Bid Documents and/or the executed Contract, such conflicts shall be resolved by applying the following in decreasing order of precedence:

Contractual Matters Technical Matters

1) Contract-Form of Agreement 1) Technical Specifications

2) Invitation to Bid and or

3) Instructions to Bidders Blueprints/drawings

4) General Conditions

5) Supplemental General Conditions

26. SAFETY AND HEALTH REGULATIONS

These construction documents, and the joint and several phases of construction hereby contemplated are to be governed at all times, by applicable provisions of the federal law(s), including but not limited to, the latest amendments of the following:

(1) William-Steiger Occupational Safety and Health Act of 1970, Public Law 91-956;

City of New Britain, CT ITB-8 Instructions to Bidders

(2) Part 1910 - Occupational Safety and Health Standards, Chapter SVII of Title 29, Code of Federal Regulations;

(3) Part 1926 (formerly Part 1518) - Safety and Health Regulations for Construction, Chapter XIII of Title 29, Code of Federal Regulations.

In the event of any inconsistencies between the above laws and regulations and the provisions of these documents, the laws and regulations shall prevail.

27. SALES TAX

Pursuant to C.G.S. 12-412, the Owner is exempt from Connecticut State Sales Tax.

City of New Britain, CT Bid Form Page 1

RECREATION AND COMMUNITY SERVICES

PHONE: (860) 826-3330

BID PROPOSAL SUBMITTAL DOCUMENT

for

Commercial Synthetic Ice Skating Rink

230 John Karbonic Way New Britain, CT 06051

Invitation to Bid Number 27-008

DEPARTMENT OF RECREATION & COMMUNITY SERVICES

CONNECTICUT

HONORABLE ROBERT SANCHEZ, MAYOR

FORM OF BID

City of New Britain, CT Bid Form Page 2 Invitation to Bid 27-008

BID PROPOSAL SUBMITTAL DOCUMENT

TABLE OF CONTENTS

Title Page

Form of Bid BID- 1/14

Signature Page BID- 3

Certificate of Non-Arrearage BID- 4

Non Collusion Affidavit BID - 5

Affirmative Action/ Equal Opportunity BID – 6/7

Statement of Qualifications BID – 8/9

References BID- 10/11

Summary of Bid Prices BID- 12-14

Contract – Form of Agreement CON - 1/5

City of New Britain, CT Bid Form Page 3 Invitation to Bid 27-008

City of New Britain

City Forms Signature Page

Solicitation Title:

Solicitation Number:

Contractor/Vendor Name:

Contractor Main Address

Contact Email Address for questions to this response:

Contractor Signatory Email:

This is the person that signs the contract:

Attached please find the City of New Britain forms which are required for this solicitation. Below please Initial to the left of each form and sign in the space below acknowledging that you have read, understood, and comply with these documents. This City Forms Signature Page must be notarized below. This entire packet must be submitted with your response.

Failure to complete & Submit this form with your bid / proposal / response will cause rejection of your submission.

Initial City Form

Certificate of Non-Arrearage Non-Collusion Affidavit Affirmative Action Statement Statement of Qualifications References Signature of person completing this form:

Title of person completing this form:

Printed name of person Signing above:

Date:

THIS FORM MUST BE NOTARIZED NOTARY SEAL (if available) Personally appeared, _________________, on behalf of __________________ and made oath to the truth of the responses contained in the Certificate of Non-Arrearage, Non-Collusion Affidavit, Affirmative Action Statement, Wage Rate Form, Statement of Qualifications and References before me.

Signature of Notary:

Subscribed and sworn to, before me on this: Day of 20 ___ My Commission Expires:

City of New Britain, CT Bid Form Page 4 Invitation to Bid 27-008

Certificate of Non-Arrearage

I am the owner, partner, agent, officer, member, or representative, of the bidder/proposer of the submitted solicitation and Neither the Bidder/Proposer, nor its subcontractors are in arrears to the State of Connecticut Second Injury Fund.

City of New Britain, CT Bid Form Page 5 Invitation to Bid 27-008

Non-Collusion Affidavit of Bidder/Proposer

(Herein referred to as respondent)

The respondent, having fully informed themselves regarding the accuracy of the statements made herein certifies that:

The solicitation has been arrived at by the respondent independently and has been submitted without collusion with, and without any agreement, understanding, or planned common course of action with any other vendor of materials, supplies, equipment, or services described in the invitation to bid, designed to limit independent bidding or competition.

Such response is genuine and is not a collusive or sham response.

The contents of the response have not been communicated by the respondent or its employees or agents to any person not an employee or agent of the respondent or its surety on any bond furnished with the response and will not be communicated to any such person prior to the official opening of the solicitation.

No Council, committee member(s) or other officer or employee or person paid or unpaid in part from the City Treasury is directly or indirectly interested in the response, or in the supplies, materials, equipment, work, or labor to which it relates, or in any of the profits thereof.

The above signed respondent further certifies that this statement is executed for the purpose of including the City of New Britain to consider the response and make an award in accordance therewith.

City of New Britain, CT Bid Form Page 6 Invitation to Bid 27-008

AFFIRMATIVE ACTION STATEMENT

Any Entity seeking to do business with the City of New Britain must, upon request, supply the Purchasing Division with any information concerning the Affirmative Action/Equal Employment practices of the respondent. Failure to supply such information, when requested, will result in the termination of any further transactions between the respondent and the City of New Britain. All bidders submitting a sealed bid are required to complete the Affirmative Action Statement.

All Respondents with more than 10 employees are required to complete the Affirmative Action/Equal Opportunity Employment requirements statement on an annual basis except as noted below:

# All vendors or bidders with less than 10 Employees are exempt from this requirement. Indicate number in the box to the left

Date All vendors or bidders that have completed this form within the last fiscal year (July 01-June 30) are exempt. Indicate Date in the box to the left.

Equal Employment Opportunity

1 Does your company have a written policy statement regarding Equal Employment Opportunity? (If yes attach Copy)

Yes No

2 In recruiting Employees are all sources of recruitment notified that all qualified applicants would receive equitable consideration?

If yes provide a brief description of what methods were used:

3 Do all recruitment advertisements state that you are an equal opportunity employer?

4 Please list by name and contact person any local community agent or other group providing minority and/or female placement services which you have contacted for recruitment (if none, state NONE)

Company:

Contact Person:

Telephone:

Company:

Contact Person:

Telephone:

BID-6

City of New Britain, CT Bid Form Page 7 Invitation to Bid 27-008

Affirmative Action

5 Does your company maintain a written Affirmative Action Plan for the employment of females and minorities? (If yes attach Copy)

6 Please indicate the name and address of the Company Official(s) responsible for carrying out the EEO/Affirmative Action Program for your company

Name

Address

Email

7 If a written Affirmative Action plan for your company is not in place, please estimate the number of vacancies expected during the next 12 months and indicate the numerical or percentage goals you have set for the employment of minorities and females to make your labor force reflective of the labor market in which you operate:

Vacancies Qty Minority # Minority % Female # Female %

The Vendor/Bidder/Contractor is hereby notified that failure to complete the above form in a satisfactory manner will preclude such respondent from being actively considered to contract with the City, the respondent is further advised that the affirmative action statement included with solicitation document will become part of the contract and that any breach of such statements will constitute a breach of contract subject to such remedies as provided by law.

By signing on the signature page, you are certifying that there are no misrepresentations, omissions or falsifications in the foregoing statements and answers and that all entries above are true, complete, and correct to the best of my knowledge and belief.

City of New Britain, CT Bid Form Page 8 Invitation to Bid 27-008

Purchasing Division

27 West Main Street, Room 401 New Britain, CT 06051

Tel: 860-826-3402 Fax: 860-612-4204

Statement of Qualifications

Solicitation Name:

Solicitation #:

Contractor/Vendor Name:

Contractor Permanent Mailing Address:

Contractor Remittance Address Contractor Email Address:

Contractor Telephone:

Federal Tax Identification #

1 Year Company Organized:

2 Legal form of Ownership

If Corporation IndicateState of Incorporation:

3 Federal Tax ID # 4 How many years have you been engaged in services, under your present name?

5 Experience in work similar in scope of services and in importance to this solicitation

Please utilize the attached reference sheet

6 Have you ever failed to complete any work awarded to you?

NO YES

If yes (indicate where & why

(Attach a memo if needed) 7 Have you ever defaulted on a contract NO YES

If yes (indicate where & why (Attach a memo if needed)

8 Describe any pending litigation or other factors, which could affect your organization's ability to perform this agreement (if none mark N/A)

9 Will you, upon request, fill out a financial statement and furnish any other information that may be required by the Town?

NO YES

10 Has your organization ever filed bankruptcy?

11 Is your organization financially solvent?

City of New Britain, CT Bid Form Page 9 Invitation to Bid 27-008

12 Please attach resumes of the principal members of your organization

Material Mark-up % - (See Invitation to Bid (ITB) for Applicability) Projects requiring a percent market up for material, the cost cannot exceed ten percent (10%).

a. If you leave it blank, and it is applicable, we will consider your percentage mark-up zero

b. If you indicate a percentage higher than 10 %, we will use !0%.

c. If you indicate a percentage mark-up and the ITB indicates N/A we will consider it zero:

Markup

City of New Britain, CT Bid Form Page 10 Invitation to Bid 27-008

References

(minimum of 3)

Reference 1

Company Name

Contact Person

Company Address

Company Telephone

Contact Cell Phone

Contact Email Address

Project

Location

Project Amount

Project Completed

Reference 2

Contact Person

Company Address

Company Telephone

Contact Cell Phone

Contact Email Address

Project

Location

Reference 3

Contact Person

Company Address

Company Telephone

Contact Cell Phone

Contact Email Address

Project

Location

City of New Britain, CT Bid Form Page 11 Invitation to Bid 27-008

Reference 4

Contact Person

Company Address

Company Telephone

Contact Cell Phone

Contact Email Address

Project

Location

Reference 5

Contact Person

Company Address

Company Telephone

Contact Cell Phone

Contact Email Address

Project

Location

City of New Britain, CT Bid Form Page 12 Invitation to Bid 27-008

SUMMARY OF BID PRICES

Solicitation for a complete synthetic skating system and installation.

TOTAL OF ALL WORK FROM SPECIFICATIONS

Description

Qty UOM Unit Price Extension

1 Commercial-grade synthetic skating surface $_________ A Perimeter/dasher system Exterior rubber matting Required hardware Delivery/freight Installation and training on installation Initial maintenance supplies Operations and maintenance manuals Manufacturer warranty Installation warranty Subtotal __________

2 Equipment Skates 144 Pair __________ __________ Commercial skate sharpening equipment, Sparx system or equivalent, with not less than seven grinding wheels

1 Ea __________

Skate storage – skate storage rack, capacity for 48 skate pairs per rack

3 ea __________ __________

Rink panel storage, sufficient for 25 panels each 11 ea __________ __________ Subtotal __________

3 Site Preparation Surface cleaning Surface protection Other work required Subtotal __________

4 Installation __________

Total all sections: $_________

TOTAL AMOUNT OF ALL LINE ITEMS: $____________________

TOTAL (WRITTEN AMOUNT): $ ___________________________________________

COMPANY NAME: _________________________________

CONTRACTOR NAME: _________________________________

DATE: _________________________________

CONTRACTOR SIGNATURE: ________________________________________

It is understood and agreed to by the bidder that:

City of New Britain, CT Bid Form Page 13 Invitation to Bid 27-008

1) The itemization of the Bid, and the selection of the Bid Items used therein, is at the Owner's discretion, and solely for the Owner's convenience in evaluating and comparing the submitted bids and administering the Contract.

2) The Unit Price bid for each item, and the aggregate sum of the Unit Prices multiplied by the corresponding estimated quantity as applied to the project as a whole, includes all plant, labor, material, supplies, equipment, and other facilities necessary for, and incidental to, the construction of said item, complete, fully functional, and properly finished, as required by, and in strict conformance with these Bid Documents, and for the use (or uses) and appearance intended by the Owner.

3) The price bid per unit quantity of work in the various items above shall control in contract award herein.

4) The quantities noted above are approximate, only being estimated solely for use in comparing bids.

5) The Total Bid Amounts entered above, and the bid amount for each item (obtained by multiplying the unit price by the estimated quantity), are included solely for the purpose of checking this proposal and for the convenience of the Bidder.

6) The above prices are to be paid for the actual quantities of the items of work in the completed work or structure. Should the dimensions of any part of the work or the quantities of materials used or work performed be different than those designated in this Form of Bid, on the Technical Specifications, or on the Improvement Drawings/Blue Prints /, the actual quantities only will be allowed in measurement.

7) In submitting this Bid, the Bidder understands that the Owner reserves the right to reject any and all bids, and to waive any informalities in the bidding. The Owner further reserves the right to make the award on the basis of the above bid.

8) If written notice of the acceptance of this bid is mailed, telegraphed, or delivered to the undersigned after the opening thereof, the undersigned agrees to execute and deliver any Agreement in the prescribed form within ten (10) days after the Agreement is presented to him for his signature.

9) Attached hereto is an affidavit in proof that the undersigned has not colluded with any person in respect to this bid or any other bid or the submitting of bid of the Contract for which this bid is submitted.

10) The Bidder is enclosing a statement of his qualifications.

11) The Owner reserves the right to delete any of the bid items in total or to increase or reduce the quantity of any bid items.

City of New Britain, CT Bid Form Page 14 Invitation to Bid 27-008

12) The Bidder shall comply with all provisions of the Bid Documents in his prosecution of the Project if awarded the Contract; and all provisions will be enforced by the Owner.

Dated this day of , ______

Bidder's Name:

By: Official Address_______________________ (Signature) Title:

City of New Britain, CT Contract / Form of Agreement Page 1

CONTRACT/FORM OF AGREEMENT

FORM OF AGREEMENT BETWEEN CONTRACTOR AND OWNER

THIS AGREEMENT, made between the City of New Britain on behalf of its Department of

Recreation and Community Services, with an address of 27 West Main Street, New Britain CT

06051 hereinafter called the "OWNER" and _________________________, hereinafter called the

"CONTRACTOR".

WITNESSETH THAT, the Contractor and the Owner for the considerations hereinafter named agree as follows:

Article 1. SCOPE OF WORK-- The Contractor shall furnish all of the materials and perform all of the work as described in the Technical Specifications and/or on the Blueprints/Drawings prepared by the Department of Recreation and Community Services and shall do everything required by the Contract Documents as designated in Article 3 of this Agreement.

Article 2. THE CONTRACT PRICE-- The Owner will pay the contractor

(amount in words) amount in numbers) for the performance of the Contract in current funds, for the total quantities of work performed at the unit prices stipulated in the Bid for the several respective items of work completed subject to additions and deductions as provided in the Section entitled "Changes" under the General Conditions.

Article 3. CONTRACT-- The executed contract documents shall consist of the following:

a. This Agreement

b. Addenda thereto:

No. _____ date ________ No. _____ date ________ No. _____ date ________

c. Bid Requirements and Conditions Document

d. Bid Proposal Submittal Document, as submitted by Contractor

e. Technical Specifications and/or Blueprints/Drawings

f. Other Contract Documents and or Drawings/Blue Prints issued

g. New Britain Standard Specifications for Municipal Construction

This Agreement, together with the other documents enumerated in this Article and other documents which are made part hereof by reference, forms the Contract between the parties hereto.

City of New Britain, CT Contract / Form of Agreement Page 2

The Contractor and the Owner for themselves, their successors, executors and administrators and assigns hereby agree to the full performance of the covenants herein contained.

Article 4. NOTICE TO PROCEED, TIME OF COMPLETION, AND LIQUIDATED DAMAGES:

The Contractor shall agree to commence work within ten (10) calendar days after receipt of the "Notice to Proceed" from the Owner. Such Notice may be sent after execution of this Agreement (also referred to herein as the "Contract").

The Contractor shall agree to complete the work within thirty (30) calendar days from receipt of the Notice to Proceed. The date of completion shall be known as the "Date of Substantial Completion" when all construction is sufficiently complete in accordance with the Contract Documents, so the owner can occupy or utilize the work or designated portion thereof for the use which it is intended, and the work is properly finished to provide the appearance intended, and the Certificate of Completion is issued by the Owner to the Contractor.

The Contractor shall prosecute the work continuously until completion. The rate of progress for any given Phase shall be at least that shown on the “Schedule of Progress” which is to be submitted to the Recreation office by the Contractor in a form satisfactory to the Recreation office prior to execution of this Agreement.

In general, work shall be prosecuted continuously throughout the term of the Contract, including the winter season. The Contractor will be expected to keep work going whenever possible.

Public Works will determine when conditions are unfavorable for work, or for any portion thereof, and may order that work be suspended on any part or all portions of the Contract whenever, in his opinion, the conditions are not such as will insure first class work.

The Contractor shall further agree that the Date of Completion of the Project Work is a reasonable time for completion of the work contemplated in accordance with the Improvement Plans, Specifications, and other Contract Documents, taking into consideration average weather conditions, availability of labor and delivery of materials and equipment.

If the Contractor neglects, fails or refuses to substantially complete the Project Work within the Time of Completion as specified herein, or any proper extension granted thereto by the Owner in accordance with the General Conditions, then the Contractor shall agree, as part consideration for the award of this Contract, to pay to the Owner a liquidated damage for breach of contract for each and every calendar day that the Contractor shall be in default on the subject Phase. This is not to be construed in any sense as a penalty.

Where actual damages for any delay in substantial completion of a Phase are impossible to determine by reason of the Owner's election not to terminate the right of the Contractor to proceed, the Contractor and his sureties shall be liable for, and shall pay to the Owner, the sum of Two Hundred Dollars ($200), as fixed, agreed, and liquidated damages for each calendar day of such delay until the work is substantially completed and accepted.

The Owner, however, may accept the work if there has been such a degree of completion as will, in the Owner's opinion, make the project reasonably safe, fit, and convenient for the use and accommodation for which it was intended. In such case, the Contractor shall not be charged with liquidated damages, but the Owner may assess the actual damages by such delay.

Article 5. GUARANTEE: -- The Contractor guarantees the work done under this contract and the materials furnished by him and used in the work are free from defects, and the guarantee is for a term of one year from and after the date of the Certificate of Project Completion. It is agreed

City of New Britain, CT Contract / Form of Agreement Page 3 and understood that the Contractor will at any time during this one-year period, upon notification in writing from the Public Works inspector and without expense to the Owner, immediately execute all repairs which may be necessitated, as determined by the Public Works inspector, by reason of any defective materials used therein, or by defective workmanship, or by reason of the normal use or functioning of all facilities constructed under this contract.

The Owner reserves the right to retain up to five percent (5%) of the Total Contract Price, or to accept, at the Owner's option, a Guarantee Bond for up to five percent (5%) of the Total Contract Price, and to hold such retainage or bond for the duration of the guarantee period. Upon expiration of the guarantee period, provided that all work is in good order, the Contractor shall be entitled to receive said retainage or, if posted, the release of the Guarantee Bond.

Article 6. HOLD HARMLESS AGREEMENT: The Contractor, its agents and assigns shall indemnify and hold harmless the City of New Britain and its Department of Parks and Recreation, including but not limited to, its elected officials, its officers, and agents, ("the City") from any and all claims made against the City, including but not limited to, damages, awards, costs and reasonable attorney’s fees, to the extent any such claim directly and proximately results from the wrongful willful or negligent performance of services by the Contractor during the Contractor’s performance of this Agreement or any other Agreements of the Contractor entered into by reason thereof. The City agrees to give the Contractor prompt notice of any such claim and absent a conflict of interest, an opportunity to control the defense thereof.

This Agreement shall be binding on and inure to the benefit of the parties hereto and to their respective successors and assigns.

The Owner reserves the right to retain up to five percent (5%) of the Total Contract Price, or to accept, at the Owner's option, a Guarantee Bond for up to five percent (5%) of the Total Contract Price, and to hold such retainage or bond for the duration of the guarantee period. Upon expiration of the guarantee period, provided that all work is in good order, the Contractor shall be entitled to receive said retainage or, if posted, the release of the Guarantee Bond.

City of New Britain, CT Contract / Form of Agreement Page 4

This Agreement shall be binding on and inure to the benefit of the parties hereto and to their respective successors and assigns.

IN WITNESS WHEREOF, the parties due mutually agree and hereunto affix their hands.

OWNER:

BY: __________________________________ Date:_________________ Amy Goldsberry, Director of Finance Acting as the Purchasing Agent

____________________________________ Date:_________________ Signed in the presence of

CONTRACTOR:

Company Name:__________________________________________________

BY: ___________________________________ Date:_________________ Name of Qualified signature

__________________________________ Date:_________________ Signed in the presence of

City of New Britain, CT Contract / Form of Agreement Page 5

ACKNOWLEDGMENT OF PRINCIPAL (IF A CORPORATION)

STATE OF )

) ss.

COUNTY OF )

On this day of , _______, before me, personally came and appeared

_____________________to me known, who, being by me duly sworn, did depose and say that he is the of the corporation described in and which executed the foregoing instrument; that he knows the seal of said corporation: that one of the impressions affixed to said instrument is an impression of such seal: that it was so affixed by order of the director of said corporation, and that he signed his name thereto by like order.

SEAL Notary Public

ACKNOWLEDGMENT OF PRINCIPAL (IF A PARTNERSHIP)

COUNTY OF )

On this day of , , before me, personally came and appeared to me known and known to me to be one of the members of the firm of

___________________described in and who executed the foregoing instrument and he acknowledged to me that he executed the same as and for the act and deed of said firm.

ACKNOWLEDGMENT OF PRINCIPAL (IF AN INDIVIDUAL)

COUNTY OF )

On this day of , , before me, personally came and appeared to me known and known to me to be the person described in and who executed the foregoing instrument and acknowledged that he executed the same.