27-001-BOE_Jun_8_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by Westport Public Schools in Connecticut for the purchase of computing equipment. The bid, designated 27-001-BOE, seeks sealed proposals for one Lenovo ThinkCentre M75q Gen 5 desktop computer, two Lenovo ThinkPad E14 Gen 7 AMD laptops, and three Lenovo 100e Chromebook Gen 5 units (two non-touch and one touch) along with one Google Chrome Academic License. Sealed bids must be received at the office of the Chief Financial Officer, 110 Myrtle Avenue, Westport, CT 06880, on or before 12:15 p.m. on Tuesday, June 9, 2026, at which time bids will be publicly opened in Room 307. The vendor question and answer period runs from May 26, 2026 at 4:30 p.m. EDT through June 5, 2026 at 12:00 p.m. EDT. All equipment must be delivered within four weeks of purchase order receipt, with a deadline of August 30, 2026. Interested vendors must submit two copies of their bid in sealed envelopes clearly marked with the bid number. Questions should be directed to Natalie Carrignan, Director of Technology, at ncarrignan@westportps.org or (203) 341-1217.

Bid prices must include delivery inside each school building, installation and assembly, applicable training, and prepaid shipping to designated locations, with prices remaining firm for 120 days from the bid opening date. The Westport Board of Education is exempt from federal excise taxes and Connecticut sales and use tax, which must not be included in bid pricing. Vendors must be authorized Lenovo education partners with no substitutions or alternates permitted, though the Board reserves the right to request equipment samples. The Board grants preference to Connecticut state contract holders and local vendors, with tied bids favoring vendors certified in drug-free workplace programs. Successful vendors must carry comprehensive insurance including workers' compensation with $500,000 bodily injury limits, commercial general liability with $1,000,000 occurrence and $2,000,000 aggregate limits, commercial automobile insurance with $1,000,000 combined single limits, and umbrella liability insurance with $5,000,000 limits, with certificates of insurance due within ten days of bid award. Delivery terms are Free On Board Destination with payment terms to be vendor-specified.