26QESPORTS_PWS_070826.pdf
PDF 156 KB Posted
- Solicitation number
- HE125426QESPORTS
- Issued by
-
Department of Defense Education Activity
About this file
This is a Performance Work Statement for Esports Program Management and Event Support Services for the Department of Defense War Activity (DoWEA) Pacific Region.
The contractor shall provide comprehensive esports program support services across participating DoWEA Pacific schools, with the Government retaining overall program management authority through a designated Contracting Officer Representative (COR). The statement establishes six primary objectives: (1) Program Management—developing and maintaining annual esports operation plans, managing schedules and competition brackets, ensuring compliance with DoWEA Pacific policies and the Far East Programs Procedures Guide (FEPPG), and providing monthly program updates; (2) Competition Support—organizing seasonal leagues and special events, coordinating team registration and match scheduling, utilizing Government-approved rules, managing dispute resolution, and providing real-time match support; (3) Coaching Support—developing training materials focused on teamwork, communication, digital citizenship, and responsible gaming, plus providing player development pathway recommendations; (4) Technical Support—coordinating with DoWEA Pacific IT personnel on system configuration and readiness, providing cybersecurity compliance guidance, assessing network readiness for real-time competition, offering troubleshooting support, and providing technical support during competitions; (5) Event Support—coordinating virtual and in-person events, traveling to designated venues for the culminating in-person event, sourcing and leading live or as-live broadcasting for regular season and championship events, and managing volunteer and support staff; and (6) College Recruitment Support—developing and maintaining a repository of collegiate esports programs with scholarship information, providing guidance on collegiate pathways, facilitating engagement between students and collegiate programs, supporting student-athlete profile development, and identifying students with collegiate potential.
Deliverables include an Annual Esports Support Plan due within 30 days after award, monthly status reports, event after-action reports due within ten business days after events, quarterly updates to a collegiate recruitment repository, and training materials provided electronically to the COR. Constraints prohibit contractor personnel from receiving administrative or privileged access to government systems, require compliance with cybersecurity requirements and installation access procedures, mandate availability during scheduled operational windows, and explicitly prohibit third-party sponsorship, advertising, or external funding.
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| File | Type | Posted |
|---|---|---|
| 26QESPORTS_RFI_SSN_070826.pdf |
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CONTROLLED UNCLASSIFIED INFORMATION (CUI) SOURCE SELECTION INFORMATION – SEE FAR
2.101 AND 3.104
Performance Work Statement Esports Program Management and Event Support Services
DOWEA Pacific Region
INTRODUCTION
The Department of Defense War Activity (DoWEA), one of only two federally operated school systems, is responsible for planning, directing, coordinating, and managing pre-kindergarten through 12th-grade educational programs for the Department of War (DoW). Globally positioned, DoWEA operates 160 accredited schools in 9 districts located in 11 foreign countries, 7 states, Guam, and Puerto Rico, employing approximately 11,800 staff members to serve over 66,000 children of active-duty military and DoW civilian families. Pacific Esports programs support student engagement, leadership development, teamwork, and digital citizenship.
Scope
The contractor shall provide Esports Program Support Services for DoWEA Pacific Region.
Services include consulting, planning, logistical coordination, execution, and stewardship of a structured esports program across participating schools. The Government shall retain overall program management authority through the designated Contracting Officer Representative
(COR).
REQUIREMENT OBJECTIVES
2.1 Objective 1 – Program Management
The objective is to provide centralized esports program management that ensures consistent execution, alignment with the current revisions of the DoWEA Pacific Region Far East Programs Procedures Guide (FEPPG) and Esports Handbook (supplement to the FEPPG), and effective coordination across all participating schools and stakeholders.
Supporting Tasks:
2.1.1 The contractor in partnership with the DoWEA Pacific Region Esports Program Manager, shall develop, maintain, and update an annual esports operation plan that outlines program structure, competition schedules, and rule sets.
2.1.2 The contractor shall coordinate directly with the COR, DoWEA Pacific leadership, Esports Program Manager, school administrators, Athletic Directors, and coaches to ensure alignment with program objectives and effective communication across all levels.
2.1.3 The contractor shall, in partnership with the DoWEA Pacific Region Esports Program Manager, manage program schedules, timelines, and deliverables, ensuring all activities are executed.
2.1.4 The contractor shall manage competition brackets, standings, and reporting.
2.101 AND 3.104
2.1.5 The contractor shall ensure compliance with all applicable DoWEA Pacific policies, student safety requirements, and applicable federal regulations, to include the FEPPG and Esports Handbook.
2.1.6 The contractor shall provide monthly program updates to the COR.
2.2 Objective 2 – Competition Support
The objective is to organize and administer structured esports competitions that are fair, standardized, and accessible to all participating schools.
Supporting Tasks:
2.2.1 The contractor shall organize, schedule, and administer seasonal leagues and special esports events.
2.2.2 The contractor shall coordinate team registration and match scheduling across all participating schools.
2.2.3 The contractor shall utilize Government-approved rules and codes of conduct (FEPPG).
2.2.4 The contractor shall manage competition brackets, standings, rankings, and reporting.
2.2.5 The contractor shall provide real-time match support.
2.2.6 The contractor shall implement and manage a formal dispute resolution process to address competition-related issues.
2.3 Objective 3 – Coaching Support
The objective is to support student and coach development through structured resources and training.
Supporting Tasks:
2.3.1 The contractor shall develop and distribute training materials focused on teamwork, communication, digital citizenship, and responsible gaming.
2.3.2 The contractor shall provide recommendations for player development pathways and skill progression.
2.4 Objective 4 – Technical Support
The objective is to ensure reliable, secure, and effective technical performance of all esports platforms, systems, and related infrastructure.
Supporting Tasks:
2.4.1 The contractor shall coordinate with DoWEA Pacific Information Technology (IT) personnel to support the configuration and readiness of systems, platforms, and networks
2.101 AND 3.104
required for esports activities. The contractor shall not be granted administrative or privileged access to government systems.
2.4.2 The contractor shall provide best practices recommendations regarding game logistics pertaining to geographic restrictions.
2.4.3 The contractor shall provide technical requirements, recommendations, and guidance related to esports hardware, software, and network performance to appropriate Government personnel for review and implementation.
2.4.4 The contractor shall assess and advise on network readiness to support real‑time multiplayer competition, with an emphasis on minimizing latency, packet loss, and service disruption, in coordination with authorized IT staff.
2.4.5 The contractor shall provide troubleshooting guidance and advisory support for technical issues related to gameplay, connectivity, or platform performance, coordinating resolution through authorized DoWEA Pacific IT personnel, as required.
2.4.6 The contractor shall ensure all esports platforms, tools, and activities align with applicable Department of War (DoW) and DoWEA Pacific cybersecurity policies, standards, and risk management requirements, and shall coordinate compliance actions with designated cybersecurity and IT representatives.
2.4.7 The contractor shall provide technical support during competitions and scheduled events, as needed.
2.5 Objective 5 – Event Support
The objective is to support the planning and execution of esports events that are well-coordinated, engaging, and conducted in a safe environment.
Supporting Tasks:
2.5.1 The contractor shall coordinate both virtual and in-person esports events, including scheduling, communication, and participant management.
2.5.2 The contractor shall travel to the designated venue to execute and support the culminating in-person event.
2.5.3 The contractor shall support event execution, including match operations, event flow, and participant coordination.
2.5.4 The contractor shall source, budget, and lead live or as-live broadcasting for the regular season.
2.5.5 The contractor shall coordinate and execute live broadcasting for the culminating championship event (Far East Event) viewable in DoWEA Pacific schools.
2.101 AND 3.104
2.5.6 The contractor shall provide after-action inputs to support program improvement.
2.5.7 Partner with the DoWEA Pacific Region Esports Program Manager to source and manage volunteers and support staff for the culminating Far East event.
2.6 Objective 6 – College Recruitment Support
The objective is to provide structured support that connects student participants in the esports program with collegiate esports opportunities, scholarships, and career pathways.
Supporting Tasks
2.6.1 The contractor shall develop and maintain a repository of collegiate esports programs, including scholarship opportunities, application requirements, and points of contact.
2.6.2 The contractor shall provide guidance to students and coaches on collegiate esports pathways, including eligibility requirements, recruiting timelines, and application processes.
2.6.3 The contractor shall coordinate and facilitate engagement opportunities between DoWEA Pacific students and collegiate esports programs, including virtual information sessions, showcases, or recruitment opportunities at the culminating Far East event.
2.6.4 The contractor shall provide resources and guidance for student-athlete profile development, including gameplay footage, resumes, and highlight reels.
2.6.5 The contractor shall support the identification of student participants with collegiate potential and provide recommendations for development pathways.
3.0 CONSTRAINTS
3.1 Contractor personnel shall comply with all applicable cybersecurity requirements provided by DoWEA Pacific IT.
3.2 Contractor personnel requiring installation access shall comply with installation access procedures.
3.3 Contractor personnel shall be available during scheduled esports operational windows.
3.4 Third-party sponsorship, advertising, or external funding is prohibited.
4.0 GOVERNMENT-FURNISHED RESOURCES
4.1 Government Furnished Information
The Government will provide necessary program guidance and coordination.
5.0 CONTRACT DATA DELIVERABLES
5.1 Annual Esports Support Plan – Due within 30 days after award
2.101 AND 3.104
5.2 Monthly Status Reports – Due monthly
5.3 Event After-Action Reports – Due within ten business days after events
5.4 Collegiate Recruitment Repository – Updated quarterly
5.5 Training Materials – Provided electronically to the COR.
6.0 DEFINITIONS
7.0 PERFORMANCE REQUIREMENT SUMMARY (PRS)
8.0 QASP
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