26Q3120 RFQ Heater Pumps.docx

REQUEST FOR QUOTATION SPMYM326Q3120

** THIS IS NOT AN ORDER **

PLEASE PROVIDE DELIVERED PRICES (FOB DESTINATION)

REFERENCE/PR: 26Q3120

QUOTE DUE: 4/27/2026 03:00 PM EST

Set Aside: 100% SBSA

FSC/NAICS: 4130/333415

Size Standard: 1250 Your Company Info:

Vendor:

ATTN: Government Sales

FAR PART(s): 12 (commercial) ☒ or 13 (non-commercial) ☐

QA: 1 ☐ , 2 ☐ , 3 ☐ , 4 ☒

Phone:

Fax:

Email:

DLA MARITIME – PORTSMOUTH

CONTRACT SPECIALIST: Emily Kritzman Cage Code: ______________ Desk Phone: 207-438-3985

***PLEASE FILL OUT THIS FORM COMPLETELY***

** In accordance with FAR 52.204-7(b)(1), an Offeror is required to be registered in SAM when submitting an offer or quotation, and must be listed as active, to prevent unduly delaying award. Information, instructions, forms, etc. for the System for Award Management (SAM) are available at https://www.sam.gov/portal/public/SAM/ **

Attention: Provisions below MUST be filled in to be considered for award.

PRICE LISTING/GSA

Is this a PRICE LISTED item? Yes ___ No ___. If Yes, include copy of price list with your quote.

Is this a GSA ITEM? Yes ___ No ___. If Yes, GSA Contract Number is: _________________________

SHIPPING INFORMATION

PLACE OF MFG/COUNTRY OF ORIGIN: _____________

IF NOT USA, DUTY INCLUDED IN PRICE Yes ___ No ___

SHIP TO: DELIVERY TIME __________ Calendar Days ARO Portsmouth Naval Shipyard

IMPORTANT NOTE: The below Required Delivery Date (RDD) shall be met or exceeded in order to ensure your offer is considered responsive. If no offers are received which meet or exceed the Government’s RDD, award may proceed to the LPTA offeror, and may be made based on soonest delivery.

GOVERNMENT RDD: ___5/1/26______

PAYMENT INFORMATION

PAYMENT TERMS______%______DAYS DISCOUNT TERMS __________________

Please indicate the method (s) of payment you accept (Government Purchase Card: GPC or Wide Area Workflow: WAWF). Payment terms are always Net 30 AFTER the material has passed inspection and has been accepted. Please note, if selecting GPC, the Government does NOT utilize third party payment entities (Zelle, Venmo, Paypal, etc.), and per DFARS 232.7002, a receiving report MUST be entered into WAWF.

GPC ___________ -OR- WAWF ____________

YOUR COMPANY INFORMATION

YOUR BUSINESS SIZE: ___ Large (LG), ___ Small (SB), ___ Small-Disadvantaged Business (SDB), ___ Veteran-Owned Small Business (VOSB), ___ Women-Owned Small Business (WOSB), ___ Economically Disadvantaged Women-Owned Small Business (EDWOSB), ___ Service Disabled Veteran Owned Small Business (SDOVSB), ___ (HUBZONE), ___ (8a).

Cage Code/UEI: _________________________ DUNS #: ______________ TIN #: _________________

QUOTING AS MANUFACTURER? Yes ___ No ___

QUOTING AS: ___ AUTHORIZED DISTRIBUTOR or ___ THIRD PARTY DEALER

Name of Quoted Manufacturer ___________________ MFG SIZE: SB ___ LG ___

Manufacturer Cage: ___________________

Representations must be filled in below, and provided with the submission of the quote.

Offers received without completed representaions may not be considered for award.

PRINTED NAME_______________________________SIGNATURE_____________________________

DATE______________

MATERIAL INFORMATION

Is Shipping/Freight included in the Unit Price?: Yes ☐ or No ☐

ITEM DESCRIPTION QTY U/I UNIT PRICE TOTAL PRICE

the following requirements. Being a multi zone unit as in having to supply a minimum of 2 indoor units allowing for future expansion. Having protective coating suitable for use in seacoast area's example is BLUE FIN Coating. Compressor must have an inverter style drive to help extend life as well as support faster cooling/heating. Supplying a minimum of 40K BTU -0/+3000 of heating @-IO-degree Fahrenheit or colder, and 33K BTU -0/+3000 of cooling@ a minimum of 90 degree Fahrenheit or hotter.

Suggested Unit= Mitsubishi MXZSM36NLHZ.

the following requirements. Due to area constraints, the unit must be of a slim design with measurements (W x D x H) not exceeding 46in x 12in x 14in. Having a Cooling capacity of 22K BTU -0/+2000 and heating capacity of 27K BTU -0/+ 2000. Having a built-in filter to protect occupants from, at a minimum, dust. Unit will have a boost setting to help cool or heat the area quickly.

Suggested Unit= Mitsubishi MSZ-GX24NL.

in line set size from the larger ODU (ITEM 0001) to the smaller AHU (ITEM 0002) as well as allowing the culmination of piping into a central area and adding extra flexibility to the installation. Having support for 3 ports/connections to AHU's (ITEM 0002) in future expansion. The connections must meet the size of the recommended line sets (ITEM 0005 and ITEM 0006). Suggested unit= Mitsubishi PACLMA30BC.

Cont’d… …Cont’d

Mini-split branch box (ITEM 0003). Having a rating for rain/sleet/snow and ice of NEMA Type 3R or greater. Must be suitable for indoor/outdoor usage.

Suggested unit= Mitsubishi BBE-1.

ODU (ITEM 0001) to the Mini-split Branch Box (ITEM 0003). Line set must be insulated and of a maximum length of 15 feet. Sizing for selected equipment is 3/8" liquid line OD x 5/8" suction line OD. Suggested line set= Mueller MLS385812-15.

branch box (ITEM 0003) to the AHU (ITEM 0002). Line set must be insulated and of a maximum length of 15 feet. Sizing for selected equipment is ¼" liquid line OD x 3/8" suction line OD. Suggested line set= Mueller MLS143812-15.

*All equipment will be installed by PNS.

ADDT’L MATERIAL INFORMATION

Is there a minimum order quantity? SPECIFY: __________ Are there any quantity breaks? RANGE AND PRICING: _______________

Does the item offered contain hazardous materials? No ___ Yes ___ (MSDS Required)

EVALUATION CRITERIA

☒ If checked, the Government anticipates making a single award (all or none). If this box is not checked, requirement will be evaluated for split award.

Source selection criteria: Lowest Price Technically Acceptable Quotations submitted by each vendor will be evaluated in accordance with the specifications provided in the solicitation, and determined to be either acceptable or unacceptable. Technical submissions that do not meet the minimum requirements will be rated as "Unacceptable" and will no longer be considered for further competition or award.

The Government intends to make an award without discussions.

☒ If checked, SPRS evaluation procedures apply to determine vendor responsibility.

Other than Certified Cost and Pricing Data may be requested to support fair and reasonable price determination.

INSPECTION

Inspection Location: ☒ Final Inspection at Destination. -OR- ☐ Final Inspection at Origin Inspection Terms: QA1 ☐ , QA2 ☐ , QA3 ☐ , QA4 ☒ Inspection Time: QA-4 material has a 7-day inspection time and QA-2 and QA-3 have a 45-day inspection time, BUY AMERICAN

DFARS Buy American Act - Balance of Payments applies if >$10,000.00.

DFARS Buy American Act - Free Trade Agreements may apply if > $25,000.00.

CLAUSES AND PROVISIONS:

With the implementation for the Revolutionary FAR Overhaul (RFO) 2/1/26, many Part 4 (52.204) clauses have been deleted and moved to Part 40 (52.240); additionally, clause 52.212-5 has been deleted.

Fill-ins are highlighted in Yellow.

Quoters are reminded to include a completed copy of 52.212-3 and it’s ALT I if not updated in SAM.

Note Provision 252.204-7016 MUST be filled in.

☐ Indicate if this has been updated in your SAM Reps & Certs.

FAR CLAUSES

52.252-2 Clauses Incorporated by Reference.

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR Clauses:

https://www.acquisition.gov/browse/index/far/ DFARS Clauses:

http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

RFO

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

(End of clause)

252.204-7016 COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES --

REPRESENTATION (DEC 2019) {MUST BE FILLED IN}

(a) Definitions. As used in this provision, “covered defense telecommunications equipment or services” has the meaning provided in the clause 252.204-7018 , Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov/) for entities excluded from receiving federal awards for “covered defense telecommunications equipment or services”.

(c) Representation. The Offeror represents that it [__] does, [__] does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)