26MAPROMS1 - Scorecard - final.docx

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26MAPROMS1 | Catering, Conference Space and overnight Accomondations MA
Solicitation number
BD-25-1026-DOE02-DOE01-116645
Issued by
Barnstable County, Massachusetts

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This document is an Evaluation Criteria Scorecard for a state procurement opportunity in Massachusetts, issued by an unspecified state agency located at 135 Santilli Highway in Everett, MA. The scorecard is designed to evaluate bidder responses for a solicitation (alternate ID 25MAPROMS1) involving event/conference services, with potential categories covering catering, venue services, and accommodations. The evaluation process involves a comprehensive scoring system ranging from 0-5 points across multiple criteria, with a total possible score of 100 points.

The scorecard outlines specific evaluation requirements including a Supplier Diversity Program Plan (with points awarded based on diversity percentage), submission of two written references, service qualification descriptions, sample quote documents, and preferred qualifications such as dietary options and venue amenities. Bidders must meet minimum requirements like having a two-year business history, a current Municipal Board of Health License, and providing detailed pricing and room/service descriptions. Additional evaluation factors include Wi-Fi connectivity, room setup capabilities, parking availability, and contract terms alignment with Commonwealth guidelines. The scoring methodology considers responsiveness, qualifications, expertise, and comprehensiveness of submitted materials across different service categories.

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25MAPROMS1 - Response Form - final~1.docx DOCX document
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Prompt Pay Discount - PPD Form.docx DOCX document
26MAPROMS1 - Bid - final.docx DOCX document
26MAPROMS1 - Attachment A - Final.docx DOCX document
Supplier Diversity Plan Language.docx DOCX document
26MAPROMS1 - Counties List - final.xlsx XLSX spreadsheet
Supplier Diversity Program Plan Form.xlsx XLSX spreadsheet
DESE Required Language 3-26-24.docx DOCX document
State Forms - Read Only - Conf Space.pdf PDF
RFR - Required Specifications from OSD 10.1.21.docx DOCX document
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135 Santilli Highway, Everett, MA 02148 | Main Telephone: (781) 338-3000 | TTY: N.E.T. Relay 1-800-439-2370

EVALUATION CRITERIA SCORECARD

Agency Staff use only (This document will be used to evaluate all responses submitted to this Solicitation)

Name of Bidder:
Name of Reviewer(s):
Date Reviewed:
Vendor meets the two year minimum in business requirement
Yes |_|
No |_|
Vendor has current Municipal Board of Health License on file with the Commonwealth of Massachusetts and produced a copy of this license
Yes |_|
No |_|
N/A |_|
The Following is for Vendors who responded to Category III only: Vendor provided Room Rate pricing for overnight accommondations
Yes |_|
No |_|
N/A |_|
Bid Response Form submitted and completed for the appropiate category
Yes |_|
No |_|
County list form completed and submitted for bidders offering catering services
Yes |_|
No |_|
N/A |_|
Bidder has submitted a map and description of each conference room available, AV services available in each of these rooms and Internet Connectivity availability in each of these rooms.
Yes |_|
No |_|
N/A |_|
Bidder provided contact information
Yes |_|
No |_|

Scoring rubric:

Non-Responsive
Qualifications is not applicable to request; elements missing / non-responsive to request
Unsatisfactory:
Little evidence of qualification. Many required elements are missing.
Below Average:
Evidence of expertise or qualification in some areas is unclear or unsubstantiated by supporting documentation. Some required elements are missing.
Average:
Application materials are complete and suggest adequate qualifications, providing clear evidence of expertise.
Above Average:
Application materials are complete and suggest solid qualifications, providing clear and well-documented evidence of expertise.
Outstanding:
Application materials is complete, suggesting exemplary qualifications, providing compelling, clear, and well-documented evidence of expertise.

Alternate ID: 25MAPROMS1 COMMBUYS Document #: BD-25-1026-DOE02-DOE01-116645 Non-Responsive 0 pts.

Unsatisfactory 1 pt.

Below Average 2 pts.

Average 3 pts.

Above Average 4 pts.

Outstanding 5 pts.

Multiplier
Maximum

Points Available (5 x Multiplier) Points Awarded (0 – 5 x Multiplier)

Additional Evaluation Criteria:

All Responding Bidders:

1
Supplier Diversity Program Plan (Any Bidder responding to an RFR Bid, valued over $250,000 annually, must submit the SDP Form uploaded to COMMBUYS with this Bid, at the time of submission with a percentage 1% or greater. This form will be part of the evaluation on this scorecard and points will be calculated as follows: 1 % - 1.9% = 5 points, 2% - 2.9% = 10 points, 3% - 3.9% = 15 points, 4% - 4.9% = 20 points, 5% or higher = 25 points
(x5)
25

All Responding Bidders:

2
The bidder submitted the required two written references requested, and these references appropriately describe the services the vendor is able to provide and requirements that will meet the need of the Department.
(x2)
10

All Responding Bidders:

3
Bidder is able to provide services in the category in which they submitted a response to and clearly define how these qualifications meet the requirements of the category
(x3)
15

All Responding Bidders

4
Bidder provided a sample quote document which is clear, easy to follow and captures and required information for event
(x2)
10

All Responding Bidders:

5
Preferred Qualifications:
•Multiple dietary options (vegan, gluten-free, etc.)
•Allergen friendly options
(x1)
5

Category 2 and 3 only:

6
Bidder submitted pricing for services provided and clearly defined and explained for each service provided (i.e. AV etc…).
(x2)
10

Category 2 & 3 only:

7
Preferred Qualificaitons:
oStrong Wi-Fi Connection
oMultiple room options (set up, capacity, etc.)
oFree parking and/or access to public transportation
oParticipant food/beverage purchase options (i.e. Concession Stand availability)
(x1)
5

Category 2 and 3 Only:

9
Bidder has submitted a map and description of each conference room available, AV services available in each of these rooms and Internet Connectivity availability in each of these rooms.
(x2)
10

Category 2 & 3 only:

10
Bidder provided copy of contract agreement with no conflicting terms with the Commonwealth guidelines, bill paying policy, terms and conditions etc…
(x2)
10
Total:
100

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