26IFB19834 Solicitation Specifications.docx

SOLICITATION SPECIFICATIONS

• This is to provide an annual contract for Global Positioning System Equipment (GPS) utilizing the vendors catalog to provide a discounted price for individual items and or volume purchases.

• Vendors must state in the electronic bid the percentage discount being provided against the retail price list.

• Vendor customer pricing (discounted pricing), of their full-line catalog, must be submitted in the Excel spreadsheet, “GPS Upload Catalog Template”, that is attached to the IFB.

• Vendor will need to provide information in columns that are highlighted green in the Excel spreadsheet.

• Completed Excel spreadsheet must be uploaded with electronic bid.

• Products will include but not limited to receivers, radios, controls, software, warranties, and accessories such as: antennas, power supplies, mounts, adaptors cases/backpacks and misc. accessories.

• A published current year (preferably 2025 or 2026) full-line catalog should be submitted by the time of opening. The full-line catalog must indicate the published catalog price list number and date. Although beneficial, it is not mandatory to have it reflect your customer pricing bid response.

• The awarded vendor(s) may provide the most current/updated manufacturers catalog throughout the term of the contract. The catalog must indicate the published price list number and date. This allows for new items of product to be added to the current contract catalog and or discontinued products to be removed from the catalog. The product must be the customer pricing per the bid percentage discount. The adding and deleting of products must be approved by Office of Procurement Management.

• All products and equipment must carry a minimum industry standard manufacturer's warranty that includes parts and labor. Successful vendor must agree to assist the State of South Dakota where necessary.

• GPS equipment currently purchased by the State are Seco, Juniper, and Trimble.

EVALUATION

This IFB will be awarded all or none to vendors who are responsive to the IFB. Awards may be made for each manufacturer of product submitted. If more than one vendor submits the same manufacturer, the vendor with the best price, including the discount, shall be awarded.

SDOPM may reject any and all bids and re-advertise for bids if none of the bids are satisfactory, or if the SDOPM believes an agreement has been entered into by the bidders to prevent competition. If the low bidder is not responsible or the bid is not made in accordance with the requirements SDCL 5-18A and 5-18D or the low bid is withdrawn as authorized by law, the bid of the next lowest responsible and responsive bidder may be accepted. SDOPM reserves the right to award single items, groups of items or total bid; to reject any and all bids in whole or in part; to waive technical irregularities, if the best interests of the State will be served and to give reasonable consideration to past performance.