CARB / Contractor RFQ No. 26EO004

California Air Resources Board

Translation and Interpretation Services Agreement No. 26EO004

Small Business Request for Quote

August 21, 2026

The California Air Resources Board (CARB) is soliciting price quotes from California Certified Small Businesses for Translation and Interpretation Services for CARB’s Board Hearings/Meetings, Workshops, Conferences, Administrative Hearings, and Interviews.

Please see Attachment 14, Sample Agreement (STD 213), for more details.

Please submit your price quote in one (1) PDF format, cannot exceed 50 Mega Bytes (MB) via email to: cayla.gray-borghese@arb.ca.gov with a CC to carmen.padilla@arb.ca.gov by September 8, 2026, no later than 1:00 PM Pacific Standard Time (PST).

Upon award of this small business price quote, the vendor shall receive a complete Agreement with detailed information for signature. Award will be made to the responsive and responsible vendor whose quotation provides the best value to CARB, considering price and other relevant factors identified in this solicitation.

MINIMUM QUALIFICATIONS

Bidders must provide proof of meeting minimum qualifications through certifications and a detailed summary. Bidders who do not meet the minimum qualifications may be deemed non-responsive and ineligible for award.

The following must be submitted along with all other required documents:

1. The Bidder must fully complete Attachment 8, Bidder References Form, by ensuring all items listed on the form have been properly filled out. Each qualifying reference must include the complete term during which the services were performed, including the month, day, and year the services began and the month, day, and year the services ended.

2. The Bidder must possess at least five (5) years of experience providing interpretation and translation services. The Bidder may not rely on the experience of a subcontractor to satisfy this requirement. The Bidder must document this experience in Attachment 8, Bidder References Form.

3. The Bidder must complete Attachment 6, Bidder Declaration (GSPD-05-105) and provide documentation that they are currently certified by the Department of General Services (DGS) as a Small Business (SB) or Microbusiness (MB).

4. The Bidder must demonstrate the ability to meet the Interpreter / Translator requirements set forth in Exhibit A, Scope of Work.

5. The Bidder must have interpreters and translators who possess minimum two (2) years of experience providing interpretation and translation services for a public entity within State, local, or federal government.

6. The Bidder must provide resumes of all employees and subcontractors, including all applicable interpreters or translators. For employees, resumes must include the length of time employee has worked for the Bidder, including the month, day, and year employment began;

mailto:cayla.gray-borghese@arb.ca.gov mailto:carmen.padilla@arb.ca.gov and the beginning and ending dates of each position or engagement used to demonstrate the employee’s qualifying experience, including the month, day, and year each position or engagement began and ended. For current employment or an ongoing engagement, the ending date may be identified as “Present.”

7. The Bidder must be located in the United States of America (USA).

8. The Bidder, if required by law, must be registered and be in good standing with the applicable State and local jurisdictions. This may include being registered with the State of California to operate said business in the State. Bidder must be in good standing with the Secretary of State. All businesses that must be registered with the Secretary of State or appropriate State or local jurisdiction must be registered prior to date of Agreement award.

Bidder must provide evidence therein. Documentation must be included in Attachment 7, Detailed Response to Minimum Qualifications.

Bidders who do not meet the minimum qualifications may be deemed non-responsive and ineligible for award.

GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) Section 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code (GC) Section 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

TARGET AREA CONTRACT PREFERENCE ACT (TACPA) – OPTIONAL

1. Government Code (GC) Section 4530 (TACPA) provides that California based companies shall be granted a five percent (5%) preference whenever a state agency prepares a solicitation for services in excess of one hundred thousand dollars and zero cents ($100,000.00). The preference(s) shall apply if the worksite is not fixed by the government agency and the Bidder can demonstrate and certify, under the penalty of perjury, that at least ninety percent (90%) of the total labor hours required to perform the services shall be performed at an identified worksite located in a distressed area (TACPA). TACPA preferences will only be applied if this procurement results in more than one (1) responsive proposal receiving a passing narrative proposal score.

2. Additional work force preferences ranging from one percent (1%) to four percent (4%) can be earned by eligible Bidders that agree to hire five percent (5%) to twenty percent (20%) of persons with a high risk of unemployment or those living in a targeted employment area or that are enterprise zone eligible to perform a specified percentage of the contract work.

3. The granting of TACPA preference cannot displace an award to a certified small business.

4. Bidders seeking TACPA preference must submit a completed STD 830 - Target Area Contract Preference Act Request https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf. Preference Request https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf with their proposal. The applicable preference request form must include the following:

a. All appropriate certifications. (TACPA). The Bidders firm’s name and the name of all suppliers and subcontractors that will work with the Bidder to fulfill the terms of the contract along with the addresses of each of the worksite(s) and estimated labor hours;

b. County census tract number and block group number;

c. Bidder’s original signature; and

d. A checkbox marked to identify the additional one percent (1%) to four percent (4%) preference sought for hiring persons with a high risk of unemployment.

5. TACPA preference cannot be granted if:

a. The lowest proposed cost does not equal or exceed one hundred thousand dollars and zero cents ($100,000.00) for the entire term;

b. The work site or any part thereof is fixed or preset by the State;

c. The services involve construction or a public works project; or

d. A Bidder who has claimed a TACPA preference and is awarded the contract will be obligated to perform in accordance with the preference(s) requested, provided the preference was granted in obtaining the contract.

6. Firms receiving preference must:

a. Report their labor hours to the State and reference the state contract on which the award is based for the specific reporting requirements.

7. Bidders wishing to learn more about TACPA requirements, designated work site(s) or enterprise zones in California should contact the appropriate office of the Department of General Services (DGS) at (916) 375-4940. DGS will attempt to determine TACPA eligibility within two (2) working days.

AGREEMENT TERM

The term of the Agreement shall be for twelve (12) months from the time of execution. The anticipated Agreement amount shall not exceed Two Hundred Forty-Nine Thousand Nine Hundred Ninety-Nine Dollars and Ninety-Nine Cents ($249,999.99).

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std830.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0525.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd0526.pdf

Provided the Contractor has performed satisfactorily during the term of the contract, the State reserves the option to renew the Contract up to one (1) additional twelve (12) month period (i.e., one (1) year). If at the State’s sole discretion, the optional year extension is granted, the State may amend the Agreement to include the additional year of services.1

SCOPE OF WORK

The California Air Resources Board’s (CARB) mission is to promote and protect public health, welfare, and ecological resources through the effective reduction of air pollutants while recognizing and considering the effects on the economy of the State.

Per the Dymally-Alatorre Bilingual Services Act, and in alignment with CARB’s vision to address environmental justice and advance racial equity, the purpose of the services is to eliminate language barriers that prevent individuals whose primary language is not English from accessing State government services within the State of California.

The following Agreement shall ensure prompt and effective communication for the Limited English Proficient (LEP) public when conducting business with members of the public and constituents, California State agencies, other states, the federal government, applicants, employees, and businesses.

This Agreement is to cover CARB’s interpretation and translation needs for all of California and its respective counties.

Please see Attachment 14, Sample Agreement (STD 213) for more detail.

KEY ACTION DATES

Below is the tentative time schedule for this Request for Quote (RFQ). CARB reserves the right to modify the RFQ and/or change the date and time at its sole discretion, prior to the date fixed for submission of bids, by the issuance of an addendum to all parties who received a bid package.

1. CARB reserves the right to modify or cancel in whole or part of its solicitation.

2. Clarifications to bid shall be given only in the form of addenda to all bidders.

Time Schedule Date Time (PST)

Request for Quote release date 08/21/2026 N/A

Deadline for Submission of Written Questions 08/26/2026 1:00 PM

Responses to Questions Posted 08/31/2026 N/A

Request for Quote Due Date 09/08/2026 1:00 PM

Estimated Contract Start Date 10/01/2026 N/A

1 Use of the small business solicitation method is capped at $250,000.00 for the entire contract term, including any option years and/or amendments. See State Contracting Manual, § 5.80(9)(h).

SUBMITTAL REQUIREMENTS

If your business is interested in submitting a price quote for this opportunity, mandatory submittal attachments must be delivered by electronic mail to cayla.gray-borghese@arb.ca.gov with a CC to carmen.padilla@arb.ca.gov no later than 1:00 PM (PST) on September 8, 2026.

Price quotes received after the deadline shall not be accepted.

Thank you for your participation.

Cayla Gray-Borghese Acquisitions Branch cayla.gray-borghese@arb.ca.gov

MANDATORY SUBMITTAL ATTACHMENTS

This email contains the following Attachments for mandatory submittal:

- Attachment 1 – Contractor Rate Sheet

- Attachment 2 – Darfur Contracting Act Certification (DGS PD 1)

- Attachment 3 – Payee Data Record (STD 204)

- Attachment 4 – Payee Data Record Supplement (STD 205) (If Applicable)

- Attachment 5 – Contractor Certification Clauses (CCC 04/2017)

- Attachment 6 – Bidder Declaration (GSPD-05-105)

- List percentages only. DO NOT include dollar ($) amounts

- Attachment 7 – Detailed Response to Minimum Qualifications

- Attachment 8 – Bidder References Form

- Attachment 9 – California Civil Rights Laws Certification (DGS OLS 04)

- Attachment 10 – Commercially Useful Function

- Attachment 11 – COVID-19 Prevention Contractor Self-Certification

- Attachment 12 – Conflict of Interest and Confidentiality Statement

- Attachment 13 – Translator / Interpreter Requirements

Reference Documents:

This RFQ contains the following Attachments for important Agreement information. These are for reference purposes only. Please do not return these documents with your price quote submittal.

- Attachment 14 – Sample Agreement (STD 213) mailto:carmen.padilla@arb.ca.gov

ATTACHMENT 1

CONTRACTOR RATE SHEET

(Mandatory Submittal)

Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid may cause your bid to be rejected and deemed non-responsive.

Please provide an all-inclusive cost for each service below. All costs must include all personnel, labor, materials, equipment, set-up, tax, travel, and any other items necessary to perform each service in accordance with Attachment 14, Sample Agreement. Contractor shall be paid in accordance with the rates shown below and shall remain unchanged throughout the term of the Agreement.

Rates shall be for the following:

1. Group A: Simultaneous Interpretation Services: In-Person.

Interpreting shall be conducted on-site at various locations throughout California.

2. Group B: Simultaneous Interpretation Services: Virtual/Remote.

Interpreting shall be conducted remotely/virtually for events, workshops, or meetings through Zoom or any other virtual platform of CARB’s choosing.

3. Group C: Translation Services: Written translation of official CARB documents.

The rate per word shall be based on the input word count of the pre-translated document.

If CARB requests translation services into a language other than one (1) of the languages listed on the cost sheet in this Agreement, the cost per words will be negotiated. The Contractor shall perform basic formatting and Americans with Disabilities Act (ADA) compliance at no additional cost. The word count will be based on actual words and does not include spaces between words. The word count will be generated from an electronic file for the English text minus duplicated text (e.g., repeated introduction, header, footer, footnotes, etc.). All documents shall remain the property of CARB.

4. Group D: Special Equipment.

Although rare, the items listed in Special Equipment (Group D) may be needed for a CARB event or workshop. CARB shall provide appropriate and timely notice to the Contractor regarding any of the special equipment needed for a CARB event.

This Contractor Rate Sheet represents the term of the Agreement and the rate of each service to be charged by the Contractor.

GROUP A SIMULTANEOUS INTERPRETATION SERVICES

(IN-PERSON)1 HOURLY RATE

1. American Sign Language $

2. Arabic $

3. Armenian $

4. Cambodian $

5. Cantonese (Chinese) $

6. French $

7. Hindi $

8. Hmong $

GROUP A SIMULTANEOUS INTERPRETATION SERVICES

(IN-PERSON)1 HOURLY RATE

9. Italian $

10. Japanese $

11. Korean $

12. Mandarin (Chinese) $

13. Pashto $

14. Persian (Farsi) $

15. Portuguese $

16. Punjabi $

17. Romanian $

18. Russian $

19. Serbian $

20. Slovak $

21. Spanish $

22. Swedish $

23. Tagalog $

24. Thai $

25. Ukrainian $

26. Urdu $

27. Vietnamese $

TOTAL GROUP A $

1All rates are for Interpreter: In-Person.

GROUP B SIMULTANEOUS INTERPRETATION SERVICES

(VIRTUAL / REMOTE) 2 HOURLY RATE

1. American Sign Language $

2. Arabic $

3. Armenian $

4. Cambodian $

5. Cantonese (Chinese) $

6. French $

7. Hindi $

8. Hmong $

9. Italian $

10. Japanese $

11. Korean $

12. Mandarin (Chinese) $

13. Pashto $

14. Persian (Farsi) $

15. Portuguese $

16. Punjabi $

17. Romanian $

18. Russian $

19. Serbian $

20. Slovak $

21. Spanish $

22. Swedish $

23. Tagalog $

24. Thai $

25. Ukrainian $

26. Urdu $

GROUP B SIMULTANEOUS INTERPRETATION SERVICES

(VIRTUAL / REMOTE) 2 HOURLY RATE

27. Vietnamese $

TOTAL GROUP B $

2All rates are for Interpreter: Virtual / Remote.

GROUP C TRANSLATION SERVICES (WRITTEN

TRANSLATION OF OFFICIAL CARB DOCUMENTS)3 RATE PER WORD

1. Arabic $

2. Armenian $

3. Braille $

4. Cambodian $

5. Cantonese (Chinese) $

6. French $

7. Hindi $

8. Hmong $

9. Italian $

10. Japanese $

11. Korean $

12. Mandarin (Chinese) $

13. Pashto $

14. Persian (Farsi) $

15. Portuguese $

16. Punjabi $

17. Romanian $

18. Russian $

19. Serbian $

20. Slovak $

21. Spanish $

22. Swedish $

23. Tagalog $

24. Thai $

25. Ukrainian $

26. Urdu $

27. Vietnamese $

28. Submission of translated document with Contractor’s review4

TOTAL GROUP C $

3Rates shall be based on number of source / input words only.

4CARB staff shall translate the document and submit it to Contractor for Post-Edit Review, as outlined in Exhibit A, Scope of Work, Section B, Services.

GROUP D SPECIAL EQUIPMENT5 HOURLY RATE

1. Table-Top Booth $

2. FM Stationary Transmitter $

3. Interpreter Control Unit $

4. Interpreter Headset with Microphone $

5. Portable Transmitter $

6. FM Receiver with Earbud $

GROUP D SPECIAL EQUIPMENT5 HOURLY RATE

7. Audio Mixer $

8. Wireless Handheld Microphone $

9. Lapel Microphone $

TOTAL GROUP D $

5All rates for Special Equipment must include all compensation for the Equipment Technician and any other associated costs to provide the equipment, as requested by CARB's Contract Manager. Only CARB’s Contract Manager is authorized to request an equipment technician and equipment listed in Exhibit B, Attachment 1, Contractor Rate Sheet, Group D from Contractor.

TOTAL GROUP A $

TOTAL GROUP B $

TOTAL GROUP C $

TOTAL GROUP D $

GRAND TOTAL (Add Totals A, B, C and D) $

Provided the Contractor performs satisfactorily during the term of the contract, the State reserves the option to renew the Contract up to one (1) additional twelve (12) month period (i.e., one (1) year). If at the State’s sole discretion, the optional year extension is granted, the State may amend the Agreement to include the additional year of services.

ATTACHMENT 2

DARFUR CONTRACTING ACT CERTIFICATION (DGS PD 1)

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf

ATTACHMENT 3

PAYEE DATA RECORD (STD 204)

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

ATTACHMENT 4

PAYEE DATA RECORD SUPPLEMENT (STD 205)

(If Applicable) https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

ATTACHMENT 5

CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

(Mandatory Submittal)

CCC 04/2017

CERTIFICATION

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California.

Contractor/Bidder Firm Name (Printed)

Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County of

CONTRACTOR CERTIFICATION CLAUSES

1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102) (Not applicable to public entities.)

2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

b. Establish a Drug-Free Awareness Program to inform employees about:

1) the dangers of drug abuse in the workplace;

2) the person's or organization's policy of maintaining a drug-free workplace;

3) any available counseling, rehabilitation, and employee assistance program;

4) penalties that may be imposed upon employees for drug abuse violations.

c. Every employee who works on the proposed Agreement will:

1) receive a copy of the company's drug-free workplace policy statement;

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf

2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Contractor has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)

3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)

4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE- PRO BONO REQUIREMENT:

Contractor hereby certifies that Contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003.

Contractor agrees to make a good faith effort to provide a minimum number of hours of pro bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the firm’s offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State.

Failure to make a good faith effort may be cause for non-renewal of a state contract for legal services, and may be taken into account when determining the award of future contracts with the State for legal services.

5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of California.

6. SWEATFREE CODE OF CONDUCT:

a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www.dir.ca.gov, and Public Contract Code Section 6108.

b. The contractor agrees to cooperate fully in providing reasonable access to the contractor’s records, documents, agents or employees, or premises if reasonably required by authorized officials of the contracting agency, the Department of Industrial Relations, or the Department of Justice to determine the contractor’s compliance with the requirements under paragraph (a).

http://www.dir.ca.gov/

7. DOMESTIC PARTNERS: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.3.

8. GENDER IDENTITY: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.35.

DOING BUSINESS WITH THE STATE OF CALIFORNIA

The following laws apply to persons or entities doing business with the State of California.

1. CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions regarding current or former state employees. If Contractor has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code §10410):

1). No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.

2). No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code §10411):

1). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.

2). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. (Pub. Contract Code §10420)

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code §10430 (e))

2. LABOR CODE/WORKERS' COMPENSATION: Contractor needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700)

3. AMERICANS WITH DISABILITIES ACT: Contractor assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)

4. CONTRACTOR NAME CHANGE: An amendment is required to change the Contractor's name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment.

5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA:

a. When agreements are to be performed in the state by corporations, the contracting agencies will be verifying that the contractor is currently qualified to do business in California in order to ensure that all obligations due to the state are fulfilled.

b. "Doing business" is defined in R&TC Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Although there are some statutory exceptions to taxation, rarely will a corporate contractor performing within the state not be subject to the franchise tax.

c. Both domestic and foreign corporations (those incorporated outside of California) must be in good standing in order to be qualified to do business in California. Agencies will determine whether a corporation is in good standing by calling the Office of the Secretary of State.

6. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Contractor shall not be:

(1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all contractors that are not another state agency or other governmental entity.

ATTACHMENT 6

BIDDER DECLARATION (GSPD-05-105)

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

ATTACHMENT 7

DETAILED RESPONSE TO MINIMUM QUALIFICATIONS

This page is intentionally blank. This is a placeholder for the bidder’s Detailed Response to Minimum Qualifications.

Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid may cause your proposal to be rejected and deemed non-responsive.

ATTACHMENT 8

BIDDER REFERENCES FORM

Submission of this form is mandatory. Failure to complete and return this attachment with your bid may cause your bid to be rejected and deemed non-responsive. By furnishing the references, the Bidder authorizes the State to contact the named company, person or entity to confirm the Bidder meets the minimum qualifications set forth in this solicitation. More than three (3) references may be submitted if necessary to demonstrate that the Bidder meets the minimum qualifications. The Bidder must possess at least five (5) years of experience providing interpretation and translation services.

REFERENCE 1

Name of Firm

Street Address City State Zip Code

Contact Person Telephone Number

Dates of Service (MM/DD/YYYY) Value or Cost of Service Start Date:

End Date:

☐ Current Brief Description of Service Provided

REFERENCE 2

Name of Firm

Street Address City State Zip Code

Contact Person Telephone Number

Dates of Service (MM/DD/YYYY) Value or Cost of Service Start Date:

End Date:

REFERENCE 3

Name of Firm

Street Address City State Zip Code

Contact Person Telephone Number

Dates of Service (MM/DD/YYYY) Value or Cost of Service Start Date:

End Date:

ATTACHMENT 9

CALIFORNIA CIVIL RIGHTS LAWS CERTIFICATION (DGS OLS 04)

https://www.dgs.ca.gov/SearchResult?search=california%20civil%20rights%20laws&topicCategoryFilters=&divisionid=&audienceCategoryFilters=&contenttype=&sort=relevance&eventCategoryFilters=&resourceCategoryFilters=&serviceCategoryFilters=&activeFilters=&page=1

ATTACHMENT 10

COMMERCIALLY USEFUL FUNCTION

ATTACHMENT 11

COVID-19 PREVENTION CONTRACTOR SELF-CERTIFICATION

The California Air Resources Board (CARB) is committed to maintaining a healthy and safe work environment. In response to the COVID-19 pandemic, CARB has taken proactive steps to maintain a safe workplace and promote practices protecting the health of employees.

Several COVID-19 vaccines have been approved or authorized for emergency use by the U.S. Food and Drug Administration (FDA) and the World Health Organization (WHO) and these vaccines are readily available to the general public. Moreover, the Centers for Disease Control and Prevention (CDC) has recognized that COVID-19 testing is an important tool to help reduce the spread of COVID-19.

As part of CARB’s ongoing efforts to protect the health and safety of its employees, CARB is requesting all vendors/contractors who perform work in person or on site to provide certification that the vendor’s/contractor’s employees and subcontractors have provided documentation to the vendor/contractor that the employees are either fully vaccinated against COVID-19 (as defined by the CDC), or have obtained a negative COVID-19 test result within seventy-two (72) hours of in-person or on-site work. The vendor/contractor does not need to provide the documentation of employees’ or subcontractors’ vaccination status or negative test result to CARB. If no employees or subcontractors of the vendor/contractor will interact with any CARB employees or perform work on site, CARB requests the vendor/contractor certify to this effect.

Additionally, all contractors who perform services under a contract with CARB are expected to, at their own expense, comply with all applicable health and safety laws and regulations. This includes, but is not limited to, all laws, regulations, and public health orders related to the COVID-19 pandemic.

Certification

I, the official named below, certify that I am duly authorized to execute this certification on behalf of the vendor/contractor identified below. Please check the applicable option below:

______ I certify that all employees and subcontractors of the vendor/contractor who interact in person with any CARB employees or perform work on site at any property owned or controlled by CARB, have provided or will provide to the vendor/contractor, prior to performing work, either documentation verifying that the employee or subcontractor is fully vaccinated against COVID-19 (as defined by the CDC), or documentation of a negative test result from a COVID-19 test taken by the employee or subcontractor within seventy-two (72) hours prior to interacting in person with any CARB employees or performing work on site at any property owned or controlled by CARB.

______ I certify that no employees or subcontractors of the vendor/contractor will interact in person with any CARB employees or perform work on site at any property owned or controlled by CARB.

Contract # Federal ID Number (or n/a) Vendor/Contractor Name (Printed)

By (Authorized Signature)

Printed Name of Person Signing

Title of Person Signing Date

ATTACHMENT 12

CONFLICT OF INTEREST AND CONFIDENTIALITY STATEMENT

(Mandatory Submittal)

NOTE: The Proposer cannot be a member of existing CARB of California Environmental Protection Agency (CalEPA) Advisory committee due to Gov. Code § 87104 restrictions but others from the same organization are still eligible.

I certify that I have no personal or financial interest and no present or past employment or activity which would be incompatible with my participation in any activity related to the planning or contract processes for this Project. For the duration of my involvement in this Project, I agree not to accept any gift, benefit, gratuity, or consideration, or begin a personal or financial interest in a party who is offering, or associated with an Offeror, on the Project.

I certify that I will keep confidential and secure and will not copy, give or otherwise disclose to any other party who has not signed a copy of this confidentiality Agreement, all information concerning the planning, processes, development or procedures of the Project, which I learn in the course of my duties on the Project. I understand that the information to be kept confidential includes, but is not limited to, specifications, administrative requirements, and terms and conditions, and includes concepts and discussions as well as written or electronic materials. I understand that if I leave this Project before it ends, I must still keep all Project information confidential. I agree to follow any instructions provided by the Project relating to the confidentiality of Project information. I further agree that I will strictly abide by the terms of the project Confidentiality Policy contained in Exhibit E, Sections D and E. Failure to adhere to the terms of this Conflict of Interest and Confidentiality Statement, as determined within the sole discretion of CARB, may be considered a breach of this Agreement and may lead to Agreement termination, civil and/or criminal liability, or a combination thereof.

I fully understand that any unauthorized disclosure I make may be a basis for civil or criminal penalties and/or disciplinary action (including dismissal for State employees). I agree to advise the CARB Contract Manager immediately in the event that I either learn or have reason to believe that any person who has access to Project confidential information has or intends to disclose that information in violation of this Agreement.

Date: _____________________________________

Signature: _____________________________________

Printed Name: _____________________________________

Title: _____________________________________

Organization: _____________________________________

Telephone Number: _____________________________________

Fax Number: _____________________________________

ATTACHMENT 13

INTERPRETER / TRANSLATOR REQUIREMENTS

Contractor shall ensure that all Interpreters and Translators utilized to perform services under the contract meet the following requirements for the applicable service to be performed:

REQUIREMENT 1

1. Interpreters and Translators, as applicable, have been tested and certified by a professional organization or association recognized as qualified by the interpretation/translation industry;

2. Interpreters and Translators, as applicable, possess a current and valid certification that specifies the language(s) that is/are appropriate to the service(s) to be performed (interpretation and/or translation);

3. The certification resulted from a competency test to measure the Interpreter and/or Translator's level of skill in the language proficiency scales of the American Council on the Teaching of Foreign Languages (ACTFL), lnteragency Language Roundtable (ILR), or Common European Framework of Reference for Languages (CEFR), in the applicable language(s);

4. Documentation that certifies the Interpreter has engaged in continuous education training and has at least two (2) years’ experience working for a public agency within State, local, or federal government as a contracted Interpreter to ensure accuracy of interpreting using a wide range of vocabulary, language skills that include: grammar, pronunciation, etymology, improvisation techniques, and cultural awareness; and

5. The required minimum skill level in the language proficiency scales is as follows:

a. ACTFL: 4 or higher (Full Professional Proficiency)

b. ILR: Superior or Distinguished

c. CEFR: C1 or C2

REQUIREMENT 2

When required by law, Interpreters and Translators, as applicable, possess the required qualifications as stated in the statutes pertaining to the service. All Interpreters utilized in legal/court proceedings, State administrative, and medical hearings must possess current valid certification issued by the Cooperative Personnel Services.

REQUIREMENT 3

In instances where the Contractor self-certifies/tests its Interpreters and/or Translators, the Contractor must substantiate the following information:

A. INTERPRETERS

For all Interpreters, the Contractor certifies that:

1. Information is maintained that specifies how the Interpreter's language fluency was verified/tested;

2. The date the Interpreter's fluency was verified/tested is maintained on file;

3. Documentation to identify the language(s) the Interpreter is qualified to provide services;

4. Documentation to identify the level of competency verified/tested (e.g., general conversational, legal, medical, or scientific) and other score or rating assigned to identify the Interpreter's level of fluency as stated in Requirement 1 and below:

a. Documentation that certifies the Interpreter has a minimum of three (3) years of professional experience that includes contracting with State, local, or federal government entities, submits proof of attending ethics workshops and proof of adequate continuing education that includes training, and professional experience up to thirty (30) hours a year performing interpreter services in the applicable language.

Two (2) of the three (3) years’ experience must have been acquired within the last two (2) years; and

b. Documentation that certifies the Interpreter has engaged in continuous education training and has two (2) years’ experience working a public agency within State, local, or federal government as a contracted interpreter to ensure accuracy of interpreting using a wide range of vocabulary, language skills that include grammar, pronunciation, etymology, improvisation techniques, code of ethics, and cultural awareness.

B. TRANSLATORS

For all Translators, the Contractor certifies that:

1. Information is maintained to verify the Translator’s knowledge of the written language equivalent to that of the university-educated native speaker (baccalaureate level), or continuous education training and two (2) years’ experience working a public agency within State, local, or federal government as a contracted Translator to ensure accuracy of translations using a wide range of vocabulary, language skills that include grammar, pronunciation, etymology, improvisation techniques, and cultural awareness.

2. Information is maintained that specifies how the Translator's language fluency is

3. The date the Translator’s fluency was verified/tested is maintained on file;

4. Documentation to identify the non--English language the Translator is qualified to provide translation services;

5. Documentation to identify the level of competency verified/tested (e.g., general conversational, legal, medical, or scientific) and the score or rating assigned to identify the Translator’s level of fluency as stated in Requirement 1; and

6. Documentation that certified Translators have a minimum of four (4) years of professional experience satisfactorily performing translator services in the applicable language. Two (2) of the four (4) years of experience must have been acquired within the last two (2) years.

REQUIREMENT 4

1. Contractor/Interpreter/Translator shall not divulge any information learned in the performance of professional duties. This includes any documents or other written material.

2. Contractor/Interpreter/Translator shall maintain confidentiality in all situations, including when using GenAI/machine/electronic translation, except when legally mandated to disclose information in specific situations such as child abuse, elder abuse, a person threatening to harm themself or others, or where the Contractor/Interpreter/Translator determines to the best of their ability that non-disclosure may result in harm.

3. Disclosure: Contractor/Interpreter/Translator shall not publicly discuss, report, or offer an opinion concerning matters in which they are or have been engaged, even when the information is not privileged by law to be confidential.

I, the undersigned, do hereby certify that all Interpreters and Translators to be utilized to perform services under this Agreement meet the above minimum qualifications. Additionally, I, the undersigned, agree to maintain all required documentation stated in this certification and provide it to CARB upon request.

Signed By:

Printed Name Title

Signature Date

ATTACHMENT 14

SAMPLE AGREEMENT (STD 213)

Exhibit A

EXHIBIT A

SCOPE OF WORK

A. BACKGROUND

The California Air Resources Board’s (CARB) mission is to promote and protect public health, welfare, and ecological resources through the effective reduction of air pollutants while recognizing and considering the effects on the economy of the state.

Per the Dymally-Alatorre Bilingual Services Act, and in alignment with CARB’s vision to address environmental justice and advance racial equity, the purpose of this Agreement is to eliminate language barriers that prevent individuals whose primary language is not English from accessing State government services within California.

This Agreement shall ensure prompt and effective communication for the Limited English Proficient (LEP) public when conducting business with members of the public and constituents, California State agencies, other states, the federal government, applicants, employees, and businesses. This Agreement is to cover CARB’s interpretation and translation needs for California and its respective counties.

B. SERVICES

1. The Contractor shall provide consecutive and simultaneous verbal interpretation and written translation services. Contractor shall provide these services either virtually/remotely or in-person upon CARB request. CARB is a public agency and serves members of the public.

On occasion, meetings (virtual/remote or in-person) needing interpretation services may run longer than planned based on public need and demand. If CARB requests services to be in person, CARB Contract Manager or designee shall make every attempt to provide the location within three (3) calendar days prior to the service date.

2. Interpretation and translation services shall be made available in multiple languages, including, but not limited to:

a. American Sign Language (spoken interpretation)

b. Arabic

c. Armenian

d. Braille (written translation)

e. Cambodian

f. Cantonese (Chinese)

g. French

h. Hindi

i. Hmong

j. Italian

k. Japanese

l. Korean

m. Mandarin (Chinese)

n. Pashto

o. Persian (Farsi)

p. Portuguese

q. Punjabi

r. Romanian

s. Russian

t. Serbian

u. Slovak

v. Spanish

w. Swedish

x. Tagalog

y. Thai

z. Ukrainian

aa. Urdu

bb. Vietnamese

cc. CARB staff translated document with Contractor’s Post-Edit Review, as outlined in

Exhibit A, Scope of Work, Section B, Services.

3. Contractor shall provide a full Post-Edit Review and edit documents that have been translated by CARB Staff—Translation with a Post-Edit Review. Source text documents shall be provided by CARB, when possible.

Contractor shall:

a. Ensure the quality and accuracy of machine-translated documents submitted by CARB staff by editing potential errors, improving fluency, and ensuring cultural appropriateness;

b. Review and edit translated content submitted by CARB staff, including but not limited to the following: translation accuracy, comprehensive review of document and/or content submitted by CARB staff, changes to sentence structure, idioms, and writing style to match the style of English text and nuances; and

c. Contractor shall provide a post-edit review from source text documents, with accuracy, and insofar as possible, the same tone, and style as it appears in the original text.

4. Contractor shall provide interpretation and translation services by utilizing “qualified interpreters and translators.” For the purposes of this Agreement, “qualified interpreters and translators” must meet the minimum requirements identified in Exhibit A, Scope of Work, Section C, Interpreter / Translator Requirements.

5. Contractor shall review Exhibit A, Attachment 1, Code of Ethics, Professional Conduct and Confidentiality, and is required to ensure that all interpreters and translators read and agree to adhere to its stipulations.

C. INTERPRETER / TRANSLATOR REQUIREMENTS

Contractor shall ensure that all Interpreters and Translators performing services under this Agreement meet one (1) of the requirements outlined below. These requirements apply to all personnel assigned to perform interpretation and/or translation services under this Agreement.

Contractor shall maintain documentation demonstrating compliance with these requirements and shall provide such documentation to CARB upon request.

1. INTERPRETER / TRANSLATOR REQUIREMENT 1

a. Interpreters and Translators, as applicable, have been tested and certified by a professional organization or association recognized as qualified by the interpretation/translation industry;

b. Interpreters and Translators, as applicable, possess a current and valid certification that specifies the language(s) that is/are appropriate to the service(s) to be performed (interpretation and/or translation);

c. The certification resulted from a competency test to measure the Interpreter and/or Translator's level of skill in the language proficiency scales of the American Council on the Teaching of Foreign Languages (ACTFL), lnteragency Language Roundtable (ILR), or Common European Framework of Reference for Languages (CEFR), in the applicable language(s);

d. Documentation that certifies the Interpreter has engaged in continuous education training and has at least two (2) years’ experience working for a public agency within State, local, or federal government as a contracted Interpreter to ensure accuracy of interpreting using a wide range of vocabulary, language skills that include: grammar, pronunciation, etymology, improvisation techniques, and cultural awareness; and

e. The required minimum skill level in the language proficiency scales is as follows:

i. ACTFL: Level four (4) or higher (Full Professional Proficiency)

ii. ILR: Superior or Distinguished

iii. CEFR: C1 or C2

2. INTERPRETER / TRANSLATOR REQUIREMENT 2

When required by law, Interpreters and Translators, as applicable, possess the required qualifications as stated in the statutes pertaining to the service. All Interpreters utilized in legal/court proceedings, State administrative, and medical hearings must possess current valid certification issued by the Cooperative Personnel Services.

3. INTERPRETER / TRANSLATOR REQUIREMENT 3

In instances where the Contractor self-certifies/tests its Interpreters and/or Translators, the Contractor must substantiate the following information:

a. Interpreters

For all Interpreters, the Contractor certifies that:

i. Information is maintained that specifies how the Interpreter's language fluency was verified/tested;

ii. The date the Interpreter's fluency was verified/tested is maintained on file;

iii. Documentation to identify the language(s) the Interpreter is qualified to provide services;

iv. Documentation to identify the level of competency verified/tested (e.g., general conversational, legal, medical, or scientific) and other score or rating assigned to identify the Interpreter's level of fluency as stated in Requirement 1 and below:

(1)…