26CS0003_-_Rate_Sheet.xlsm

This is a Rate Sheet submission document for the California Department of Veterans Affairs in connection with Solicitation Number 26CS0003, which pertains to routine service maintenance for RapidPrint Time and Date Stamp Machines. The solicitation requires qualified proposers to provide maintenance calls for seven RapidPrint machines on a Monday through Friday, 8:00 a.m. to 4:30 p.m. schedule. The service requirement spans three contract years: July 1, 2026 through June 30, 2027; July 1, 2027 through June 30, 2028; and July 1, 2028 through June 30, 2029, with an estimated 24 hours of maintenance per year. Submission of the completed Rate Sheet is mandatory, and the State reserves the right to adjust the actual amount of services required based on the needs of the facility. Proposers must sign and return the Rate Sheet via email in accordance with solicitation instructions.

Pricing for routine service maintenance is quoted on an hourly basis with an all-inclusive cost covering labor, tools, equipment, materials, oil, fluids, incidentals, postage, and freight. Additionally, the solicitation includes a Materials Reimbursement maximum of $1,000.00 per year for a three-year total of $3,000.00. The total contract amount and basis of award is calculated as the sum of the hourly labor rates across all three service years plus the materials reimbursement cap. Proposers who fail to indicate a dollar amount for any service item will be understood by the State to be providing that item at no cost. The rates quoted by the proposer shall be binding for the entire term of the service order.