26ASD003_RFQ_FINAL.pdf

CARB / Contractor RFQ No. 26ASD003

California Air Resources Board Alarm Monitoring and Inspection Services

Agreement No. 26ASD003 Small Business Request for Quote

August 20, 2026

The California Air Resources Board (CARB) is soliciting price quotes from California Certified Small Businesses for Alarm Monitoring and Inspection Services for CARB locations throughout California.

Please see Attachment 14, Sample Agreement (STD 213), for more details.

Please submit your price quote in one (1) PDF format, cannot exceed 50 Mega Bytes (MB) via email to: cayla.gray-borghese@arb.ca.gov with a CC to carmen.padilla@arb.ca.gov by September 4, 2026, no later than 1:00 PM Pacific Standard Time (PST).

Upon award of this small business price quote, the vendor shall receive a complete Agreement with detailed information for signature. Award will be made to the responsive and responsible vendor whose quotation provides the best value to CARB, considering price and other relevant factors identified in this solicitation.

MINIMUM QUALIFICATIONS

Bidders must provide proof of meeting minimum qualifications through certifications.

Bidders who do not meet the minimum qualifications may be deemed non-responsive and ineligible for award.

The following must be submitted along with all other required documents:

1. The Bidder must fully complete Attachment 9, Bidder References Form, by ensuring all items listed on the form have been properly filled out. Each qualifying reference must include the complete term during which the services were performed, including the month, day, and year the services began and the month, day, and year the services ended.

2. The Bidder must possess at least five (5) years of experience performing alarm monitoring and inspection services. The Bidder may not rely on the experience of a subcontractor to satisfy this requirement. The Bidder must document this experience in Attachment 8, Bidder References Form.

3. The Bidder must complete Attachment 6, Bidder Declaration (GSPD-05-105) and provide documentation that they are currently certified by the Department of General Services (DGS) as a Small Business (SB) or Microbusiness (MB).

4. The Bidder must have an Alarm Company Operator (ACO) license issued by the Bureau of

Security and Investigative Services (BSIS).

5. The Bidder must have an Alarm Company Qualified Manager (ACQ) Certificate.

6. The Bidder must have a California Contractors State License Board (CSLB) C-10 Electrical Contractor License.

7. The Bidder must be located in California.

mailto:cayla.gray-borghese@arb.ca.gov mailto:carmen.padilla@arb.ca.gov

8. Bidder, if required by law, must be registered, and be in good standing with the applicable State and local jurisdictions. This may include being registered with the State of California to operate said business in the State. Bidder must be in good standing with the Secretary of State. All businesses that must be registered with the Secretary of State or appropriate State or local jurisdiction must be registered prior to date of Agreement award. Bidder must provide documentation and evidence therein.

Bidders who do not meet the minimum qualifications may be deemed non-responsive and ineligible for award.

PREVAILING WAGES

Prevailing wages apply in accordance with the State Department of Industrial Relations (DIR).

Bidder must complete and submit Attachment 8, Bidder’s Acknowledgement of Prevailing Wage Requirements. Submission of this attachment is mandatory. Failure to fully complete and return attachment with the bid will cause the bid to be rejected and deemed non-responsive.

State General Prevailing Wage Rates will apply for the applicable counties, as described in the attached Draft Standard Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations may be obtained via the Internet:

http://www.dir.ca.gov/

BONDS

Bidder is responsible for ensuring compliance with bond requirements as listed below.

1. Winning bidder shall furnish bonds as required which are to be executed by an admitted surety insurer. Cash deposits shall not be accepted in lieu of bonds. Alterations, extensions of time, extra and additional work, and other authorized Agreement changes may be made without securing consent of the sureties on said bonds.

2. Payment Bond: The successful bidder will be required to provide, prior to commencement of work under the Agreement, a Payment Bond (see Attachment 13, Payment Bond) for 100 percent (100%) of the Agreement amount. The Payment Bond is not required at the time of bid submittal; however, it is required, as applicable, prior to the start date of the Agreement.

GENERATIVE ARTIFICIAL INTELLIGENCE (GENAI)

The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) Section 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

http://www.dir.ca.gov/

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code (GC) Section 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

AGREEMENT TERM

The term of the Agreement shall be for thirty-six (36) months from the time of execution. The anticipated Agreement amount shall not exceed Forty-Five Thousand Dollars and Zero Cents ($45,000.00).

SCOPE OF WORK

The California Air Resources Board (CARB) is seeking a qualified Contractor to provide comprehensive burglar alarm and fire alarm monitoring, inspection, maintenance, repair, and related support services for multiple CARB facilities throughout California.

Services include twenty-four (24) hour monitoring, emergency response notification, annual inspections, preventive maintenance, troubleshooting, repair of alarm systems and associated components, equipment upgrades as needed, replacement parts, activity reporting, alarm logs, and technical support.

The Contractor shall ensure all alarm systems remain operational, compliant with applicable codes and regulations, and capable of protecting CARB personnel, facilities, and property throughout the term of the Agreement.

Please see Attachment 14, Sample Agreement (STD 213) for more detail.

KEY ACTION DATES

Below is the tentative time schedule for this Request for Quote (RFQ). CARB reserves the right to modify the RFQ and/or change the date and time at its sole discretion, prior to the date fixed for submission of bids, by the issuance of an addendum to all parties who received a bid package.

1. CARB reserves the right to modify or cancel in whole or part of its solicitation.

2. Clarifications to bid shall be given only in the form of addenda to all bidders.

Time Schedule Date Time (PST)

Request for Quote release date 08/20/2026 N/A

Deadline for Submission of Written Questions 08/26/2026 1:00 PM

Responses to Questions Posted 09/01/2026 N/A

Request for Quote Due Date 09/04/2026 1:00 PM

Estimated Contract Start Date 11/01/2026 N/A

SUBMITTAL REQUIREMENTS

If your business is interested in submitting a price quote for this opportunity, mandatory submittal attachments must be delivered by electronic mail to cayla.gray-borghese@arb.ca.gov with a CC to carmen.padilla@arb.ca.gov no later than 1:00 PM (PST) on September 4, 2026.

Price quotes received after the deadline shall not be accepted.

Thank you for your participation.

Cayla Gray-Borghese Acquisitions Branch cayla.gray-borghese@arb.ca.gov

MANDATORY SUBMITTAL ATTACHMENTS:

This document contains the following Attachments for mandatory submittal:

- Attachment 1 – Contractor Rate Sheet

- Attachment 2 – Darfur Contracting Act Certification (DGS PD 1)

- Attachment 3 – Payee Data Record (STD 204)

- Attachment 4 – Payee Data Record Supplement (STD 205) (If Applicable)

- Attachment 5 – Contractor Certification Clauses (CCC 04/2017)

- Attachment 6 – Bidder Declaration (GSPD-05-105)

- List percentages only. DO NOT include dollar ($) amounts

- Attachment 7 – Detailed Response to Minimum Qualifications

- Attachment 8 – Bidder’s Acknowledgement of Prevailing Wage Requirements

- Attachment 9 – Bidder References Form

- Attachment 10 – Commercially Useful Function

- Attachment 11 – COVID-19 Prevention Contractor Self-Certification

- Attachment 12 – Conflict of Interest and Confidentiality Statement

- Attachment 13 – Payment Bond (Required Upon Award)

REFERENCE DOCUMENTS:

This document contains the following Attachments for important Agreement information. These are for reference purposes only. Please do not return these documents with your price quote submittal.

- Attachment 14 – Sample Agreement (STD 213) mailto:carmen.padilla@arb.ca.gov

ATTACHMENT 1

CONTRACTOR RATE SHEET

(Mandatory Submittal)

Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid may cause your bid to be rejected and deemed non-responsive.

Please provide an all-inclusive cost for each service below. All costs must include all personnel, labor, routine materials and supplies, equipment, set-up, taxes, travel, and any other items necessary to perform each service in accordance with Attachment 14, Sample Agreement (STD 213), with the exception of replacement parts authorized and reimbursed in accordance with Exhibit A, Scope of Work, Section H, Parts Replacement.

Contractor shall provide rates based on the sixteen (16) locations identified in Exhibit A, Attachment 1, Locations and Equipment. Rates for potential additional service locations shall be provided in the Additional Service Locations section below. Inclusion of these line items does not obligate the State to add additional service locations or guarantee any minimum quantity of work.

Contractor shall be paid in accordance with the rates shown below and shall remain unchanged throughout the term of the Agreement.

SERVICE LOCATIONS

MONITORING SERVICES QUANTITY RATE PER

MONTH

TOTAL

16 Locations 36 Months $ $

INSPECTION AND

MAINTENANCE SERVICES

QUANTITY RATE PER

INSPECTION

TOTAL

16 Locations 3 Inspections per Location

GRAND TOTAL

Note: The Grand Total shall be utilized to determine the lowest responsive bid for evaluation purposes only. Only the rate per item will be used in the final Agreement. There is no guarantee that the Grand Total will be paid to the Contractor.

ADDITIONAL SERVICE LOCATIONS

MONITORING SERVICES QUANTITY RATE PER

MONTH

TOTAL

Monitoring Services for Each Additional Service Location if

Needed

1 Month $ $

INSPECTION AND

MAINTENANCE SERVICES

QUANTITY RATE PER

INSPECTION

TOTAL

Inspection and Maintenance Services for Each Additional Service Location if Needed

1 Inspection per Location

UNSCHEDULED MAINTENANCE AND REPAIR SERVICES HOURLY RATE

Regular Business Hours Rate $

After-Hours, Weekend, and State Holiday Rate $

ATTACHMENT 2

DARFUR CONTRACTING ACT CERTIFICATION (DGS PD 1)

https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf

ATTACHMENT 3

PAYEE DATA RECORD (STD 204)

https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

ATTACHMENT 4

PAYEE DATA RECORD SUPPLEMENT (STD 205)

(If Applicable) https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std205.pdf

ATTACHMENT 5

CONTRACTOR CERTIFICATION CLAUSES (CCC 04/2017)

(Mandatory Submittal)

CCC 04/2017

CERTIFICATION

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California.

Contractor/Bidder Firm Name (Printed)

Federal ID Number

By (Authorized Signature)

Printed Name and Title of Person Signing

Date Executed Executed in the County of

CONTRACTOR CERTIFICATION CLAUSES

1. STATEMENT OF COMPLIANCE: Contractor has, unless exempted, complied with the nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 11102) (Not applicable to public entities.)

2. DRUG-FREE WORKPLACE REQUIREMENTS: Contractor will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:

a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.

b. Establish a Drug-Free Awareness Program to inform employees about:

1) the dangers of drug abuse in the workplace;

2) the person's or organization's policy of maintaining a drug-free workplace;

3) any available counseling, rehabilitation, and employee assistance program;

4) penalties that may be imposed upon employees for drug abuse violations.

c. Every employee who works on the proposed Agreement will:

1) receive a copy of the company's drug-free workplace policy statement;

https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-1005.pdf

2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and Contractor may be ineligible for award of any future State agreements if the department determines that any of the following has occurred: the Contractor has made false certification, or violated the certification by failing to carry out the requirements as noted above. (Gov. Code §8350 et seq.)

3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION: Contractor certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Contractor within the immediately preceding two-year period because of Contractor's failure to comply with an order of a Federal court, which orders Contractor to comply with an order of the National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)

4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE- PRO BONO REQUIREMENT:

Contractor hereby certifies that Contractor will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003.

Contractor agrees to make a good faith effort to provide a minimum number of hours of pro bono legal services during each year of the contract equal to the lessor of 30 multiplied by the number of full time attorneys in the firm’s offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its contract with the State.

Failure to make a good faith effort may be cause for non-renewal of a state contract for legal services, and may be taken into account when determining the award of future contracts with the State for legal services.

5. EXPATRIATE CORPORATIONS: Contractor hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of California.

6. SWEATFREE CODE OF CONDUCT:

a. All Contractors contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The contractor further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www.dir.ca.gov, and Public Contract Code Section 6108.

b. The contractor agrees to cooperate fully in providing reasonable access to the contractor’s records, documents, agents or employees, or premises if reasonably required by authorized officials of the contracting agency, the Department of Industrial Relations, or the Department of Justice to determine the contractor’s compliance with the requirements under paragraph (a).

http://www.dir.ca.gov/

7. DOMESTIC PARTNERS: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.3.

8. GENDER IDENTITY: For contracts of $100,000 or more, Contractor certifies that Contractor is in compliance with Public Contract Code section 10295.35.

DOING BUSINESS WITH THE STATE OF CALIFORNIA

The following laws apply to persons or entities doing business with the State of California.

1. CONFLICT OF INTEREST: Contractor needs to be aware of the following provisions regarding current or former state employees. If Contractor has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency must be contacted immediately for clarification.

Current State Employees (Pub. Contract Code §10410):

1). No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment.

2). No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code §10411):

1). For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.

2). For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If Contractor violates any provisions of above paragraphs, such action by Contractor shall render this Agreement void. (Pub. Contract Code §10420)

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (Pub. Contract Code §10430 (e))

2. LABOR CODE/WORKERS' COMPENSATION: Contractor needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Contractor affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700)

3. AMERICANS WITH DISABILITIES ACT: Contractor assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)

4. CONTRACTOR NAME CHANGE: An amendment is required to change the Contractor's name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said amendment.

5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA:

a. When agreements are to be performed in the state by corporations, the contracting agencies will be verifying that the contractor is currently qualified to do business in California in order to ensure that all obligations due to the state are fulfilled.

b. "Doing business" is defined in R&TC Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Although there are some statutory exceptions to taxation, rarely will a corporate contractor performing within the state not be subject to the franchise tax.

c. Both domestic and foreign corporations (those incorporated outside of California) must be in good standing in order to be qualified to do business in California. Agencies will determine whether a corporation is in good standing by calling the Office of the Secretary of State.

6. RESOLUTION: A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

7. AIR OR WATER POLLUTION VIOLATION: Under the State laws, the Contractor shall not be:

(1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

8. PAYEE DATA RECORD FORM STD. 204: This form must be completed by all contractors that are not another state agency or other governmental entity.

ATTACHMENT 6

BIDDER DECLARATION (GSPD-05-105)

https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf

ATTACHMENT 7

DETAILED RESPONSE TO MINIMUM QUALIFICATIONS

This page is intentionally blank. This is a placeholder for the bidder’s Detailed Response to Minimum Qualifications.

Submission of this attachment is mandatory. Failure to complete and return this attachment with your bid may cause your proposal to be rejected and deemed non-responsive.

ATTACHMENT 8

BIDDER’S ACKNOWLEDGEMENT OF PREVAILING WAGE REQUIREMENTS

__________________________ acknowledges that State General Prevailing Wage Rates Print Name of Bidder will apply for the following counties in California (when applicable): Los Angeles, Orange, Riverside, San Bernardino, and San Diego, Sacramento, Stanislaus, Sutter, Butte, Placer, Fresno, Kern, Southern imperial, Colusa, Cool, Yolo, Amador, El Dorado, Mariposa, San Luis Obispo, Tehama, Calaveras, Tuolumne, San Joaquin, Tulare, Glenn. If awarded this Agreement, I acknowledge it will be my responsibility to ensure the payment of appropriate prevailing wages rates to all employees who participate in this Agreement throughout the duration of this Agreement.

Bidder’s Signature Date

ATTACHMENT 9

BIDDER REFERENCES FORM

Submission of this form is mandatory. Failure to complete and return this attachment with your bid may cause your bid to be rejected and deemed non-responsive. By furnishing the references, the Bidder authorizes the State to contact the named company, person or entity to confirm the Bidder meets the minimum qualifications set forth in the IFB. More than three (3) references may be submitted if necessary to demonstrate that the Bidder meets the minimum qualifications.

REFERENCE 1

Name of Firm

Street Address City State Zip Code

Contact Person Telephone Number

Dates of Service (MM/DD/YYYY) Value or Cost of Service Start Date:

End Date:

☐ Current Brief Description of Service Provided

REFERENCE 2

Street Address City State Zip Code

Contact Person Telephone Number

Dates of Service (MM/DD/YYYY) Value or Cost of Service Start Date:

End Date:

REFERENCE 3

Street Address City State Zip Code

Contact Person Telephone Number

Dates of Service (MM/DD/YYYY) Value or Cost of Service Start Date:

End Date:

ATTACHMENT 10

COMMERCIALLY USEFUL FUNCTION

ATTACHMENT 11

COVID-19 PREVENTION CONTRACTOR SELF-CERTIFICATION

The California Air Resources Board (CARB) is committed to maintaining a healthy and safe work environment. In response to the COVID-19 pandemic, CARB has taken proactive steps to maintain a safe workplace and promote practices protecting the health of employees.

Several COVID-19 vaccines have been approved or authorized for emergency use by the U.S. Food and Drug Administration (FDA) and the World Health Organization (WHO) and these vaccines are readily available to the general public. Moreover, the Centers for Disease Control and Prevention (CDC) has recognized that COVID-19 testing is an important tool to help reduce the spread of COVID-19.

As part of CARB’s ongoing efforts to protect the health and safety of its employees, CARB is requesting all vendors/contractors who perform work in person or on site to provide certification that the vendor’s/contractor’s employees and subcontractors have provided documentation to the vendor/contractor that the employees are either fully vaccinated against COVID-19 (as defined by the CDC), or have obtained a negative COVID-19 test result within seventy-two (72) hours of in-person or on-site work. The vendor/contractor does not need to provide the documentation of employees’ or subcontractors’ vaccination status or negative test result to CARB. If no employees or subcontractors of the vendor/contractor will interact with any CARB employees or perform work on site, CARB requests the vendor/contractor certify to this effect.

Additionally, all contractors who perform services under a contract with CARB are expected to, at their own expense, comply with all applicable health and safety laws and regulations. This includes, but is not limited to, all laws, regulations, and public health orders related to the COVID-19 pandemic.

Certification

I, the official named below, certify that I am duly authorized to execute this certification on behalf of the vendor/contractor identified below. Please check the applicable option below:

______ I certify that all employees and subcontractors of the vendor/contractor who interact in person with any CARB employees or perform work on site at any property owned or controlled by CARB, have provided or will provide to the vendor/contractor, prior to performing work, either documentation verifying that the employee or subcontractor is fully vaccinated against COVID-19 (as defined by the CDC), or documentation of a negative test result from a COVID-19 test taken by the employee or subcontractor within seventy-two (72) hours prior to interacting in person with any CARB employees or performing work on site at any property owned or controlled by CARB.

______ I certify that no employees or subcontractors of the vendor/contractor will interact in person with any CARB employees or perform work on site at any property owned or controlled by CARB.

Contract # Federal ID Number (or n/a) Vendor/Contractor Name (Printed)

By (Authorized Signature)

Printed Name of Person Signing

Title of Person Signing Date

ATTACHMENT 12

CONFLICT OF INTEREST AND CONFIDENTIALITY STATEMENT

(Mandatory Submittal)

NOTE: The Proposer cannot be a member of existing CARB of California Environmental Protection Agency (CalEPA) Advisory committee due to Gov. Code § 87104 restrictions but others from the same organization are still eligible.

I certify that I have no personal or financial interest and no present or past employment or activity which would be incompatible with my participation in any activity related to the planning or contract processes for this Project. For the duration of my involvement in this Project, I agree not to accept any gift, benefit, gratuity, or consideration, or begin a personal or financial interest in a party who is offering, or associated with an Offeror, on the Project.

I certify that I will keep confidential and secure and will not copy, give or otherwise disclose to any other party who has not signed a copy of this confidentiality Agreement, all information concerning the planning, processes, development or procedures of the Project, which I learn in the course of my duties on the Project. I understand that the information to be kept confidential includes, but is not limited to, specifications, administrative requirements, and terms and conditions, and includes concepts and discussions as well as written or electronic materials. I understand that if I leave this Project before it ends, I must still keep all Project information confidential. I agree to follow any instructions provided by the Project relating to the confidentiality of Project information. I further agree that I will strictly abide by the terms of the project Confidentiality Policy contained in Exhibit E, Sections D and E. Failure to adhere to the terms of this Conflict of Interest and Confidentiality Statement, as determined within the sole discretion of CARB, may be considered a breach of this Agreement and may lead to Agreement termination, civil and/or criminal liability, or a combination thereof.

I fully understand that any unauthorized disclosure I make may be a basis for civil or criminal penalties and/or disciplinary action (including dismissal for State employees). I agree to advise the CARB Contract Manager immediately in the event that I either learn or have reason to believe that any person who has access to Project confidential information has or intends to disclose that information in violation of this Agreement.

Date: _____________________________________

Signature: _____________________________________

Printed Name: _____________________________________

Title: _____________________________________

Organization: _____________________________________

Telephone Number: _____________________________________

Fax Number: _____________________________________

ATTACHMENT 13

PAYMENT BOND

(Required Upon Award)

ATTACHMENT 14

SAMPLE AGREEMENT (STD 213)

Exhibit A

EXHIBIT A

SCOPE OF WORK

A. PURPOSE

Contractor shall provide monitoring, maintenance, and repair services as needed for the burglar and fire alarms at sixteen (16) California Air Resources Board (CARB) locations listed in Exhibit A, Attachment 1, Locations and Equipment.

B. STANDARD MONITORING

1. Contractor will provide monitoring services twenty-four (24) hours a day, three hundred sixty-five (365) days a year.

2. Contractor must have the capability to provide notification to emergency contact staff and inform them of alarm type (motion or glass), location (room number), and zone identification (sensor location) at the time the alarm is reported. The CARB Contract Manager shall provide the Contractor with a list of the emergency contact staff, in the appropriate order of contact.

3. When a security alarm is sounded for unauthorized entry or burglary during non-business hours, the Contractor shall contact the emergency contact staff in the order provided by the CARB Contract Manager within three (3) minutes of the alarm activation.

If the Contractor is unable to reach any emergency contact staff, Contractor shall dispatch the California Highway Patrol at 916-861-1299.

4. When a fire alarm is transmitted, Contractor shall contact the fire department within ninety (90) seconds followed by calls to the emergency contact staff in the order provided by the CARB Contract Manager.

5. Contractor shall be responsible for any emergency response charges, if the alarm call is due to faulty maintenance and/or repairs caused by the Contractor.

6. If a false alarm is initiated, the CARB Contract Manager shall immediately contact the Contractor. The Contractor may require the CARB Contract Manager to provide the alarm account number, password, or other account verification information before discussing or taking action on the alarm.

7. Monitoring services shall be compensated by CARB Contract Manager at the Contractor’s approved rates as specified in Exhibit B, Contractor Rate Sheet.

C. ACTIVITY REPORTS

Contractor shall provide monthly activity reports for each facility. Activity reports shall be accessible via the internet through a secure, password-protected website. Reports shall be available no later than the tenth (10th) day of each month for the previous month's activity.

Activity reports shall include, at a minimum, the following information:

1. Location.

2. Zone.

3. Time stamp indicating the exact time security systems were armed and disarmed.

4. Activity reports shall be provided as part of the monitoring services at no additional cost to CARB.

D. ALARM LOGS

Contractor shall retain monthly alarm logs for each facility. Alarm logs shall be accessible via the internet through a secure, password-protected website. Logs shall be available no later than the tenth (10th) day of each month for the previous month's activity.

Alarm logs shall include, at a minimum, the following information:

1. Location.

2. Zone.

3. Alarm type.

4. Time stamp indicating the exact time alarms were activated and deactivated.

5. Alarm logs shall be provided as part of the monitoring services at no additional cost to

CARB.

E. INSPECTION AND MAINTENANCE

1. Contractor must have qualified staff to perform inspections and maintenance on all alarm systems.

2. Each annual inspection and maintenance shall be performed by the Contractor in February of each year of the Agreement, or as mutually agreed upon by CARB Contract Manager and the Contractor. The inspections and maintenance shall consist of:

a. Checking all equipment and connectivity for proper operation.

b. Making minor adjustments to equipment and/or system programming.

c. Cleaning or dusting equipment.

d. Run reports on detectors’ sensitivity level and adjusting detector sensitivity.

e. Repairing or replacing defective detectors.

3. Performance of inspections shall be done during the regular work hours of 8:00 a.m. to

5:00 p.m. Pacific Standard Time (PST), Monday through Friday, excluding all State of California Holidays, or as mutually agreed upon by CARB Contract Manager and the Contractor.

4. Service technicians shall follow all requirements indicated by CARB Contract Manager for visitor sign-in and sign-out procedures. Procedures shall be made available by the CARB Contract Manager upon Agreement approval.

5. Contractor must provide a copy of the detailed inspection report signed by CARB Contract Manager. Inspection report shall include:

a. Reason for the visit.

b. Time of arrival.

c. Time of departure.

d. A detailed list of all system components that provides the name of the component, location, condition, and operational status.

e. A detailed description of work performed at location including:

i. Breakdown of labor versus parts,

ii. Receipts,

iii. Material used for repair and cost,

iv. Total cost of service,

v. Detailed report of future work needed, including estimated cost.

6. Contractor is responsible for having the necessary instruments, equipment and/or tools required to perform services.

7. Contractor shall perform repairs required from normal wear and tear within two (2) days of CARB Contract Manager request. Repairs shall be scheduled with CARB Contract Manager.

8. Replacement parts shall be in accordance with Exhibit A, Scope of Work, Section H, Parts Replacement.

9. Inspections and maintenance services shall be paid by CARB Contract Manager at the Contractor’s approved rates as specified in Exhibit B, Contractor Rate Sheet.

F. REPAIR SERVICES

1. Contractor shall make equipment repairs including lubrication, calibration, adjustments, repair and replacement of parts deemed necessary by the Contractor. Contractor agrees to the use of recycled solvents. Replacement parts shall be in accordance with Exhibit A, Scope of Work, Section H, Parts Replacement.

2. Non-emergency repairs to burglar alarms shall be completed within twenty-four (24) hours of initial request by CARB Contract Manager, taking into consideration the nature and degree of difficulty of the work involved. Any delays in completing repairs shall be reported to and approved by CARB Contract Manager.

3. Contractor shall respond in accordance with the currently adopted edition of the California Fire Code and the National Fire Protection Association (NFPA) 72 upon notification by CARB Contract Manager that the fire alarm equipment is inoperative due to equipment failure.

4. Emergency repairs required which prevent equipment from functioning properly shall be completed within two (2) hours of CARB Contract Manager’s initial telephone request or as mutually agreed upon by CARB Contract Manager and the Contractor. Emergency services must be completed within a two (2) hour period. Delays in completing repairs within two (2) hours, due to the ordering of parts (or equipment required) for the repairs shall be reported to and approved by CARB Contract Manager.

5. The addition of alarm equipment and/or modifications must be pre-approved by CARB Contract Manager. Upon completion of modifications, upgrades, or changes, to the alarm monitoring system, the Contractor shall provide the CARB Contract Manager with an updated equipment list that includes the identification of changes in equipment and zones.

6. Repair services shall be compensated by CARB Contract Manager at the Contractor’s approved rates as specified in Exhibit B, Attachment 1, Contractor Rate Sheet.

G. EQUIPMENT UPGRADES

Contractor shall install only universal equipment* when upgrades are required. Installation shall be scheduled with CARB Contract Manager during regular business hours, 8:00 a.m.

to 5:00 p.m. PST, Monday through Friday, excluding all State Holidays, or as mutually agreed upon by CARB Contract Manager and the Contractor.

*Universal equipment - alarm equipment that can be monitored by any provider.

H. PARTS REPLACEMENT

1. This Agreement may include the replacement of parts that become worn or inoperable, or that otherwise affect the operability of the equipment. Contractor shall obtain prior written authorization from the CARB Contract Manager before ordering or installing any replacement part.

2. Contractor shall be reimbursed for the actual documented cost of authorized replacement parts, including applicable sales tax, without markup. Contractor shall provide a copy of the original supplier invoice or receipt with its invoice to CARB. Labor associated with installing replacement parts shall be invoiced separately at the applicable hourly rate listed in Exhibit B, Attachment 1, Contractor Rate Sheet.

3. Parts furnished under this Agreement shall be new, factory manufactured, or of equivalent quality. Consumables and routine supply items are excluded from reimbursement as replacement parts and shall be included in the Contractor’s applicable service rates. Replaced parts shall be disposed of by the Contractor unless otherwise directed by the CARB Contract Manager.

I. TRAINING

Contractor shall be available to answer any relevant questions involving the function or method of operating the system and assist in the training of CARB employees designated to operate the system.

J. MISCELLANEOUS

All services must be in accordance with all laws and regulations in the currently adopted edition of the California Fire Code and NFPA 72.

K. PROTECTION AND CLEAN UP

Contractor shall take necessary precautions to protect all areas and appropriate steps to protect any finishes and fixtures that might be affected by their work. Contractor shall remove resulting dirt, dust, and construction and installation debris daily, and leave the work area neat and clean.

L. SAFETY

1. All work shall be performed in a safe, professional and competent manner and in accordance with all applicable federal, State and local laws, code regulations and ordinances.

2. Contractor shall, at all times, take necessary steps to protect the public and all property from damage during its operations, and be responsible for all damages to the work or property caused by Contractor’s employees. Contractor shall use adequate shielding, covering, barricades, and other safeguards, as necessary. Contractor shall post signs and cordon-off areas to protect the health and safety of employees and visitors.

3. Any damage to existing facilities or structures resulting from this work shall be reported immediately to CARB Contract Manager, and repaired immediately by the Contractor, to the satisfaction of CARB Contract Manager, at no additional cost to the State.

M. REJECTION

Work shall meet or exceed local industry standards and practices. If completed work and/or parts utilized fail to comply with the scope of work, Contractor shall immediately correct the work or replace the parts in question, to the satisfaction of CARB Contract Manager.

N. WARRANTY

Contractor guarantees the labor provided in accordance with this Agreement to be and remain free of defects in workmanship for a period of one (1) year from the date of CARB Contract Manager acceptance of the work performed.

O. CONTRACTOR RESPONSIBILITIES

1. Contractor shall obtain and maintain, at its sole cost and expense, all licenses, permits, certifications, registrations, and other authorizations required to perform the alarm monitoring, inspection, maintenance, repair, replacement, installation, and related services under this Agreement. All such authorizations shall remain current and valid throughout the term of the Agreement.

2. Contractor shall possess and, upon request by the CARB Contract Manager, provide proof of all licenses required to perform the services, including a current C-10 Electrical Contractor license issued by the California Contractors State License Board (CSLB), when applicable. Contractor shall also maintain any licenses or registrations required for alarm company operations, alarm system monitoring, or fire alarm services.

3. Contractor shall require employees performing on-site services to wear attire that clearly identifies the Contractor’s company in a permanent or semi-permanent manner, such as a company monogram, badge, or identification card. Employees shall dress neatly and appropriately for the services being performed.

4. Contractor shall secure all permits and approvals required by applicable local agencies for work performed under this Agreement. Unless otherwise authorized in writing by the CARB Contract Manager, all permit and inspection costs shall be included in the Contractor’s approved rates specified in Exhibit B, Attachment 1, Contractor Rate Sheet.

5. Contractor shall remain fully informed of and comply with all existing and future federal, State, and local laws, rules, codes, ordinances, and regulations affecting the services, personnel, equipment, parts, materials, alarm monitoring, fire alarm systems, or work performed under this Agreement. This includes the currently adopted edition of the California Fire Code and NFPA 72, as applicable.

6. Contractor shall not use “pick-up labor,” “day labor,” or other temporary personnel who have not been properly screened, trained, qualified, and employed or retained by the Contractor in accordance with applicable law.

7. Contractor shall ensure that only qualified, trained, and competent personnel perform services under this Agreement. Contractor shall perform all work safely, professionally, and in accordance with applicable codes and generally accepted industry standards.

Contractor shall take all necessary precautions to prevent injury or hazards to CARB employees, visitors, and the public and shall avoid causing unreasonable interference with CARB operations.

8. Contractor shall conduct its operations in a manner that prevents damage to CARB property, alarm and life-safety systems, equipment, finishes, fixtures, data, and adjacent property. Contractor shall immediately report any damage to the CARB Contract Manager. Property damaged as a result of the Contractor’s operations shall be repaired, restored, or replaced at the Contractor’s sole expense and to the satisfaction of the CARB Contract Manager.

9. Contractor shall follow all facility access, identification, visitor sign-in and sign-out, key-control, security, confidentiality, and restricted-area requirements provided by the CARB Contract Manager.

10. Contractor shall protect all alarm account information, passwords, access codes, emergency contact information, system configurations, zone information, reports, logs, and other security-sensitive information obtained or created while performing the Agreement. Contractor shall disclose such information only to personnel authorized to perform the services and shall not use or disclose it for any other purpose.

11. Contractor shall immediately notify the CARB Contract Manager of any condition that may impair the operation of a burglar alarm, fire alarm, notification appliance, communication path, monitoring connection, or other covered system. Contractor shall not disable or place a system or zone in test mode without prior authorization, except when immediate action is necessary to protect life or property.

12. Before leaving a CARB facility, Contractor shall restore all affected alarm systems and zones to normal operating status unless otherwise authorized by the CARB Contract Manager. Contractor shall notify the CARB Contract Manager of the system status and document any system or component that remains impaired, bypassed, disabled, or in test mode.

P. CARB RESPONSIBILITIES

1. CARB Contract Manager shall provide the Contractor with reasonable access to the facilities, alarm equipment, panels, devices, records, and work areas necessary to perform authorized services, subject to CARB’s security and visitor-access requirements.

2. CARB shall provide and maintain the authorized emergency contact list, including the required order of contact, and shall notify the Contractor of changes to names, telephone numbers, passwords, account-verification information, or notification instructions.

3. CARB shall notify the Contractor of known site-specific hazards, restricted areas, access limitations, or special procedures that may affect the performance of services.

4. CARB reserves the right to deny facility access to or ban any Contractor employee or representative from a CARB work site. Upon notification, Contractor shall promptly provide a qualified replacement acceptable to CARB without disruption to required monitoring or other services.

Q. CONTRACT REPRESENTATIVES

The Contract Managers during the term of this Agreement shall be:

Agency: California Air Resources Board Contractor: To Be Determined Division: Administrative Services Division Section / Unit:

Attention: Lionel Holman Attention:

Address: 1001 I Street

Sacramento, CA 95814 Address:

Phone: (916) 715-9529 Phone:

Email: Lionel.Holman@arb.ca.gov Email:

The Administrative Contacts during the term of the Agreement shall be:

Agency: California Air Resources Board Contractor: To Be Determined Division: Administrative Services Division Section / Unit:

Attention: Paige Hoffman Attention:

Address: 1001 I Street

Sacramento, CA 95814 Address:

Phone: (279) 386-8751 Phone:

Email: Paige.Hoffman@arb.ca.gov Email:

Additional CARB Contact:

Agency: California Air Resources Board Division: Administrative Services Division Attention: Kelly Peng Address: 1001 I Street

Sacramento, CA 95814 Phone: (279) 208-7772 Email: kelly.peng@arb.ca.gov

The Contractor shall direct all questions to the Contract Manager and Administrative Contact. The parties may change their Contract Representative(s) upon providing ten (10) days’ written notice to the other party’s Contract Representative(s). The notifying party shall provide complete contact information for the replacement Contract Representative(s) to include the information provided above.

mailto:Lionel.Holman@arb.ca.gov mailto:Paige.Hoffman@arb.ca.gov mailto:kelly.peng@arb.ca.gov

Exhibit A, Attachment 1

EXHIBIT A, ATTACHMENT 1

LOCATIONS AND EQUIPMENT

ADDRESS QUANTITY EQUIPMENT

1) 151 North Sunrise

Avenue, Building 5, Roseville, CA 95661

1 Ademco Vista 20-P (Burglary) 1 Front Door Contact 1 Front Entry Glass Break 2 Motion Detectors

2) 1927 13th Street, Sacramento, CA 95811

1 Honeywell Apex Destiny 6100 (Burglary) 5 Motion Detectors

14 Door Contacts 56 Glass Breaks 3 Keypads 2 Outdoor Laser Fences 1 Silent Knight SK-5208 (Fire) 3 Pull Stations 1st Floor 2 Pull Stations 2nd Floor

15 Horn Strobes 13 Strobes 2 Bells 1 Annunciator 1 Water Flow Inspector's Test Valve (ITV) Riser

3) 1900 14th Street, 95811

1 Ademco Vista 20-P (Burglary) 6 Motion Detectors 4 Door Contacts 2 Overhead Door Contacts 5 Keypads 1 Bell Tamper 1 Silent Keypad Panic 1 Silent Knight SK-5208 (Fire) 1 Water Flow 1 Smoke Detector 4 Pull Stations

14 Strobes 6 Horn Strobes 1 Annunciator

4) 2703 5th Street, #1, 95818

1 Ademco Vista 20-P (Burglary) 1 Front Door Contact 1 Overhead Door Contact 2 Motion Sensors 1 Keypad

5) 2701 5th Street, #1A, Sacramento, CA 95818

1 Radionics D7412G (Burglary) 3 Door Contacts 2 Overhead Door Contacts 4 Motion Detectors 2 Siren Tampers 1 Control Tamper 2 Keypads

6) 1301 V Street, 95818

1 Ademco Vista 20-P (Fire & Burglary) 3 Door Contacts 3 Motion Detectors 1 Glass Break Front Entry 1 Butterfly Tamper Switch

7) 2701 5th Street, #1B, Sacramento, CA 95818

1 Ademco Vista 20-P (Burglary) 2 Keypads

13 Motion Detectors 4 Door Contacts 4 Rolling Door Contacts 2 Glass Breaks 1 Horn

8) 984 East Avenue, Suite B-4, Chico, CA 95926

1 Bosch D4412 Control Panel 1 Front Door Contact 1 Back Door Contact 1…