Solicitation Procurement Anayst

SOLICITATION NUMBER:

267-11-000010

ISSUANCE DATE:

May 16, 2011

CLOSING DATE/TIME:

June 6, 2011 / 17:00 Baghdad Time

POSITION TITLE:

Procurement Analyst

MARKET VALUE:

GS-11 ($ 50,287 to $ 65,371) PERIOD OF PERFORMANCE: Thirteen Months with possible extension PLACE OF PERFORMANCE: Iraq

SECURITY ACCESS: N/A

AREA OF CONSIDERATION:

US/Third Country National (TCN) Personal

Services Contractor (PSC)

POSITION DESCRIPTION:

Procurement Analyst, USAID/Iraq - Office of Acquisition and Assistance

I. INTRODUCTION

The incumbent is responsible for project acquisition support to the Office of Acquisition and Assistance. The incumbent handles a variety of acquisition and assistance functions, including but not limited to facilitating the procurement process through active participation in the contract and grant administration, working closely with the administrative, program and technical offices.

II. DUTIES AND RESPONSIBILITIES

1. Coordination with the technical team in preparation of the procurement requisition and all supporting documenting, including pre-obligation checklists, deviations, waivers, required clearances and approvals for preparation for the Global Acquisition and Assistance System (GLAAS).

2. Responsible for preparing acquisition documents from the solicitation stage to the final award. Prepares and issues RFQs, RFPs, RFTOPs, RFAs and other funding opportunities as required for the office, and manages all related transactions for other support offices (Executive Office, Program Office, and Financial Management Office), utilizing the GLAAS system.

3.

Works with all technical teams in conjunction with the Senior A&A Specialists to update, track, and ensure compliance with established procurement plans

4.

Coordinates the Procurement Plan with the Program Office, tracking all OAA procurement actions technical offices and due dates.

5.

Researches and develops responses for Freedom of Information requests (FOIA), taskers, and ad hoc reports.

6. Audit Tracking System: Works closely with FMO to develop, implements and administers audit tracking system for all audits that require OAA oversight, clearance and/or determinations.

i. Creates, implements and maintains an OAA tracking system for all audit actions (i.e., DCAA, GAO, SIGIR and OIG audits) that is directly linked to FMO audit database.

ii. Tickler system developed and launched to ensure all OAA deadlines met.

7.

Organizes, maintains and updates OAA close-out actions. Creates and manages a central system and monitors the system with indices to keep track of the actions through the various necessary steps. Ensures that all required data is received and completed. Removes and seals all closed-out files. Coordinates disposal of procurement files with C&R Office and sends boxes to central files for storage. Maintains close-out logs and contract file cabinets.

8. Coordinates and tracks the Annual Contractor Performance Report (CPR) process, assisting Contracting Officers and COTRs with their technical data input.

III. REQUIRED MINIMUM QUALIFICATIONS AND SELECTION CRITERIA

Candidates will be evaluated and ranked based on the following selection criteria:

A. Education (20 points):

A Bachelor’s degree is required with preference for majors in Business, Law, and Industrial Management.

B. Experience (30 points):

Three to five years of progressively responsible, business and/or development experience. Experience in the field of acquisition and with U.S. Government regulations is desirable.

C. Language (10 points):

English Level IV (fluent) written/spoken is required. Arabic language knowledge is an asset.

D. Knowledge (30 points):

Thorough knowledge of general procurement practices, as well as sound knowledge of how commercial businesses and nonprofit organizations (NGOs) operate. Knowledge of Government and agency-specific guidelines and business practices, including statutes, regulations, policies and procedures that cover different contract and agreement types. Must have the knowledge of business practices and market conditions applicable to acquisition requirements. Knowledge of assigned contracting and procurement specializations and applicable contract types, i.e. completion, cost type contracts, cooperative agreements, grants is required.

E. Skills and Abilities (10 points):

Ability to plan, organize work, and meet deadlines is required; Ability to recognize and analyze problems, conduct research, summarize results, and make appropriate recommendations is required; Demonstrated Experience with MS Excel, MS Word, etc is required. Working knowledge of MS Power Point preferred. Working knowledge of MS Access desired.

Maximum Points Available: 100 V.

TERM OF PERFORMANCE / COMPENSATION

Within two weeks after written notice from the Contracting Officer that all clearances, including medical and security clearances, have been received, or unless another date is specified by the Contracting Officer in writing, the contractor shall proceed to the Washington, D.C. area for mandatory pre-deployment training and orientation, and then directly to Baghdad, Iraq, where s/he shall promptly commence performance of the duties specified above. The term of the contract will be for approximately thirteen months (including the mandatory training period in Washington, D.C.), with a period of service of one year at post.

The position has been classified at a GS-11 level. The actual salary of the successful candidate will be negotiated within the GS-11 pay band, depending on qualifications and previous salary history. It is unlikely that an individual will be selected who does not already have the prior training and experience to fully perform at the GS-11 level, or who in some other way does not fully meet all requirements for the position. However, should such an individual be offered a position, the offered salary may be at less than the minimum salary in the GS-11 pay band.

In addition to the basic salary, differentials and other benefits in effect at the time, and which are applicable and subject to change on a similar basis as for direct-hire USG employees, will be added. Illustratively, these may include 35% Post Differential, 35% Danger Pay, 5% Sunday Differential, and a Separate Maintenance Allowance, if applicable (Iraq is a no-dependent post).

The employees serving in Iraq are authorized three short regional rest breaks and two Rest and Recuperation (R&R) breaks per year, or, alternatively, three R&R breaks and no regional rest breaks. Twenty days of administrative leave are provided per year in addition to annual leave and may be taken during these rest breaks.

USAID will provide furnished housing and three meals per day within the guarded and fortified International Zone in Baghdad.

VI.

MEDICAL AND SECURITY CLEARANCES

The selected candidate must be able to obtain both a background security clearance and a worldwide available medical clearance. The security clearance involves a comprehensive investigation performed by the appropriate U.S. Government agency. Details on how to obtain US Department of State Medical Unit clearance will be provided once a job offer is made and accepted.

VII.

BENEFITS/ALLOWANCES/TAXES

As a matter of policy, and as appropriate, a US/TCN PSC is normally authorized the following benefits and allowances: (NOTE: An individual defined as a Resident-Hire employee may only be eligible for those benefits listed under item A below.)

A. BENEFITS:

Employer's FICA Contribution

Contribution toward Health & Life Insurance

Pay Comparability Adjustment

Eligibility for Worker's Compensation

Annual & Sick Leave

Access to Embassy medical facilities, commissary and pouch mail service

B. ALLOWANCES (If Applicable):

Temporary Lodging Allowance (Section 120)

Living Quarters Allowance (Section 130)

Post Allowance (Section 220)

Supplemental Post Allowance (Section 230)

Separate Maintenance Allowance (Section 260)

Education Allowance (Section 270)

Education Travel (Section 280)

Post Differential (Chapter 500)

Payments during Evacuation/Authorized Departure (Section 600) and

Danger Pay (Section 650)

C. FEDERAL TAXES: USPSCs and TCNPSC green card holders are not exempt from payment of Federal Income taxes under the foreign earned income exclusion.

VIII. APPLYING

Interested applicants MUST submit the following materials:

- Most current Curriculum vitae or resume

- Completed and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). The OF-612 can be downloaded from: www.usaid.gov/forms/.

- Three references, who are not family members or relatives, with telephones and e-mail contacts

- Brief appendix to demonstrate how prior experience and/or training address the minimum qualifications and selection criteria shown in the solicitation

Applicants are required to sign the certification at the end of the OF-612. Applications that are received without a signature will not be considered for the position.

Late, incomplete or unsigned applications will NOT be considered.

All applications should be submitted electronically to:

iraquspscjobs@usaid.gov

All applications should be received by the closing date and time previously specified. To ensure consideration of applications for the intended position, please reference the solicitation number on your application and as the subject line in any cover letter. The selection will be based on the panel evaluation of the applicants vis-à-vis selection criteria mentioned previously. Applicants should also note that the salary history for the purpose of the OF-612 is the salary paid, excluding benefits and allowances such as housing, travel, educational support, vehicle use, etc.

Points of Contact

Ms. Maka Beradze, Human Resources Specialist, Phone (in Iraq) - (+1) 202-216-6276, xt1013; Email: mberadzetdy@usaid.gov or Francisco Santos, Human Resources Specialist, Phone (in Iraq) - (+1) 202-216-6276, xt1298; Email: frsantos@usaid.gov

1. LIST OF REQUIRED FORMS FOR PSCs

Forms outlined below can be found at: http://www.usaid.gov/procurement_bus_opp/procurement/psc_solicit/

1. Optional Form 612.

2. Contractor Physical Examination (AID Form 1420-62)**

3. AID 6-1 (Request for Security Action)**

4. SF-86 (Questionnaire for National Security Positions)**

5. FD-258 (Fingerprint Cards) 2 ach**

6. AID 610-14 (Authority for Release of Information)**

7. AID 6-85 (Foreign Residence Data)**

8. Fair Credit Reporting Act of 1970, As Amended**

9. Notice Required by the Privacy Act of 1974**

** Forms 2 through 9 shall be completed only upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. Note: The selected individual shall be required to obtain a security clearance.

2. ACQUISITION AND ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING

TO PERSONAL SERVICE CONTRACT (PSC)

AAPDs contain information or changes pertaining to USAID policy, regulation and procedures concerning acquisition and assistance. A number of AAPDs pertain to Personal Service Contracts. Please refer to the USAID website: http://www.usaid.gov/procurement_bus_opp/procurement/psc_solicit/ to locate relevant AAPDs. Additionally, AIDAR Appendix D or J also applies to PSCs and can be found at: http://www.usaid.gov/policy/ads/300/aidar.pdf

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