FOR THE DEPARTMENT OF

INFORMATION TECHNOLOGY

INTERIOR AND EXTERIOR

CABLING SERVICES

BID NO. 267053

CLOSING: JUNE 16, 2026

Time: 2:30 PM (LOCAL TIME)

Bid No. 267053 00010–1

PROJECT MANUAL

TABLE OF CONTENTS

Page

INSTRUCTIONS TO BIDDERS ......................................................................................................... 00200-1

BID FORM AND BID SUPPLEMENTS ............................................................................................. 00410-1

BID FORM ................................................................................................................................. 00410-3

CONTRACTOR DISCLOSURE FORM ..................................................................................... 00435-1

SPECIAL CONDITIONS

FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR ......................................... 00500-1

NOTICE TO PROCEED ............................................................................................................. 00550-1

CONTRACT FORMS

CERTIFICATE OF LIABILITY INSURANCE ........................................................................... 00616-1

SUBSTITUTION AND APPROVED EQUAL REQUEST FORM .............................................. 00617-1

CERTIFICATE OF SUBSTANTIAL COMPLETION.................................................................. 00618-1

APPLICATION FOR PAYMENT INSTRUCTIONS ................................................................... 00621-1

APPLICATION FOR PAYMENT ............................................................................................... 00621-2

VALUE ENGINEERING CHANGE PROPOSAL (VECP) ......................................................... 00640-1

SUBMITTAL TRANSMITTAL .................................................................................................. 00651-1

REQUEST FOR INTERPRETATION ........................................................................................ 00652-1

SCOPE OF WORK / TECHNICAL SPECIFICATIONS

GENERAL CONDITIONS

― END OF TABLE OF CONTENTS ―

Bid No. 267053 00100–1 Invitation to Bid

CITY OF SALEM, OREGON INFORMATION TECHNOLOGY

Invitation to Bid

For

INTERIOR AND EXTERIOR CABLING SERVICES

The Contracts and Procurement Manager of the City of Salem will receive bids electronically through Equity Hub’s Bid Locker until but not after 2:30 p.m., (Local Time) Tuesday, JUNE 16, 2026, at which time said bids will be publicly opened and read virtually using Microsoft Teams, for the project specified herein The Teams call in information will be posted on OregonBuys at least 3 days prior to bid opening date and time.

WORK DESCRIPTION: Provide fusion splicing, termination, testing, maintenance, and emergency restoration and repair of City fiber optic cable at various locations under the direction of City Project Managers. All work will be performed with quality and timeliness on an as-needed basis while meeting all industry and regulatory standards. THE ANNUAL BUDGET FOR THIS WORK IS $40,000.

PROCUREMENT DOCUMENTS: Bidders may obtain these bid documents by registering on the OregonBuys website and downloading them. Bidders shall consult the OregonBuys system regularly until closing date and time to avoid missing any notices. To register on OregonBuys go to https://oregonbuys.gov. The City shall advertise all Addenda on OregonBuys. Prospective bidders are solely responsible for checking OregonBuys to determine whether or not any Addenda have been issued. Bid documents will not be mailed to prospective

Bidders.

PRE-BID CONFERENCE: No Pre-Bid conference is scheduled for this project.

BID SUBMITTAL: Bids must be submitted on the bid forms furnished to the bidders. Completed bids must arrive electronically via Equity Hub’s Bid Locker at https://bidlocker.us/a/salem_or/BidLocker. The City will not accept bids submitted in any other matter.

NO LATE BIDS WILL BE ACCEPTED. Your bid must be uploaded prior to the Closing Date and Time.

The City strongly recommends that you give yourself sufficient time and at least ONE (1) day before the closing date and time to begin the uploading process and to finalize your submission. The City accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure, or any other similar cause. Each bid is instantly sealed and will only be visible to the City after the closing date and time. Uploading large documents may take significant time, depending on the size of the file(s) and your internet connection speed. Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Please contact Equity Hub at help@equityhub.us or (267) 225-1407 for technical questions related to your submission. The Vendor Guide for Bid Locker can be found at Vendor Guide for Bid Locker.

AWARD: The City of Salem (“City”) reserves the right to reject any or all bids, to waive informalities, and to postpone the award of the contract for thirty (30) days.

HUMAN RIGHTS: It is the express policy of the City that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity on the grounds of race, religion, color, national origin, sex, marital status, familial status or domestic partnership, age, mental or physical disability, sexual orientation, gender identity, or source of income as provided by Salem Revised Code Chapter 97, Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. The City’s complete Title VI Plan may be viewed at (http://www.cityofsalem.net). Contracts for work under this bid will obligate the https://oregonbuys.gov/ https://bidlocker.us/a/salem_or/BidLocker mailto:help@equityhub.us https://bidlocker.us/files/Bid%20Locker%20Vendor%20Guide%20-%20Nov%202020.pdf

Bid No. 267053 00100–2 Invitation to Bid

Contractor to comply with all applicable requirements of federal, state, and local civil rights and rehabilitation statutes, rules and regulation.

SOLICITATION FOR SUBCONTRACTS, INCLUDING PROCUREMENTS OF MATERIALS AND

EQUIPMENT: In all solicitations either by competitive bidding or negotiation made by the Contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Contractor of the Contractors obligations under a contract awarded pursuant to this bid, Salem Revised Code Chapter 97, Title VI of the Civil Rights Act of 1964, and other federal nondiscrimination laws.

The City will provide ADA accommodations upon reasonable request to the Contracts and Procurement Manager.

The City is an Equal Employment Opportunity Employer.

CONTRACTOR DISCLOSURE: Prior to award, Contractor will be required to provide answers to the five questions stipulated in Salem Revised Code (SRC) 2.380(b).

If applicable to this project, contractor or subcontractor must be licensed under ORS 468A.720.

PREVAILING WAGE RATES: All bids are subject to ORS 279C.800 through 279C.870. Prevailing Wage

Rates and necessary forms are available at http://www.oregon.gov/boli/WHD/PWR/Pages/index.aspx.

BOLI Prevailing Wage Rates for Public Works Contracts in Oregon dated January 5, 2026, including

Amendments dated February 18, 2026 and April 5, 2026.

The Work will take place in Marion County, Region 3.

TECHNICAL QUESTIONS: Inquiries concerning the contents of the bid specifications should be directed to Rachael Hostetler, Contract Administrator, phone: 971-458-3025 or email rhostetler@cityofsalem.net

The Buyer for this procurement is Lindsey Bergerson, phone: 503-588-6306 or email:

libergerson@cityofsalem.net

Shawna Self, CPPB Contracts and Procurement Manager

BID/CONTRACT NUMBER: 267053

BID CLOSING/OPENING: Tuesday, JUNE 16, 2026, at 2:30 p.m. (Local Time) http://www.oregon.gov/boli/WHD/PWR/Pages/index.aspx mailto:rhostetler@cityofsalem.net mailto:libergerson@cityofsalem.net

Bid No. 267053 00200–1 Instructions to Bidders

INSTRUCTIONS TO BIDDERS

ARTICLE 1―DEFINED TERMS

1.01 Terms used in these Instructions to Bidders

have the meanings indicated in the General

Conditions. Additional terms used in these

Instructions to Bidders have the meanings indicated below which are applicable to both the singular and plural thereof:

A. Bidder―The individual or entity who submits a Bid directly to OWNER.

B. Invitation to Bid―The public notice inviting bids for Work to be performed.

C. Contracts and Procurement

Manager―The OWNER’s Contracts and

Procurement Manager. The individual and the office of the Contracts and Procurement Manager as indicated in the Invitation to Bid.

D. Successful Bidder―The lowest responsible Bidder submitting a responsive Bid to whom OWNER (on the basis of OWNER’s evaluation as hereinafter provided) makes an award.

ARTICLE 2―COPIES OF BIDDING

DOCUMENTS

2.01 The Bid, including all Addenda and

attachments, are published on the OregonBuys website https://oregonbuys.gov. All Addenda for this bid will be advertised on OregonBuys. Prospective bidder is solely responsible for checking OregonBuys to determine whether or not any Addenda have been issued.

2.02 Complete sets of Bidding Documents shall be

used in preparing Bids; OWNER assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding

Documents.

2.03 OWNER, in making copies of Bidding

Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.

ARTICLE 3―QUALIFICATIONS OF BIDDERS

3.01 No Bid will be received or considered unless

the Bidder is licensed by the Oregon Construction

Contractors Board or the Oregon State Landscape

Contractors Board.

ARTICLE 4―EXAMINATION OF BIDDING

DOCUMENTS, OTHER RELATED DATA, AND

SITE

4.01 Subsurface and Physical Conditions

A. If applicable, the Supplementary

Conditions identify:

1. Those reports of explorations and tests of subsurface conditions at or contiguous to the Site that OWNER has used in preparing the Bidding Documents.

2. Those drawings of physical conditions in or relating to existing surface and subsurface structures at or contiguous to the

Site (except Underground Facilities) that

OWNER has used in preparing the Bidding

B. Copies of reports and drawings referenced in Paragraph 4.01.A, if any, will be made available by OWNER to any Bidder on request. Those reports and drawings are not part of the Contract

Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in

Paragraph 4.02 of the General Conditions, if any, has been identified and established in the Supplementary

Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any

“technical data” or any other data, interpretations, opinions or information contained in such reports or shown or indicated in such drawings.

4.02 Underground Facilities

A. Information and data shown or indicated in the Bidding Documents with respect to existing

Underground Facilities at or contiguous to the Site is based upon information and data furnished to

OWNER by owners of such Underground Facilities, including OWNER, or others.

4.03 Hazardous Environmental Condition

A. The Supplementary Conditions identify those reports and drawings relating to a Hazardous

Environmental Condition identified at the Site, if any, https://oregonbuys.gov/

Bid No. 267053 00200–2 Instructions to Bidders that CONTRACT ADMINISTRATOR has used in preparing the Bidding Documents.

B. Copies of reports and drawings referenced in Paragraph 4.03.A, if any, will be made available by OWNER to any Bidder on request. Those reports and drawings are not part of the Contract

Documents, but the “technical data” contained therein upon which Bidder is entitled to rely as provided in

Paragraph 4.06 of the General Conditions has been identified and established in the Supplementary

Conditions. Bidder is responsible for any interpretation or conclusion Bidder draws from any

“technical data” or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

4.04 Provisions concerning responsibilities for the

adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Bidding Documents due to differing or unanticipated conditions appear in Paragraphs 4.02, 4.03, and 4.04 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a

Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work appear in Paragraph 4.06 of the

General Conditions.

4.05 When requested, by Bidder more than ten days

prior to the date for closing of bids, OWNER may provide Bidder access to the Site to conduct such examinations, investigations, explorations, tests, and studies as Bidder deems necessary for submission of a

Bid. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

Bidder shall comply with all applicable Laws and

Regulations relative to excavation and utility locates.

4.06 Reference is made to Supplementary

Conditions for the identification of the general nature of other work, if any, that is to be performed at the Site by OWNER or others (such as utilities and other prime contractors) that relates to the Work for which a Bid is to be submitted. On request, OWNER will provide to each Bidder for examination access to or copies of

Contract Documents (other than portions thereof related to price) for such other work.

4.07 It is the responsibility of each Bidder before

submitting a Bid to complete the following, or assume responsibility for having done so:

A. examine and carefully study the Bidding

Documents, the other related data identified in the

Bidding Documents, and any Addenda;

B. visit the Site and become familiar with and satisfy Bidder as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

C. become familiar with and satisfy Bidder as to all Federal, State, and local Laws and Regulations that may affect cost, progress, and performance of the

Work;

D. carefully study all: (1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site

(except Underground Facilities) which have been identified in the Supplementary Conditions as provided in Paragraph 4.02 of the General Conditions, and (2) reports and drawings of Hazardous

Environmental Conditions, if any, at the Site which have been identified in the Supplementary Conditions as provided in Paragraph 4.06 of the General

Conditions;

E. obtain and carefully study (or accept consequences of not doing so) all additional or supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground

Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying any specific means, methods, techniques, sequences, and procedures of construction expressly required by the

Bidding Documents, and safety precautions and programs incident thereto;

F. agree at the time of submitting its Bid that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the

Bidding Documents;

Bid No. 267053 00200–3 Instructions to Bidders

G. become aware of the general nature of the work to be performed by OWNER and others at the

Site that relates to the Work as indicated in the Bidding

Documents;

H. correlate the information known to

Bidder, information and observations obtained from

Bidder’s visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data, if any, with the Bidding

Documents;

I. promptly, pursuant to Article 7 of this section, give Contracts & Procurement Division written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding

Documents and confirm that the written resolution thereof by Contracts & Procurement Division is acceptable to Bidder; and

J. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work.

4.08 The submission of a Bid will constitute an

incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the Work required by the

Bidding Documents and applying any specific means, methods, techniques, sequences, and procedures of construction that may be shown or indicated or expressly required by the Bidding Documents, that

Bidder has given Contracts & Procurement Division written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has discovered in the

Bidding Documents and the written resolutions thereof by Contracts & Procurement Division are acceptable to Bidder, and that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work.

ARTICLE 5―PRE-BID CONFERENCE

5.01 No Pre-Bid conference is scheduled for this

project.

5.02 Not Used

5.03 Not Used

ARTICLE 6―SITE AND OTHER AREAS

6.01 The Site is identified in the Bidding

Documents. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by OWNER unless otherwise provided in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by

CONTRACTOR.

6.02 If, at the time of bidding, any restrictions exist

to the CONTRACTOR’s access or use of the Site, they are presented in the Bidding Documents.

ARTICLE 7―INTERPRETATIONS AND

ADDENDA

7.01 All questions about the meaning or intent of the

Bidding Documents are to be submitted to Contracts

& Procurement Division in writing. Interpretations or clarifications considered necessary by CONTRACT

ADMINISTRATOR in response to such questions will be issued by Addenda and posted on OregonBuys.

Prospective bidders are solely responsible for checking OregonBuys to determine whether or not any

Addenda have been issued. Questions received after the time stated in the Invitation To Bid will not be answered. Only answers in the Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

7.02 Addenda may be issued to clarify, correct, or

change the Bidding Documents as deemed advisable by Contracts and Procurement Manager.

7.03 Requests for changes to the Contract

Documents must be delivered in writing to the

Contracts and Procurement Manager at contracts@cityofsalem.net not less than ten days prior to date indicated in the Invitation To Bid for the receipt of Bids. The written request for change must include a statement of the requested change or changes and the reason for the change. The written request for change must be marked “Contract Provision Request For

Change” and include the Bidding Document number or other identification as specified in the Bidding

ARTICLE 8―BID SECURITY

NOT USED.

mailto:contracts@cityofsalem.net

Bid No. 267053 00200–4 Instructions to Bidders

ARTICLE 9―CONTRACT TIMES

9.01 The number of days within which, or the dates

by which, Milestones, if any, are to be achieved and the Work is to be substantially completed and ready for final payment are set forth in the Agreement.

ARTICLE 10―LIQUIDATED DAMAGES

10.01 Provisions for liquidated damages, if any, are

set forth in the Agreement.

ARTICLE 11―SUBSTITUTE AND “APPROVED

EQUAL” ITEMS

11.01 The Contract, if awarded, will be on the basis

of materials and equipment specified or described in the Bidding Documents, or those substitute or

“approved equal” materials and equipment approved by CONTRACT ADMINISTRATOR and identified by Addendum. The materials and equipment described in the Bidding Documents establish a standard of required type, function, durability, strength, appearance, and quality to be met by any proposed substitute or “Approved Equal” item. No item of material or equipment will be considered by

CONTRACT ADMINISTRATOR as a substitute or

“Approved Equal” unless written request for approval has been submitted by Bidder and has been received by the Contracts & Procurement Division at least 10 days prior to the date for receipt of Bids. Each such request shall conform to the requirements of Paragraph

6.05 of the General Conditions. The burden of proof of the merit of the proposed item is upon Bidder.

CONTRACT ADMINISTRATOR’s decision of approval or disapproval of a proposed item will be final. If CONTRACT ADMINISTRATOR approves any proposed item, such approval will be set forth in an Addendum issued to all prospective Bidders.

Bidders shall not rely upon approvals made in any other manner.

ARTICLE 12―SUBCONTRACTORS,

SUPPLIERS, AND OTHERS

12.01 When required by ORS 279C.370, Bidders

shall submit within two working hours after the date and time prescribed for bid closing, the First-Tier

Subcontractor Disclosure Form, provided herein in

Section 00436. See “Instruction for First-Tier

Subcontractor Disclosure,” Section 00436, for additional information and instructions. The disclosure of subcontracts on the Bid Form is insufficient to comply with ORS 279C.370.

12.02 Not Used

12.03 Not Used

ARTICLE 13―PREPARATION OF BID

13.01 The Bid Form, Section 00410, is included with

the Bidding Documents and Bidder’s Bid must be submitted on this form.

13.02 All blanks on the Bid Form shall be completed

by printing in ink or by typewriter and the Bid signed in ink. Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each unit price item listed therein, or the words “No Bid,” “No Change,” or “Not

Applicable” entered.

13.03 A Bid by a corporation shall be executed in the

corporate name by the president or a vice-president or other corporate officer accompanied by evidence of authority to bind the corporation. The corporate address and state of incorporation shall be provided on the Bid Form.

13.04 A Bid by a partnership shall be executed in the

partnership name and signed by at least one partner

(whose title must appear under the signature), accompanied by evidence of authority to bind the partnership. The official address of the partnership shall be provided on the Bid Form.

13.05 A Bid by a limited liability company shall be

executed in the name of the limited liability company by a member and accompanied by evidence of authority to bind the limited liability company. The state of formation of the firm and the official address of the limited liability company shall be provided on the Bid Form.

13.06 A Bid by an individual shall show the Bidder’s

name and official address.

13.07 A Bid by a joint venture shall be executed by

each joint venturer in the manner indicated on the Bid

Form. The official address of the joint venture shall be shown below the signature.

13.08 All names shall be typed or printed in ink

below the signatures.

13.09 The Bid shall contain an acknowledgment of

receipt of all Addenda, the numbers of which shall be filled in on the Bid Form.

Bid No. 267053 00200–5 Instructions to Bidders

13.10 The address and telephone number for

communications regarding the Bid shall be shown.

13.11 The Bid shall contain evidence of Bidder’s

business registration with the State of Oregon.

Bidder’s State of Oregon contractor license number or landscape contractor license shall also be shown on the

Bid Form.

13.12 The Bid shall be executed by an individual with

the authority to legally obligate the Bidder in contractual matters.

13.13 Upon request of OWNER, BIDDER shall

submit proof of signature authority.

ARTICLE 14―BASIS OF BID; COMPARISON

OF BIDS

14.01 Unit Price

A. Bidders shall submit a Bid on a unit price basis for each item of Work listed in the Bid schedule.

B. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated total sum of any column of figures and the correct total sum thereof will be resolved in favor of the arithmetically correct total sum. Discrepancies between words and figures will be resolved in favor of the words.

C. A primary contract will be awarded to the lowest responsive and responsible bidder on the basis of GRAND TOTAL OF ALL ITEMS. The City reserves the right to reject all bids or to secure additional funds necessary.

14.02 The Bid price shall include such amounts as the

Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the

Contract Documents as provided in Paragraph 11.02 of the General Conditions.

14.03 Not Used.

ARTICLE 15―SUBMITTAL OF BID

15.01 With each copy of the Bidding Documents, a

Bidder is furnished the Bid Form, Section 00410, and, if required, the Bid Bond Form, Section 00431. The

Bid Form is to be completed and submitted with the

Bid security and the following data:

A. First-tier Subcontractor/Supplier

Disclosure Form, Section 00436. Note: Please refer to

Article 12, Section 12.01 for submittal requirements.

B. Contractor Disclosure Form, shall be submitted in accordance with Section 00435.

15.02 A Bid shall be submitted no later than the date

and time prescribed in the Invitation to Bid and other required documents requested in Paragraph 15.01.

Bidders are responsible for ensuring receipt of Bids at the required location by the required time regardless of the method used to submit the Bid.

ARTICLE 16―MODIFICATION AND

WITHDRAWAL OF BID

16.01 A Bid may be modified or withdrawn by a

document executed in the manner that a Bid must be executed, delivered to the place where Bids are to be submitted prior to the date and time for the opening of

Bids and marked “Bid Withdrawn” or “Bid

Modification” with the Bidding Document number or other identification as specified in the Bidding

16.02 If prior to award of Contract, any Bidder files a

duly signed written notice with OWNER and promptly thereafter demonstrates to the reasonable satisfaction of OWNER that there was a material and substantial mistake in the preparation of its Bid, other than an error in judgment, OWNER may allow Bidder to withdraw its Bid, and its Bid security may be returned.

Thereafter, if the Work is rebid, that Bidder will be disqualified from further bidding on the Work.

ARTICLE 17―OPENING OF BIDS

17.01 Bids will be opened at the time and place

indicated in the Invitation To Bid, or subsequent

Addenda, and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the Base

Bids and Alternate Bids, if any, will be made available after the opening of Bids.

ARTICLE 18―BIDS TO REMAIN SUBJECT TO

ACCEPTANCE

Bid No. 267053 00200–6 Instructions to Bidders

18.01 All Bids will remain subject to acceptance for

the period of time stated in the Bid Form, Section

00410, but OWNER may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period consistent with OWNER’s public contracting rules.

ARTICLE 19―EVALUATION OF BIDS AND

AWARD OF CONTRACT

19.01 OWNER reserves the right to reject any or all

Bids, including without limitation, nonconforming, non-responsive, unbalanced, or conditional Bids.

OWNER further reserves the right to reject the Bid of any Bidder whom it finds, after reasonable inquiry and evaluation, to not be responsible. OWNER also reserves the right to waive all informalities not involving price, time, or changes in the Work.

19.02 More than one Bid for the same Work from an

individual or entity under the same or different names will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that Bidder has an interest.

19.03 In evaluating Bids, OWNER will consider

whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or may be requested prior to the Notice of Award.

19.04 Not Used.

19.05 OWNER may conduct such investigations as

OWNER deems necessary to establish the responsibility, qualifications, and financial ability of

Bidders, Bidder’s proposed Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with the Contract Documents.

19.06 If the Contract is to be awarded, OWNER will

award the Contract to the Successful Bidder, pursuant to Article 14 and in accordance with ORS 279C.375.

19.07 A Bid will not be considered responsive unless:

A. Identifies whether the Bidder is a resident bidder as defined in ORS 279A.120.

B. It contains a statement certifying the

Bidder has not discriminated and will not discriminate against a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns, or an emerging small business enterprises in obtaining any required subcontracts, pursuant to ORS 279A.110.

The Bidder understands that it may be disqualified from bidding on this public improvement project if the

OWNER finds that the Bidder has violated subsection

(1) of ORS 279A.110.

C. It contains a statement from the Bidder that the provisions of ORS 279C.840 are to be complied with.

D. The Bidder is registered with the

Construction Contractor’s Board or licensed by the

State Landscape Contractor’s Board as required by

ORS 671.530.

The Bid Form provides a location to include the required information.

19.08 OWNER may reject any or all Bids or cancel

the procurement and neither the OWNER, nor its agents, are liable for any cost incurred prior to issuance of a Notice of Award. All prospective Bidders who respond to an OWNER Invitation to Bid do so solely at the Bidder’s cost and expense.

19.09 OWNER may reject a bid that does not comply

with prescribed public contracting procedures and requirements, include the requirement to demonstrate the Bidder’s responsibility under ORS 279C.375 (3)(b), and that the OWNER may reject for good cause all bids after finding that doing so is in the public interest.

19.10 If selected for award and as applicable, Bidder

shall submit to the City a true and correct copy of an unexpired Pay Equity Compliance Certificate issued by the Oregon Department of Administrative Services

(under ORS 279A.167). The Bidder upon completion of the curriculum and assessment understands the prohibitions set forth in ORS 652.220 and in other laws or rules that prohibit discrimination in compensation or wage payment. The certificate is only required if the Bidder employs 50 or more full time workers and submitted a Bid for a procurement with an estimated contract price that exceeds $500,000. See https://www.oregon.gov/das/Procurement/Pages/Pay

Equity.aspx for training requirements.

https://www.oregon.gov/das/Procurement/Pages/PayEquity.aspx https://www.oregon.gov/das/Procurement/Pages/PayEquity.aspx

Bid No. 267053 00200–7 Instructions to Bidders

ARTICLE 20―CONTRACT SECURITY AND

INSURANCE

20.01 Article 5 of the General Conditions sets forth

OWNER’s requirements and insurance. When the Successful Bidder delivers the executed Agreement to OWNER, it shall be accompanied by such Bonds and evidence of insurance.

20.02 Not Used.

ARTICLE 21―SIGNING OF AGREEMENT

21.01 When OWNER gives a Notice of Award to the

Successful Bidder, it shall be accompanied by the required number of unsigned counterparts of the Agreement with the other Contract Documents which are identified in the Agreement as attached thereto.

Within ten (10) days thereafter, Successful Bidder shall sign and deliver the required number of counterparts of the Agreement and attached documents to OWNER.

ARTICLE 22―SALES AND USE TAXES

22.01 Not Used.

ARTICLE 23―RETAINAGE

23.01 Provisions concerning retainage and the

CONTRACTOR’s rights to deposit securities in lieu of retainage are set forth in the Agreement.

ARTICLE 24―CONTRACTS TO BE ASSIGNED

24.01 Information pertaining to the assignment of

contracts is contained in the Agreement, Article 10.

24.02 Not Used.

ARTICLE 25―PARTNERING

25.01-25.05 Not Used.

ARTICLE 26―PROTEST PROCEDURES

26.01 After bids are opened and the determination is

made by OWNER to award a contract, a Notice of Intent to Award will be posted on OregonBuys and mailed to the apparent low responsive and responsible bidder. Any protests of the intent to award this Contract must be filed with the OWNER’s City Manager email: contracts@cityofsalem.net in writing within seven days after OWNER issues a Notice of Intent to Award, but shall not be considered if filed with any other person or office, and shall not be considered if received by the appropriate official after this time.

26.02 The administrative review of protests is limited

to disputes concerning the OWNER’s contractor selection or contract award decision. This process does not provide an administrative review process for any issues or concerns which could have been raised prior to the close of the solicitation.

26.03 In order to protest the Notice of Intent to Award

of the contract, a protestor must claim and prove the following:

A. The protestor must be adversely affected by being eligible to be awarded the contract in the event the protest is successful; and

B. All lower bids or higher ranked proposals were nonresponsive; the OWNER failed to conduct the evaluation of proposals as described in the solicitation documents; the OWNER abused its discretion in rejecting the protestor’s bid or proposal as nonresponsive; or the OWNER’s evaluation or subsequent determination of award violated ORS Chapter 279A or 279C.

26.04 The written protest must include a $500.00 fee, as established in a schedule adopted by the City

Manager to cover the costs of processing the protest.

A full description of the OWNER’s protest policy may be obtained by contacting the Office of OWNER’s

Contracts and Procurement Manager, Contracts and

Procurement Division, City Hall, email:

contracts@cityofsalem.net .

― END OF SECTION ―

Bid No. 267053 00410–1 Bid Form and Bid Supplements

BID FORM AND BID SUPPLEMENTS

ARTICLE 1―BID RECIPIENT

1.01 This Bid is submitted to:

The Contracts and Procurement Manager of the City of Salem will receive bids electronically thru Equity Hub’s Bid Locker until but not after 2:30 p.m., (Local Time) Tuesday, JUNE 16, 2026, at which time said bids will be publicly opened and read via Teams, for the project specified herein

1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with

OWNER in the form included in the Bidding

Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the

Bidding Documents.

ARTICLE 2―BIDDER’S

ACKNOWLEDGMENTS

2.01 Bidder accepts all of the terms and conditions

of the Section 00100―Invitation to Bid and Section

00200―Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for

30 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of OWNER.

ARTICLE 3―BIDDER’S REPRESENTATIONS

3.01 In submitting this Bid, Bidder represents that:

A. Bidder has examined and carefully studied the Bidding Documents, the other related data identified in the Bidding Documents, and the following Addenda, receipt of which is hereby acknowledged.

Addendum No.

Addendum Date

B. Bidder has visited the Site and become familiar with and is satisfied as to the general, local and Site conditions that may affect cost, progress, and performance of the Work.

C. Bidder is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress and performance of the

Work.

D. Bidder has carefully studied all:

(1) reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site

(except Underground Facilities) which have been identified in the Supplementary Conditions, and

(2) reports and drawings of Hazardous Environmental

Conditions that have been identified in the

Supplementary Conditions.

E. Bidder has obtained and carefully studied

(or accepts the consequences for not doing so) all additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions (surface, subsurface and

Underground Facilities) at or contiguous to the Site which may affect cost, progress, or performance of the

Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder, including applying the specific means, methods, techniques, sequences, and procedures of construction expressly required by the Bidding Documents to be employed by

Bidder, and safety precautions and programs incident thereto.

F. Bidder does not consider that any further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance of the Work at the price(s) bid and within the times and in accordance with the other terms and conditions of the Bidding Documents.

G. Bidder is aware of the general nature of work to be performed by OWNER and others at the

Site that relates to the Work as indicated in the Bidding

H. Bidder has correlated the information known to Bidder, information and observations obtained from visits to the Site, reports and drawings identified in the Bidding Documents, and all additional examinations, investigations, explorations, tests, studies, and data with the Bidding Documents.

Bid No. 267053 00410–2 Bid Form and Bid Supplements

I. Bidder has given OWNER written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and the written resolution thereof by OWNER is acceptable to Bidder.

J. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted.

K. By submitting this Bid, Bidder certifies that it has not discriminated and will not discriminate, against a disadvantaged business enterprise, a minority-owned business, a woman-owned business, a business that a service-disabled veteran owns, or an emerging small business enterprises in obtaining any required subcontracts, pursuant to ORS 279A.110.

The Bidder understands that it may be disqualified from bidding on this public improvement project if the

OWNER finds that the Bidder has violated subsection

(1) of ORS 279A.110.

L. Not Used.

M. Bidder is registered with Construction

Contractor’s Board or licensed by the State Landscape

Contractor’s Board as required by ORS 671.350.

By submitting this Bid, Bidder certifies that all subcontractors performing construction work described in ORS 701.005(2) will be registered with the Oregon Construction Contractors Board or licensed by the State Landscape Contractors Board in accordance with ORS 701.035 to 701.055 before the subcontractors commence work under the Contract.

N. By submitting this Bid, Bidder agrees to be bound by and will comply with the provisions of

ORS 279C.840 shall be included in the contract and every contractor or subcontractor is required to post the applicable Prevailing Wage Rates (PWR) in a conspicuous and accessible place in or about the work-site for the duration of the job. Contractors and

Subcontractors who intentionally fail to post the PWR can be made ineligible to receive any public works contract for up to three years.

ARTICLE 4―FURTHER REPRESENTATIONS

4.01 Bidder further represents that:

A. this Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation;

B. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;

C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and

D. Bidder has not sought by collusion to obtain for itself any advantage over any other Bidder or over OWNER.

E. Bidder: is a resident bidder as defined in ORS 279A.120.

is not a resident bidder as defined in ORS 279A.120.

Note: Bidder is to select the applicable classification.

Bid No. 267053 00410–3 Bid Form and Bid Supplements

Small Model Project – Existing Office including all hardware (jacks, racks, patch panels -Ortronics equipment “or approved equal”)

Item #1 Item Description Quantity Unit Price Total Price

A. Cat6e Plenum Cable 200 Lin Ft $ $

B. Data Jack 1 $ $

C. Surface Mount 1 $ $

D. Ribbed Flexible Raceway 3 Lin. Ft. $ $

E. Cable Support Brackets 32 $ $

F. 24-Port Cat6e Patch Panel 1 $

G. 1U Wire Management Panel 1 $ $

H. Installation/Labor LS $

Small Model Project Total Item #1 (A-H): $

Item #2 Item Description Quantity Unit Price Total Price

A. Cat6e Plenum Cable 400 Lin. Ft. $ $

B. Data Jacks 2 $ $

C. Face Plate 1 $ $

D. Cable Support Brackets 32 $ $

E. Installation/Labor LS

Small Model Project Total Item #2 (A-E) $

Bid No. 267053 00410–4 Bid Form and Bid Supplements

Item #3 Item Description Quantity Unit Price Total Price

A. Cat6e Plenum Cable 800 Lin. ft. $ $

B. Data Jacks 4 $ $

C. Face Plate 1 $ $

D. Cable Support Brackets 32 $ $

E. Installation/Labor LS $

Small Model Project Total Item #3 (A-E) $

TOTAL BID - Small Model Project

(Item #1 + Item #2 + Item #3)

Large Model Project - New Office

Item #1 Item Description Quantity Unit Price Total Price

A. Cat6 Plenum Cable 1,000 Lin. Ft. $ $

B.

Data Jacks Ortronics “or approved equal”

5 $ $

C.

Voice Jacks Ortronics “or approved equal”

D.

Surface Mounts Ortronics

“or approved equal”

E.

Cable Support Brackets 160 $ $

F.

48-port Cat6 Patch Panel 1 $ $

G. 2U Wire Management Panel 1 $ $

H.

50-pair phone block 1 $ $

I. 50-pair circuit protection box 1 $ $

J. 3 feet of ribbed flexible raceway

1 $ $

K. Circuit protectors 50 $ $

L. Installation/Labor LS

Large Model Project Total Item #1 (A-L): $

Bid No. 267053 00410–5 Bid Form and Bid Supplements

Item #2 Item Description Quantity Unit Price Total Price

A. Cat6 Plenum Cable 12,000 Lin.

Ft.

B. Data Jacks 30 $ $

C.

Voice Jacks Ortronics “or approved equal”

D. Face Plates 15 $ $

E. Cable Support Brackets 480 $ $

F. Installation/Labor LS $

Large Model Project Total Item #2 (A-F) $

Total Bid - Large Model Project (Items #1 + Item #2): $

Fiber Optic Cable – Install or Replace as Specified in Technical Specifications

Item Description Quantity Total Price

A. 96-count Single Mode Fiber Per foot $

B. 48-count Single Mode Fiber Per foot $

C. 24-count Single Mode Fiber Per foot $

D. 12-count Single Mode Fiber Per foot $

E. Installation/Labor Per Hour $

Total Fiber Optic Cabling (A-E) $

GRAND TOTAL BID SUMMARY

1. Small Model Project (Item #1 + Item #2 + Item #3) $

2. Large Model Project (Item#1 + Item #2) $

3. Fiber Optic Cabling (A-E) $

GRAND TOTAL OF ALL ITEMS

(All Items Must Be Bid)

Bid No. 267053 00410–6 Bid Form and Bid Supplements

PLEASE COMPLETE THE FOLLOWING:

1. Regular Working Hours

2. Regular Work Week

3. Markup on work performed by Subcontractors

4. Markup on Materials

5. Hourly rate for Regular Hours

$ /hr

6. Hourly rate for Overtime Hours

7. Hourly rate for CJIS Certified Technician

Overtime rates must be approved by Contract Administrator prior to the beginning of work.

ALTERNATE PROVIDER OPTION: It is the City’s intent to enter into annual contract(s) for Interior and External Cabling Services with a prime provider. At any time during the duration of the prime contract, that the primary provider is unable to respond to calls as specified in the Technical Specifications, the City reserves the right to acquire the needed services from an alternate provider.

Bidder(s) who wish to be considered as an Alternate Provider shall provide the City with the following information:

PRICES SHALL REMAIN AS STATED IN BID IF SELECTED AS AN ALTERNATE PROVIDER:

YES ______________ NO____________

Bidder Acknowledges that estimated quantities are not guaranteed and are solely for the purpose of comparison of Bids, and final payment for all.

Bid No. 267053 00410–7 Bid Form and Bid Supplements

ARTICLE 6―TIME OF COMPLETION

6.01 Bidder agrees that the Work will be

substantially complete and will be completed and ready for final payment in accordance with Paragraph

14.07.B of the General Conditions on or before the dates or within the number of calendar days indicated in the Agreement.

6.02 Bidder accepts the provisions of the Agreement

as to liquidated damages in the event of failure to complete the Work within the Contract Times.

ARTICLE 7―ATTACHMENTS TO THIS BID

7.01 The following documents are attached to and

made a condition of this Bid:

A. Section 00435―Contractor Disclosure

Form.

ARTICLE 8―DEFINED TERMS

8.01 The terms used in this Bid with initial capital

letters have the meanings stated in Section

00200―Instructions to Bidders and Section

00700―General Conditions.

ARTICLE 9―BID SUBMITTAL

9.01 This Bid submitted by:

The undersigned certifies that an employee drug testing program is in place.

An Individual

Name (typed or printed): (SEAL)

By:

(Individual’s signature.)

Date:______________________________________

Doing business as:

Business address:

Phone:

Email:

Date:______________________________________

A Partnership

Partnership Name: (SEAL)

By:

(Signature of general partner -- attach evidence of authority)

Name (typed or printed):

A Corporation

Corporation Name: (SEAL)

State of Incorporation:

Type (General Business, Professional, Service, Limited Liability):

(Signature -- attach evidence of authority)

Title:

(CORPORATE SEAL)

Attest:

(Signature of corporate secretary)

Date of Qualification to do business is:

Bid No. 267053 00410–8 Bid Form and Bid Supplements

A Joint Venture

Joint Venturer Name: (SEAL)

(Signature of joint venture partner -- attach evidence of authority)

Joint Venturer Name: (SEAL)

(Signature of joint venture partner -- attach evidence of authority)

Phone, Email, and Address for receipt of official communications:

(Each joint venturer must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.)

A Limited Liability Company (LLC)

LLC Name:

(Signature of limited liability company manager or member -- attach evidence of authority)

Phone, Email, and Address for receipt of official communications:

ARTICLE 10―SUBCONTRACTORS

List the Subcontractors to be employed on this project only if the First-Tier Subcontractor Disclosure Form is not required. This section is insufficient to fulfill the requirements of ORS 279C.370 (Refer to “Instruction to Bidders,” Item No. 12).

NAME of FIRM

Bid No. 267053 00410–9 Bid Form and Bid Supplements

OREGON BUSINESS REGISTRATION: To transact business in the State of Oregon, a Bidder must be registered with the State of Oregon Corporations Division. Please indicate your business's current registration type:

[ ] Corporate Registration [ ] Assumed Business Name Registration

IN COMPLIANCE WITH ORS 671.530, no bid for a construction contract shall be received or considered by the public contracting agency unless the Bidder is registered with the Construction Contractors Board or licensed by the State Landscape Contractors Board:

BIDDER'S REGISTRATION/LICENSE NO.:

IN COMPLIANCE WITH ORS 279C.375, it requires a public agency to check the list of unqualified persons established by the board when determining the lowest responsible Bidder.

FOR CITY USE:

Verified by: Date:

IN COMPLIANCE WITH ORS 279C.860, no bid for a construction contract shall be considered by the public contracting agency if Bidder is on the ineligible list maintained by BOLI.

FOR CITY USE:

Verified by: Date:

Any brochures, terms and conditions, contracts or other documents supplied by Bidder as part of their bid shall not vary the terms, conditions, specifications or contracts in City’s bid document and Bidder agrees that all of

City’s terms, conditions, specifications, and contracts in City’s bid documents shall apply notwithstanding anything to the contrary in any brochure, terms and conditions, contracts, or other documents supplied by Bidder as part of their bid.

Bid No. 267053 00435–1 Contractor Disclosure Form

CONTRACTOR DISCLOSURE FORM

Prior to contract award the low bidder shall provide answers to the following five (5) questions. ALL Bidders are

ENCOURAGED to submit the answers to these five (5) questions with their Bid.

1. Within the last three years, have you, your company, or any officers, agents or employees working for you or your company been found by any agency or court to be in violation of any governmental environmental rule, regulation, ordinance or statute, whether local, state or federal? Include any resolution or settlement of any allegation of such a violation by civil compromise, settlement, consent degree, mutual agreement and order (MAO or otherwise). If so, please explain in detail.

2. Within the last three (3) years, have you, your company or…