26606_Colfax Federal Interchange SOW Accessible Final 8-12-25.pdf

Colorado Department of Transportation Revised: November 2024

Generic Scope of Work (SOW) Basic Contract

Contract Type

❑ Specific Rate Of Pay

Cost Plus Fixed Fee

❑ Other

SOW Date: May 23. 2025

Project Number: SPFF 0404-066

Project Location: 39.7 o North, 105.0 o West; Colfax Avenue/Federal Blvd Interchange;

Region 1, Denver, Colorado

Project Code: 26606

The complete SOW includes this document (attached to the contract for Consultant Services).

Section 1 Project Specific Information

Section 2 Project Management and Coordination

Section 3 Existing Features

Section 4 General Information

Section 5 Project Initiation and Continuing Requirements

Section 6 NEPA Environmental Work Task Descriptions

Section 7 Preconstruction Work Task Descriptions

Section 8 Services After Design

Section 9 Contract Conclusion (Checklist)

Appendices

Comments regarding this scope may be directed to:

Contracts And Market Analysis Branch

Engineering Contracts Unit

Marci Gray, Engineering Contracts Program Manager 303-757-9297

Table of Contents Section 1 Project Specific Information Section 2 Project Management And Coordination Section 3 Existing Features Section 4 General Information Section 5 Project Initiation And Continuing Requirements

A. Project Meetings B. Project Management C. Develop A Project Schedule And Assign Tasks D. Quality Assurance/Quality Control (Qa/Qc) E. Value Engineering (Ve) Study F. Obtain Necessary Right-Of-Entry And Permits

Section 6 Environmental Work Task Descriptions

A. Project Initiation B. Environmental Analysis And Documentation C. Cost Estimates And Financial Analysis D. Data Collection, Field Investigation, Mitigation Measures, And Deliverables E. Deliverables .................................................................................................... Error! Bookmark not defined.

F. Public And Agency Involvement ................................................................... Error! Bookmark not defined.

G. Nepa Documentation Process ......................................................................... Error! Bookmark not defined.

Section 7 Preconstruction Work Task Descriptions

A. Project Initiation And Continuing Requirements B. Project Development C. Preliminary Design A. Update Project Schedule B. Coordinate Activities C. Finalize Design Decisions, Variances, Justification Process, And Traffic Signal Warrants D. Final Design

2. Fema Clomr Submittal

3. Water Rights Reporting

4. All Project Permits, Approved And In-Hand

F. Corridor Management Support Section 8 Services After Design

A. Review Of Shop Drawings B. Construction Services C. Post Design Plan Modifications D. Post Construction Services

Section 9 Contract Conclusion (Checklist)

Appendices

Appendix A References Appendix B Specific Design Criteria Appendix C Definitions

Instructions

Note: This Scope of Work (SOW) is to serve as a template for the Colorado Department of Transportation (CDOT) to develop and negotiate solid contracts with consultant teams on projects and tasks. The Consultant shall coordinate all activities, tasks, meetings, communications and deliverables with the CDOT PM (or their designee) for this project. All submittals will be through the CDOT PM or a designee, who will make appropriate distribution. Upon notice to proceed, the consultant shall be responsible and will account for all effort contained in the Final Scope of Work.

This draft SOW has been reviewed by the Department and reflects a plan of approach based on the known goals. One factor determining the selection of a consultant is the ability of that consultant to analyze the project goals, evaluate the work elements, and formulate a work plan. This process may produce new approaches or modification to the project work elements. Because of that, all consultants should be aware that the Final SOW for a project will be produced with input from the selected consultant.

Section 1: Project Specific Information

1. Project Background

Two miles west of downtown Denver, a cloverleaf interchange connects two major arterials – West Colfax Avenue (US 40) and Federal Boulevard (US 287). The current loop configuration prioritizes the efficient movement of vehicles while minimizing the safe movement of people. The existing interchange represents a physical barrier for pedestrians, cyclists, micro-mobility users, public transit riders, and non-vehicular travelers. The interchange disconnects and isolates - residents, employees, and other travelers from essential daily resources including education, healthcare, mental health services, jobs, restaurants and grocery stores, green spaces, community organizations, a city library, and other vital destinations.

Transforming this cloverleaf interchange should result in traffic calming, fewer unprotected street crossings, additional land for development that serves the needs of the community, and travel time savings for pedestrians and bicyclists. The project will also accommodate planned Bus Rapid Transit (BRT) operations along Federal Boulevard (Blvd.) and should improve quality of life in the surrounding neighborhoods. Therefore, this project must balance the needs of mobility and land use for passenger vehicles, freight vehicles, Regional Transportation District (RTD) public transit (bus, light rail and bus rapid transit) and facilities for walking, biking, wheelchairs, walkers, scooters, and others with special needs, which are all known as vulnerable road users.

The project has been in discussion and development since 2017 and was identified in the City and County of Denver’s 2021 planning study called the Colfax and Federal Interchange Transformation Study, the Denver Moves Transit Plan, and the 2023 West Area Plan. The Stadium District and the West Colfax Business Improvement District have also completed planning studies for this interchange.

Concurrent Efforts: The City and County of Denver’s Office of Community Development will be conducting a Federal Boulevard Equitable Transit Oriented Development (ETOD) Study in 2025. The Denver Regional Council of Governments (DRCOG) is currently developing a Regional Transportation Demand Management Strategic Plan.

CDOT is currently leading the Federal Blvd. BRT study with 30% design and future clearance under the National Environmental Policy Act with the Federal Transit Administration.. Currently, CDOT is leading an analysis of the 23rd Avenue and Speer Blvd. Bridges over I-25 project. Building upon these prior and current efforts, the project will complete planning and alternative selection, the federal National Environmental Policy Act (NEPA) analysis, documentation and approval process, stakeholder engagement, public involvement and 10% engineering design with the purposes to remove a cloverleaf interchange barrier, reconnect neighborhoods, and reimagine land use opportunities that reflect community needs and desires.

This project will require a collaborative, creative, holistic, and robust public engagement process that coordinates its work with the outreach of concurrent studies. This project shall require extensive coordination between the Colorado Department of Transportation (CDOT), the Colorado Transportation Investment Office (CTIO), the City and County of Denver (Denver), the Regional Transportation District (RTD), and the Federal Highway Administration (FHWA). This critical planning work will position the Project for successful future implementation phases.

This project was awarded FY 2023 federal funds through the Reconnecting Neighborhoods and Communities (RCN) grant program from the Federal Highway Administration. No further design (including preliminary and final design) or construction funds have been identified. The RCN planning grant has the purpose:

To provide funds for planning activities to support future construction projects and allow for innovative community planning to address localized transportation challenges. Projects may address:

● Community engagement activities https://www.transportation.gov/reconnecting https://www.transportation.gov/reconnecting

● Planning studies to assess the feasibility of removing, retrofitting, or mitigating an existing eligible facility to reconnect communities (for example: mobility, safety, environmental and public health impacts etc.).

● Conceptual or preliminary engineering or design

● Other needs including land-use and zoning reform, transit-oriented development, housing supply, among others

CDOT requests professional engineering design and consultation services to complete an alternatives analysis process for the interchange, develop a return on investment analysis regarding future land use, develop 10% engineering design and complete environmental clearances under the National Environmental Policy Act (NEPA).

2. Project Goals

This project is intended to produce the following improvements :

A. Increased capacity □

B. Improved Safety

C. Higher level-of-service

D. Improved riding surface (smoother or stronger pavement) □

E. Bridge Replacement Unknown

F. Resurfacing, Restoration, Rehabilitation □

G. Reconstruction

H. Other: Compliment future Bus Rapid Transit on Federal Blvd. and provide for improved transit vehicle travel time reliability and operations

3. Project Limits

This project study area is located in the City and County of Denver, Colorado. The land use is primarily urban. The interchange contains existing permanent water quality stormwater treatment features, a bridge with sidewalks for Federal Boulevard (Blvd.) over Colfax Avenue (Ave.). The study area limits are described as follows: on US 40-Colfax Ave. between milepost 294.27 (Sheridan Boulevard [Blvd.]) on the west and milepost 296.7 (I-25) to the east and also on Federal Blvd. (US 287), between milepost 283.204 at West 20th Avenue and southbound transitioning to SH 88 with an endpoint at West 10th Avenue at milepost 0.496 in the City and County of Denver. East of Federal Blvd., Colfax Ave. functions as a mixed use arterial. West of Federal Blvd., Colfax Ave functions as a main street arterial. Federal Blvd. functions as a mixed use arterial in this project location. The project study area also includes the intersection of Federal Blvd. with 14th Avenue/Howard Place.

The project location occurs at the junction of two arterial roads: Colfax Ave. and Federal Blvd. The interchange is approximately two miles west of downtown Denver, half of a mile west of the South Platte River, north of Denver’s Rude Recreation Center, and north of Denver’s Health and Human Services Office, and immediately southwest of Empower Field at Mile High Stadium, home of the National Football League’s Denver Broncos football team. This venue, with over 76,000 seats, hosts various other entertainment events throughout the year.

South of the interchange is a major transit hub served by numerous bus routes and a Regional Transportation District (RTD) light rail station (a.k.a. Federal/Decatur Station). To the northeast quadrant of the interchange, RTD also has the Colfax/Federal/Eliot Street bus transit station. This interchange physically bisects the neighborhoods of West Colfax and Sun Valley and other nearby communities are Sloans Lake, Villa Park, and Jefferson Park.

4. Project Costs

The project includes planning, NEPA analysis, 10% engineering design and development of a cost estimate.

The construction cost of this project will be determined by the cost estimate developed at 10% engineering design.

5. Work Duration

The time for the work described in this scope is approximately 24 months from the notice to proceed issued to the selected consultant team.

6. Consultant Responsibility and Duties

1. Implement a planning process to identify a preferred alternative to advance into NEPA for comparison to the no action alternative. The planning process shall consider existing land use, future land use, consistency with locally adopted plans, and forecasted travel patterns for transit, freight, commercial, and passenger vehicles in addition to those rolling, walking, and biking.. The planning process shall also consider mobility barriers in which people are challenged to access those desired destinations for education, health care, social services, employment, commercial, entertainment, and recreational opportunities. An alternatives screening process will then be applied to evaluate mobility improvements to enhance neighborhood access to these destinations.

2. Identify a preferred alternative for the interchange that:

i. Accommodates future Bus Rapid Transit on the Federal Blvd.corridor;

ii. Considers mobility, socio-economic, and environmental goals and

iii. Builds upon the 2021 Colfax and Federal Interchange Transformation study by Denver, Denver Moves Transit Plan, and the 2023 City and County of Denver West Area Plan;

2. Advance preliminary engineering (PE) of the Preferred Alternative to 10% design;

3. Perform traffic, safety, operations, and socio-economic and environmental impact analyses of the Preferred Alternative for comparison to the No Action Alternative;

4. Initiate and complete the NEPA process for analysis, documentation, permitting, and approvals. Based on consultation with Federal Highway Administration (FHWA), this project is anticipated to require an Environmental Assessment (EA) and result in a signed decision document;

5. Finalize project cost estimates for land values and for the interchange improvements. The consultant should be experienced in developing conceptual estimates and in properly accounting for unknowns at this early stage to develop an accurate conceptual level cost estimate.

6. Develop an implementation plan which will identify funding opportunities and delineate logical phasing of the project construction. This may include, but not be limited to, a return on investment analysis for land development opportunities, which could present themselves with a new design for the interchange.

7. Conduct robust, coordinated, cost-effective, and meaningful outreach to both stakeholders and the public.

Collaboration with the outreach conducted by existing studies managed by Denver and CDOT, such as the Federal Boulevard BRT Study, the Federal Boulevard Equitable Transit Oriented Development Study, and the 23rd Avenue and Speer Bridges over I-25 Study is encouraged. The consultant should have a creative and a holistic outreach process that includes the following:

a. The stakeholder engagement process shall host meetings at key project milestones and provide opportunities for feedback from CTIO, DRCOG, FHWA, RTD, the City and County of Denver, state agencies, and federal agencies.

b. The project shall have a CDOT webpage that conforms with both state and federal accessibility guidelines. The webpage shall l be periodically updated with information about the planning, NEPA, and engineering process. The project team shall use social media to conduct public engagement. The project team shall conduct a robust public engagement process with residents, local Registered Neighborhood Organizations (RNOs) with the City and County of Denver, local businesses, the City and County of Denver, the West Colfax Business Improvement District, the Federal Boulevard Business Improvement District, the Regional Transportation District, the Stadium District, and the West Corridor Transportation Management Association. Additionally, the project shall provide outreach to several youth organizations located within the project area which may include, but not be limited to, the Mile High Youth Corps, Sun Valley Youth Center, and Girls Inc.

c. The engagement process will provide the public with written information in both English and Spanish languages. CDOT commits to responding to other requests for special accommodation needs such American Sign Language interpreters or Spanish interpreters. Additionally, the project shall offer meaningful opportunities for the public to provide feedback on the alternatives under consideration during the NEPA process. The project shall include at least two in person public meetings at CDOT and host several smaller information booths (a.k.a. “pop-up events”) at the Denver Rodolfo “Corky” Gonzales Branch Public Library, the Denver Rude Recreation Center, and at the Federal Decatur light rail/bus transfer station. All four facilities have bike racks and have access via sidewalks, light rail transit, bus transit, as well as vehicle parking availability.

7. Work Product

The Consultant work products are

A. Reports (hard copy and/or digital, as required)

a. Project Management and Documentation Plan

b. Alternatives Analysis and Selection Report

c. Traffic Engineering and Safety Analysis

d. Stakeholder Engagement Plan, Documentation of Outreach and Documentation of Participation

e. Public Involvement Plan and Documentation, which includes meaningful involvement opportunities for the local community members and residents.

f. Project Funding and Delivery Plan g.

B. Geographic Information Systems (GIS) Data and Layers □

C. Environmental Documents

a. Environmental Technical Reports and Memorandum

b. NEPA Technical Memorandum including, but not limited to: Logical Termini, Purpose and Need, Alternatives Analysis

c. Draft NEPA document

d. Final NEPA document

e. Draft Decision Document

f. Final Decision Document

D. Traffic Modeling Output □

E. Field Inspection Review (FIR) Plans and Estimates □

F. Final Office Review (FOR) Plans, Specifications, and Estimates □

G. AD/Bid Plans, Specifications, Cost Estimate □

H. Construction Plan Package □

I. Project Coordination □

J. Schedules □

K. Meeting Minutes □

L. Professional Engineer Stamped Record Sets □

M. Design Support During Construction □

Requirements are further described in the sections that follow. All work required to complete this Scope of Work requires the use of English Units.

8. Work Product Completion

All submittals must be accepted by the CDOT Contract Administrator or designee.

9. Additional Project Information

Additional information regarding this project is included in the following documents

A. CDOT accident history data of [insert] □

B. FEMA Flood Insurance Rate Maps (FIRMs) and Flood Insurance Studies (FISs) □

C. MS4 Boundary □

D. Receiving Water Status (303(d), TMDL, TMAL) □

E. Designs of Bridges

Reimbursement to the Bridge Transportation Enterprise (BTE) funds would be based on the depreciated value of the existing bridge asset: Federal Bridge over Colfax Avenue is Bridge

Number: F-16-YQ. The Federal Blvd. bridge over Lakewood Gulch and the RTD West Corridor

Light Rail Line is Bridge Number: F-26-XK.

F. TMOSS Surveys of [insert] □

G. Traffic Data of [insert] □

H. Geotechnical Drilling Information and Report [insert] □

I. As-constructed roadway, structure, and existing ROW plans of [insert] □

J. Pavement Design of [insert] □

K. Other [insert]____________________________________ □

Copies of these documents may be requested from CDOT. A moderate fee may be required for copies.

Section 2: Project Management and Coordination

1. CDOT Contact

The Contract Administrator for this project is:

Hsu-Kun (Nick) Cheng P.E., Resident Engineer Colorado Department of Transportation-Region 1 Central Engineering Program 2829 West Howard Place Denver, Colorado 80204

(720) 781-7552 mobile

(303) 512-5453 office

(303) 757-9197 fax Hsu-Kun.Cheng@state.co.us

Active day-to-day administration of the contract will be delegated to the CDOT/PM:

Lisa Streisfeld Region 1 Environmental Manager Colorado Department of Transportation-Region 1 Environmental Unit, Room 244 2829 West Howard Place Denver, Colorado 80204

(303) 349-7483 mobile

(303) 759-2368 main number Region 1

(303) 757.3333 fax Lisa.Streisfeld@state.co.us

2. Project Coordination

Coordination will be required with the following:

A. Cities B. Counties C. Irrigation Ditch Companies D. Railroads E. Regional Transportation District (RTD) F. Denver Regional Council of Governments (DRCOG) G. Metropolitan Planning Organizations (MPO’s) H. U.S. Army Corps of Engineers (USACE) I. Mile High Flood District (MHFD) J. Federal Emergency Management Agency (FEMA) K. Colorado Division of Parks & Wildlife (CPW) L. U.S. Forest Service (USFS) M. Environmental Protection Agency (EPA) N. U.S. Fish and Wildlife Service (USFWS) O. Federal Highway Administration (FHWA) P. Federal Transit Authority (FTA) Q. Utilities R. Colorado Department of Public Health and Environment (CDPHE) S. Other_________________________________

a. State Historic Preservation Office (SHPO)

b. Stadium District

c. West Corridor Transportation Management Association

d. Federal Blvd. Business Improvement District

e. West Colfax Business Improvement District

f. Denver Registered Neighborhood Organizations (RNO’s) including but not limited to

i. West Colfax

ii. Villa Park

iii. Sloans Lake

iv. Jefferson Park

v. Sun Valley

g. Local Schools

h. Bicycle, Pedestrian, and Transit Advocacy groups including but not limited to

i. Bicycle Colorado

ii. Denver Streets Partnership

iii. Greater Denver Transit

i. Community Advocacy Groups

j. Emergency traffic incident management and first responders

k. Denver Chamber of Commerce

*The consultant should anticipate: if a design that affects another agency, such as the City and County of Denver, then the consultant must consider input by that agency prior to its acceptance by CDOT. Submittals to affected agencies will be coordinated with CDOT.

Section 3: Existing Features

Note: This Section lists known features in the area. It should not be considered as complete, and should include, as appropriate, information from Section 2 Project Management and Coordination. The Consultant should be alert to the existence of other possible conflicts.

1. Structures

Lakewood Gulch Bridge (same as over light rail line) is F-16-XK

Federal over Colfax is F-16-YQ

2. Utilities

Contact Utility Notification Center Of Colorado (U.N.C.C.) At 1-800-922-1987 Or 811

3. Irrigation Ditches □

4. Railroads

• West Corridor (W) light rail alignment by RTD and associated Decatur-Federal Light Rail Station

5. Permanent Water Quality (PWQ) Control Measures

• CDOT Functional Location Number (FLOC) INFF00028 located at the northwest corner of the interchange inside westbound Colfax Avenue on ramp to southbound Federal Boulevard.

• CDOT Functional Location Number (FLOC) INFF00096 located in the southeast corner of the northbound Federal Boulevard onramp to eastbound Colfax Avenue.

6. Other__________________________________________________

• Colfax Ave./Federal Blvd./Elliot Street RTD Bus Transfer station in the northeast quadrant of the interchange.

• Howard Place/Federal Blvd. Bus stop on Federal Blvd.

• Howard Place Saw tooth Bus station adjoining the light rail station at Federal/Decatur

Section 4: General Information

1. Notice to Proceed

Work shall not commence until the written Notice-to-Proceed is issued by CDOT. Work may be required, night or day, and/or weekends, and/or holidays, and/or split shifts. CDOT must concur in time lost reports prior to the time lost delays being subtracted from time charges. Subject to CDOT prior approval, the time charged may exclude time lost for:

A. Reviews and Approvals B. Response and Direction

2. Project Coordination

A. Routine Working Contact: Routine working contact shall be between the CDOT/PM and the Consultant Project Manager (C/PM) as defined in Appendix C.

B. Project Manager Requirements: Each Project Manager shall provide the others with the following:

1. A written synopsis or copy of their respective contacts by telephone and in person with others

2. Copies of pertinent written communications

3. Routine Reporting and Billing

The Consultant shall provide the following on a routine basis:

A. Coordination: Coordination of all contract activities by the C/PM

B. Periodic Reports and Billings: The periodic reports and billings required by CDOT.

C. General Reports and Submittals: In general, all reports and submittals must be approved by CDOT prior to their content being utilized in follow-up work effort.

4. Personnel Qualifications

The C/PM must be approved by the CDOT Contract Administrator. Certain tasks must be done by Licensed Professional Engineers (PE) or Professional Land Surveyors (PLS) who are registered with the Colorado State Board of Registration for Professional Engineers and Land Surveyors. National Institute for Certification in Engineering Technology (NICET) certification or other certifications may be required for project inspectors and testers.

All tasks assigned to the Consultant must be conducted by a person on the Consultant team that is qualified and has specific expertise in that task. The qualified person is a professional with the necessary education, certifications (including registrations and licenses), skills, experience, qualities, or attributes to complete a particular task. Design of any special project features must be directed, completed, and overseen by a professional engineer with significant experience in design of those special project features.

This contract requires that the prime firm or any member of its team be pre-qualified in the following disciplines for the entire length of the contract.

Acoustical engineering, Architecture, Bridge Design, Bridge Inspection, Civil Engineering, Electrical Engineering, Environmental Engineering, Geotechnical Engineering, Highway & Street Design, Hydrology and Hydraulics (including PWQ), Landscape Architecture (including Stormwater Management Plans

[SWMP]), Management (Contract Admin), Management (Construction), Mechanical Engineering, Materials Testing, Sanitary Engineering, Soils Engineering, Structural Engineering, Surveying, Transportation Engineering, Traffic Engineering, Tunneling, and Water Quality (including PWQ and SWMP).

5. CDOT Computer/Software Information

The consultant shall utilize the most recent CDOT adopted software. The primary software used by CDOT is as follows:

A. Earthwork OpenRoads B. Traffic CDOT Statewide Travel Demand Model C. Drafting/CADD OpenRoads & Microstation w/CDOT’s formatting, configurations & standards D. Survey/photogrammetry CDOT TMOSS, OpenRoads E. Bridge check CDOT Staff Bridge software shall be used in either design or design F. Estimating Transport (an AASHTO sponsored software) as used by CDOT G. Specifications Microsoft Word H. Scheduling Microsoft Project I. Water Quality Data ArcGIS J. Geographic Information System (GIS) ArcGIS w/CDOT’s geodatabase, formatting configurations & standards

6. Computer Data Compatibility

The data format for submitting design computer files shall be compatible with the latest version of the adopted CDOT software as of Notice to Proceed for the contract. The Consultant shall immediately notify the CDOT/PM if the firm is unable to produce the desired format for any reason and cease work until the problem is resolved. Refer to Section 8, Table 1 - Submittals, for additional information regarding current formats and the acceptable transmittal media.

7. Project Design Data And Standards

A. General:

Appendix A provides a comprehensive list of state and federal reference material. However, Appendix A does not contain local agency reference material that may be pertinent to some projects.

The consultant is responsible for obtaining and ensuring compliance with the most recent CDOT-adopted version of the listed references including standards and specifications, manuals, and software, or as directed by the CDOT/PM. Conflicts in criteria shall be resolved by the CDOT/PM.

B. Specific Design Criteria:

Appendix B is a list of specific project criteria. The list is comprehensive and may include items that are not required for tasks defined in this scope. The Consultant shall submit any proposed changes to the pertinent criteria to the CDOT/PM at one of the periodic progress meetings prior to initiating design.

C. Construction Materials/Methods:

The materials and methods specified for construction will be selected to minimize the initial construction and long-term maintenance cost to the State of Colorado. Non-typical construction materials and methods must be approved in writing by CDOT.

Section 5: Project Initiation and Continuing Requirements

Note: This list establishes the individual task responsibility. Those tasks identified as CDOT/Other should utilize an abbreviation system to indicate whether the task will be completed by CDOT or another agency (i.e. “C” for CDOT and abbreviations as provided below). The consultant shall maintain the ability to perform all work tasks that are indicated below by an ‘X’ in the consultant column, in accordance with the forms and conditions contained herein, and the applicable CDOT standards.

Where appropriate, mark “N/A” for not applicable items.

*Other Agency Abbreviations:

Project Initiation and Continuing Requirements

C D

O T

(C

O ther*

C onsultant

N ot

A pplicable

Project Meetings The types and numbers of meetings shall be flexible and determined by an interactive process as approved by the CDOT/PM. C X

1. Initial Project Kick-Off Meeting

Schedule and facilitate initial project kick-off meeting. All appropriate disciplines should be included in the scoping meeting. Create an invitation list, send notices with a draft agenda prior to the meeting, and provide meeting minutes to all those invited. Whenever possible, the kick-off meeting will include an on-site inspection to familiarize the entire project team with the character and conditions of the area. The scoping meeting will also be used to clearly identify scope elements, responsibilities and coordination necessary to complete the work. C X

2. Progress Meetings CDOT and Consultant team will meet periodically as required (typically every two weeks). The meetings will review activities required to be completed since the last meeting, problems encountered/anticipated and potential solutions, project schedule update, action items, and coordination required with other agencies.

C X

3. Public Meetings The Consultant shall provide the presentation aids, and help conduct the meeting. C X

a. Small Group Meetings (one-on-one) Meet with property and business owners or others directly affected by the project work to identify likely impacts and discuss possible mitigation or resolutions. C X

b. General Public Meetings (information and workshops) The format of these meetings will be dictated by the project and goals for the meetings. These meetings may be used to establish communications with the public, add to the “contact list”, and gather information regarding local concerns. The meetings may also take the form of a work session or workshop with the affected parties. C X

c. Public Review Meetings These meetings are intended to disseminate project progress information to the public and representatives of local entities. Notices will be mailed at least 14 days in advance of these meetings to those on the “contact list”. C X

C D

O T

(C

O ther*

C onsultant

N ot

A pplicable

4. Meeting Minutes Project meeting minutes shall be completed by the Consultant and provided to the CDOT/PM within one week of the actual meeting. When a definable task is discussed during a meeting, the minutes will identify the “Action Item”, the party responsible for accomplishing it, and the proposed completion date. C X

5. Contact List Establish and maintain a computerized list of all appropriate interested parties for the communication process. C X The information on the list shall include as a minimum:

a. Name

b. Firm (if any)

c. Mailing/Email address

d. Phone C X

The contacts will be compiled from the list below, as supplemented by the Project Team and the attendees at public meetings:

e. Public Agencies

f. Elected/Appointed Officials

g. Neighborhood Groups

h. Property Owners/Tenants

i. Business Interests

j. Special Interests

k. Railroads

l. Media Contacts

m. Attendees from public meetings C X

6. Public Notices/Advertisements Publicize the proposed project in accordance with the CDOT policies and procedures. Copies of the publication shall also be mailed to the individuals on the “contact list”. C X

7. Communication Aids

a. Graphics Support – provide graphics for presentations and project documents. This may include slides, overhead projector slides, maps and plan views of conceptual design, computerized presentations and other displays for visual presentations at meetings. C X

b. Newsletter – a newsletter which will contain project progress information and announcements will be published at the specified interval and will be distributed to those on the “contact list” specified by the CDOT/PM.

NA

c. Local Office – Obtain and maintain an office within the project area to conduct small group meetings and provide displays/information to the public. NA

d. Internet web pages – All external CDOT-related Web sites shall be hosted on CDOT’s server and developed in-house with assistance from the Web Team and CDOT Communications. The use of all Web 2.0 and similar social marketing applications on behalf of CDOT (including all regions, divisions and offices) is strictly prohibited unless authorized by the Communications Director. No CDOT employee, contractor or consultant working for CDOT will post material on behalf of the agency on such applications without expressed written consent of the Communications Director. C X

C D

O T

(C

O ther*

C onsultant

N ot

A pplicable

8. Accessibility

a. Ensure the Work Product provided is in compliance with all applicable provisions of §§24-85-101, et seq., C.R.S., and the Accessibility Standards.

C X

b. Ensure compliance with all State of Colorado technology standards related to technology accessibility and with Level AA of the most current version of the Web Content Accessibility Guidelines (WCAG), incorporated in the State of Colorado technology standards.

C X

c. The State may require Consultant’s compliance to the State’s

Accessibility Standards to be determined by a third party selected by the State to attest to Consultant’s Work Product and software is in compliance with §§24-85-101, et seq., C.R.S., and the Accessibility Standards for Individuals with a Disability as established by the Office of Information Technology pursuant to Section §24-85-103 (2.5), C.R.S. C X

C D

O T

(C

O ther*

C onsultant

N ot

A pplicable

Project Management At the kick-off meeting, or shortly thereafter, create and provide an approach for managing the project (i.e. involved staff, key team positions), including task orders, a schedule, document and agency reviews and other project needs. Should the overall project budget be $500 million or more, an official Project Management Plan (PMP) shall be prepared in accordance with the most recent federal authorization guidance.

The Consultant shall coordinate all the work tasks being accomplished by all parties to ensure project work completion stages are on schedule. C X Develop a Project Schedule and Assign Tasks The Consultant is responsible for coordinating the required work schedule for tasks accomplished by CDOT and other agencies. Prepare the initial project schedule for review by the CDOT/PM and consultant team, and refine to provide detail as requested. Modifications will be made as necessary in collaboration with CDOT and appropriate justification. The tasks covered by this Scope of Work are expected to take approximately 24 months to complete. C X Quality Assurance/Quality Control (Qa/Qc) Prepare and submit a QA/QC plan as part of the planning documents noted above, and commit to adhering to the QA/QC process throughout the project. C X

C D

O T

(C

O ther*

C onsultant

N ot

A pplicable

Value Engineering (VE) Study

A team of transportation design and construction experts will perform a Value Engineering (VE) study. The VE study will be conducted early enough in the project development process to allow evaluation and incorporation of VE recommendations in the NEPA document or design process, as appropriate. The VE study shall be performed in accordance with Federal Highway Administration’s (FHWA) current guidelines and recognized techniques and will identify possible alternatives that may save the project cost, time, or other resources. An individual with prior experience and certification in facilitating VE studies (the VE facilitator) shall conduct each VE session. VE facilitators shall be qualified VE practitioners, experienced in performing and leading VE studies (have participated in several VE studies as a team member and several as a team leader), and have sufficient VE training, education, and experience to be recognized by the Society of American Value Engineers (SAVE) International as meeting the requirements for certification.

The VE team will consist of individuals with no prior exposure to the project.

Individuals that have some familiarity and history with the project shall provide briefings to the team. Consultants or firms shall not conduct studies of their own designs unless they maintain distinct organizational separation of their VE and design sections. The VE team will be assembled to review the Conceptual Background information and plans shall be provided to the team at least three weeks in advance of VE sessions. The VE facilitator will coordinate the study with CDOT, appropriate entities, and FHWA.

The VE review team will formally evaluate each VE recommendation, and sufficient justification will be made for the acceptance or rejection of each. The VE facilitator will produce a document that summarizes the results, as well as the project elements investigated.

The Consultant/PM shall prepare a written response detailing which recommendations were not included, the reasons for exclusion, and how all approved VE results will be incorporated into subsequent engineering efforts. These responses shall be forwarded to the CDOT/PM for distribution to the CDOT Region Transportation Director, FHWA, and other appropriate entities. All approved VE proposals shall be incorporated into the final design plans

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Obtain Necessary Right-of-Entry and Permits Some activities may require work on land not controlled by CDOT. In such cases the Consultant shall obtain the necessary written permission to enter the premises. Written permission shall be coordinated with other CDOT staff and consultants that may need right-of-entry such as geotechnical and environmental personnel. Included in this written permission will be the names and telephone numbers of persons to contact should notification prior to entry be necessary. C X

1. Signature Copies Permissions apply to CDOT personnel as well as Consultant personnel. CDOT Form 730 may be used for this purpose. Signed copies of written permission will be submitted to the CDOT/PM prior to entering private property for survey work. C X

2. Permits Some activities such as materials testing on existing pavement and structures may require a permit. Permits will be obtained, and copies submitted to the

CDOT/PM. NA

Section 6: Environmental Work Task Descriptions

Note: This Section is written specifically for projects requiring an Environmental Impact Statement (EIS), an Environmental Assessment (EA), or a Categorical Exclusion (CatEx). It includes elements that are not required for all projects requiring NEPA protocol. Contact Region environmental personnel to determine which items in this section are necessary to address the requirements of the EIS, EA, or CatEx, or post-NEPA activities (ensuring that all of the commitments made by the NEPA document are implemented in the design package). Some tasks and resources are more appropriate depending on the Class of Action. Recommendations for each are made in parentheticals.

Use the CDOT NEPA Manual when completing this section to assure that the level of detail and documentation included meets CDOT expectations and requirements and any other applicable state and federal laws and regulations. Nothing in this Section precludes federal, state, or local agencies or officials from fulfilling their responsibilities under federal, state, or local laws and regulations, NEPA, as codified in 42 United States Code (USC), section 4321, et. Seq., or any of NEPA’s implementing regulations.

This list establishes individual task responsibility. Those tasks identified as CDOT/Other should utilize an abbreviation system to indicate whether the task will be completed by CDOT or another agency (i.e. “C” for CDOT and abbreviations as provided below). The consultant shall maintain the ability to perform all work tasks that are indicated below by an ‘X’ in the consultant column, in accordance with the forms and conditions contained herein, and the applicable CDOT standards. Where appropriate, mark “N/A” for not applicable items.

*Other Agency Abbreviations:

Environmental Work Task Descriptions

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A. Project Initiation

1. Environmental Scoping Task (CatEx, EA, EIS)

An early environmental coordination/scoping task will occur as directed by the CDOT Project Manager. An environmental scoping meeting should be held with the Environmental Project Manager, resources specialists such as the Regional Water Quality Specialist/Water Pollution Control Manager, or appropriate members of the Environmental Programs Branch (EPB), C/PM, and staff from Right-of-Way, Maintenance, Hydraulics, DTD and Region Traffic, Property Management, FHWA, and Utilities, as appropriate. This task will include a meeting with CDOT and the local agency representatives to discuss the initial work efforts of the project. Traffic modeling usually dictates the alternative evaluation process. Determine if macroscale, mesoscale, and/or microscale modeling is required for the project. C X

2. Extent of Study Required for Resources (CatEx, EA, EIS) Determine the extent of study required for each resource area. The extent of study can be defined in four categories: 1) complete analysis required; 2) short analysis to define resources/impacts; 3) no analysis required; or 4) analysis already completed (for example, by a previous study). C X

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3. Project Study Area Limits/Logical Termini (CatEx, EA, EIS) Preliminary project study area limits are established in Section 1 of the Generic Scope of Work document. Perform necessary research and data collection to propose a study area boundary for environmental resources and logical termini for use in scoping. In coordination with the CDOT/PM, prepare a recommendation to the FHWA for approval of the logical termini, if applicable. C X

4. Project File (CatEx, EA, EIS) Maintain a Project File, set up similarly to the established process for a NEPA Administrative Record. Make available all parts of this project file to the CDOT/PM (or his or her designee), or to the Colorado Attorney General’s office (as requested) at any time during the project’s duration. All materials associated with the project file shall be delivered in the format specified by the CDOT/PM when closing the project. Final project invoice payments to the Consultant are conditional upon the professional and complete delivery of these materials to CDOT’s office. Given the extent of documentation collected for the NEPA process, the consultant shall update the record regularly and provide information to CDOT electronically. See CDOT NEPA Manual for additional guidance. C X

5. Review Applicable Existing Documents (EA, EIS) Review project-specific documents or data related to the assessment of environmental, social, and economic resources and impacts in the project area that are determined relevant. These resources may be CDOT documents or may have been created by local planning agencies or municipalities. C X

B. Environmental Analysis and Documentation

1. Purpose and Need (EA, EIS)

Develop a solid Purpose and Need statement, reviewed, and approved by appropriate parties. The objectives of the project should be clearly identified and agreed upon early in the project process to prevent backtracking and limit schedule changes. Develop and refine, as necessary, to address information collected on the project during data collection, transportation analysis, and public and agency scoping and involvement. Review previously prepared studies to help direct Purpose and Need information as appropriate (e.g., local planning studies, engineering feasibility studies, etc.). Submit the Purpose and Need for review and approval by CDOT and FHWA. C X

2. Alternatives Development and Evaluation (EA, EIS) Develop a range of reasonable alternatives that will satisfy the Purpose and Need requirements of the project, including, but not limited to, those identified in earlier and ongoing studies of the area. The Consultant team, in coordination with CDOT and FHWA, will determine the design year to use for the project. Changes in the design year during the project may be subject to a Scope of Work modification. C X

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3. Alternatives Screening Process (EA, EIS) Apply an alternatives screening process to identify the reasonable alternatives (practical or feasible from a technical and economic standpoint), which will be subject to a more detailed evaluation. Develop NEPA-appropriate evaluation criteria, and measures of effectiveness, and submit them for review and approval by CDOT and FHWA before beginning the screening process. The rationale for eliminating alternatives will be thoroughly discussed within the documentation. C X

4. Preliminary Design of Alternatives (EA, EIS) For each alternative that passes the screening process, incorporate preliminary design to a level that clearly allows the identification of impacts within each environmental resource area. These alternatives may be carried through the entire analysis process until a decision document is written. If CDOT or another agency or Consultants performs selected alternative studies, the Consultant shall incorporate the results of these studies into the appropriate document. C X

5. Evaluate Alternatives Impacts (EA, EIS) Apply projected design-year traffic volumes and projected opening day traffic volumes for new facilities as developed for this Scope of Work, or as modified through later studies and calculations by CDOT. Evaluate the impacts of these alternatives according to established guidelines and examine the degree to which these alternatives satisfy the Purpose and Need requirements of the project. Set out these evaluations both schematically and in narrative form for review within a reasonable time after the Notice to Proceed. C X

C. Cost Estimates and Financial Analysis

1. Preliminary Construction Cost Estimates (EA, EIS)

Prepare preliminary construction cost estimates based on 10% Design of no more than 1 (one) alternative identified during the NEPA process. Project right of way acquisition and project environmental mitigation costs shall be included within the cost estimate. Include enough detail to ensure a reasonable degree of accuracy for the level of design performed. Submit the format of estimates, including the year from which the unit costs were assumed, to CDOT’s Project Engineer for review and approval. Incorporate the analysis into the NEPA document. C X

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2. Develop Cost Estimates and Financial Analyses (EIS) As part of evaluating reasonable alternatives in the NEPA document, including the No-Action Alternative, develop cost estimates and financial analyses at varying levels of detail throughout the process in coordination with FHWA. [CDOT/PM may specify at what points financial analysis will be reviewed and to what level of detail they will be developed.] Basic engineering, preliminary engineering, construction engineering, construction, and operating/maintenance for the design life shall also be analyzed. A funding package identifying the funding sources necessary to construct and maintain the projects will be developed. [To CDOT/PM: FHWA requires preparation of a financial plan for major projects over $100 million. See interim FHWA major project guidance. Should a financial plan be required, indicate whether or not consultant shall be responsible for its preparation. It is recommended to create a separate scope of work for the financial plan in case the project team requests an outside organization/consultant to create an independent estimate.] Review the cost estimates and financial analysis, provide supplemental analysis as needed to support the Preferred Alternative, and incorporate findings into the draft NEPA document. C X

D. Data Collection, Field Investigation, Mitigation Measures and Deliverables

The following analyses are required for each of the alternatives that pass the screening process. Each resource will be summarized, focusing on the project issues of concern. The scope shall define the level of documentation, project tasks, and project deliverables for each of the resource areas. Identify the required area and resources to evaluate and determine the early coordination/scoping process as discussed above. This may evolve over the life of the project as new information is discovered through analysis. The level of detail and analysis will be determined based on study and its appropriate level of environmental documentation (e.g., Feasibility Study, CatEx, EA, or EIS). Deliverables can be static reports, digital reports, and/or GIS data layers. The scope should be specific as to what type of deliverable is expected. It is anticipated that the level of detail for this NEPA document will be as appropriate for a Feasibility Study, catex, EA, or EIS.

Follow CDOT NEPA Manual for guidance on methodology and level of detail.

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1. Air Quality (CatEx, EA, EIS) Perform the necessary air quality assessment or modeling as required and provide the results for integration into the NEPA document and Air Quality Technical Report (with modeling data assumptions). These will include, but are not limited to, analysis or discussion of: NAAQS, carbon monoxide (CO) hot spots, PM 10 hot spot analysis, regional emissions analysis, Mobile source air toxics (MSAT) —qualitative or quantitative, greenhouse gases (GHG), climate change, construction issues such as fugitive dust emissions, and mitigation measures.

CDOT staff will lead coordination with the Colorado Department of Public Health and Environment Air Pollution Control…