2651524024 Construct Perimeter Roads and Parking Lots GAAF Mandatory Pre Bid Meeting Minutes.pdf
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- Solicitation number
- RFQ 171 260000000247 2
- Issued by
- Crawford County, Michigan
About this file
This document is mandatory pre-bid meeting minutes for a construction project managed by the Department of Military and Veterans Affairs (DMVA) and the Department of Technology, Management & Budget (DTMB). The project involves constructing perimeter roads and parking lots at Grayling Army Airfield (GAAF) under Project No. 2651524024. The mandatory pre-bid meeting was held on Wednesday, April 15, 2026, at 10:00 AM at Building 1135, Grayling Army Airfield, with Adam Pohl serving as Project Manager and Melissa Mead as Construction Field Representative. Requests for information and questions are due by April 22, 2026 at 10:00 AM, with bid opening scheduled for Wednesday, April 29, 2026 at 2:00 PM. Bidders must attend the site visit and sign the pre-bid sign-in sheet or their bids will not be accepted. The project scope includes asphalt paving, concrete work, earthwork, aggregate base and base courses, and construction of military and personnel vehicle parking lots. Project completion is required within 270 calendar days after the preconstruction meeting, with working hours from 7:45 AM to 4:30 PM, Monday through Friday.
The project includes four deductive alternates allowing bidders to reduce costs by removing specific parking lot and road construction sections. A $100,000 contingency allowance is available, with liquidated damages assessed at $500 per day for delays. Bid security of five percent of the awarded base bid cost is required. All work must comply with the Federal Davis-Bacon Act, with wages included in specifications, and contractors must certify compliance with Build America, Buy America Act requirements. The contractor must provide a full-time superintendent/project manager, submit shop drawings prior to construction, maintain a construction waste management plan with a goal of recycling or salvaging 60 percent by weight of non-hazardous solid waste, and submit daily load tickets to the Construction Field Representative. Soil Erosion and Sedimentation Control permits are required. DTMB typically requires 45 days to award contracts after bid receipt, with the Notice to Proceed issued at the preconstruction meeting. Electronic bidding will be used, and all bidding documents are available through https://sigma.michigan.gov/PRDVSS1X1/Advantage4.
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MANDATORY PRE-BID MEETING MINUTES for Construct Perimeter Roads and Parking Lots – GAAF DMVA Project No. 2651524024 Index No. 1070 DTMB Project No. 511/26117.AGY
Meeting Date: Wednesday, April 15, 2026 at 10:00 AM, Bldg. 1135, Grayling Army Airfield
Bidding RFI’s/Questions are due up to April 22, 2026 by 10:00am. An addendum will be issued following this date with all RFI’s submitted including response.
Bid Opening Date: Wednesday April 29, 2026 at 2:00 PM
Introductions: Adam Pohl (Project Manager), Melissa Mead (Construction Field Representative)
Design POC is Adam Pohl
Construction Field Representative POC is Melissa Mead.
Bidding Documents - Sets of Bidding Documents may be downloaded from the following website: https://sigma.michigan.gov/PRDVSS1X1/Advantage4
Today is the only site visit for bidding purposes. Bidders must be present and sign the pre bid sign in sheet or the bids will not be accepted by DTMB.
Must comply with Federal Davis-Bacon Act. Wages are included in the specifications.
There are four deductive alternates for this project.
Alternate No. 1: STATE THE AMOUNT TO BE DEDUCTED FROM THE BASE PROPOSAL SUM TO REMOVE THE
MATERIAL/LABOR AND PARTS/PIECES ASSOCIATED WITH CONSTRUCTING & PAVING THE NORTH MILITARY
PARKING LOT AS SHOWN ON SHEET C7, C8, C9, C10.
Alternate No. 2: STATE THE AMOUNT TO BE DEDUCTED FROM THE BASE PROPOSAL SUM TO REMOVE
THE MATERIAL/LABOR AND PARTS/PIECES ASSOCIATED WITH CONSTRUCTING AND PAVING OF THE
SOUTH POV PARKING LOT AND ROAD AS SHOWN ON SHEET C7, C8, C9, C10, E1, E2.
Alternate No. 3: STATE THE AMOUNT TO BE DEDUCTED FROM THE BASE PROPOSAL SUM TO REMOVE
THE MATERIAL/LABOR AND PARTS/PIECES ASSOCIATED WITH PAVING OF THE EXISTING POV PARKING
LOT AS SHOWN ON SHEET C11.
Alternate No. 4: STATE THE AMOUNT TO BE DEDUCTED FROM THE BASE PROPOSAL SUM TO REMOVE
THE MATERIAL/LABOR AND PARTS/PIECES ASSOCIATED WITH PAVING OF THE EXISTING READINESS
CENTER MILITARY VEHICLE PARKING LOT AS SHOWN ON SHEET C12.
There is a $100,000 Contingency Allowance for this project.
There are liquidated damages for this project at $500/day.
Bid Security (bond) of 5% of awarded base bid cost is required.
Follow Section 00100 Instructions to Bidders carefully for instructions on submitting bids.
Bidding will be electronic.
Time is of the essence for this contract award, interview, pre-award bid submittals, and forms need to be completed and available right after bid opening.
The contractor is to certify compliance with the Build America, Buy America Act (BABAA) requirements by completing and signing the form included on Sigma.
Project completion date is 270 calendar days after preconstruction meeting. DTMB is typically taking 45 days to award contracts after receipt of the bids. Preconstruction meeting will take place on site. Notice To Proceed will be given at the Pre-Construction Meeting. No work is to begin until the written notice is given to the General Contractor.
Soil Erosion and Sedimentation Control (SESC) requirements will be required as part of this contract.
Permits-
• SESC permit is required for this project.
Hour of work at location – 7:45AM to 4:30PM, Monday through Friday.
Contractor to have full time superintendent/project manager to remain on site while construction work is being performed and document daily reports.
Contractor is required to remove all construction debris per specs.
All excess topsoil and spoils shall be handled in accordance with special requirements for the
Grayling Army airfield listed on the drawings.
Site access concerns: Comply with all Department of Military and Veterans Affairs special working rules listed in the specifications.
Contractor must submit shop drawings prior to construction scope of work. No work shall commence until an adequate amount of approved shop drawings have been issued by the designer.
All work is to be per the contract documents.
Contractor to coordinate all work with Melissa Mead, Construction Field Representative.
Pre award submittals/shop drawings are listed in Section 260400 Basic Medium Voltage
System Requirements, 260513 Medium Voltage Cables, 261219 pad-mounted, liquid-filled, medium voltage transformers, 261323 Deadfront Switch Enclosures, 262413
Switchboards for this project.
The work under this contract includes, but is not limited to providing all labor, equipment, and materials to construct perimeter roads and parking lots at GAAF as shown on the drawings and specifications.
All work must be scheduled and coordinated so that all site operations are maintained.
There must be a construction waste management and disposal plan in place for this project.
Goal is to salvage/recycle 60 percent by weight of total non-hazardous solid waste generated by the work.
Testing is required and is the responsibility of the contractor. Some items included but not limited to are asphalt paving, concrete, earthwork, aggregate base and base courses.
Load tickets are to be submitted to Melissa Mead each day for all materials.
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