INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/6/25 Page 1 of 5

IFB #: 262827MKM

IFB TITLE: PETROLEUM STORAGE TANK REPAIR SERVICES

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (“OpenGov”), the County’s electronic procurement portal, for the purpose of selecting a contractor to provide petroleum storage tank repair services as stated herein.

Bidders are required to comply with Part II, Scope of Services.

OpenGov is located at https://procurement.opengov.com/portal/scgov

A public bid opening will be held in accordance with Florida Statutes §255.0518. The public bid opening will take place on the bid end date and time listed in OpenGov, or as soon thereafter as possible. The location of the public bid opening will be posted on the County’s Calendar of Events.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide the following references:

a. a minimum of one verifiable commercial, industrial, or governmental reference demonstrating the Bidder’s experience providing repair services for aboveground petroleum products storage tanks within the past seven years preceding the submission deadline in OpenGov, and

b. a minimum of one verifiable commercial, industrial, or governmental reference demonstrating the Bidder’s experience providing repair services for underground https://procurement.opengov.com/portal/scgov

IFB Part I Revised 10/6/25 Page 2 of 5 petroleum products storage tanks within the past seven years preceding the submission deadline in OpenGov.

3.1.2. At least one (1) reference must be for a governmental

institution.

3.1.3. A single reference may be used to verify multiple

requirements, however, Bidder must provide a minimum of two references in total. Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

3.2 Required Licenses/Certifications

3.2.1. Bidder must be a Certified Pollutant Storage Systems

Contractor. Required license(s) must be active at time of bid opening. Required certification(s) must be achieved prior to bid opening.

3.2.2. Failure to submit proof of required licenses or certifications within five business days after request from the County may result in bidder being declared non-responsive.

3.3 Responsibility

Bidder shall be required to meet all requirements of Part II, Section 3 prior to award and throughout the term of any resulting Contract.

Following verification of Qualifications, the County may require the apparent low responsive and responsible Bidder(s) to provide evidence demonstrating it satisfies all requirements of Part II, Section 3. Failure of the Bidder to provide evidence of requirements that demonstrate the Bidder’s ability to perform the Scope of Services to the County’s satisfaction may result in a determination by the County that the Bidder is non-responsible.

4.0 ALTERNATES

4.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting competition.

4.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

4.3 To be considered, substitutions must be submitted to the Procurement Contact listed in OpenGov no later than the Question Submission

IFB Part I Revised 10/6/25 Page 3 of 5 deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

4.4 A bid containing a substitution that has not been approved by the County shall be disqualified.

5.0 PRE-BID MEETINGS

In the event a meeting and/or site visit is scheduled it will take place at the time, date, and location specified in the Solicitation Timeline posted in OpenGov.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov. Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table provided in OpenGov.

Bidders who fail to fully complete the pricing table in OpenGov may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible Bidder submitting the lowest total bid price for a three-year term, including line items for percent markup and/or percent discount.

Unless otherwise noted, Bidders must submit a price for every line item to be considered for award.

8.1.1. The Contractor awarded this IFB #262827MKM Petroleum

Storage Tank Repair Services shall not be eligible for award of the following solicitation:

a. IFQ #262825MKM Petroleum Storage Tank Testing and Inspection Services

IFB Part I Revised 10/6/25 Page 4 of 5

8.1.2. If the lowest responsive and responsible Bidder for this IFB is also considered the lowest responsive and responsible Offeror for the solicitation identified in 8.1.1 a. above, the County shall contact the Bidder to determine Bidder’s preference for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Term Contract) is posted on the Procurement website shown below. The County may, at its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize https://www.scgov.net/government/procurement/contract-templates

IFB Part I Revised 10/6/25 Page 5 of 5 an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

(End of Part I)

PART II

SCOPE OF SERVICES

Prepared by General Services Department Part II - Page 1 of 7

1. OVERVIEW

Sarasota County requires a Contractor to provide as-needed repair services for County-owned storage tank systems containing petroleum products such as gasoline, diesel fuel, diesel exhaust fluid (DEF) and motor oil.

Petroleum storage tanks (PST) are any one or combination of above-ground storage tanks (AST), underground storage tanks (UST) and all connecting pipes that contain petroleum products. The storage tanks range in size from approximately 100 gallons to 30,000 gallons. Construction consists of steel and concrete tank exteriors and secondary containment basins.

These tanks are located throughout the County and managed by multiple departments within the County. A list of qualifying tanks can be found in Attachment A – Sarasota County Petroleum Storage Tank List, as part of the solicitation.

2. REPAIR SERVICES

A. Contractor shall perform repair services during normal business hours, after normal business hours, or as an emergency.

B. Repair services are identified as, but not be limited to:

i. Boot replacement in dispensers, piping, and/or transition sumps

ii. Sensor(s) replacement for monitoring systems

iii. Reconfiguring, troubleshooting and replacement of monitoring systems to include but not be limited to brands such as Veeder-Root, OPW Global, Pneumercator.

iv. Sump(s) replacement for dispenser, tank, transition and/or piping

v. Overflow Prevention Valves, Overfill Alarms, and Fuel Gauges

vi. Release Detection Gauges and Alarms

vii. Nozzle replacement

viii. Valve replacement

ix. Vent cap replacement

3. CONTRACTOR REQUIREMENTS

A. Contractor shall ensure that a Certified Pollutant Storage System Contractor (certified by the Department of Business and Professional Regulation) performs all repair services. Contractor shall furnish proof of certification upon County request.

B. Contractor shall ensure conditions on the work site reflect good housekeeping and safety practices at all times. The Contractor shall be responsible for all trash and debris disposal from the work site.

C. Contractor shall comply with all federal, state and local regulations.

Prepared by General Services Department Part II - Page 2 of 7

D. Contractor shall comply with all OSHA fall protection requirements while performing services on storage tanks.

E. Contractor shall take appropriate precautions against leaks, spills, overfills and other fuel discharges and shall clean up and remediate the area in compliance with the U.S. Environmental Protection Agency (EPA) requirements at no cost to Sarasota County.

i. Fuel spilled into overspill containments during nozzle connection and disconnection shall be appropriately recycled and not discharged onto the ground at the facility.

ii. Spills exceeding five gallons shall be immediately reported to the County’s onsite representative and the County’s Administrative Agent

(AA).

iii. Spills of 25 gallons or more shall be immediately reported to the State of Florida Department of Environmental Protection (FDEP), National Response Center, Public Notice of Pollution, the County’s onsite representative, and the County’s AA.

iv. Spills of any amount into storm drains, ditches, or waterways shall be immediately reported to the State of Florida Department of Environmental Protection (FDEP), National Response Center, Public Notice of Pollution, the County’s onsite representative, and the County’s AA.

v. Contractor shall be accountable to recover, assess and remediate fuel spills to a “no further action” determination by the EPA and the County.

F. On County projects where any excavation or demolition will be performed, Contractor shall follow Florida Statutes for Underground Facility locating, per the Underground Facility Damage Prevention and Safety Act, Chapter 556, F.S., and the guidelines of the Sunshine State One Call of Florida, Inc., (SSOCOF).

i. Obtaining information required by statute does not excuse any excavator from performing an excavation in a careful and prudent manner, nor does it excuse the excavator from liability for any damage or injury resulting for any negligence of the excavator, provided the utility line is correctly located.

ii. In the event of any damage to, or dislocation of, any utility in connection with an excavation, the excavator will immediately notify the County of such damage or dislocation.

G. Contractor shall be responsible for any and all permitting and must send a copy of the permit to the County’s project manager, as listed on the County’s purchase order, prior to commencing work. Contractor shall be reimbursed for permit fees in accordance with Section 11.

Prepared by General Services Department Part II - Page 3 of 7

4. CONTRACTOR RESPONSIBILITIES

A. Contractor shall provide all personnel and equipment necessary to perform the services described herein.

B. Contractor crew must have at least one employee on site that can effectively communicate in English with the County staff and with the general public.

C. Contractor shall provide a qualified employee who shall be present during the course of work, who can make on-site decisions, and shall act a fully authorized agent of Contractor. The qualified employee shall be knowledgeable about all procedures and practices applicable to the contracted service requirements and conditions.

D. All Contractor’s personnel shall have access to cell phone or radio to communicate with each other, any subcontractors and the County.

E. Contractor’s employees shall have identification, including a uniform or lanyard with badges for the staff identifying the company name.

F. Contractor’s vehicles shall have identification (i.e., a sign affixed to the vehicle) and be equipped with proper safety equipment as deemed required by transportation authorities.

G. Contractor shall notify the County whenever on County property to perform requested work.

H. Contractor shall coordinate work so that there is minimal to no interruption to daily work at any location.

I. Mandatory Kick-Off Meeting: Upon approval of the contract, Contractor shall attend a mandatory kick-off meeting with County representatives to discuss important information related to the scope of services, the contract and the invoice payment process. A quarterly check-in meeting may also be required to review any issues with the contract.

J. Contractor is required to participate in performance and project report meetings as deemed necessary by the County. The County shall not be responsible for payment to Contractor for any briefings or meetings held between the County and Contractor, as these meetings are to the mutual benefit of both parties.

K. Contractor shall provide the County’s AA with either:

i. The phone number of their answering service that is monitored 24-hours per day for emergency response, or

ii. Two (2) points of contact (a primary and a secondary) along with each contact’s phone number.

If the phone number or points of contact change during the duration of the contract, Contractor shall immediately notify the County’s AA of the change and provide updated information.

Prepared by General Services Department Part II - Page 4 of 7

L. All correspondence between the County and Contractor concerning services within the Scope of Services shall contain the contract number, work order (WO) number (if provided) and purchase order (PO) number.

M. Contractor is responsible for any damage to County or third-party property caused by the Contractor or their employees. Restoration shall be made to the County’s satisfaction.

N. Contractor shall ensure conditions on the work site always reflect good housekeeping and safety practices. Contractor shall be responsible for all trash and debris disposal from the work site.

O. Contractor shall document and report all safety-related incidents on the project site immediately to the County’s Project Manager or the County’s

AA.

P. All material stored at a County facility by Contractor or subcontractors working for Contractor to be used in work performed at that facility must be stored in an approved area, authorized by the County representative in charge of the project.

i. Stored tools, equipment and materials (all parts and pieces), belonging to Contractor or a representative (subcontractor) of Contractor, and stored at a County site, will be the sole responsibility of Contractor.

The County shall not be held liable for missing or stolen items.

Q. Contractor shall, under no circumstances, remove any equipment containing a County asset sticker. Contractor shall request that, when replacing equipment, the asset sticker be removed by an appropriate County staff member authorized to adjust equipment inventory records.

5. BACKGROUND CHECKS

A. Contractor’s personnel may be required to have unescorted access to judicial offices and other areas containing certain criminal justice records and is now required by federal and state law to submit to an electronic criminal background check, fingerprinting and a biannual short training program provided by the Florida Department of Law Enforcement (FDLE).

An authorization and consent for release of personal information form must be completed and acknowledges that Sarasota Count Government and the Sarasota County Sheriff’s Office may conduct an investigation of criminal history information on file in local, state or federal agencies. A Secure Criminal Justice Information Services (CJIS) Facilities Addendum is attached hereto and incorporated herein and details the security requirements.

B. All Contractor personnel who will perform services in designated Sarasota County facilities must pass FDLE’s CJIS background checks. Sarasota County will provide the forms to the Contractor for completion. Said forms will be forwarded to the County to perform the background checks for acceptance or rejection before the Contractor’s personnel may enter County facilities to provide the services herein described.

Prepared by General Services Department Part II - Page 5 of 7

C. The County reserves the right, in its sole discretion, to preclude or deny access to any person known to be or thought to be a security risk. Failure of the Contractor’s personnel who will perform services in Sarasota County facilities to pass the CJIS clearance may result in termination of the Contract.

D. The Contractor shall ensure that unauthorized persons cannot gain access to rooms, areas, or building under the control of its personnel. At no time shall the Contractor violate building and/or room security by propping doors or gates open and leaving them unattended, unless the County has provided its own security door monitor. All gates, entrance and exit doors shall be secured at all times.

E. Contractor staff working in the Judicial Center for the 12th Judicial Circuit Court will also be required to complete an “Authorization and Consent for Release of Personal Information and Criminal Background Check” form provided by the Court.

F. All work performed at the County’s jail facilities shall require the Contractor’s employees to provide a Vendor Tool Inventory pursuant to the rules and regulations of the Sarasota County Sheriff’s Office. The County’s jail facilities shall provide the Contractor’s employees with the Vendor Tool Inventory form to complete as directed by County Jail staff. The Vendor Tool Inventory form requires the Contractor to list all inventory brought into the jail and out of the jail, which shall be verified by County jail staff.

6. HOURS OF WORK

A. Contractor shall be available to perform requested services at the times specified by the County, which include normal business hours, after normal business hours, weekends, and County observed holidays.

i. Normal Business Hours are defined as Monday through Friday 7:00 a.m. – 5:00 p.m., except County observed Holidays.

ii. After Normal Business Hours are defined as Monday through Friday 5:01 p.m. – 6:59 a.m., weekends, and County observed Holidays.

B. Emergency service may occur during normal business hours and after normal business hours.

C. Any service performed outside of normal business hours requires written pre-approval of the County.

7. DISPATCH OF WORK / RESPONSE TIME

The County will designate whether a request for service is an emergency or a non-emergency situation.

A. Non-Emergency Service Calls: Service calls for non-emergencies shall be dispatched by means of a phone call or email.

i. Contractor shall verbally respond to non-emergency service requests within 24 hours of notification.

Prepared by General Services Department Part II - Page 6 of 7

ii. The County reserves the right to schedule times and dates for performance of non-emergency services.

iii. Unless approved by the County in writing (via email), the date of service shall not be greater than five business days from the date of the initial service request.

iv. If a WO number is issued, this number must be referenced on all correspondence, including invoicing.

B. Emergency Service Calls: Service calls for emergencies shall be dispatched by means of a phone call; the County shall follow up with written documentation to Contractor regarding that request.

i. Contractor shall be available for emergency service seven days a week, 24 hours a day.

ii. Contractor shall verbally respond to each request for emergency service within one hour of notification and shall have a qualified person on site within two hours of the initial notification.

iii. In the event repairs cannot be completed with the initial response, Contractor shall make every effort to provide limited repair to the system such that it can function effectively until complete restoration can be made.

C. Contractor shall respond to the County in writing as to the status of all work within 24 hours of the County’s request. This response shall occur after any change in project status.

8. PARTS AND MATERIALS

A. Contractor shall provide materials generally required to perform repair services for petroleum products storage tanks as part of the unit bid price.

Cost for additional required materials may be reimbursed at cost plus Contractor percent markup for materials as listed on the Fee Schedule, with prior written approval by the County.

B. All replacement parts shall be original equipment manufacturer (OEM) or approved alternate. When applicable, replacement parts shall be listed on the Approved/Registered Storage Tank System Equipment List as found on the State of Florida, DEP website.

C. The County reserves the right to purchase any parts or materials for Contractor to install, without the addition of Contractor’s markup. The County will notify Contractor in writing of its intent to purchase any parts or materials to avoid duplication.

D. The County reserves the right to determine the urgency and necessity of emergency shipping and the County shall be responsible for any such charges (i.e., overnight shipping) incurred as a result. At the request of the County, in writing, Contractor shall perform all tasks for expediting the work and shall include the emergency shipping and other expediting costs in their invoice. Any emergency shipping costs shown on the invoice shall

Prepared by General Services Department Part II - Page 7 of 7 also designate, by name, the County employee who authorized the shipping.

E. Prior to the County’s express acceptance of delivery of products, Contractor assumes full responsibility for all transportation, transportation scheduling, packing, handling, insurance, and other services associated with delivery of all products deemed necessary under this Scope of Services.

9. INVOICING

A. Contractor shall invoice the County within two weeks of completion of the work. The invoice shall clearly indicate the County’s WO number and PO number.

B. Contractor shall only invoice for time spent on the job at the rate listed on the Fee Schedule. Hourly charges are to begin when the appropriate technician arrives at the jobsite. All trip charges, mileage, vehicle charges, travel time and labor shall be included in the hourly rate.

C. If parts and equipment are listed on Contractor’s invoice, Contractor shall provide supporting documentation (such as a quote or invoice) indicating the cost. The markup claimed by Contractor shall be listed separately (either by total or by individual item) for ease of review and payment by the Clerk of the Circuit Court Finance Office.

D. Subcontracted services invoiced by Contractor shall include a copy of the subcontractor’s invoice to Contractor. Contractor’s percentage markup, as listed on the contract fee schedule, shall be listed separately.

E. Tax and shipping costs shall be listed separately on Contractor’s invoice and shall be reimbursed at cost. No percentage markup is allowed.

10. WARRANTY

All work and materials provided by the Contractor shall be fully warrantied from the date of County’s acceptance of the work for a period of one year, or for the standard warranty period provided by the Contractor or by the materials manufacturer, whichever is greater.

11. PERMITS

The Contractor is responsible for determining if a permit is required for any work order and shall obtain all necessary permits. The Contractor shall be reimbursed for the cost of the permit fee only. No percent markup shall be paid to the Contractor for permit fees.

12. SUBCONTRACTING

A. Any use of subcontractors shall be approved in writing, in advance by the County. Subcontracting will not be approved for those services listed in section 2B.

B. The Contractor will be reimbursed for the actual cost of the subcontractor’s work plus the percent markup listed on the contract Fee schedule.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 1 of 2

CONTRACTOR’S INSURANCE

Contractor shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of this Contract, insurance coverage (including endorsements) and limits as described herein. These requirements, as well as the County’s review or acceptance of insurance maintained by Contractor, are not intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by Contractor under this Contract.

Insurance requirements itemized in this Contract and required of the Contractor shall extend to all subcontractors to cover their operations performed under this Contract.

The Contractor shall be responsible for any modifications, deviations, or omissions in these insurance requirements as they apply to subcontractors.

Insurance carriers providing coverage required herein must be licensed to conduct business in the State of Florida and must possess a current A.M. Best’s Financial Strength Rating of A- Class VII or better.

Each insurance policy required by this Contract shall apply separately to each insured against whom claim is made and suit is brought, except with respect to limits of the insurer’s liability.

The Contractor shall be solely responsible for payment of all premiums for insurance contributing to the satisfaction of this Contract and shall be solely responsible for the payment of all deductibles and retentions to which such policies are subject.

Contractor shall furnish Certificates of Insurance to the County Administrative Agent evidencing the types and amounts of coverage, including endorsements, required by this Contract prior to commencement of work and prior to expiration of the insurance contract, when applicable. Such Certificate(s) of Insurance shall, to the extent allowable by the insurer, include a minimum thirty (30) day notice of cancellation (10 days for non-payment of premium) or non-renewal of coverage. Notwithstanding these notification requirements, the Contractor will be required to provide County with 5-day prior written notice of any policy cancellation or non-renewal.

The County reserves the right to review, modify, reject, or accept any required policies of insurance, including limits, coverage, or endorsements, herein from time to time throughout the term of this Contract. County reserves the right, but not the obligation, to review and reject any insurer providing coverage due to its poor financial condition or failure to operate legally.

A. WORKERS’ COMPENSATION: Contractor agrees to maintain Workers’ Compensation insurance in accordance with Florida Statutes, Chapter 440.

Employers Liability to be included with a minimum limit of $500,000.00 per accident/per disease/per employee. If work is to be performed over or adjacent to navigable water and involves maritime exposure, applicable LHWCA, Jones Act, or other maritime law coverage shall be included.

PART III – INSURANCE REQUIREMENTS

Insurance Template 1 Revised 05/13/16 Page 2 of 2

In the event the Contractor has “leased” employees, the Contractor or the employee leasing company must provide evidence of a Workers’ Compensation policy for all personnel on the worksite.

Contractors who are exempt from Florida’s Workers’ Compensation law must provide proof of such exemption issued by the Florida Department of Financial Services, Bureau of Workers’ Compensation.

B. COMMERCIAL GENERAL LIABILITY: Contractor agrees to maintain Commercial General Liability per ISO form CG0001 or its equivalent, including but not limited to coverage for premises and operations, personal injury, products & completed operations, liability assumed under an insured contract, and independent contractors with limits of not less than $1,000,000.00 each occurrence, $2,000,000.00 aggregate covering all work performed under this Contract.

Contractor agrees to endorse Sarasota County Government as an additional insured on the Commercial General Liability coverage.

C. BUSINESS AUTOMOBILE LIABILITY: Contractor agrees to maintain Business Automobile Liability with limits not less than $1,000,000.00 combined single limit for each accident covering all Owned, Non-Owned & Hired automobiles used in the performance of this Contract. In the event Contractor does not own automobiles, Contractor agrees to maintain coverage for Hired & Non-Owned Auto Liability, which may be satisfied by way of endorsement to the Commercial General Liability policy or separate Business Auto Liability policy.

If the Contractor is shipping a product via common carrier, the contractor shall be responsible for any loss or damage sustained in delivery/transit.

D. POLLUTION LIABILITY: Contractor agrees to maintain Pollution Liability coverage with limits not less than $1,000,000 per claim/occurrence for bodily injury, property damage and environmental damage from sudden and gradual occurrences resulting from pollution conditions arising out of the work or services performed under this contract (including any transportation and disposal of hazardous materials or pollutants). Coverage shall include, but not be limited to, third party liability, clean up, corrective action including assessment, remediation and defense costs. If coverage is written on a claims-made basis: a. Any retroactive date shall precede the effective date of this contract; b. Contractor shall provide certificates of insurance evidencing the required coverage for a period of two years after final payment under this contract is made, or provide evidence showing Contractor has obtained a two year extended reporting period endorsement.

(End of Part III)

SECURE CJIS FACILITIES ADDENDUM

Physical and logical access to secure facilities

I. Background

The FBI Criminal Justice Information Services (hereinafter referred to as “CJIS”) Security Policy Version 5.6 mandates all agencies connected to the FBI CJIS systems adhere to regulation set forth within the CJIS Security Policy (hereinafter referred to as CSP). Part of the Security Policy outlines directives dealing with personnel security.

Included within the term “personnel” are all individuals who are utilized by criminal justice agencies to implement, deploy, and/or maintain the computers and/or networks of the criminal justice agency which are used to access FBI CJIS systems.

These individuals include city/County IT personnel, and private contractors.

The subject of non-criminal justice governmental personnel and private contractors is addressed in Sections 5.1.1.4 of the CJIS Security Policy and in the Security Addendum, which can be found in Appendix H. These sections include information on documentation which should be maintained in order to remain in compliance with the Security Policy.

II. Purpose

This Addendum establishes procedures and policies that will guide the parties to comply and adhere to the CJIS Security Policy pertaining to non-governmental personnel and private contractors.

These procedures will include the incorporation of the latest Security Addendums, fingerprint based background check, and the appropriate level of Security Awareness Training.

III. Background Checks

It may at times be necessary for contracted personnel to have unescorted access to judicial offices and other area containing certain criminal justice records/information.

Before access is allowed, contracted personnel must complete a fingerprint passed background check as stated in CSP.

An authorization and consent for criminal background check form will be provided by the Sheriff/County. All contracted personnel who will provide the services herein described are required to complete, sign and return the authorization form. By signing the authorization and consent for release of personal information form, the contractor’s personnel acknowledge that Sarasota County Government and the Sarasota County Sheriff’s Office may conduct an investigation of criminal history information on file in local, state and national databases. The contractor shall forward the completed forms to Sarasota County Sheriff’s Office Local Agency Security Officer (LASO) to perform the background checks for acceptance or rejection.

SECURE CJIS FACILITIES ADDENDUM

IV. Approval and replacement of personnel

The Sheriff/County shall have the right to approve all contractor personnel assigned to provide services to secure CJIS facilities. Prior to providing services, the contractor shall provide at least 10 days written notice of the names and qualifications of the contractor personnel assigned to perform the services pursuant to the agreement.

The contractor and any subcontractor being used by the contractor will be required to comply with the Criminal Justice Information Security Policy (CSP).

The Sheriff/County, on a reasonable basis, shall have the right to require the removal or replacement of any of the contracted personnel performing services, at any time during the term of the agreement. The Sheriff/County will notify the contractor in writing in the event the Sheriff/County requires such action. The contractor shall accomplish removal within 48 hours after receipt of the notice from the Sheriff/County and shall promptly and within a time framed agreed by both parties replace such person with another person, acceptable to the Sheriff/County. The Sheriff’s Office LASO and/or County shall be notified as soon as possible if any contracted employee is no longer employed by the contractor or providing further service to the Sheriff/County.

V. Remote access

Any contractor requiring remote access will be provided with administrative level unique log-in credentials to all servers, networks, databases and work stations that will be involved in the specific project. The remote connection will be secured via an approved FIPS 140-2 encrypted method. Contractors/vendors shall not disclose to any third parties any information contained in the Sheriff/County servers, networks, databases and workstations and shall not disclose any information to other employees of the contractor unless directly related to the services provided.