262800MN_Project_Documents_Revised_2-20-26.pdf

REQUEST FOR PROPOSALS (“RFP”) – PART I Revised 2.20.26

RFP Template Revised 02/10/25 Page 1 of 6

RFP #: 262800MN

RFP TITLE: DEBRIS COLLECTION, REDUCTION AND DISPOSAL SERVICES

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive proposals on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal, for the purpose of selecting qualified Proposers to provide debris collection, removal, reduction, and disposal services related to both declared and non-declared disaster events. (ADDENDUM 4) Proposers are required to comply with Part II, Scope of Services.

OpenGov is located at https://procurement.opengov.com/portal/scgov

2.0 PROPOSER

2.1 For the purpose of this RFP, the term “Proposer” is defined as the legal entity submitting a proposal.

2.2 Proposers intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Proposer.

3.0 QUALIFICATIONS

3.1 Minimum Qualifications

3.1.1. The Proposer must demonstrate experience providing debris management/disaster recovery and successful completion of at least three (3) governmental debris removal, reduction, and disposal events within the last five (5) years.

3.2 Preferred Qualifications

3.2.1. Provided debris management/disaster recovery for events in a jurisdiction of at least 400,000 people.

3.2.2. Experience providing collection, reduction and/or disposal of 2,000,000 cubic yards of debris or more for a single event.

4.0 MEETINGS & SCHEDULE

An anticipated schedule is provided in the Timeline posted in OpenGov. All meetings will take place at the time, date, and location specified in the solicitation Timeline.

Short-listed Proposers should be prepared to attend presentations and/or interviews either in Sarasota, Florida or virtually, at the County’s discretion.

5.0 SUBMITTAL INSTRUCTIONS

Refer to Submittal Instructions section in OpenGov for instructions on how to submit a proposal. Proposers are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

https://procurement.opengov.com/portal/scgov

RFP Template Revised 02/10/25 Page 2 of 6

6.0 VENDOR QUESTIONNAIRE

6.1 All proposers must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with proposer’s submittal in OpenGov. Proposers who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

6.2 Grant Documents

6.2.1. This project may include Federal Emergency Management Agency (FEMA), Florida Division of Emergency Management (FDEM), and other federal/state grant funding. All applicable grant documents will be included in OpenGov. Grant documents that require Proposer’s signature will be available in the Vendor Questionnaire section.

7.0 WRITTEN PROPOSALS

The information requested in each section below will be used by the evaluation committee to evaluate and score written proposals. All proposal documents must be submitted in the Vendor Questionnaire section in OpenGov in the format requested.

7.1 Qualifications

7.1.1. Single page Letter of Interest summarizing Proposer’s

qualifications.

7.1.2. Required and preferred Licenses and Certifications.

7.1.3. Resumes of key personnel, including subcontractors, demonstrating individual qualifications and experience

7.2 Experience

7.2.1. Narrative – Provide a narrative that describes the Proposer’s experience, including, but not limited to the number of years in business, pertinent capabilities, and evidence of experience and financial and technical resources necessary to successfully provide the requested services.

References – Provide a minimum of three (3) project references.

Include customer name, a brief description of the services provided, contract start and end dates, and the name, email, and telephone number of a contact person who can verify information

7.3 Approach

7.3.1. Project Approach - Provide a detailed project approach, including the proposed strategy for providing the requested services.

Anticipated resources, including, but not limited to, staffing levels, technology and equipment should be provided.

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7.3.2. Schedule/Timeline – Describe the approach for establishing the schedule/timeline, including major milestones and deliverables, which will be determined at the time of the event..

7.3.3. Organization – Provide an organizational chart identifying all key personnel and their role in the providing the requested services.

7.4 Compensation

Provide proposed fees using the Pricing Table in OpenGov.

8.0 SELECTION PROCESS

8.1 Written Proposals

8.1.1. All timely responses meeting the criteria set forth in this RFP shall be considered by the County.

8.1.2. Written proposals will be evaluated and scored using the evaluation criteria in the Evaluation Criteria section of OpenGov.

8.1.3. Only proposers who submit required documentation will be eligible to receive Local and American Preference points.

8.1.4. When evaluating written proposals, the evaluation committee will use the scale below to score each criterion. Only whole numbers are to be used when scoring. Scores will be given weight as indicated in the evaluation criteria in OpenGov.

Score Description

5 Excellent

4 Very Good

3 Good

2 Satisfactory

1 Unsatisfactory

0 N/A

8.2 Presentations

8.2.1. If any member of the evaluation committee requests presentations, presentations shall be scheduled.

8.2.2. If presentations are requested or required, the evaluation committee shall determine the number of Proposers to be short-listed for presentations prior to scoring. The format of presentation will be determined by the County and may consist of presentations, interviews, or a combination of presentations and interviews.

RFP Template Revised 02/10/25 Page 4 of 6

Presentations will be required from no fewer than the three highest scoring Proposers (or all responsive and responsible Proposers if there are 3 or fewer) under the following circumstances.

1. The estimated costs of services are in excess of $350,000 (either annually or for the total project); or

2. Scoring results in 5 points or less between the highest scoring proposer and the 2nd highest scoring proposer; or

3. The solicitation documents specify that presentations or interviews will be required.

4. The Procurement Official has determined that presentations are required for this solicitation.

If this box is checked, the Procurement Official has determined that presentations are required for this solicitation

8.3 Ranking

Following presentations, the evaluation committee will rank the short-listed proposers. The ranking shall be based on the written proposals, clarifications (if any), and information presented during presentations.

8.4 Evaluation Committee Recommendation of Award

8.4.1. If presentations are not requested or required, the evaluation committee will recommend the highest scoring Proposer for award.

8.4.2. If presentations are requested or required, following presentations the evaluation committee will rank the short-listed Proposers, and recommend the first ranked Proposer for award.

9.0 AWARD

9.1 It is the intent of the County to award up to 3 contracts to the Proposer(s) who, in the sole opinion of the evaluation committee is most qualified to provide the scope of services required and will provide the best value to the County.

9.2 The County reserves the right to contract for a term less than or greater than the duration indicated in OpenGov.

9.3 The successful Proposer(s) shall be required to submit proof of licenses or certifications as required by the County.

9.4 In the event of a tie, the RFP tie-breaking procedures identified in the Sarasota County Procurement Manual will apply. To be considered, tied Proposers will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

9.5 Preferences

Proposers wishing to be considered for Local Business Preference or

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American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this RFP, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply to the award of this RFP, due to Grant funding requirements

9.6 Contract

A draft of the contract that the successful Proposer(s) will be expected to sign (a Term Contract) is posted on the Procurement website, shown below.

The County may, in its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation.

https://www.scgov.net/government/procurement/contract-templates

10.0 CHANGES IN KEY PERSONNEL

10.1 A change in the key personnel of a short-listed firm after the submission of the response to this RFP could result in reconsideration of the scoring of applicable evaluation criteria, at the sole discretion of the County.

10.2 Any changes in the key personnel of a short-listed firm should be brought to the attention of the County as soon as possible after the change is made.

The changes, the reasons for the changes, and resumes for the individuals being substituted for an individual identified in the response, must be submitted, prior to oral presentations, to the Procurement Analyst identified on the Solicitation Summary.

10.3 Decreases in scoring may result from the reconsideration of changes in the key personnel of a short-listed firm. No increases in scoring will result from the reconsideration of changes in the key personnel of a short-listed firm.

10.4 After award of a contract, the successful Proposer shall not be allowed to substitute key personnel named in this response, including subcontractors, without the prior written permission of the County. Substitution may, in the sole opinion of the County, be grounds for cancellation of selection, or termination of contract.

11.0 PERFORMANCE & PAYMENT BOND

11.1 The awarded Proposer will be required to obtain a performance and payment bond at least equal to 100% of the estimated price of the work in the Task Order as determined by the County. Any bonding company submitting a performance and payment bond to Sarasota County Government must be licensed to transact a fidelity and surety business in the State of Florida, and shall have an A.M. Best rating of: if bond is under $500,000 “B+” (very good) https://www.scgov.net/government/procurement/contract-templates

RFP Template Revised 02/10/25 Page 6 of 6 or better, and over $500,000 “A-” (excellent) or better, and a “T” Underwriting Limitation not exceeded by this project’s bond.

11.2 Execution of Bonds and Power of Attorney

11.2.1. If the successful Proposer is a partnership, each bond should be signed by each of the individuals who are partners; if a corporation, the bonds should be signed in the correct corporate name by a duly authorized officer, agent or attorney-in-fact. The appropriate number of bonds should be executed to correspond to the number of signatories to the contract. Each executed bond should be accompanied by (a) appropriate acknowledgment of the respective parties; (b) appropriate duly certified copy of power-of-attorney or other certification of authority where bond is executed by agent, officer or other representative of successful Bidder or surety; (c) duly certified extract from by-laws or resolutions of Surety under which power-of-attorney or other certificate of authority of its agent, officer or representative was issued.

11.2.2. Attorneys-in-fact who sign bid bonds or performance and payment bonds must file with such bond a certified copy of their power-of-attorney to sign such bonds. Attorneys-in-fact must place name, address, and telephone number on this certificate

Changes to this RFP are indicated using underlined text to show additions and strikethrough text to show deletions. Changes made pursuant to this Addendum No. 4 are in bold.

PART II

SCOPE OF WORK Revised 2.20.26

Revised 10/07/20 Part II - Page 1 of 48 Prepared by Solid Waste Department

BACKGROUND

Sarasota County (County) is seeking to establish up to three (3) agreements for debris collection, removal, reduction, and disposal services related to both declared and non-declared disaster events. (ADDENDUM 4) Due to the urgency and level of service required following a debris generating event, the County seeks qualified Contractors with sufficient experience in the specialized management of and response to large volumes of debris. It is the intention of the County to receive the maximum percentage of cost share allowed through the Federal Emergency Management Agency’s (FEMA) Public Assistance Program and/or other federal or state agencies by completing projects within the specified time period.

The Grant Funded Procurement Terms and Conditions, attached hereto as Attachment A, are hereby incorporated and made a part of this Scope of Services.

1. PRE-EVENT COORDINATION MEETING & ANNUAL TRAINING

1.1. Contractor shall attend an annual meeting with the County and its debris monitoring firm(s) at no cost to the County.

2. DESCRIPTION OF WORK AREA

2.1. The work area includes public property and Right-of-Ways (ROW), within the unincorporated areas of the County and may include municipal or private property within the jurisdictional boundaries of the County. The County may authorize Contractors to perform debris activities on non- County roadways or other areas, such as waterways and waterbodies, as directed in writing by the County.

2.2. If tasked with debris removal on Federal Highway Administration (FHWA) Emergency Relief (ER) Program roadways, Contractor shall provide crews separate from those providing County ROW debris removal services. The crews allocated to provide debris removal from FHWA-ER roadways shall only collect debris from FHWA-ER roadways. Contractor shall abide by all eligibility requirements and guidance set forth by FHWA for debris removal on FHWA-ER Program roadways.

2.3. Refer to ‘“Eligible”’ in the Definitions section for additional details. Only “Eligible” debris shall be collected unless directed otherwise by the County.

2.4. The County shall authorize services Contractor shall provide, the zones Contractor shall work in, and the prioritization of work to be performed.

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3. SERVICE SCOPE –OPERATIONAL SPECIFICATIONS

3.1. Work shall consist of coordinating and mobilizing an appropriate number of cleanup crews, as determined by the County, to complete work within the specified time period or sooner. Work shall be conducted so that all rules, policies, and guidance issued by grant agencies, such as the Federal Emergency Management Agency (FEMA), are followed. The Public Assistance Program and Policy Guide (PAPPG), Version 5, as amended, shall be the policy guide for all work performed. PAPPG may be revised, and individual policy guidance may be issued for any specific storm or event. Revisions and individual policies will supersede PAPPG version 5 if applicable, as directed by the County.

3.2. Work shall include but is not limited to:

3.2.1. Providing emergency access routes

3.2.2. Examining debris to determine whether or not debris is ‘“Eligible”

3.2.3. Loading the debris

3.2.4. Hauling debris to County approved Debris Management Sites (DMS) or County Designated Final Disposal Site(s) (FDS)

3.2.5. Operating one or more DMS

3.2.6. Operating Public Drop-off Sites (PDS), including the transportation of debris to a DMS or FDS.

3.2.7. Volume reducing debris through source separation, grinding, or burning

3.2.8. Hauling reduced debris to a County Designated Final Disposal Site

3.2.9. Disposing of reduced debris at a County Designated Final Disposal Site or Central County Solid Waste Disposal Complex (CCSWDC).

3.3. General Notes – Debris Operations

3.3.1. All debris identified by the County shall be removed. The number of passes Contractor shall conduct is at the discretion of the County. Partial removal of debris piles is strictly prohibited.

Contractor shall not move from one designated work area to another designated work area without prior approval from the County. Debris, such as fallen trees, which extends onto the ROW from private property, shall be cut at the point where it enters the ROW, and that part of the debris which lies within the ROW shall be removed. Contractor shall not enter onto or remove debris from

Revised 10/07/20 Part II - Page 3 of 48 private property unless specifically authorized by the County in writing.

3.3.2. Loose leaves and small debris shall not be collected. No debris shall be left on the road surface. No single piece of debris larger than six (6) inches in any dimension shall be left by Contractor.

3.3.3. Contractor shall deliver all debris to a County approved Debris Management Site (DMS) or County Designated Final Disposal Site (FDS) that has been approved to receive debris.

3.3.4. The County shall provide Contractor with potential DMS locations;

see Attachment B, FDEP Pre-Approved DMS Site List. In addition to the DMS locations provided by the County, the County may task Contractor with identifying additional DMS or final disposal sites, subject to final approval by the County. Contractor shall be responsible for obtaining and paying for all site fees, permits, and sampling required to operate a DMS at the designated location and shall be responsible for returning all utilized DMS to their original condition after site use. DMS remediation shall include, but is not limited to, returning the site to original grade, fill dirt, base material, sod, and other physical features. All debris, mulch, etc.

is to be removed; fill dirt and/or other base material (if required) must meet standards for intended use; new sod or seeding must meet standards for intended use. Contractor shall be responsible for all costs associated with setup, operations and closure of a DMS, with an exception for sod.

3.3.5. DMS remediation shall abide by all state and federal environmental regulatory requirements and is subject to final approval by the County and the Florida Department of Environmental Protection

(FDEP).

3.3.6. The County may establish Public Drop Off Sites (PDS) for residents of Sarasota County to bring their vegetative debris. Contractor shall be responsible for loading and removing all debris from these sites on a daily basis. All PDS should be set up, operated, and closed the same way as a DMS.

3.3.7. It is the intention of the County that only minimal amounts of disaster debris shall be accepted at the County owned landfill for disposal. Contractor shall provide to the County a list of alternative disposal facilities or transfer stations for all waste streams

Revised 10/07/20 Part II - Page 4 of 48 including putrescible waste. Contractor shall be responsible for payment of all disposals and or processing fees.

3.3.8. All County Designated Final Disposal Sites must be pre-approved, in writing, by the County. Contractor shall be responsible for the handling, reduction and final haul-out and disposal of all reduced and unreduced debris. DMS operations and remediation must comply with all local, state, and federal safety and environmental standards. Contractor reduction, handling, disposal and remediation operation plans must be approved, in writing, by the County.

3.3.9. Payment for disposal costs such as tipping fees incurred by Contractor at a County Designated Final Disposal Site that meets local, state, and federal regulations for disposal shall be reimbursed by the County as a pass-through cost at the published disposal fee rate or Contractor negotiated fee rate, whichever is less. Prior to reimbursement by the County, Contractor shall furnish an invoice in hard copy and electronic format matching scale/weigh tickets numbers with load ticket or haul out ticket numbers and other applicable information. Contractor shall be required to provide proof of Contractor payment to the County Designated Final Disposal Site.

3.3.10. The County reserves the right to inspect DMS, verify quantities and review operations at any time.

3.4. Fee Schedules

3.4.1. (Item 1) Emergency Access

Work shall consist of all labor, equipment, fuel, and associated costs necessary to clear and remove debris from County roadways, to make them passable immediately following a declared disaster event. All County-designated roadways shall be cleared and made passable upon issuance of Task Orders authorizing the Contractor to perform emergency roadway clearance operations. This may include roadways in municipalities within the County as well as FHWA-ER designated roadways. Clearance of these roadways shall be performed as identified by the County. Contractor shall assist the County and its representatives in ensuring proper documentation of emergency access activities by documenting the type of equipment and/or labor utilized (i.e., certification), starting and ending times, and zones/areas worked.

Services performed under this section of the Scope of Work shall be

Revised 10/07/20 Part II - Page 5 of 48 compensated using Schedule 1 – Hourly Labor and Equipment Price Schedule. Reimbursement for the use of force account equipment is limited to the time the equipment is actually in use. Contractor shall not invoice for standby and idle time.

3.4.2. (Item 2) Vegetative Debris

a) Work shall consist of all labor, equipment, fuel, traffic control costs, and other associated costs necessary to pick up and transport vegetative debris existing on the ROW, or other areas as described in Section 2.1 of this Scope, to a County approved DMS or a County Designated Final Disposal Site in accordance with all federal, state, and local rules and regulations.

b) For the purposes of this agreement, vegetative debris that is piled in a ROW to the street and is accessible from the street with loading equipment (i.e., not behind a fence or other physical obstacle) shall be removed.

c) Removal of vegetative debris shall be conducted as directed by the County.

d) Once the debris removal vehicle has been issued a load ticket from the County’s authorized representative, the debris removal vehicle shall proceed immediately to a County approved DMS or a County Designated Final Disposal Site. The debris removal vehicle shall not collect additional debris once a load ticket has been issued.

e) All debris shall be removed from each location before proceeding to the next location unless directed otherwise by the County or its authorized representative.

f) Entry onto private property for the removal of vegetative hazards shall only be permitted when directed by the County or its authorized representative. The County shall provide specific Right-of-Entry (ROE) legal and operational procedures.

g) Contractor shall provide traffic control as conditions require or as directed by the County. When working on major roadways and arterial roads, proof of Maintenance-of-Traffic (MOT) certification will be required. Sufficient signing, flagging, and barricading in compliance with all local, state and federal laws will be provided by the Contractor.

3.4.3. (Item 3) Construction and Demolition (C&D) Debris

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a) Work shall consist of all labor, equipment, fuel, traffic control costs and other associated costs necessary to pick up and transport C&D debris existing on the ROW , or other areas as described in Section

2.1 of this Scope, to a County approved DMS or a County Designated Final Disposal Site in accordance with all federal, state and local rules and regulations.

b) For the purposes of this agreement, C&D debris that is piled in a ROW to the street and is accessible from the street with loading equipment (i.e., not behind a fence or other physical obstacle) shall be removed.

c) Removal of C&D debris existing in the County ROW, or other areas, shall be performed as identified by the County.

d) Once the debris removal vehicle has been issued a load ticket from the County’s authorized representative, the debris removal vehicle shall proceed immediately to a County approved DMS or a County Designated Final Disposal Site. The debris removal vehicle shall not collect additional debris once a load ticket has been issued.

e) All debris shall be removed from each location before proceeding to the next location unless directed otherwise by the County or its authorized representative.

f) Entry onto private property for the removal of C&D hazards shall only be permitted when directed by the County or its authorized representative. The County shall provide specific legal and operational procedures for ROE.

g) Contractor must provide traffic control as conditions require or directed by the County.

3.4.4. (Item 4) Mixed Debris

a) Work shall consist of all labor, equipment, fuel, traffic control costs and other associated costs necessary to pick up and transport Mixed Debris existing on the ROW, or other areas as described in Section

2.1 of this Scope, to a County approved DMS or a County Designated Final Disposal Site in accordance with all federal, state and local rules and regulations.

b) For the purposes of this agreement, Mixed Debris that is piled in a ROW to the street and is accessible from the street with loading equipment (i.e., not behind a fence or other physical obstacle) shall be removed.

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c) Removal of Mixed Debris existing in the County ROW, or other areas, shall be performed as identified by the County.

d) Once the debris removal vehicle has been issued a load ticket from the County’s authorized representative, the debris removal vehicle shall proceed immediately to a County approved DMS or a County Designated Final Disposal Site. The debris removal vehicle shall not collect additional debris once a load ticket has been issued.

e) All debris shall be removed from each location before proceeding to the next location unless directed otherwise by the County or its authorized representative.

f) Entry onto private property for the removal of Mixed Debris shall only be permitted when directed by the County or its authorized representative. The County shall provide specific legal and operational procedures for ROE.

g) Contractor must provide traffic control as conditions require or directed by the County.

3.4.5. (Item 5) DMS(s) Management, Operations, Debris Separation and Reduction

a) Work shall consist of all labor, equipment, fuel, traffic control costs and other associated costs necessary to manage and operate DMS(s) for the acceptance, management, segregation, staging and reduction through volume reduction, including but not limited to grinding and source separation of debris. All processes must be approved by the County prior to commencement of reduction or source separation activities. The DMS(s) layout and ingress and egress plan must be approved by the County.

b) The management of DMS(s) includes obtaining necessary local, state and federal permits or approval and operating in accordance with all rules and regulations of local, state and federal regulatory agencies which may include, but are not limited, to the U.S. Environmental Protection Agency (EPA) and FDEP. Reference the most current Florida Department of Environmental Protection Guidance for Establishment, Operation, and Closure of Disaster Debris Management Sites (DDMS), most recently updated October 5, 2024, or any subsequent updates. Contractor shall also be responsible for any and all costs associated with permits, groundwater and soil sampling/testing.

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c) Contractor is responsible for operating the DMS(s) in accordance with Occupational Safety and Health Administration (OSHA), EPA and FDEP guidelines and providing a site operations plan prior to work commencing on the site.

d) Debris at DMS(s) shall be clearly segregated and managed independently by debris type (C&D, Vegetative Debris, HHW, etc.), program (ROW collection, private property debris removal, etc.) and applicant(s) (municipalities located within the County).

e) All un-reduced debris must be staged separately from reduced debris at the DMS(s).

f) Contractor is responsible for all associated costs necessary to provide DMS(s) utilities such as, but not limited to, water, lighting, and portable toilets.

g) Contractor is responsible for all associated costs necessary to provide DMS(s) traffic control such as, but not limited to, traffic cones and staff with traffic flags.

h) Contractor is responsible for all associated costs necessary to provide DMS(s) dust control and erosion control such as, but not limited to, an operational water truck, silt fencing, and other best management practices (BMPs).

i) Contractor is responsible for all associated costs necessary to provide DMS(s) fire protection such as, but not limited to, an operational water truck (sufficient and equipped for fire protection), fire breaks, and a site foreman.

j) Contractor is responsible for all associated costs necessary to provide qualified personnel, as well as lined containers or containment areas, for the segregation of visible HHW/contaminants that may be mixed with debris. Contractor is also responsible for all associated costs necessary for HHW/contaminant disposal at a permitted Hazardous Waste Treatment, Storage and Disposal Facility (HWTSDF), as requested by the County. The cost associated with qualified personnel and lined containers/containment areas for HHW/contaminant segregation, as well as HHW/contaminant disposal from DMS locations, is a cost reflected in this Scope of Work.

Depending on the volume of HHW per DMS location, the County may choose to collect and dispose of HHW segregated from debris at DMS locations.

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k) Contractor is responsible for providing twenty-four (24) hour DMS(s) security.

l) Contractor shall only permit Contractor vehicles and others specifically authorized by the County or its authorized representative on site(s).

m) Contractor shall provide a tower(s) from which the County or its authorized representative can make volumetric load calls. All towers shall be OSHA compliant.

n) Upon completion of haul-out activities, Contractor shall be responsible for remediating the physical features of the site to its original condition prior to site use. Site remediation shall include, but is not limited to, returning the original site grade, sod, and other physical features. All debris, mulch, etc. is to be removed; fill dirt and/or other base material (if required) must meet standards for intended use; new sod or seeding must meet standards for intended use. If sod is required to replace vegetative cover, Contractor shall be compensated for the cost and installing of sod by direct pass through of the cost to the County. Site remediation shall also include returning all utilized sites to their original condition as verified through soil and groundwater samples. Site remediation shall abide by all state and federal environmental regulatory requirements and is subject to final approval by the County and FDEP.

3.4.6. (Item 6) DMS(s) Management, Operations and Reduction - Air Curtain Incinerators

a) Work shall consist of all labor, equipment, fuel, traffic control costs, and other associated costs necessary to manage and operate DMS(s) for the acceptance, management, segregation, staging and reduction through an Air Curtain Incinerator (ACI) of “Eligible” debris. ACI reduction must be approved by the County, and any applicable regulatory agencies as required prior to commencement of reduction activities. DMS(s) layout and ingress and egress plan must be approved by the County.

b) The management of ACI at the DMS(s) includes obtaining necessary local, state and federal permits or approval and operating in accordance with all rules and regulations of local, state and federal regulatory agencies which may include, but are not limited, to EPA and FDEP. Contractor shall also be responsible for any and all costs associated with permits and groundwater and soil sampling/testing.

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c) Contractor is responsible for operating the ACI at the DMS(s) in accordance with OSHA, EPA and FDEP guidelines and providing a site operations plan prior to work commencing on the site.

d) Debris at DMS(s) shall be clearly segregated and managed independently by debris type (C&D, Vegetative Debris, HHW, etc.), program (ROW collection, private property debris removal, etc.) and applicant(s) (municipalities located within the County).

e) All un-reduced debris must be staged separately from reduced debris at the DMS(s).

f) Contractor is responsible for all associated costs necessary to provide DMS(s) utilities such as, but not limited to, water, lighting, and portable toilets.

g) Contractor is responsible for all associated costs necessary to provide DMS(s) traffic control such as, but not limited to, traffic cones and staff with traffic flags.

h) Contractor is responsible for all associated costs necessary to provide DMS(s) dust control and erosion control such as, but not limited to, an operational water truck, silt fencing, and other BMPs.

i) Contractor is responsible for all associated costs necessary to provide DMS(s) fire protection such as, but not limited to, an operational water truck (sufficient and equipped for fire protection), fire breaks, and a site foreman.

j) Contractor is responsible for all associated costs necessary to provide qualified personnel, as well as lined containers or containment areas, for the segregation of visible HHW/contaminants that may be mixed with debris. Contractor is also responsible for all associated costs necessary for HHW/contaminant disposal at a permitted HWTSDF, as requested by the County. The cost associated with qualified personnel and lined containers/containment areas for HHW/contaminant segregation, as well as HHW/contaminant disposal from DMS locations, is a cost reflected in this Scope of Work.

Depending on the volume of HHW per DMS location, the County may choose to collect and dispose of HHW segregated from debris at DMS locations.

k) Contractor is responsible for providing twenty-four (24)-hour DMS(s) security and fire tender.

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l) Contractor shall only permit Contractor vehicles and others specifically authorized by the County or its authorized representative on site(s).

m) Contractor shall provide a tower(s) from which the County or its authorized representative can make volumetric load calls. The tower(s) provided by Contractor shall be OSHA compliant.

n) Upon completion of haul-out activities, Contractor shall be responsible for remediating the site to its original condition prior to site use. Site remediation shall include, but is not limited to, returning the original site grade, sod, and other physical features.

Site remediation does not include restoring fencing, concession stands, lighting, and other permanent structures that may have been demolished at the County’s direction for DMS operations. All ash, debris, mulch, etc. is to be removed; fill dirt and/or other base material (if required) must meet standards for intended use; new sod or seeding must meet standards for intended use. Site remediation shall also include returning all utilized sites to their original condition as verified through soil and groundwater samples.

Site remediation shall abide by all state and federal environmental regulatory requirements and is subject to final approval by the County and FDEP.

3.4.7. (Item 7) DMS(s) Management, Operations and Reduction - Controlled Open Burning

a) Work shall consist of all labor, equipment, fuel, traffic control costs, and other associated costs necessary to manage and operate DMS(s) for the acceptance, management, segregation, staging, and reduction through controlled open air burning of debris. Controlled open air burning must be approved by the County and any applicable regulatory agencies as required, prior to commencement of reduction activities. DMS(s) layout and ingress and egress plan must be approved by the County.

b) The management of DMS(s) includes obtaining necessary local, state, and federal permits or approval, and operating in accordance with all rules and regulations of local, state, and federal regulatory agencies which may include, but are not limited to, EPA and FDEP.

Contractor shall also be responsible for any and all costs associated with permits, groundwater and soil sampling/testing.

Revised 10/07/20 Part II - Page 12 of 48

c) Contractor is responsible for operating the DMS(s) in accordance with OSHA, EPA, and FDEP guidelines and providing a site operations plan prior to work commencing on the site.

d) Debris at DMS(s) shall be clearly segregated and managed independently by debris type (C&D, Vegetative Debris, HHW, etc.), program (ROW collection, private property debris removal, etc.) and applicant(s) (municipalities located within the County).

e) All un-reduced debris must be staged separately from reduced debris at the DMS(s).

f) Contractor is responsible for all associated costs necessary to provide DMS(s) utilities such as, but not limited to, water, lighting, and portable toilets.

g) Contractor is responsible for all associated costs necessary to provide DMS(s) traffic control such as, but not limited to, traffic cones and staff with traffic flags.

h) Contractor is responsible for all associated costs necessary to provide DMS(s) dust control and erosion control such as, but not limited to, an operational water truck, silt fencing, and other BMPs.

i) Contractor is responsible for all associated costs necessary to provide DMS(s) fire protection such as, but not limited to, an operational water truck (sufficient and equipped for fire protection), fire breaks, and a site foreman.

j) Contractor is responsible for all associated costs necessary to provide qualified personnel, as well as lined containers or containment areas, for the segregation of visible HHW/contaminants that may be mixed with debris. Contractor is also responsible for all associated costs necessary for HHW/contaminant disposal at a permitted HWTSDF, as requested by the County. The cost associated with qualified personnel and lined containers/containment areas for HHW/contaminant segregation, as well as HHW/contaminant disposal from DMS locations, is a cost reflected in this Scope of Work.

Depending on the volume of HHW per DMS location, the County may choose to collect and dispose of HHW segregated from debris at DMS locations.

k) Contractor is responsible for providing twenty-four (24)-hour DMS(s) security and fire tender.

Revised 10/07/20 Part II - Page 13 of 48

l) Contractor shall only permit Contractor vehicles and others specifically authorized by the County or its authorized representative on site(s).

m) Contractor shall provide a tower(s) from which the County or its authorized representative can make volumetric load calls. The tower(s) provided by Contractor shall be OSHA compliant.

n) Upon completion of haul-out activities, Contractor shall be responsible for remediating the site to its original condition prior to site use. Site remediation shall include, but is not limited to, returning the original site grade, sod, and other physical features.

Site remediation does not include restoring fencing, concession stands, lighting, and other permanent structures that may have been demolished at the County’s direction for DMS operations. All debris, mulch, etc. is to be removed; fill dirt and/or other base material (if required) must meet standards for intended use; new sod or seeding must meet standards for intended use. Site remediation shall also include returning all utilized sites to their original condition as verified through soil and groundwater samples. Site remediation shall abide by all state and federal environmental regulatory requirements and is subject to final approval by the County and FDEP.

3.4.8. (Item 8) Public Drop-off Sites (PDS) Operations

a) Work shall consist of all labor, equipment, and other associated costs necessary to operate a PDS for the acceptance of debris from the public.

b) A PDS layout plan, including ingress and egress must be approved by the County prior to operation of the PDS.

c) Contractor shall obtain all local, state, and federal permits or approval for the PDS and shall operate in accordance with all local, state, and federal rules and regulations which may include, but are not limited to the EPA and FDEP.

d) Contractor shall be responsible for all costs associated with permits, pre and post groundwater and soil sampling, site preparation, site operation and site closure.

e) The County shall approve the types of debris accepted at the PDS.

f) Contractor is responsible for providing utilities such as water and electricity (lighting).

Revised 10/07/20 Part II - Page 14 of 48

g) Contractor shall provide portable toilets at each DMS as specified in Section 4.18 of this Scope.

h) Contractor shall provide for the collection and disposal of putrescible waste and recyclables as specified by the County at each DMS. The expense incurred by Contractor for these services is an overhead expense contemplated as part of Contractor's compensation under this Term Contract.

i) Contractor shall provide traffic control such as signs, traffic cones, and staff with traffic flags at the PDS.

j) Contractor shall provide PDS dust control and erosion control such as an operational water truck, silt fencing, and other Best Management Practices (BMPs).

k) Contractor shall provide PDS fire protection such as an operations water truck or tank.

l) Contractor shall provide twenty-four (24)-hour security at the

PDS.

m) Contractor is responsible for loading and hauling the debris received at the PDS to a DMS or FDS.

n) Attachment B, the FDEP Pre-Approved DMS Site List, will serve as the designated locations for PDS. In addition to these PDS locations provided by the County, the County may task Contractor with identifying additional PDS locations. The use of additional sites shall be subject to approval by the County and the FDEP.

o) Contractor shall be responsible for obtaining and paying for all site fees and permits required to operate a PDS and shall be responsible for returning the PDS to its original condition prior to site use.

p) PDS remediation may include, but is not limited to, returning the site to original grade, and bringing in fill dirt, base material, and sod.

q) FDEP or the County may require soil and groundwater sampling at a PDS. If contamination exists after operation of the PDS, Contractor shall be responsible for all remediation work as directed by the County and/or regulatory agencies.

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r) Site remediation will be conducted in accordance with all state and federal environmental regulatory requirements, and be approved by the County and FDEP.

3.4.9. (Item 9) Haul-Out of Reduced Debris to a County Designated Final Disposal Site

a) Work shall consist of all labor, equipment, fuel, traffic control costs, and associated costs necessary to load and transport reduced material such as ash, processed C&D or mulch, or recyclable materials such as metals from a County approved DMS(s) to a County Designated Final Disposal Site in accordance with all federal, state, and local rules and regulations. Contractor shall not receive any payment from the County for haul-out or disposal fees related to reduced or un-reduced debris transported and disposed of at a non-County Designated Final Disposal Site.

b) From all the different types of debris brought into the DMS, Contractor shall make every effort to recycle all materials possible.

Prior to exiting the DMS with recycled material, the recycled material shall be estimated in cubic yards or weighed by the County or their representative so that verification of the salvage value can be documented by the County. Contractor shall report to the County all revenues obtained through the sale of the recycled materials and all revenues shall be applied to County invoices as a credit. Contractor shall provide to the County a recycling plan for all debris waste streams and potential recycling facilities as deemed applicable by Contractor.

3.4.10. (Item 10) Removal of Hazardous Trees

a) Work shall consist of all labor, equipment, fuel, traffic control costs, and other associated costs necessary to remove all hazardous trees from the ROW. Debris generated from the removal of hazardous trees shall be placed in the safest possible location on the ROW and subsequently removed in accordance with Section 3.4.2 of this Scope of Work. Hazardous leaning trees shall be flush cut, loaded and removed in accordance with Section 3.4.2 of this Scope of Work. The County shall not compensate Contractor for cutting leaning trees on a unit rate basis. The collection of all hazardous leaning trees must be performed on the same day as the cut work. If there is insufficient room for safe placement on the ROW, then Contractor must load the resulting debris from hazardous leaning trees as they are removed.

Descriptions provided within the current PAPPG in regards to items

Revised 10/07/20 Part II - Page 16 of 48 addressed in this section of the Scope of Work are subject to change.

If changes occur, then the most recent policy guidance issued by FEMA shall prevail.

b) Hazardous trees identified by the County or its authorized representative for removal shall be removed by Contractor. All debris-specific eligibility, per current FEMA and PAPPG guidelines, of leaning trees shall be communicated to Contractor, in writing, by the County. In order for the removal of leaning or hazardous trees to be included for reimbursement under Line Items 24-27 of the Fee Schedule, the tree must satisfy a minimum of one (1) of the following requirements per the current PAPPG guidelines:

i. Deterioration or physical damage to the root system, trunk, stem or limbs, or

ii. The direction and lean of the tree per the Occupational Safety and Health Standards

3.4.11. (Item 11) Removal of Hazardous Limbs or Branch Removal

a) Work shall consist of all labor, equipment, fuel, traffic control costs, and other associated costs necessary to remove all hazardous limbs and branches that pose an immediate threat to public safety, from the ROW. Hanging limbs and branches shall be flush cut, the resulting debris placed in the safest possible location on the ROW, and subsequently loaded and removed in accordance with Section

3.4.2 of this Scope of Work. The collection of all hazardous hanging limbs and branches must be performed on the same day as the cut work. If there is insufficient room for safe placement along the County ROW, then Contractor must load the resulting debris from hazardous hanging limbs and branches as they are removed.

Descriptions provided within the current PAPPG in regards to items addressed in this section of the Scope of Work are subject to change.

If changes occur, then the most recent policy guidance issued by FEMA shall prevail.

b) Hazardous broken limbs or branches identified by the County or its authorized representative for removal shall be removed by Contractor. All debris-specific eligibility, per current FEMA and PAPPG guidelines, of limbs shall be communicated to Contractor, in writing, by the County. In order for the removal of hanging limbs and branches to be included for reimbursement under Line Items 28-30

Revised 10/07/20 Part II - Page 17 of 48 of the Fee Schedule, the limb must satisfy all of the following requirements:

i. The limbs or branches extend over the public ROW

ii. The limbs or branches pose an immediate threat as defined within the applicable section of the current PAPPG; and

iii. Contractor removes the hazard from the public ROW (without entering private property).

3.4.12. (Item 12) Removal of Hazardous Stumps

a) Work shall consist of all labor, equipment, fuel, traffic control costs, and other associated costs necessary to remove all hazardous uprooted tree stumps from the ROW. Placing clean filtered fill dirt to properly backfill areas where stumps have been removed shall be performed by Contractor, at Contractor’s expense. Documentation, including photograph, of origin of fill dirt must be recorded. Stumps shall be considered normal vegetative debris and removed in accordance with Section 3.4.2 of this Scope of Work; the diameter of removed stumps shall be converted into a cubic yardage volume based on the Stump Conversion Table published in the most current FEMA Public Assistance Debris Management Guide. Descriptions provided within the current PAPPG in regards to items addressed in this section of the Scope of Work are subject to change. If changes occur, then the most recent policy guidance issued by FEMA shall prevail.

b) Hazardous stumps identified by the County or its authorized representative for removal shall be removed by Contractor. All debris-specific eligibility, per current FEMA and PAPPG guidelines, of hazardous stumps shall be communicated to Contractor, in writing, by the County. In order for the removal of hazardous stumps to be included for reimbursement under Line Items 31-34 of the Fee Schedule, the stump must satisfy all the following criteria:

i. Fifty percent (50%) or more of the root ball is exposed.

ii. Stump is on the ROW and poses an immediate threat to public health, safety or welfare.

c) Stumps that are not attached to the…