2627-009MC Scope of Work.pdf

K:\023 Wang Cultural Center\0 Rehab 2 Fl\26121 - Garden Beautification\RFQ Beautification\26121 Wang Cultural Center Garden Beautification RFQ.doc

6/12/2026 Page 1 of 8

Campus Planning, Design & Construction (CPDC)

Date: May 19, 2026

MP2#: 26121

BUILDING: 023 – Charles B. Wang Center at Stony Brook University PROJECT: Exterior Garden Beautification Project SUBJECT: Request for Qualifications (RFQ) of Design Services FROM: Michael S. Murray, CPDC Director of Design

Request For Qualifications (RFQ) of Design Services

0.0 Executive Summary:

Qualifications of design firms are requested for planned improvements to the existing Charles B.

Wang Cultural Center rear exterior garden. The beatification work shall include, but not be limited to, minor repairs and cleaning of existing site work (pavers, coping stones, exterior finish systems, structural concrete), a new pathway, restoration of the existing building and cleaning of façade surfaces, new exterior lighting at the existing building and existing pond, new landscaping in existing planters, new outdoor furniture, incidental pond rehabilitation as required.

1.0 Existing Conditions:

1. The Charles B. Wang Center was donated to the University by the Charles B. Wang

Foundation and opened on October 22, 2002.

2. The building was designed by Architect P.H. Tuan as an Asian and Asian American Cultural Center, reflecting traditional and contemporary Asian and Asian American design.

3. The gross area of the existing garden area to the north of the building is approximately ±32,533 SQ. FT. (gross, including the area of the pond). The garden is defined by the exterior walls of the building and a surrounding perimeter wall to the east and north, defining the garden as a courtyard.

4. The garden has (4) four main areas and multiple levels / elevations:

Upper Terrace (Second Floor);

Lower Terrace (Between First and second Floor);

Pond; includes central bridge and perimeter elevated pathway (Second Floor);

Landscaped / grass area (approximate first floor elevation).

K:\023 Wang Cultural Center\0 Rehab 2 Fl\26121 - Garden Beautification\RFQ Beautification\26121 Wang Cultural Center

6/12/2026 Page 2 of 8

5. The upper terrace is accessible from the buildings main dining room and food service program in addition to the main lobby. The intent of the new furniture and landscaping work is to better utilize this upper open area. All furniture work to be coordinated with the University’s Auxiliary Services Association (ASA) as some of the existing furniture belongs to the outdoor dining area from the restaurant.

6. The lower terrace is accessible by one of two staircases and a single ramp down to the pond elevation.

7. A painted steel fall protection railing exists around the perimeter of the upper terrace, pond, and pathways. A painted steel pagoda exists along the north pathway. All of the painted steel components will be re-painted by the University.

8. The existing pond is approximately ±10,400 SQ. FT. (gross) and extends below portions of the existing elevated walkway. The current functionality of the pond: filtration, pumps, fountains, etc. is unknown and needs to be verified at a high level by the consultant. It is anticipated that in order to complete the work as part of this project, the pond will need to be drained to mobilize and complete repair work along the pathways. Select cleaning and rehabilitation is recommended while the pond is drained. Temporary protection of the pond liner will be necessary during construction, and the pond will need to be re-filled upon completion of the beautification work. Any damages incurred or discovered as part of the rehabilitation and beautification work will need to be restored.

9. The existing hardscape surface is concrete pavers over compacted fill. All perimeter pathway and planter walls are concrete block with “Dryvit” finish and stone coping wall caps. Select repairs are anticipated for the pavers and coping stones. At all existing exterior door locations, all pavers are to be evaluated and addressed accordingly to ensure full and free operation of the existing doors. Any uneven and unsteady pavers shall be removed and reinstalled to avoid tripping hazards. Where coping stones are damaged and/or missing, they shall be replaced in kind to match existing. Existing drainage and waterproofing systems below are unknown.

10. Record drawings reflect an extensive pathway and landscape lighting system: most of which was not installed with the original construction. To improve evening and night utilization, new lighting is intended to be addressed as part of this project.

11. There are several existing raised planters throughout the garden. All planters and plantings are to be verified by the consultant. New plantings are desired as part of the beautification project. The presence of existing irrigation systems is unknown. New plantings are intended to maintain the character of the original building. Planting selections shall be considered with required maintenance, hardiness, and the University to meet the design intent of the endowment.

12. The large grass area to the east currently has no program. An existing stair and ramp terminate at the west side of this area into the grass. A new pathway is necessary to connect the existing stair and ramp to the existing exit doors to the east, adjacent to the loading dock.

This path will also need to connect the existing exit from the theater to the same exit doors.

Some excavation, grading, and drainage work will be required. Record elevations are

K:\023 Wang Cultural Center\0 Rehab 2 Fl\26121 - Garden Beautification\RFQ Beautification\26121 Wang Cultural Center

6/12/2026 Page 3 of 8 available for review, however the design consultant will need to complete their own site survey work for the preparation of construction documents. Local storm drainage exists in the grass area with a single open grate structure to the south with no record information available. The design consultant’s survey and verification of underground utilities will be necessary for the preparation of construction documents. This pathway will allow for better utilization of all spaces.

13. The existing exit doors at the loading dock currently have no protection from the loading area.

The required exit path will need to be protected by means of bollards and/or other protection systems to maintain egress at all times. Grade will also need to be adjusted and stabilized at this area due to the change in elevation between interior and exterior.

14. Per record drawings, the exterior walls and vertical surfaces around the pond, planters, and walkways have a “Dryvit” or exterior finish system (stucco/plaster over insulation) which shows signs of deterioration, damage, growth of organic material, and water infiltration resulting in failure in some areas. Localized repairs of these conditions are intended to be addressed as part of this project, particularly where new work is scheduled to avoid future conflicts. The existing conditions, extent of damage, and necessary repair work and/or cleaning shall be determined by the design consultant’s assessment.

15. A concurrent life safety evaluation is being completed by the University to make informed decisions about future improvements and alterations to the garden area. This project is intended for beautification purposes only.

16. Any improvements to the building are required to maintain the original design language and overall appearance with respect to the endowments made by the Charles B. Wang Foundation.

2.0 Scope of Work:

1. Complete beautification project of the existing garden as directed by the University. Design services shall include the preparation of construction documents to address the minimum high-level scope of work:

a. Existing paver select restoration and repairs (civil/site design);

b. Existing coping stone select restoration and repairs(civil/site design);

c. New pathway connecting existing ramp and stairs and theater to existing doors adjacent to loading dock (civil/site design);

d. New bollards / pathway protection and flatwork at existing loading dock (civil/site design);

e. New outdoor furniture (fixed and moveable) (landscape design);

f. New plantings in existing planters (landscape design);

g. Pond maintenance / incidental work to support proposed work (landscape design);

h. Existing “Dryvit” select restoration and repairs (façade design);

i. Existing “Dryvit” select cleaning and painting (façade design);

j. New site lighting at existing building (electrical design);

k. New site lighting at perimeter of pond (electrical design).

K:\023 Wang Cultural Center\0 Rehab 2 Fl\26121 - Garden Beautification\RFQ Beautification\26121 Wang Cultural Center

6/12/2026 Page 4 of 8

2. To complete the scope of work, the design consultant shall be responsible for verifying all existing conditions on-site. The consultant shall include all of their own construction site survey, below grade utility verification, etc. as required to complete the scope of work.

3. The condition assessment shall grade the condition of the existing conditions to make recommendations for immediate repairs, minor repairs/cleaning, and deferred repairs for future rehabilitation. Repairs at locations where new work is scheduled and severe deterioration are present shall be prioritized as part of this beautification project.

4. The design consultant shall verify the scope of work with the University upon completion of their existing conditions assessment. The scope of work shall be verified by the design consultant by means of programming meetings, sketches, drawings, renderings, etc. as required to communicate the design intent, necessary repair work, etc. for University review and written approval before proceeding to design. Multiple design options may be requested by the University and shall be included in the scope of work.

5. The civil/site work shall include but not be limited to: site survey work, below grade utility verifications, layout plans, grading plans, storm drainage plans, landscaping plans, construction details, etc. Design deliverables shall include but not be limited to presentation drawings such as rendered site plans, rendered planting plans, and renderings depicting all new work.

6. Electrical lighting design shall include design options to meet the design intent of the beatification work. New building lighting shall be connected to the existing emergency generator or normal power with battery backup to provide emergency lighting. Photometric lighting calculations shall be included as part of the design consultants’ scope of work.

Verification of existing electrical power systems will be required of the design consultant to complete the new work.

7. All new work shall be coordinated with Campus Operations and Maintenance (COM) and the University’s landscaping contracts/contractors to ensure feasibility of maintenance of new work and landscaping.

8. All furniture work shall be coordinated with the University’s vendors on State Contract. The design consultant shall include coordination of furniture work completed by the University:

integrate into the design and provide design support and incidental work as required.

9. Separate bid packages may be requested for work to be completed by the University using in-house trades and/or State Contracts and shall be included by the design consultant.

10. The design consultant shall include in their services and proposal any other scope of work not explicitly identified herein that they deem necessary to complete their assessment and new design work.

K:\023 Wang Cultural Center\0 Rehab 2 Fl\26121 - Garden Beautification\RFQ Beautification\26121 Wang Cultural Center

6/12/2026 Page 5 of 8

11. The design consultant shall work with the University and Procurement Department to specify readily available and materials on State Contract for ease of purchasing, where possible or requested, to assist in the construction process.

3.0 Scope Breakdown:

1. Scope of Requested Services:

a. Pre-Design Phase:

1. Assessment and documentation of existing conditions.

2. Pre-design and programming meetings with the University.

3. Preparation of design concepts accompanied by cost estimates for each concept.

b. Design Phase:

1. Schematic Design at 30% completed construction drawings, specifications, and cost estimate.

2. Design Development 60% completed construction drawings, specifications, and cost estimate.

3. Construction Drawings 100% completed: drawings, specifications, and cost estimate.

c. Bid Negotiation Phase – Oversight of bid review, bid leveling, and preparation of lowest qualified bidder. Construction work may be completed in-house by the University, by means of public bid, and/or Vendor(s) on New York State contract(s).

d. Construction Administration Phase and Project Close Out – the design consultant shall oversee the entire construction phase through project close out and completion.

2. A walkthrough is recommended, but not required, with the University to discuss and review the existing conditions and intent of the project prior to the preparation of a proposal.

3. The design consultant shall include in their proposal a minimum of one (1) site visit to survey, document, and review the existing conditions. Additional site visits may be required and shall be included by the design consultant as required. All site access to be coordinated in advance in writing with the University.

4. In the pre-design phase, the design consultant shall include a minimum of two (2) pre-design design meetings to discuss, program, and review new preliminary design concepts.

5. The design consultant shall include in their proposal a minimum of three (3) in-person design phase meetings to review progress at the completion of each design phase milestone, or when deemed appropriate by the design consultant, with the University.

6. Additional virtual meetings, reviews, email correspondence, addressing University comments, etc. shall be completed by the design consultant as directed by the University as part of their scope of work.

K:\023 Wang Cultural Center\0 Rehab 2 Fl\26121 - Garden Beautification\RFQ Beautification\26121 Wang Cultural Center

6/12/2026 Page 6 of 8

7. The design consultant shall prepare drawings and specifications during the design phase and provide the University with regular progress updates.

8. The design consultant shall include construction cost estimates to accompany each milestone submission / deliverable to assist the University in tracking and managing the anticipated project cost.

9. 100% Architectural Construction Drawings and specifications shall be signed and sealed by the design consultant’s New York State Registered Architect.

10. 100% Engineering Construction Drawings and specifications shall be signed and sealed by the design consultant’s New York State Professional Engineer.

11. The design consultant shall prepare separate bid packages as requested by the University for work to be completed by in-house trades, public bid, and/or work completed utilizing New York State term retainer contracts.

12. The design consultant shall coordinate with the University and it’s vendors to complete their own work and/or integrate work completed by the University and it’s vendors into their work.

13. During the construction administration phase, the design consultant shall oversee the construction progress and determine if the work observed is being performed in accordance with the documents issued for construction, including but not limited to construction site visits, review of submittals, shop drawings, reviewing and responding to contractor construction phase RFI’s, etc.

14. Code compliance acceptance and a construction permit will be required for the work. All code compliance review and permitting shall be handled through the University’s Code Enforcement Official. The design consultant shall be responsible for addressing all/any comments from the University Code Enforcement Official to obtain a construction permit through the University.

15. The design consultant shall coordinate all work with the University, and address any/all comments accordingly, including but not limited to:

Campus Planning, Design, & Construction (CPDC), lead agency;

University Code Enforcement Official;

University Benefactors / End Users;

Campus Operations & Maintenance (COM);

University Landscape Contracts/Contractors;

Environmental Health & Safety (EH&S);

Enterprise Risk Management (ERM);

Local Fire Marshal;

State Fire Marshal.

16. Any verification of existing building systems requiring physical testing by the design consultant and/or their subconsultants shall be coordinated with the University and planned accordingly in writing in advance of said testing.

K:\023 Wang Cultural Center\0 Rehab 2 Fl\26121 - Garden Beautification\RFQ Beautification\26121 Wang Cultural Center

6/12/2026 Page 7 of 8

17. The design consultant shall ensure conformity of all corrective work and all new work with all applicable code requirements, including but not limited to the compilation of New York State Codes, NYStretch Energy Code, Sate University Construction Fund Directives, and New York State Executive Order 22.

18. The design consultant shall prepare and provide a milestone schedule outlining all tasks from start to completion of their work. The schedule shall be monitored and regularly updated by the design consultant as required.

19. The design consultant shall furnish all documentation to the University in the file formats requested (i.e. .DWG files for as-builts) and transfer ownership of the same.

20. Any subconsultants, subcontractors, etc. required for the design consultant to complete their work as outlined herein or as required on-site shall be the sole responsibility of the design consultant.

21. Invoicing for payment shall be coordinated with the CPDC design manager. All invoices shall be submitted as pencil copies to the design manager for written approval prior to submission to Accounts Payable for payment.

22. Reimbursable expenses shall be in accordance with New York State and SUNY contract requirements.

4.0 M/WBE and SDVOB Utilization:

1. MBE utilization is required in accordance with New York State purchasing and contract requirements. A minimum of 16% utilization of Minority Owned Businesses is required.

2. WBE utilization is required in accordance with New York State purchasing and contract requirements. A minimum of 14% utilization of Women Owned Businesses is required.

3. SDVOB utilization is required in accordance with New York State purchasing and contract requirements. A minimum of 6% utilization of Service-Disabled Veteran Owned Businesses is required.

5.0 Reference Documents:

1. Record drawings, reference photos, etc. will be made available to design consultants upon award and commencement of work.

K:\023 Wang Cultural Center\0 Rehab 2 Fl\26121 - Garden Beautification\RFQ Beautification\26121 Wang Cultural Center

6/12/2026 Page 8 of 8

6.0 Campus Map

NORTH