PROJECT MANUAL

for

ADMINISTRATIVE OFFICE RENOVATION

325 CHURCH STREET

LANCASTER, PA 17602

for the

LANCASTER CITY HOUSING AUTHORITY

HAMMEL ASSOCIATES ARCHITECTS, LLC

25 East Grant Street, Suite 102

Lancaster, PA 17602

Telephone: 717-393-3713

MOORE ENGINEERING COMPANY

3637 Columbia Avenue

Lancaster, PA 17603

Telephone: 717-285-3141

JULY 2026

Architect's Project Number 2610

Lancaster City Housing Authority – Admin Office Renovations July 2026

Lancaster, PA Architect’s Project No: 2610

Table of Contents 1

PROJECT MANUAL

LANCASTER CITY HOUSING AUTHORITY

ADMIN OFFICE RENOVATIONS

TABLE OF CONTENTS

NON-TECHNICAL SPECIFICATIONS Pages

*Invitation to Bid

Instructions to Bidders, HUD-5369

FORMS REQUIRED TO BE SUBMITTED WITH BID

1: Bid Form + Attachment

2: Bid Bond (10% Required)

3: Representations, Certifications, and Other Statement of Bidders, HUD-5369-A

4: Non-Collusion Affidavit of Prime Bidder

5: Section 3 Overview

6: Hourly Rate Schedule

*General Conditions of the Contract for Construction, HUD-5370

*Owner/Contractor Agreement

*Performance and Maintenance Bond

*Labor and Material Payment Bond

Release of Lien

Special Conditions

Additional Provisions for Pennsylvania Authorities

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

*Federal Wage Rate Determination – PA20260092, Modification #2, 05/18/2026

Change Order Procedures

DIVISION 1 - GENERAL REQUIREMENTS

011000 SUMMARY .......................................................................................... 011000-01 – 011000-04

011200 MULTIPLE CONTRACT SUMMARY ............................................... 011200-01 – 011200-07

012100 ALLOWANCES ................................................................................... 012100-01 – 012100-03

012200 UNIT PRICES ....................................................................................... 012200-01 – 012200-02

012300 ALTERNATES ..................................................................................... 012300-01 – 012300-01

012500 SUBSTITUTION PROCEDURES ....................................................... 012500-01 – 012500-04

SUBSTITUTION SUBMITTAL REQUEST FORM .................................................. 2 PAGES

012600 CONTRACT MODIFICATION PROCEDURES ................................ 012600-01 – 012600-03

012900 PAYMENT PROCEDURES................................................................. 012900-01 – 012900-04

013100 PROJECT MANAGEMENT AND COORDINATION ....................... 013100-01 – 013100-07

013200 CONSTRUCTION PROGRESS DOCUMENTATION ....................... 013200-01 – 013200-06

013233 PHOTOGRAPHIC DOCUMENTATION ............................................ 013233-01 – 013233-02

013300 SUBMITTAL PROCEDURES ............................................................. 013300-01 – 013300-06

014000 QUALITY REQUIREMENTS ............................................................. 014000-01 – 014000-07

Table of Contents 2

014200 REFERENCES ...................................................................................... 014200-01 – 014200-08

015000 TEMPORARY FACILITIES AND CONTROLS ................................ 015000-01 – 015000-06

016000 PRODUCT REQUIREMENTS ............................................................ 016000-01 – 016000-05

017300 EXECUTION ........................................................................................ 017300-01 – 017300-08

017700 CLOSEOUT PROCEDURES ............................................................... 017700-01 – 017700-05

017823 OPERATION AND MAINTENANCE DATA .................................... 017823-01 – 017823-06

017839 PROJECT RECORD DOCUMENTS ................................................... 017839-01 – 017839-03

DIVISION 2 – EXISTING CONDITIONS

024119 – SELECTIVE DEMOLITION ................................................................... 024119-01 – 024119-05

DIVISION 3 – MASONRY (NOT USED)

DIVISION 4 – EXISTING CONDITIONS (NOT USED)

DIVISION 5 – METALS (NOT USED)

DIVISION 6 – WOODS, PLASTICS, AND COMPOSITES

061000 – ROUGH CARPENTRY ........................................................................... 061000-01 – 061000-03

064116 – PLASTIC-LAMINATE-CLAD ARCHITECTURAL CABINETS ......... 064116-01 – 064116-05

DIVISION 7 – THERMAL AND MOISTURE

072100 – THERMAL INSULATION ...................................................................... 072100-01 – 072100-03

078413 – PENETRATION FIRESTOPPING .......................................................... 078413-01 – 078413-04

078443 – JOINT FIRESTOPPING ........................................................................... 078443-01 – 078446-04

079200 – JOINT SEALANTS .................................................................................. 079200-01 – 079200-04

DIVISION 8 – OPENINGS

081113 – HOLLOW METAL FRAMES ................................................................. 081113-01 – 081113-06

083113 – ACCESS DOORS AND FRAMES .......................................................... 083113-01 – 083113-03

088000 – GLAZING .............................................................................................. 085113-01 – 085113-05

DIVISION 9 – FINISHES

092216 – NON-STRUCTURAL METAL FRAMING ............................................ 092216-01 – 092216-04

092900 – GYPSUM BOARD ................................................................................... 092900-01 – 092900-03

093000 – TILING .............................................................................................. 093000-01 – 093000-05

095113 – ACOUSTIC PANEL CEILINGS ............................................................. 095113-01 – 095113-07

096513 – RESILIENT BASE AND ACCESSORIES .............................................. 096513-01 – 096513-03

096519 – RESILIENT TILE FLOORING ............................................................... 096519-01 – 096519-06

096813 – TILE CARPETING .................................................................................. 096813-01 – 096813-03

Table of Contents 3

099123 – INTERIOR PAINTING ............................................................................ 099123-01 – 099123-05

DIVISION 10 – SPECIALTIES (NOT USED)

DIVISION 11 – EQUIPMENT (NOT USED)

DIVISION 12 – FURNISHINGS

122413 – ROLLER WINDOW SHADES ................................................................ 122413-01 – 122413-04

123661.19 – QUAZRTZ AGGLMOERATE COUNTERTOPS .................... 123661.19-01 – 123661.19-05

DIVISION 13 – SPECIAL CONSTRUCTION (NOT USED)

DIVISION 14 – CONVEYANCE SYSTEMS (NOT USED)

DIVISION 21 – FIRE PROTECTION

210010 – FIRE SUPRESSION GENERAL PROVISIONS ..................................... 210010-01 – 210010-10

210100 – FIRE SUPRESSION GENERAL EQUIPMENT ..................................... 210100-01 – 210100-06

210300 – FIRE PROTECTION ................................................................................ 210300-01 – 210300-07

DIVISION 22– PLUMBING

220010 – PLUMBING GENERAL PROVISIONS ................................................. 220010-01 – 220010-10

220100 – PLUMBING GENERAL EQUIPMENT .................................................. 220100-01 – 220100-11

220250 – PLUMBING INSULATION .................................................................... 220250-01 – 220250-03

220410 – PLUMBING PIPING & SPECIALTIES .................................................. 220410-01 – 220410-07

220440 – PLUMBING FIXTURES & EQUIPMENT ............................................. 220440-01 – 220440-03

220800 – PLUMBING COMMISIONING REQUIREMENTS .............................. 220800-01 – 220800-05

DIVISION 23– MECHANICAL

230010 – MECHANICAL GENERAL PROVISIONS ............................................ 230010-01 – 230010-18

230100 – MECHANICAL GENERAL EQUIPMENT ............................................ 230100-01 – 230100-10

230250 – HVAC INSULATION .............................................................................. 230250-01 – 230250-04

230510 – HVAC PIPING & SPECIALTIES ........................................................... 230510-01 – 230510-07

230800 – HVAC COMMISSIONING ..................................................................... 230800-01 – 230800-06

230860 – VENTILATION EQUIPMENT ............................................................... 230860-01 – 230860-03

230890 – DUCTWORK SYSTEMS ........................................................................ 230890-01 – 230890-11

230990 – TESTING, ADJUSTING, AND BALANCING ...................................... 230990-01 – 230990-04

DIVISION 26– ELECTRICAL SYSTEMS

Table of Contents 4

260010 – ELECTRICAL GENERAL PROVISIONS .............................................. 260010-01 – 260010-15

260060 – ELECTRICAL DEMOLITION ................................................................ 260060-01 – 260060-05

260180 – EQUIPMENT WIRING SYSTEMS......................................................... 260180-01 – 260180-04

260519 – ELECTRICAL POWER CONDUCTORS AND CABLES ..................... 260519-01 – 260519-05

260526 – GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS ........ 260526-01 – 260526-04

260529 – HANGERS AND SUPPORTS ................................................................. 260529-01 – 260529-03

260533 – RACEWAYS AND BOXES .................................................................... 260533-01 – 260533-09

260553 – IDENTIFICATION .................................................................................. 260553-01 – 260553-04

260620 – SCHEDULES FOR ELECTRICAL DISTRIBUTION EQUIPMENT .... 260620-01 – 260620-05

260650 – LUMINARE SCHEDULE ....................................................................... 260650-01 – 260650-04

260940 – DISTRIBUTED DIGITAL LIGHTING CONTROL SYSTEM .............. 260940-01 – 260940-15

262415 – EXISTING PANELBOARDS .................................................................. 262415-01 – 262415-05

262726 – WIRING DEVICES .................................................................................. 262726-01 – 262726-06

265100 – INTERIOR LIGHTING ............................................................................ 265100-01 – 265100-08

DIVISION 27– COMMUNICATIONS

270500 – COMMON WORK REQUIRED FOR COMMUNICATIONS ............... 270500-01 – 270500-06

271100 – COMMUNICATIONS EQUIPMENT ROOM FITTINGS ...................... 271100-01 – 271100-03

271500 – COMMUNICATIONS HORIZONTAL CABLING – CATEGORY 6 ... 271500-01 – 271500-17

DIVISION 28– ELECTRONIC SAFETY AND SECURITY

280500 – COMMON WORK REQUIRED FOR ELECTRONIC SAFETY ........... 280500-01 – 280500-05

283110 – EXPANSION OF THE EXISTING FIRE ALARM SYSTEM ................ 283110-01 – 283110-10

DIVISION 31– EARTH MOVING (NOT USED)

END OF TABLE OF CONTENTS

INVITATION TO BID PAGE - 1

INVITATION TO BID

The Housing Authority of the City of Lancaster (LCHA) will receive bids for LCHA

Administration Office Renovation until 1:00 pm. prevailing time on Tuesday August 11, 2026, online via the PennBid System -https://pennbid.bonfirehub.com/. There will be no public bid opening, but bids will be promptly released on PennBid.

Bids are invited on a lump sum basis for multiple prime contracts.

All Bid Documents and solicitation details are available at no cost at PennBid at https://pennbid.bonfire-hub.com/ . Please note that the awarded bidder(s) are responsible for a fee to PennBid.

A responsive bid must include the:

1: Bid form + Unit price attachment

2: Bid bond form

3: HUD-5369A Representations, Certifications, and Other Statements of Bidders, 4: Non-collusion affidavit of Prime bidder

5: Section 3 Overview

6: Hourly rate schedule

The work shall be in strict accordance with the drawings and specifications prepared by:

Hammel Associates Architects.

A voluntary prebid meeting will be held at the project site:

325 Church St, Lancaster, PA 17602 on Wednesday, July 15th, 2026 at 9:00 AM.

Please register to attend the bid event through the “Ask a Question” feature in PennBid. Site visits to view the work area must be scheduled in advance by contacting LCHA Facilities and

Maintenance Manager Jay Ortiz at jortiz@lchapa.com or 717-475-3144.

During the bidding period, please submit all questions and substitution requests via the “Ask a

Question” feature on PennBid. Do not call or email the architect or owner. Substitution requests will only be accepted during the bidding period, subject to the requirements outlined in the contract documents. Optional material substitution requests will not be considered after the date and time stated below or during the construction phase. Questions and substitution requests will not be accepted after: 12:00 Noon on Monday, August 3, 2026.

A certified check or bank draft payable to the Housing Authority of the City of Lancaster, U.S.

Government Bonds, or a satisfactory Bid Bond executed by the bidder and acceptable sureties in an amount equal to ten percent (10%) of base bid shall be submitted with each bid.

Attention is called to the fact that not less than the minimum salaries and wages set forth in the contract documents must be paid on this project and that the contractor must ensure that employees https://pennbid.bonfirehub.com/ https://pennbid.bonfirehub.com/ https://pennbid.bonfirehub.com/ mailto:jortiz@lchapa.com

INVITATION TO BID PAGE - 2

and applicants for employment are not discriminated against because of race, color, age, religion, sex, national origin, familial status or disability.

Contracts under this project are subject to the requirements of Section 3 of the Housing and Urban

Development Act of 1968, as amended, 12 U.S.C. 1701u. The purpose of Section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by Section 3, shall to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

The LCHA is an equal opportunity agency which does not discriminate against any person because of race, color, age, religion, sex, national origin, handicap or familial status. The LCHA solicits and encourages Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) participation in all of its contracts.

The successful bidder will be required to furnish and pay for satisfactory performance and payment bonds.

The LCHA reserves the right to reject any or all bids or to waive any informalities in the bidding.

No bid shall be withdrawn for a period of sixty (60) days subsequent to the opening of the bids without written consent of the LCHA.

Award of Contract LCHA is anticipated at the LCHA Board Meeting in August 2026

HOUSING AUTHORITY OF THE CITY OF LANCASTER

Previous edition is obsolete form HUD-5369 (10/2002)

Instructions to Bidders for Contracts Public and Indian Housing Programs

U.S. Department of Housing and Urban Development Office of Public and Indian Housing

Instructions to Bidders for Contracts Public and Indian Housing Programs

Table of Contents Clause Page

1. Bid Preparation and Submission 1

2. Explanations and Interpretations to Prospective Bidders 1

3. Amendments to Invitations for Bids 1

4. Responsibility of Prospective Contractor 1

5. Late Submissions, Modifications, and Withdrawal of Bids 1

6. Bid Opening 2

7. Service of Protest 2

8. Contract Award 2

9. Bid Guarantee 3

10. Assurance of Completion 3

11. Preconstruction Conference 3

12. Indian Preference Requirements 3

1. Bid Preparation and Submission

(a) Bidders are expected to examine the specifications, drawings, all instructions, and, if applicable, the construction site (see also the contract clause entitled Site Investigation and Conditions Affect-ing the Work of the General Conditions of the Contract for Construc-tion). Failure to do so will be at the bidders’ risk.

(b) All bids must be submitted on the forms provided by the Public Housing Agency/Indian Housing Authority (PHA/IHA). Bidders shall furnish all the information required by the solicitation. Bids must be signed and the bidder’s name typed or printed on the bid sheet and each continuation sheet which requires the entry of information by the bidder. Erasures or other changes must be initialed by the person signing the bid. Bids signed by an agent shall be accompanied by evidence of that agent’s authority. (Bidders should retain a copy of their bid for their records.)

(c) Bidders must submit as part of their bid a completed form HUD- 5369-A, “Representations, Certifications, and Other Statements of Bidders.”

(d) All bid documents shall be sealed in an envelope which shall be clearly marked with the words “Bid Documents,” the Invitation for Bids (IFB) number, any project or other identifying number, the bidder’s name, and the date and time for receipt of bids.

(e) If this solicitation requires bidding on all items, failure to do so will disqualify the bid. If bidding on all items is not required, bidders should insert the words “No Bid” in the space provided for any item on which no price is submitted.

(f) Unless expressly authorized elsewhere in this solicitation, alter-nate bids will not be considered.

(g) Unless expressly authorized elsewhere in this solicitation, bids submitted by telegraph or facsimile (fax) machines will not be considered.

(h) If the proposed contract is for a Mutual Help project (as de-scribed in 24 CFR Part 905, Subpart E) that involves Mutual Help contributions of work, material, or equipment, supplemental informa-tion regarding the bid advertisement is provided as an attachment to this solicitation.

2. Explanations and Interpretations to Prospective Bidders

(a) Any prospective bidder desiring an explanation or interpretation of the solicitation, specifications, drawings, etc., must request it at least 7 days before the scheduled time for bid opening. Requests may be oral or written. Oral requests must be confirmed in writing.

The only oral clarifications that will be provided will be those clearly related to solicitation procedures, i.e., not substantive technical information. No other oral explanation or interpretation will be provided. Any information given a prospective bidder concerning this solicitation will be furnished promptly to all other prospective bidders as a written amendment to the solicitation, if that information is necessary in submitting bids, or if the lack of it would be prejudicial to other prospective bidders.

(b) Any information obtained by, or provided to, a bidder other than by formal amendment to the solicitation shall not constitute a change to the solicitation.

3. Amendments to Invitations for Bids

(a) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.

(b) Bidders shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date on the bid form, or (3) by letter, telegram, or facsimile, if those methods are authorized in the solicitation. The PHA/IHA must receive acknowledgement by the time and at the place specified for receipt of bids. Bids which fail to acknowledge the bidder’s receipt of any amendment will result in the rejection of the bid if the amendment(s) contained information which substantively changed the PHA’s/IHA’s requirements.

(c) Amendments will be on file in the offices of the PHA/IHA and the Architect at least 7 days before bid opening.

4. Responsibility of Prospective Contractor

(a) The PHA/IHA will award contracts only to responsible prospec-tive contractors who have the ability to perform successfully under the terms and conditions of the proposed contract. In determining the responsibility of a bidder, the PHA/IHA will consider such matters as the bidder’s:

(1) Integrity;

(2) Compliance with public policy;

(3) Record of past performance; and

(4) Financial and technical resources (including construction and technical equipment).

(b) Before a bid is considered for award, the bidder may be re-quested by the PHA/IHA to submit a statement or other documenta-tion regarding any of the items in paragraph (a) above. Failure by the bidder to provide such additional information shall render the bidder nonresponsible and ineligible for award.

5. Late Submissions, Modifications, and Withdrawal of Bids

(a) Any bid received at the place designated in the solicitation after the exact time specified for receipt will not be considered unless it is received before award is made and it:

(1) Was sent by registered or certified mail not later than the fifth calendar day before the date specified for receipt of offers (e.g., an offer submitted in response to a solicitation requiring receipt of offers by the 20th of the month must have been mailed by the 15th);

(2) Was sent by mail, or if authorized by the solicitation, was sent by telegram or via facsimile, and it is determined by the PHA/IHA that the late receipt was due solely to mishandling by the PHA/IHA after receipt at the PHA/IHA; or

(3) Was sent by U.S. Postal Service Express Mail Next Day Service - Post Office to Addressee, not later than 5:00 p.m. at the place of mailing two working days prior to the date specified for receipt of proposals. The term “working days” excludes weekends and observed holidays.

(b) Any modification or withdrawal of a bid is subject to the same conditions as in paragraph (a) of this provision.

(c) The only acceptable evidence to establish the date of mailing of a late bid, modification, or withdrawal sent either by registered or certified mail is the U.S. or Canadian Postal Service postmark both on the envelope or wrapper and on the original receipt from the U.S.

or Canadian Postal Service. Both postmarks must show a legible date or the bid, modification, or withdrawal shall be processed as if mailed late. “Postmark” means a printed, stamped, or otherwise placed impression (exclusive of a postage meter machine impres-sion) that is readily identifiable without further action as having been supplied and affixed by employees of the U.S. or Canadian Postal Service on the date of mailing. Therefore, bidders should request the postal clerk to place a hand cancellation bull’s-eye postmark on both the receipt and the envelope or wrapper.

(d) The only acceptable evidence to establish the time of receipt at the PHA/IHA is the time/date stamp of PHA/IHA on the proposal wrapper or other documentary evidence of receipt maintained by the PHA/IHA.

(e) The only acceptable evidence to establish the date of mailing of a late bid, modification, or withdrawal sent by Express Mail Next Day Service-Post Office to Addressee is the date entered by the post office receiving clerk on the “Express Mail Next Day Service-Post Office to Addressee” label and the postmark on both the envelope or wrapper and on the original receipt from the U.S. Postal Service.

“Postmark” has the same meaning as defined in paragraph (c) of this provision, excluding postmarks of the Canadian Postal Service.

Therefore, bidders should request the postal clerk to place a legible hand cancellation bull’s eye postmark on both the receipt and Failure by a bidder to acknowledge receipt of the envelope or wrapper.

(f) Notwithstanding paragraph (a) of this provision, a late modifica-tion of an otherwise successful bid that makes its terms more favorable to the PHA/IHA will be considered at any time it is received and may be accepted.

(g) Bids may be withdrawn by written notice, or if authorized by this solicitation, by telegram (including mailgram) or facsimile machine transmission received at any time before the exact time set for opening of bids; provided that written confirmation of telegraphic or facsimile withdrawals over the signature of the bidder is mailed and postmarked prior to the specified bid opening time. A bid may be withdrawn in person by a bidder or its authorized representative if, before the exact time set for opening of bids, the identity of the person requesting withdrawal is established and the person signs a receipt for the bid.

6. Bid Opening All bids received by the date and time of receipt specified in the solicitation will be publicly opened and read. The time and place of opening will be as specified in the solicitation. Bidders and other interested persons may be present.

7. Service of Protest

(a) Definitions. As used in this provision:

“Interested party” means an actual or prospective bidder whose direct economic interest would be affected by the award of the contract.

“Protest” means a written objection by an interested party to this solicitation or to a proposed or actual award of a contract pursuant to this solicitation.

(b) Protests shall be served on the Contracting Officer by obtaining written and dated acknowledgement from —

[Contracting Officer designate the official or location where a protest may be served on the Contracting Officer]

(c) All protests shall be resolved in accordance with the PHA’s/ IHA’s protest policy and procedures, copies of which are maintained at the PHA/IHA.

8. Contract Award

(a) The PHA/IHA will evaluate bids in response to this solicitation without discussions and will award a contract to the responsible bidder whose bid, conforming to the solicitation, will be most advan-tageous to the PHA/IHA considering only price and any price-related factors specified in the solicitation.

(b) If the apparent low bid received in response to this solicitation exceeds the PHA’s/IHA’s available funding for the proposed contract work, the PHA/IHA may either accept separately priced items (see 8(e) below) or use the following procedure to determine contract award. The PHA/IHA shall apply in turn to each bid (proceeding in order from the apparent low bid to the high bid) each of the separately priced bid deductible items, if any, in their priority order set forth in this solicitation. If upon the application of the first deductible item to all initial bids, a new low bid is within the PHA’s/IHA’s available funding, then award shall be made to that bidder. If no bid is within the available funding amount, then the PHA/IHA shall apply the second deductible item. The PHA/IHA shall continue this process until an evaluated low bid, if any, is within the PHA’s/IHA’s available funding. If upon the application of all deductibles, no bid is within the PHA’s/IHA’s available funding, or if the solicitation does not request separately priced deductibles, the PHA/IHA shall follow its written policy and procedures in making any award under this solicitation.

(c) In the case of tie low bids, award shall be made in accordance with the PHA’s/IHA’s written policy and procedures.

(d) The PHA/IHA may reject any and all bids, accept other than the lowest bid (e.g., the apparent low bid is unreasonably low), and waive informalities or minor irregularities in bids received, in accordance with the PHA’s/IHA’s written policy and procedures.

(e) Unless precluded elsewhere in the solicitation, the PHA/IHA may accept any item or combination of items bid.

(f) The PHA/IHA may reject any bid as nonresponsive if it is materially unbalanced as to the prices for the various items of work to be performed. A bid is materially unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

(g) A written award shall be furnished to the successful bidder within the period for acceptance specified in the bid and shall result in a binding contract without further action by either party.

9. Bid Guarantee

All bids must be accompanied by a negotiable bid guarantee which shall not be less than percent ( ) of the amount of the bid. The bid guarantee may be a certified check, bank draft, U.S. Government Bonds at par value, or a bid bond secured by a surety company acceptable to the U.S. Government and authorized to do business in the state where the work is to be performed. In the case where the work under the contract will be performed on an Indian reservation area, the bid guarantee may also be an irrevocable Letter of Credit (see provision 10, Assurance of Completion, below). Certified checks and bank drafts must be made payable to the order of the PHA/IHA. The bid guarantee shall insure the execution of the contract and the furnishing of a method of assurance of completion by the successful bidder as required by the solicitation. Failure to submit a bid guarantee with the bid shall result in the rejection of the bid. Bid guarantees submitted by unsuccessful bidders will be returned as soon as practicable after bid opening.

10. Assurance of Completion

(a) Unless otherwise provided in State law, the successful bidder shall furnish an assurance of completion prior to the execution of any contract under this solicitation. This assurance may be [Contracting Officer check applicable items] —

[ ] (1) a performance and payment bond in a penal sum of 100 percent of the contract price; or, as may be required or permitted by State law;

[ ] (2) separate performance and payment bonds, each for 50 percent or more of the contract price;

[ ] (3) a 20 percent cash escrow;

[ ] (4) a 25 percent irrevocable letter of credit; or, [ ] (5) an irrevocable letter of credit for 10 percent of the total contract price with a monitoring and disbursements agreement with the IHA (applicable only to contracts awarded by an IHA under the Indian Housing Program).

(b) Bonds must be obtained from guarantee or surety companies acceptable to the U.S. Government and authorized to do business in the state where the work is to be performed. Individual sureties will not be considered. U.S. Treasury Circular Number 570, published annually in the Federal Register, lists companies approved to act as sureties on bonds securing Government contracts, the maximum underwriting limits on each contract bonded, and the States in which the company is licensed to do business. Use of companies listed in this circular is mandatory. Copies of the circular may be downloaded on the U.S. Department of Treasury website http:// www.fms.treas.gov/c570/index.html, or ordered for a minimum fee by contacting the Government Printing Office at (202) 512-2168.

(c) Each bond shall clearly state the rate of premium and the total amount of premium charged. The current power of attorney for the person who signs for the surety company must be attached to the bond. The effective date of the power of attorney shall not precede the date of the bond. The effective date of the bond shall be on or after the execution date of the contract.

(d) Failure by the successful bidder to obtain the required assur-ance of completion within the time specified, or within such extended period as the PHA/IHA may grant based upon reasons determined adequate by the PHA/IHA, shall render the bidder ineligible for award. The PHA/IHA may then either award the contract to the next lowest responsible bidder or solicit new bids. The PHA/IHA may retain the ineligible bidder’s bid guarantee.

11. Preconstruction Conference (applicable to construction contracts)

After award of a contract under this solicitation and prior to the start of work, the successful bidder will be required to attend a preconstruction conference with representatives of the PHA/IHA and its architect/engineer, and other interested parties convened by the PHA/IHA. The conference will serve to acquaint the participants with the general plan of the construction operation and all other require-ments of the contract (e.g., Equal Employment Opportunity, Labor Standards). The PHA/IHA will provide the successful bidder with the date, time, and place of the conference.

12. Indian Preference Requirements (applicable only if this solicitation is for a contract to be performed on a project for an Indian Housing Authority)

(a) HUD has determined that the contract awarded under this solicitation is subject to the requirements of section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450e(b)).

Section 7(b) requires that any contract or subcontract entered into for the benefit of Indians shall require that, to the greatest extent feasible

(1) Preferences and opportunities for training and employment (other than core crew positions; see paragraph (h) below) in connec-tion with the administration of such contracts or subcontracts be given to qualified “Indians.” The Act defines “Indians” to mean persons who are members of an Indian tribe and defines “Indian tribe” to mean any Indian tribe, band, nation, or other organized group or community, including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act, which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians; and,

(2) Preference in the award of contracts or subcontracts in connection with the administration of contracts be given to Indian organizations and to Indian-owned economic enterprises, as de-fined in section 3 of the Indian Financing Act of 1974 (25 U.S.C.

1452). That Act defines “economic enterprise” to mean any Indian-owned commercial, industrial, or business activity established or organized for the purpose of profit, except that the Indian ownership must constitute not less than 51 percent of the enterprise; “Indian organization” to mean the governing body of any Indian tribe or entity established or recognized by such governing body; “Indian” to mean any person who is a member of any tribe, band, group, pueblo, or community which is recognized by the Federal Government as eligible for services from the Bureau of Indian Affairs and any “Native” as defined in the Alaska Native Claims Settlement Act; and Indian “tribe” to mean any Indian tribe, band, group, pueblo, or community including Native villages and Native groups (including ten 10% corporations organized by Kenai, Juneau, Sitka, and Kodiak) as defined in the Alaska Native Claims Settlement Act, which is recog-nized by the Federal Government as eligible for services from the Bureau of Indian Affairs.

(b) (1) The successful Contractor under this solicitation shall com-ply with the requirements of this provision in awarding all subcon-tracts under the contract and in providing training and employment opportunities.

(2) A finding by the IHA that the contractor, either (i) awarded a subcontract without using the procedure required by the IHA, (ii) falsely represented that subcontracts would be awarded to Indian enterprises or organizations; or, (iii) failed to comply with the contractor’s employment and training preference bid statement shall be grounds for termination of the contract or for the assessment of penalties or other remedies.

(c) If specified elsewhere in this solicitation, the IHA may restrict the solicitation to qualified Indian-owned enterprises and Indian organi-zations. If two or more (or a greater number as specified elsewhere in the solicitation) qualified Indian-owned enterprises or organiza-tions submit responsive bids, award shall be made to the qualified enterprise or organization with the lowest responsive bid. If fewer than the minimum required number of qualified Indian-owned enter-prises or organizations submit responsive bids, the IHA shall reject all bids and readvertise the solicitation in accordance with paragraph

(d) below.

(d) If the IHA prefers not to restrict the solicitation as described in paragraph (c) above, or if after having restricted a solicitation an insufficient number of qualified Indian enterprises or organizations submit bids, the IHA may advertise for bids from non-Indian as well as Indian-owned enterprises and Indian organizations. Award shall be made to the qualified Indian enterprise or organization with the lowest responsive bid if that bid is -

(1) Within the maximum HUD-approved budget amount estab-lished for the specific project or activity for which bids are being solicited; and

(2) No more than the percentage specified in 24 CFR 905.175(c) higher than the total bid price of the lowest responsive bid from any qualified bidder. If no responsive bid by a qualified Indian-owned economic enterprise or organization is within the stated range of the total bid price of the lowest responsive bid from any qualified enterprise, award shall be made to the bidder with the lowest bid.

(e) Bidders seeking to qualify for preference in contracting or subcontracting shall submit proof of Indian ownership with their bids.

Proof of Indian ownership shall include but not be limited to:

(1) Certification by a tribe or other evidence that the bidder is an Indian. The IHA shall accept the certification of a tribe that an individual is a member.

(2) Evidence such as stock ownership, structure, manage-ment, control, financing and salary or profit sharing arrangements of the enterprise.

(f) (1) All bidders must submit with their bids a statement describ-ing how they will provide Indian preference in the award of subcon-tracts. The specific requirements of that statement and the factors to used by the IHA in determining the statement’s adequacy are included as an attachment to this solicitation. Any bid that fails to include the required statement shall be rejected as nonresponsive.

The IHA may require that comparable statements be provided by subcontractors to the successful Contractor, and may require the Contractor to reject any bid or proposal by a subcontractor that fails to include the statement.

(2) Bidders and prospective subcontractors shall submit a certification (supported by credible evidence) to the IHA in any instance where the bidder or subcontractor believes it is infeasible to provide Indian preference in subcontracting. The acceptance or rejection by the IHA of the certification shall be final. Rejection shall disqualify the bid from further consideration.

(g) All bidders must submit with their bids a statement detailing their employment and training opportunities and their plans to provide preference to Indians in implementing the contract; and the number or percentage of Indians anticipated to be employed and trained.

Comparable statements from all proposed subcontractors must be submitted. The criteria to be used by the IHA in determining the statement(s)’s adequacy are included as an attachment to this solicitation. Any bid that fails to include the required statement(s), or that includes a statement that does not meet minimum standards required by the IHA shall be rejected as nonresponsive.

(h) Core crew employees. A core crew employee is an individual who is a bona fide employee of the contractor at the time the bid is submitted; or an individual who was not employed by the bidder at the time the bid was submitted, but who is regularly employed by the bidder in a supervisory or other key skilled position when work is available. Bidders shall submit with their bids a list of all core crew employees.

(i) Preference in contracting, subcontracting, employment, and training shall apply not only on-site, on the reservation, or within the IHA’s jurisdiction, but also to contracts with firms that operate outside these areas (e.g., employment in modular or manufactured housing construction facilities).

(j) Bidders should contact the IHA to determine if any additional local preference requirements are applicable to this solicitation.

(k) The IHA [ ] does [ ] does not [Contracting Officer check applicable box] maintain lists of Indian-owned economic enterprises and Indian organizations by specialty (e.g., plumbing, electrical, foundations), which are available to bidders to assist them in meeting their responsibility to provide preference in connection with the administration of contracts and subcontracts.

Bid Form BF 1

BID FORM

NOTE: The Bid Form is included with the Bidding Documents for Reference. Bidders shall complete the electronic bid from within PennBid (“Prepare Your Submission” tab), inclusive of all pricing items and required supporting documents as identified.

TO: Barbara J. Wilson, Executive Director

Lancaster City Housing Authority

325 Church Street

Lancaster, PA 17602-4201

Gentlemen:

1. The undersigned, having familiarized ourselves with the local conditions affecting the cost of the work, drawings and with the Project Manual (including all documents contained therein) and

Addenda, if any thereto, as prepared by Hammel Associates Architects and posted on PennBid, hereby proposes to furnish all labor, materials, equipment and services required to construct and complete for the following contract (Check Selected contract):

General Construction Contract

Mechanical Construction Contract

Electrical Construction Contract

Plumbing Construction Contract

All in accordance with the contract documents within the time set forth therein and at the prices set forth below.

2. Base Proposal: We agree to furnish all labor, materials, equipment and services required to provide the services as described and required by the herein above stated documents, in accordance therewith for the sum of ________________________________________________

Deduct Alternate #1 Proposal: Deduct all work associated with the second floor restrooms as described on sheet CS1.2: Deduct ________________________________________________

a. This proposal is based upon the receipt of the following addenda issued by the Authority during the bidding period: __________________________________________________.

(Insert the addenda number(s), or the word "none" as the case may be).

b. Should our firm be awarded the contract, we will complete the contract to substantial completion within 60 days of the issuance of the Notice to Proceed.

3. Allowances: We agree to furnish all labor, materials, equipment and services required to provide the services as described in specification section 012100:

Bid Form BF 2

Electrical Construction Contract:

Allowance #EC-01: Duplex Receptacle & Wiring include 5 assemblies

Allowance #EC-08: Fire Alarm AV Device include 1 assembly

Allowance #EC-18: Journeyman Electrician include 40 hours

General Construction, Plumbing Construction, Mechanical Construction Contracts:

Not Applicable

4. Unit Prices: We agree to furnish all labor, materials, equipment and services required to provide the services as described in specification section 012200:

Not Applicable to this Contract

5. In submitting this bid, it is understood that the right is reserved by the Housing Authority of the

City of Lancaster to reject any and all bids, consistent with language set forth in paragraph No. 8 of HUD5369.

6. If written notice of the acceptance of this bid is mailed, telegraphed or delivered to the undersigned within sixty (60) days after the opening thereof, or at any time thereafter before this bid is withdrawn, the undersigned agrees to execute and deliver a contract in the prescribed form and furnish the required bonds within ten (10) days after the contract is presented to him for signature.

7. Security in the sum of ____________________________________________________

Dollars ($__________________), in the form of _________________________________________ is submitted herewith in accordance with the Specifications.

The contract amount stated above includes all sales taxes, excise taxes, and any other taxes for all materials and appliances subject to and upon which taxes are levied.

The contract amount stated above shall include the price of all listed allowances

Bid Form BF 3

NOTE: The penalty for making false statements in offers is prescribed in 18 U.W.C. 1001.

Date __________________,2026 __________________________________________ (Signature) By: ______________________________________ (Print or type name of person signing above) Official address

Title: _____________________________________

TYPE OF BUSINESS: - INDIVIDUAL

- PARTNERSHIP

- CORPORATION

*________________________________ is a corporation organized and existing under the laws of the

State/Commonwealth of ___________________________.

Bid Form BF 4

BID FORM

ATTACHMENT: UNIT PRICE SCHEDULE

Electrical Construction Contract:

Unit Price #EC-01:

Duplex Receptacle & Wiring ($___________per Assembly)

Unit Price #EC-05:

Heat or Smoke Detector & Wiring ($___________per Assembly)

Unit Price #EC-08:

Fire Alarm AV Device ($___________per Assembly)

Unit Price #EC-12:

C2 or W2 Data Outlet and Wiring ($___________per Assembly)

Unit Price #EC-13:

C4 Data Outlet and Wiring ($___________per Assembly)

Unit Price #EC-18:

Journeyman Electrician ($___________per Hour)

General Construction, Plumbing Construction, Mechanical Construction Contracts:

Not Applicable

Bid Bond 1

BID BOND

We the undersigned, as PRINCIPAL, and as SURETY are held and firmly bound unto the HOUSING AUTHORITY OF THE CITY OF LANCASTER hereinafter called the "Housing Authority", in the penal sum of

Dollars, ($ ) lawful money of the United States, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH, that whereas the Principal has submitted the accompanying bid, dated , 2026, for:

NOW, THEREFORE, if the Principal shall not withdraw said bid within the period specified therein after the opening of the same, or, if no period be specified, within sixty (60) days after the said opening, and shall within the period specified therefore, or, if no period be specified within ten (10) days after the prescribed forms are presented to him for signature, enter into a written contract with the Housing

Authority in accordance with the bid as accepted, and give bond with good and sufficient surety or sureties, as may be required, for the faithful performance and proper fulfillment of such contract; or in the event of the withdrawal of said bid within the period specified, or the failure to enter into such contract and give such bond within the time specified, if the Principal shall pay the Housing Authority the difference between the amount specified in said bid and the amount for which the Housing Authority may procure the required work or supplies or both, if the latter amount be in excess of the former, then the above obligation shall be void and of no effect, otherwise to remain in full force and virtue.

IN WITNESS WHEREOF, the above-bound parties have executed this instrument under their several seals this day of , 2026, the name and corporate seal of each corporate party being hereto affixed and these presents duly signed by its undersigned representatives, pursuant to authority of its governing body.

General Construction Contract

Mechanical Construction Contract

Electrical Construction Contract

Plumbing Construction Contract

Bid Bond 2

Bid Bond -- Page 2

(If Principal is an Individual)

(SEAL)

(Witness) (Signature of Individual)

(If Principal is a Partnership) (Each Partner Must Sign)

________________________________ _________________________________________(SEAL)

(Witness) (Signature of Partner)

(If Principal is a Corporation)

ATTEST: __________________________________________

(Name of Corporation)

(Secretary or Asst. Secretary) (President or Vice President)

(Corporate Seal)

(Name of Surety)

(SEAL) __________________________________________

(Attorney-in-Fact)

IMPORTANT NOTE: Surety Companies executing bonds must appear on the

Treasury Department's most current list (Circular 570) and be authorized to transact business in the State where the project is located.

form HUD-5369-A (11/92)Previous edition is obsolete

Representations, Certifications, and Other Statements of Bidders

Public and Indian Housing Programs

U.S. Department of Housing and Urban Development Office of Public and Indian Housing

Representations, Certifications, and Other Statements of Bidders Public and Indian Housing Programs

Table of Contents

Clause Page

1. Certificate of Independent Price Determination 1

2. Contingent Fee Representation and Agreement 1

3. Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions 1

4. Organizational Conflicts of Interest Certification 2

5. Bidder's Certification of Eligibility 2

6. Minimum Bid Acceptance Period 2

7. Small, Minority, Women-Owned Business Concern Representation 2

8. Indian-Owned Economic Enterprise and Indian Organization Representation 2

9. Certification of Eligibility Under the Davis-Bacon Act 3

10. Certification of Nonsegregated Facilities 3

11. Clean Air and Water Certification 3

12. Previous Participation Certificate 3

13. Bidder's Signature 3

1. Certificate of Independent Price Determination

(a) The bidder certifies that--

(1) The prices in this bid have been arrived at independently, without, for the purpose of restricting competition, any consultation, communication, or agreement with any other bidder or competitor relating to (i) those prices, (ii) the intention to submit a bid, or (iii) the methods or factors used to calculate the prices offered;

(2) The prices in this bid have not been and will not be knowingly disclosed by the bidder, directly or indirectly, to any other bidder or competitor before bid opening (in the case of a sealed bid solicitation) or contract award (in the case of a competitive proposal solicitation) unless otherwise required by law; and

(3) No attempt has been made or will be made by the bidder to induce any other concern to submit or not to submit a bid for the purpose of restricting competition.

(b) Each signature on the bid is considered to be a certification by the signatory that the signatory--

(1) Is the person in the bidder's organization responsible for determining the prices being offered in this bid or proposal, and that the signatory has not participated and will not participate in any action contrary to subparagraphs (a)(l) through (a)(3) above; or

(2) (i) Has been authorized, in writing, to act as agent for the following principals in certifying that those principals have not participated, and will not participate in any action contrary to subparagraphs (a)(l) through (a)(3) above.

_______________________________________________ [insert full name of person(s) in the bidder's organization responsible for determining the prices offered in this bid or proposal, and the title of his or her position in the bidder's organization];

(ii) As an authorized agent, does certify that the principals named in subdivision (b)(2)(i)…