INVITATION TO BID

26099-B

ON-CALL FIRE HYDRANT REPAIR AND

REPLACEMENT

FAYETTE COUNTY, GEORGIA

Fayette County Board of Commissioners

140 Stonewall Avenue West Fayetteville, GA 30214

GENERAL TERMS AND CONDITIONS

ITB #26099-B: On-Call Fire Hydrant Repair and Replacement

1. Definitions:

a. Bidder: A company or individual who submits a bid in response to this Invitation to Bid.

b. Successful Bidder: The company or individual that is awarded a contract.

c. Contractor: The Successful Bidder, upon execution of the contract.

d. County: Fayette County, Georgia.

e. FCWS: Fayette County Water System

2. Bid is Offer to Contract: Each bid constitutes an offer to become legally bound to a contract with the County, incorporating the invitation to bid and the bidder’s bid. The binding offer includes compliance with all terms, conditions, special conditions, specifications, and requirements stated in the invitation to bid, except to the extent that a bidder takes written exception to such provisions, and the County agrees to the exception. All such terms, conditions, special conditions, specifications, and requirements will form the basis of the contract. The bidder should take care to answer all questions and provide all requested information, and to note any exceptions in the bid submission. Failure to observe any of the instructions or conditions in this invitation to bid may result in rejection of the bid.

3. Binding Offer: To allow sufficient time for a contract to be awarded, each bid shall constitute a firm offer that is binding for ninety (90) days from the date of the bid opening to the date of award.

4. Bidder’s Questions: As appropriate, the County will post answers to questions and/or other information concerning the Invitation to Bid in the form of an addendum on the County’s website at www.fayettecountyga.gov. It is the responsibility of the prospective bidder to check the website for any addenda issued for this invitation to bid.

5. References: Include with your bid a list of two (2) jobs that your company has done within the past five (5) years that are of the same or similar nature to the work described in this invitation to bid, on the form provided. Include all information as requested on the form.

6. Bid Submission: Submit your bid, along with any addenda issued by the County, in a sealed opaque envelope. Mail or deliver one (1) original bid, signed in ink by a company official authorized to make a legal and binding offer, and one (1) copy on a flash drive, to:

Fayette County Government Purchasing Department 140 Stonewall Avenue West, Suite 204

Bid Number: 26099-B

Bid Name: On-Call Fire Hydrant Repair and Replacement http://www.fayettecountyga.gov/

Also show your company name on the envelope. You may submit sealed bids in person, by U.S.

mail, or by a commercial carrier. Do not submit bids by facsimile, e-mail, or other electronic means. Once submitted, all bids become the property of Fayette County.

7. Bid Preparation Costs: The bidder shall bear all costs associated with preparing the bid.

8. Late Bids: Bids not received in the Purchasing Department by the time and date of the scheduled bid opening will not be considered.

9. More than One Bid: Do not submit alternate bids or options, unless requested or authorized by the County in the Invitation to Bid. If a responder submits more than one bid without being requested or authorized to do so, the County may disqualify the bids from that responder, at the County’s option.

10. Bid Corrections or Withdrawals: The bidder may correct a mistake, or withdraw a bid, before the bid opening by sending written notification to the Director of Purchasing. Bids may be withdrawn after the bid opening only with written authorization from the Director of Purchasing.

11. Defects or Irregularities in Bids: The County reserves the right to waive any defect or irregularity in any bid received. In case of a discrepancy between unit prices and extended prices, the unit price will govern unless the facts or other considerations indicate another basis for correction of the discrepancy.

12. Prices Held Firm: Prices bid shall be firm for the period of the contract, unless otherwise specified in the contract. All prices bid for commodities, supplies, equipment, or other products shall be quoted FOB Destination, Fayette County or job site.

13. Quantities are Estimates: Quantities listed herein are estimates for the period specified. This will be an indefinite-quantity type contract, with County requirements fulfilled on an “as ordered” basis. No guarantee to purchase the amounts shown is intended or implied. The County reserves the right to order larger or smaller quantities at the prices stated in the bid of the Successful Bidder.

14. Brand Name: If items in this invitation for bid have been identified, described or referenced by a brand name or trade name description, such identification is intended to be descriptive, but not restrictive and is to indicate the quality and characteristics of products that may be offered.

Alternative products may be considered for award if clearly identified in the bid. Items offered must meet required standards and specifications and must be of a quality which will adequately serve the use and purpose for which intended.

15. Bidder Substitutions: Bidders offering substitutions or deviations from specifications stated in the invitation to bid, shall list such substitutions or deviations on the “Exceptions to Specifications” sheet provided, or on a separate sheet to be submitted with the bid. The absence of such list shall indicate that the bidder has taken no exception to the specifications.

The evaluation of bids and the determination as to equality and acceptability of products or services offered shall be at the discretion of the County.

16. Non-Collusion: By responding to this Invitation to Bid, the bidder represents that the bid is not made in connection with any competing bidder, supplier, or service provider submitting a separate response to this invitation to bid, and is in all respects fair and without collusion or fraud.

17. Bid Evaluation: Award will be made to the lowest responsive, responsible bidder, taking into consideration payment terms, vendor qualifications and experience, quality, references, any exceptions listed, and/or other factors deemed relevant in making the award. The County may make such investigation as it deems necessary to determine the ability of the bidder to perform, and the bidder shall furnish to the County all information and data for this purpose as the County may request. The County reserves the right to reject any bid item, any bid, or all bids, and to re-advertise for bids.

18. Payment Terms and Discounts: The County’s standard payment terms are Net 30. Any deviation from standard payment terms must be specified in the resulting contract, and both parties must agree on such deviation. Cash discounts offered will be a consideration in awarding the bid, but only if they give the County at least 15 days from receipt of invoice to pay.

For taking discounts, time will be computed from the date of invoice acceptance by the County, or the date a correct invoice is received, whichever is the later date. Payment is deemed made, for the purpose of earning the discount, on the date of the check.

19. Trade Secrets – Confidentiality: If any person or entity submits a bid or proposal that contains trade secrets, an affidavit shall be included with the bid or proposal. The affidavit shall declare the specific included information which constitutes trade secrets. Any trade secrets must be either (1) placed in a separate envelope, clearly identified and marked as such, or (2) at a minimum, marked in the affidavit or an attached document explaining exactly where such information is, and otherwise marked, highlighted, or made plainly visible. See O.C.G.A. § 50- 18-72 (A)(34).

20. Trade Secrets – Internal Use: In submitting a bid, the bidder agrees that the County may reveal any trade secret materials contained in the bid to all County staff and officials involved in the selection process, and to any outside consultant or other third parties who may assist in the selection process. The bidder agrees to hold harmless the County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material which the bidder has designated as a trade secret.

21. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is recommended for award to the Board of Commissioners or the County Administrator, or before the County renews, extends, or otherwise modifies a contract after it has been awarded, the Contractor must disclose certain relationships with any County Commissioner or County Official, or their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood, adoption, or marriage (including in-laws). A relationship that must be reported exists if any of these individuals is a director, officer, partner, or employee, or has a substantial financial interest the business, as described in Fayette County Ordinance Chapter 2, Article IV, Division 3 (Code of Ethics).

a. If such relationship exists between your company and any individual mentioned above, relevant information must be presented in the form of a written letter to the Director of

Purchasing. You must include the letter with any bid, proposal, or price quote you submit to the Purchasing Department.

b. In the event that a Contractor fails to comply with this requirement, the County will take action as appropriate to the situation, which may include actions up to and including rejection of the bid or offer, cancellation of the contract in question, or debarment or suspension from award of a County contract for a period of up to three years.

22. Contract Execution & Notice to Proceed: After the Board of Commissioners makes an award, all required documents are received by the County, and the contract is fully executed with signature of both parties, the County will issue a written Notice to Proceed. The County shall not be liable for payment of any work done or any costs incurred by any bidder prior to the County issuing the Notice to Proceed.

23. Term of Contract: The initial term of this agreement shall begin upon issuance of a Notice to Proceed, and continue through June 30, 2027. Thereafter, this agreement may be renewed by the County for two additional one-year renewal terms (each a “Renewal Term” and together with the Initial Term, the “Term), which renewal will be by letter or other written correspondence from the County to the Contractor ninety (90) days prior to expiration of the Initial Term or the then-current Renewal Term. If the County fails to provide notice of renewal, this Agreement will terminate at the end of the Initial Term or the then-current Renewal Term.

This agreement is subject to the multi-year contractual provisions of O.C.G.A. 36-60-13(a).

24. Task Orders: Work shall be assigned by Task Order. A Notice to Proceed will be issued for each

Task Order that is approved and executed. Time will be extended for Task Orders awarded prior to the end of the contract term, to allow for completion of the approved projects. The County reserves the right to competitively solicit other vendors for tasks or projects that are expected to cost $250,000 or more, but which would otherwise fall within the Scope of Work specified in the contract. If the County and the Contractor cannot agree on a negotiated price for a Task Order, the County reserves the right to solicit another vendor for the work included in the Task Order.

25. Unavailability of Funds: This contract will terminate immediately and absolutely at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the contract.

26. Insurance: The Successful Bidder shall procure and maintain the following insurance, to be in effect throughout the term of the contract, in at least the amounts and limits as follows:

a. General Liability Insurance: $1,000,000 combined single limit per occurrence, including bodily and personal injury, destruction of property, and contractual liability.

b. Automobile Liability Insurance: $1,000,000 combined single limit each occurrence, including bodily injury and property damage liability.

c. Worker’s Compensation & Employer’s Liability Insurance: Workers Compensation as required by Georgia statute.

Before a contract with the Successful Bidder is executed, the Successful Bidder shall provide Certificates of Insurance for all required coverage. The Successful Bidder can provide the Certificate of Insurance after award of the contract but must be provided prior to execution of the contract document by both parties. The certificate shall list an additional insured as follows:

Fayette County, Georgia 140 Stonewall Avenue West

27. Performance and Payment Bonds: Prior to execution of a Task Order priced at $250,000 or greater, the Contractor shall submit performance and payment bonds each equal to 100 percent of the Taks Order value, provided by a surety which appears on Georgia’s list of approved sureties administered by the State Insurance Commissioner, or the U.S. Treasury’s list of approved bond sureties (Circular 570).

28. Unauthorized Performance: The County will not compensate the Contractor for work performed unless the work is authorized under the contract, as initially executed or as amended.

29. Assignment of Contract: Assignment or subcontracting of any contract or any task order resulting from this Invitation to Bid will not be authorized, except with express written authorization from the County.

30. Indemnification: The Contractor shall indemnify and save the County and all its officers, agents and employees harmless from all suits, actions, or other claims of any character, name and description brought for or on account of any damages, losses, or expenses to the extent caused by or resulting from the negligence, recklessness, or intentionally wrongful conduct of the Contractor or other persons employed or utilized by the Contractor in the performance of the contract. The Contractor shall pay any judgment with cost which may be obtained against the County growing out of such damages, losses, or expenses.

31. Severability: The invalidity of one or more of the phrases, sentences, clauses or sections contained in the contract shall not affect the validity of the remaining portion of the contract. If any provision of the contract is held to be unenforceable, then both parties shall be relieved of all obligations arising under such provision to the extent that the provision is unenforceable. In such case, the contract shall be deemed amended to the extent necessary to make it enforceable while preserving its intent.

32. Delivery Failures: If the Contractor fails to deliver contracted goods or services within the time specified in the contract or fails to replace rejected items in a timely manner, the County shall have authority to make open-market purchases of comparable goods or services. The County shall have the right to invoice the Contractor for any excess expenses incurred or deduct such amount from monies owed the Contractor. Such purchases shall be deducted from contracted quantities.

33. Substitution of Contracted Items: The Contractor shall be obligated to deliver products awarded in this contract in accordance with terms and conditions specified herein. If the Contractor is unable to deliver the products under the contract, it shall be the Contractor’s responsibility to obtain prior approval of the ordering agency to deliver an acceptable substitute at the same price quoted in the Contractor’s original bid. In the event the Contractor consistently needs to substitute or refuses to substitute products, the County reserves the right to terminate the contract or invoke the “Delivery Failures” clause stated herein.

34. Termination for Cause: The County may terminate the contract for cause by sending written notice to the Contractor of the Contractor’s default in the performance of any term of this agreement. As appropriate, the County will compensate the Contractor for completed performance, and for any partially completed performance as determined by the County to be adequately performed. Termination shall be without prejudice to any of the County’s rights or remedies by law.

35. Termination for Convenience: The County may terminate the contract for its convenience at any time with 10 days’ written notice to the Contractor. In the event of termination for convenience, the County will pay the Contractor for services performed. The County will compensate partially completed performance based upon a signed statement of completion submitted by the Contractor, which shall itemize each element of performance completed.

36. Force Majeure: Neither party shall be deemed to be in breach of the contract to the extent that performance of its obligations is delayed, restricted, or prevented by reason of any act of God, natural disaster, act of government, or any other act or condition beyond the reasonable control of the party in question.

37. Governing Law: This agreement shall be governed in accordance with the laws of the State of

Georgia. The parties agree to submit to the jurisdiction in Georgia, and further agree that any cause of action arising under this agreement shall be required to be brought in the appropriate venue in Fayette County, Georgia.

Checklist of Required Documents

(Be Sure to Return This Checklist and the Required Documents in the order listed below)

ITB 26099-B: On-Call Fire Hydrant Repair and Replacement

Company information – on the form provided __________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1) __________

Pricing sheet* __________

Bid Bond* __________

List of exceptions, if any – on the form provided __________

References – on form provided __________

Addenda, if Any __________

*FAILURE TO INCLUDE THIS ITEM WILL RESULT IN DISQUALIFICATION

COMPANY NAME: ______________________________________________________

COMPANY INFORMATION

A. COMPANY

Company Name: _________________________________________________

Physical Address: ________________________________________________

Mailing Address (if different): ______________________________________

Website (if applicable): ____________________________________________

B. AUTHORIZED REPRESENTATIVE

Signature: _______________________________________________________

Printed or Typed Name: ____________________________________________

Title: ___________________________________________________________

E-mail Address: __________________________________________________

Phone Number: ____________________ Fax Number: ___________________

C. PROJECT CONTACT PERSON

Name: _________________________________________________________

Title: __________________________________________________________

Phone Number: ___________________

E-mail Address: _________________________________________________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number

Name of Contractor

Date of Authorization

26099-B: On-Call Fire Hydrant Repair and Replacement Name of Project

Fayette County, Georgia Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, _____, 2025 in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 2025.

NOTARY PUBLIC

My Commission Expires: _____________________________

REFERENCES

Please list three (3) references for current or recent customers who can verify the quality of service your company provides. Projects of similar size and scope are preferable.

1. Government/Company Name ________________________________________________

City & State ________________________________________________________________

Work or Service Provided_____________________________________________________

Approximate Completion Date _________________________________________________

Contact Person and Title ______________________________________________________

Phone _________________________ Email ____________________________________

2. Government/Company Name _______________________________________________

City & State _______________________________________________________________

Approximate Completion Date ________________________________________________

Contact Person and Title _____________________________________________________

3. Government/Company Name _______________________________________________

City & State ________________________________________________________________

Approximate Completion Date _________________________________________________

Contact Person and Title ______________________________________________________

The County seeks to enter into a contract with a qualified contractor for on-call fire hydrant repair and replacement services. All work must be consistent with Fayette County Water System (FCWS) Standards and Specifications Manual (Exhibit C).

Task Orders: All work to be performed under this contract will be assigned on an as-needed basis as determined by the County. The County will request a proposed Task Order from the Contractor to provide specific services. The Contractor shall provide a Project Task Order to the County within 10 business days of the initial request, with pricing based on unit prices stipulated on the Pricing Sheet as included in the Contract. The Contractor shall commence on the Work included in the Task Order within 30 calendar days of receipt of a Task Order Notice to Proceed.

Changes Orders: If the Fayette County Water System (FCWS) determines the need for a change in the Work, such change will be accomplished through issuance of a Chage Order to the Task Order. If such changes increase or decrease the amount due under the contract or in the time required for performance of the contract, an equitable adjustment shall be authorized by such Change Order executed by the County.

Pricing: The prices submitted in response to this Invitation to Bid will be used to establish unit prices for the Contract and Task Orders to be issued. Work will not be authorized in the Contract, but Work and related compensation will be authorized by issuance of Task Orders.

Work Hours -Unless written approval is provided by the County, the Contractor shall not work on Sunday's, County holidays, or between the hours of 6:00 p.m. and 7:00 a.m. The County Holiday Schedule is available on the County's website:

https://fayettecountyga.gov/information/county holidays.htm

Interruption of Water Service and Shut-offs -The FCWS will be responsible for any operation of gate valves and other controls as needed without cost to the awardee. The FCWS reserves the right to choose the most convenient time to interrupt the water services.

OSHA -The Contractor shall adhere to the Occupational Safety and Health Administration's (OSHA) excavation standards, 29 Code of Federal Regulations (CFR) Part 1926, Subpart P for excavation and trenching operations.

Contractor Staging -No staging area is provided by Fayette County for the project beyond the existing Right of Way. The awardee’s staging shall not interfere with traffic on County roads. When or where any direct or indirect damage or injury is done to public or private property by or on account of any act, omission, neglect, or misconduct in the execution of the Work, or in consequence of the nonexecution thereof by the Awardee, the Awardee shall restore, at his own expense, such property to a condition similar or equal to that existing before such damage or injury was done, by repairing, rebuilding or otherwise restoring as may be directed, or shall make good such damage or injury in an acceptable manner.

https://fayettecountyga.gov/information/county%20holidays.htm

Contractor Supervision and Work Coordination - The Contractor shall supervise and direct the work. The Contractor shall be solely responsible for the means, methods, techniques, sequences, and procedures of construction, including traffic control. The Contractor shall employ and maintain onsite a qualified supervisor or superintendent who will be designated in writing by the awardee as the awardee’s site representative.

The supervisor shall have full authority to act on behalf of the awardee and all communications given to the supervisor shall be as binding as if given to the awardee. The supervisor shall always be present on the site as required to perform adequate supervision and coordination of the work.

Workmanship Guarantee - The Contractor shall warranty and guarantee all materials supplied, equipment furnished, and work performed to be free from defects (resulting from faulty materials supplied or workmanship) for a period of twenty-four (24) months from the date of substantial completion of each Task Order as agreed upon.

The FCWS shall give notice of observed defects with reasonable promptness, and the Contractor shall have 45 calendar days to address the issue(s). If the Contractor fails to make such repairs, adjustments, or other work that may be made necessary by such defects, the FCWS may do so and charge the Contractor the costs thereby incurred. If different guarantees or warranties are required in the technical specifications for specific items, then the more stringent apply.

Failure or Delay in Completing Work on Time -Time is an essential element of the Contract and it’s Task Orders, and any delay in the prosecution of the Work may inconvenience the public, obstruct traffic or interfere with business. For this reason, it is important that the Work be pressed vigorously to completion. Should the Contractor or, in case of default, the Surety fail to complete the Work within the time stipulated in a Task Order or within such extra time that may be allowed, charges shall be assessed against any money due or that may become due the Contractor in accordance with the following schedule:

These fixed liquidated damages are not established as a penalty but are calculated and agreed upon in advance by the County and the Contractor due the uncertainty and impossibility of making a determination as to the actual and consequential damages which are incurred by the County and the general public as a result of the failure on the part of the awardee to complete the work on time.

Water Distribution System Water System impacts shall be in strict accordance FCWS Standards and Specifications Manual provided in EXHIBIT "C". The awardee performing the utility work shall be a licensed Utility Contractor in the state of Georgia.

SCOPE OF WORK:

The Work, to be authorized by Task Orders, is to include evaluation of fire hydrants, and repair or replacement of poorly functioning or nonfunctional hydrants as needed or as directed by FCWS staff.

A schedule of work, agreed upon FCWS staff and the Contractor, will initially focus on repair and replacement of fire hydrants prioritized by the FCWS. The Contractor will have access to a digital map of FCWS fire hydrants upon award of the Contract.

The following exhibits, are attached

EXHIBIT A: Hydrant Map EXHIBIT B: Pricing Sheet EXHIBIT C: FCWS Standards and Specifications Manual

SPECIFICATION AND REQUIREMENTS:

Hydrant Repair and Replacement shall be in accordance with American Water Works Association (AWWA) – 17 Manual and National Fire Protection Association (NFPA) 291 Manual for Installation, Field Testing, and Maintenance of Fire Hydrants and include, but not be limited to, the following procedures:

a. CONTRACTOR shall locate and access each fire hydrant.

b. CONTRACTOR shall locate, access, and exercise fire hydrant isolation valve.

c. CONTRACTOR shall check fire hydrant nozzle height for correct ground clearance.

d. CONTRACTOR shall identify and record make, model, nozzle size and year of hydrant manufacture.

e. CONTRACTOR shall lubricate operating nut (if appropriate for hydrant make/model) with noncorrosive FDA-approved lubricant.

f. CONTRACTOR shall lubricate nozzle outlets with noncorrosive FDA-approved lubricant.

g. CONTRACTOR shall open hydrant with nozzle caps in place to check for seal leakage.

h. CONTRACTOR shall verify that the hydrant main (bottom) valve closes completely.

i. CONTRACTOR shall isolate the hydrant.

j. CONTRACTOR shall check outlet nozzle chains for free action on each cap. If the chains bind, open the loop end around the cap until they move freely.

k. CONTRACTOR shall re-attach hydrant nozzle caps

l. CONTRACTOR shall scrape, wire brush/or sand blast and paint hydrant appropriate color. Paint shall be ANSI Silver or an approved equal.

m. CONTRACTOR shall replace (if defective) hydrant ID tag or install (if not present) hydrant ID tag.

Deficiencies, repairs and/or replacements must be recorded and available to Fayette County Water System daily, preferrable in a digital format.

Easement/Right of Way (ROW) and Existing Utilities/ROW Improvements

a. The Awardee shall be responsible for obtaining all Utility Locates through, and in accordance with “Utility Locates 811 State of Georgia Guide" (latest edition). The Contractor shall take all possible precautions and be responsible for protecting all underground utilities and other improvements within the easement and/ or ROW. The Contractor shall promptly notify the County’s Designee of any issues that occur because of work being performed. The Contractor shall be responsible for obtaining and adhering to all applicable Temporary Traffic Control (TTC) and/or Right of Way permits as required by Fayette Couty Public Works or Georgia Department of Transportation

(GDOT).

Job Site Management:

a. The Contractor shall set up, manage, and restore each job site in a responsible manner that includes but is not limited to Temporary Traffic Control (TTC), pedestrian safety, and property protection. At no time during the active progress of work shall the Contractor leave the job site unattended. The Contractor shall request and gain approval from the County’s Designee for any specific job site-work that may extend past one workday. If approval is granted, all excavated areas must be backfilled and enclosed with safety mesh and proper TTC activated at end of each workday. Each job site shall always be maintained in a responsible manner that does not overly impact the surrounding areas and allows for adequate ingress/egress from properties affected. All road and/or ingress/egress closures must be approved by the County’s FCWS Designee prior to the commencement of work. The Contractor shall present a contingency plan for such closures at time of approval request. Upon completion of work, the contractor shall backfill and compact affected areas in addition to clean up and removal of any accumulated dirt and/or rubble from job site. It shall be the ultimate responsibility of the Contractor to restore the easement and/or right of way to pre-excavation condition. All restoration activities including irrigation system repairs shall be the responsibility of the contractor.

Client Management:

a. The Contractor shall maintain a digital file on a Sharepoint or like site to provide

FCWS with access to field activity and program results.

Emergency Circumstances:

a. In the event of an emergency, the Awardee notify the FCWS’s Designee at the time of failure.

b. The Awardee shall contact #811 for emergency utility locates.

WARRANTY:

a. The vendor shall warrant all hydrants installed or repaired. If the installation of hydrants are installed in accordance with all the manufacturer’s application recommendations and fail during the warranty period, the vendor will provide and install the replacement.

b. The Warranty Period commences once delivery has been inspected and accepted by the FCWS’s Designee.

c. All warranty information shall be present at the time of delivery.

ADDITION/DELETION OF ITEMS:

a. The FCWS reserves the right to add items to this Contract. Additions may result from, but is not limited to, additional needs and product replacements. Contractor shall provide the County with a proposed price. If the price offered is not acceptable to the County, the County reserves the right to procure the items from other sources.

b. Any proposed item additions offered shall satisfy all criteria specified in the bid documents and the terms of the Contract.

c. FCWS reserves the right to delete items from this contract in the best interest of the County. In such events, contract prices will not be adjusted.

EXHIBIT A

FAYETTE COUNTY FIRE HYDRANT MAP

EXHIBIT B, ITB #26099-B

Pricing Sheet

WORK TASK Notes

Estimated Hydrant Repairs: 50 Estimated Hydrant Replacements:

Estimated Hydrant Extension Adjustments:

CATEGORY WORK

DESCRIPTION

ESTIMATED

QTY

UOM UNIT

PRICE

EXTENDED

PRICE

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

OPERATING

NUT

50 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

UPPER

STEM/ROD

(INCLUDES

PINS/COTTER

PINS)

50 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

LOWER

STEM/ROD

(INCLUDES

PINS/COTTER

PINS)

50 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

STEM/ROD

COUPLING

(INCLUDES

PINS/COTTER

PINS)

50 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE SEAL

BETWEEN

BONNET AND

NOZZLE

50 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

GASKET

BETWEEN

UPPER AND

LOWER

STANDPIPE

50 EA

PART

(FIRE

HYDRANT)

REPLACE ALL

O-RING SEALS

ASSOCIATED

WITH

HYDRANT

REPAIR

50 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE MAIN

FOOT VALVE

50 EA

(FIRE

HYDRANT)

REPLACE

UPPER BARREL

5 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE HOSE

NOZZLE CAP

(INCLUDES

GASKET)

10 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE HOSE

NOZZLE CAP

CHAIN

10 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE HOSE

NOZZLE

(INCLUDES O-

RING

REPLACEMENT)

10 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

PUMPER CAP

(INCLUDES

GASKET)

10 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

PUMPER CAP

CHAIN

10 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

PUMPER

NOZZLE

(INCLUDES O-

RING)

10 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

INSTALL

HYDRANT

RISER 12"

10 EA

(FIRE

HYDRANT)

INSTALL

HYDRANT

RISER 18"

5 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

INSTALL

HYDRANT

RISER 24"

5 EA

COMPLETE

REPLACEMENT

(FIRE

HYDRANT)

COMPLETE

FIRE HYDRANT

REPLACEMENT

- 5-1/4" M&H 129

20 EA

PART

REPLACEMENT

(VALVE BOX)

REPLACE

VALVE BOX

BOTTOM

10 EA

PART

REPLACEMENT

(VALVE BOX)

REPLACE

VALVE BOX

TOP

10 EA

GENERAL

SERVICING

REMOVE

VEGETATION

WITHIN 3FT

RADIUS

20 EA

GENERAL

SERVICING

PAINT FIRE

HYDRANT

90 EA

GENERAL

SERVICING

EXERCISE

VALVE (FULL

OPEN & FULL

CLOSE)

90 EA

Total Bid Price – For Bid Comparison

Please note:

1. Prices bid will establish unit prices, and will be compared to determine the Successful Bidder. All Work and associated compensation will be awarded by Task Order.

2. Bids shall include all applicable costs and charges. No additional charges will be allowed after bid opening.

EXCEPTIONS TO SPECIFICATIONS

ITB #26099-B: On-Call Fire Hydrant Repair and Replacement

Please list below any exceptions or clarifications to the specifications of this bid. Explain any exceptions in full.

COMPANY NAME: ______________________________________________________

STANDARDS AND SPECIFICATIONS

MANUAL

FAYETTE COUNTY WATER SYSTEM

245 MCDONOUGH ROAD

FAYETTEVILLE, GEORGIA 30214

February 2024

Exhibit C

DEFINITIONS

"Department" - the individual, official, board, department or agency established and authorized by county, city and/or other political subdivision created by law to administer and enforce the provisions of the Plumbing Code, the Federal and State Safe Drinking Water Acts, and the Ordinances, Rules, Regulations, and Policies of Fayette County, in the state of Georgia.

"Authorized Representative" - any individual employed by the Fayette County Water System given direct authorization, from the Director of the Fayette County Water System to act as a department representative.

"Backflow" - a reverse flow in a water system from the normal or intended direction.

"Backflow Preventer (BFP)" - a device designed to prevent reverse flow in a water system. Specifically, the term should normally be used where backpressure-type backflow is implied.

"Branch Sewer" - a sewer which receives sewage from a relatively small area, and discharges into a main sewer.

"Contaminant" - means any physical, chemical, biological, or radiological substance or matter in water that could cause a public health hazard.

"Customer" - shall mean every person who is responsible for contracting (expressly or implicitly) with the Fayette County Water System in obtaining, having, or using water connections with, or water tap to, the water system of the Fayette County Water System and in obtaining, having, or using water and other related services furnished by the Fayette County Water System for the purpose of water supply through said system.

“Contractor” – any person or entity, including their agent or construction contractor, who wishes to replace or construct new water lines in FCWS service area.

“Drinking water” – water supplied for domestic use or human consumption, meeting the maximum contaminant levels established by the State.

“Easement” – shall mean an acquired legal right for the specific use of land owned by others.

“EPD” – shall mean the Environmental Protection Division of the Department of Natural Resources of the State of Georgia.

“FCWS” – Fayette County Water System.

“FRA” – Federal Railroad Administration

“GDOT” – Georgia Department of Transportation

“Industrial wastes” – shall mean the wastewater from industrial processes as distinct from domestic or sanitary wastes.

“Inspector” – an individual qualified in a vocation and authorized to make inspections, interpret codes, regulations, and procedures.

“Large stone” – Stone that is 2 in. or smaller in diameter.

“Large Diameter Meter” – meters greater than 2” (4”, 6”, 8”, 10”, 12”)

“Main” – a pipe for delivering wastewater from a pumping station to its destination which may be a treatment plant or a higher point in the sewerage system.

“Main Sewer” – a sewer to which one or more branch sewers are tributary. Also called a Trunk Sewer.

“May” – is permissive.

“Person” – shall mean any individual, firm, company, association, society, corporation, or group.

“Pollutant” – any substance that, if introduced into the potable water system, could be objectionable but could not create a health hazard.

Pollution” – the man-made or man-induced alteration of the chemical, physical, biological, and radiological integrity of water.

“Potable Water” – any water that, according to recognized standards, is safe for human consumption.

“Privately Owned Public Water System” – any system to provide piped water to the public for human consumption. Such term includes any collection, treatment, storage, and distribution facility, designed to serve

15 or more units from any source other than Fayette County, being owned and operated by any entity other than Fayette County.

“Professional Engineer” – a person registered to practice professional engineering in the State of Georgia in accordance with the provisions of the Act governing the practice of professional engineering in Georgia.

“Public Water System” – a water system (including but not limited to supply, treatment, transmission and distribution facilities and appurtenances) operated as a Public Utility that supplies potable water to the service-connection of the Consumer's water system. Herein defined, as the Fayette County Water System potable water supply/system as operated by the Fayette County Water System.

“Representative” – a person authorized to represent the Superintendent of the Fayette County Water System.

“Sanitary Sewer” – a sewer pipe which carries sewage and to which storm, surface, and ground waters are not intentionally admitted.

“Service-Connection” – the point of delivery of water to a premises: the normal location of the meter. It is the end of the water purveyor's jurisdiction and the beginning of the Plumbing Official's and the Consumer's, and defined as follows:

Dedicated – a single service connection that is designated for one use only (i.e. domestic, fire protection, or irrigation).

Combination – a single service connection that is designated for more than one use (i.e. domestic and fire protection).

“Sewage” – is the spent water of a community. (See Wastewater)

“Sewerage” –shall mean all facilities for collecting, pumping, treating, and disposing of sewage.

“Sewer” – a gravity flow pipe or conduit, normally not flowing full, for carrying storm water, sewage and other waste liquids.

“Sewer or Service Line” – a pipe conveying sewage from a single building to a common sewer or point of immediate disposal.

“Shall” – is mandatory.

“Spring” – a surface water where water naturally issues forth for the first time from rock or soil onto the land or into a body of water.

“Standard methods” – “Standard Methods for the Examination of Water.” As published jointly by the American

Public Health Association, the American Water Works Association, and the Water Pollution Control Federation or with any other analytical procedure approved by the Commission.

“Storm drain” – shall mean a drain or sewer for conveying water, groundwater, subsurface water, or unpolluted water from any source and excluding sewage and industrial wastes other than unpolluted cooling water. (See

Storm Sewer)

“Storm Sewer” – a sewer which carries storm water and surface water, street wash and other wash waters, or drainage, but excludes sewage and industrial wastes.

“Storm water” – any flow occurring during or following any form of natural precipitation and resulting therefrom.

“Suitable material” – clean dirt free of rock and debris.

“Surface water” – includes all rivers, streams, branches, creeks, ponds, tributary streams, and drainage basins, natural lakes, artificial reservoirs or impoundments.

“System” – Fayette County Water System.

“Warranty” – cost and replacement due to workmanship and material defect

“Wastewater” – shall mean the spent water of a community. From the standpoint of source, it may be a combination of the liquid and water carried wastes from residences, commercial storm water that may be present. (See Sewerage)

“Water Well” – any excavation that is cored, bored, drilled, jetted, dug, or otherwise constructed for the purpose of location, testing, or withdrawing groundwater.

1. WATER SYSTEM DESIGN SPECIFICATIONS

1.1 General Design Requirements

1.1.1 The following shall establish the general design requirements for publicly owned.

1.1.2 Connections to existing mains, other than service lines, will require a tee with three valves – nipple length for tie-in with sleeves shall be three times the pipe diameter.

1.1.3 All water mains shall be minimum of 8 in. diameter class 350 ductile iron.

1.1.4 Dead-end lines shall be minimized by looping of all mains when possible and provided with a hydrant.

1.1.5 Minimum horizontal distance between water lines and sanitary sewer lines, storm sewer lines, and sewer manholes shall be 10 ft. radius. Minimum distance for all other underground utilities or structures shall be 24 in. Vertical separation shall be at least 24 in. between the bottom of the water main and the top of the sanitary sewer main. At crossings, the water pipe should be located so both joints are as far from the sanitary sewer line as possible. Casing shall be provided per FCWS direction at perpendicular crossing of sanitary sewer and extending 24 in. outside circumference of sanitary sewer.

1.1.6 Unless otherwise approved by FCWS, all creek crossings shall be constructed by encasing a class 350 ductile iron water main in steel casing (reference section 1.2.2.3) with restrained joint pipe and stainless-steel casing spacers and sufficiently blocking each end of the casing to secure its position. The minimum depth from the existing creek bed to the top of the casing pipe shall be 2 ft. Valves should be at both ends of the crossing and easily accessible (not subject to flooding). Taps should be provided on each end of testing and leak determination.

1.1.7 All crossings of existing and proposed paved streets shall be by the bore and jack method, unless approved otherwise prior to installation. A county road shall be open cut only after written permission has been received from Fayette County Public Works.

All pipe placed under county roads or underneath new roads shall be class 350 ductile joint pipe encased in steel casing with restrained joint pipe and stainless-steel casing spacers as determined by FCWS. All pipe under roads shall have a minimum cover of

4 ft. from finish grade to top of pipe.

1.1.8 Crossings of driveways shall be by means of uncased bore or open cut as may be determined by the Water System. Pipe over 10 in. in diameter shall be open cut unless casing is provided with the bore or approved otherwise prior to installation. Where open cut method is allowed, existing concrete and asphalt driveways shall be sawed and the debris removed prior to trenching. When pipe installation is complete, the driveway shall be backfilled, compacted to 98% standard proctor density, and damaged area replaced with material consistent with the existing driveway within five working days.

No service taps to be made under driveways. Driveway installation shall be in accordance with these standards. No service shall be left under a driveway. New service shall be installed and old service and tapping saddle shall be removed with tap covered with stainless steel full circle repair clamp.

1.1.9 Tees, crosses, valves, and other necessary fittings shall be provided at all road intersections to provide for future expansion. All tees and crosses shall be accompanied by equivalent sized valve. Water main shall be extended minimum of 4 ft beyond the radius of the intersection.

1.1.10 Magnetic detection tape shall be placed directly over all nonmetal pipe at a maximum depth of 2 ft. from finished grade. Tracing wire shall be in direct contact with the piping and must be accessible for locating purposes.

1.1.11 Fire hydrants spacing shall be at intervals specified in Fayette County Code Section

12-90 & 12-91. Minimum valve opening shall be 5 ¼ in. Minimum height of hydrant flange from final grade is between 2 in. – 6 in.

1.1.12 Fire hydrants are to be located on the right-of-way line and shall have a gate valve installed between the main and the fire hydrant.

1.1.13 FCWS requires installation of M&H 129 iHydrants as specified. Generally, one iHydrant for each non-residential development and one per every 50 lots of a residential development.

1.1.14 All fire service lines and connections with private fire hydrants, hand hose connections, sprinkler heads, and any other supply including domestic lines shall be required to be metered and have an approved backflow prevention assembly in accordance with paragraph 1.2.21 of these standards.

1.1.15 Shutoff valves shall be located along the main line at intervals not greater than every

1200 L.F. Less separation may be required by FCWS.

1.1.16 All fittings (valves, tees, crosses, bends, and reducers) shall be restrained in a method approved by FCWS. All fittings shall have a minimum of one full joint of D.I.P. extending out of each side of the fitting.

1.1.17 Each valve 2 in. or larger, except fire hydrant valves, shall have a valve marker 4 in.

square by 4 ft. long with four #2 reinforcing rods placed directly behind the valve. The marker shall be set to leave 18 in. exposed above grade with a “V” stamped into the concrete. A “V” notch should also be cut into the curb and painted blue.

1.1.18 Each underground valve shall include a valve box placed vertically to allow operation of the valve. Valve boxes not located in roadways shall have a pre-cast concrete collar placed level around the top for protection.

1.1.19 Service lines shall be provided from the water main to each residential lot in the proposed development. Lines shall normally be 1 in. minimum diameter and furnished with full port curb stops, corporation stops, and meter boxes. Meter boxes shall be placed as directed by FCWS or as directed by GA DOT and installed on a 6 in. gravel base. Double services may be accepted if approved by FCWS.

1.1.20 Water services for commercial, industrial, or multi-family residential shall be adequate to provide for the specific needs of the installation including adequate fire protection.

Backflow prevention devices shall be in accordance with FCWS requirements.

1.1.21 All multi-tenant developments shall provide signed documentation in accordance with the state of Georgia Statute 12-5-180.1.

1.1.22 The location of…