260369 - SOW - Repair Infrared Heaters at AASF 1_R1.pdf

FACILITY ENGINEERING

MASSACHUSETTS ARMY NATIONAL GUARD

2808 RICHARDSON ROAD

CAMP EDWARDS

CAPE COD, MA 02542-1330

PROJECT NUMBER 25- 260369

STATEMENT OF WORK

FOR

CONTRACT SERVICES

TO PERFORM

Repair Infrared Heaters at AASF #1

AT

MTA CAMP EDWARDS,

CAPE COD MASSACHUSETTS

Repair Infrared Heaters at AASF #1

Bldg.5245 NGMA Project # 260369

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REPAIR INFRARED HEATERS AT AASF#1

STATEMENT OF WORK

SECTION 01000

GENERAL REQUIREMENTS

This statement of work is hereby made part of the pre-printed forms of this contract.

1.1 SCOPE OF WORK: Furnish all necessary equipment, labor, parts, materials, supervision and other support services to repair Infrared radiant heaters at AASF#1, 2816 Richardson Road, MTA Camp Edwards, MA as specified herein.

1.2 HOURS OF OPERATION: Normal working hours for Camp Edwards are 7:00 a.m. to 3:00 p.m.

Monday through Friday, excluding Federal & noted State Holidays. Any work requested outside these scheduled times, if approved by the Contracting Officer, will be performed at no additional cost to the government.

1.3 QUALIFICATIONS: The work as specified herein shall be performed by qualified, trained personnel who are thoroughly familiar with specified boiler, installation thereof along with operations, controls and maintenance requirements. The Contractor and/or his Foreman and any sub-contractors, must have been engaged in this type of business for at least five (5) years prior to the date of his/her bid and shall have all appropriate licenses and/or certifications necessary to perform the work as outlined herein. Contractor shall provide the Project Manager (PM) and/or the Contracting Officer (KO) with a copy of said licensing and certifications upon request.

1.4 INSPECTION BY THE GOVERNMENT: The Directorate of Facility Engineering (DFE) or PM as the designated field representative, will witness and/or inspect all aspects of the Contractors’ work. All work rejected as a result of these inspections will be re-accomplished by the Contractor at no additional cost to the Government.

1.5 ENVIRONMENTAL CONSIDERATIONS: Contractor shall take every precaution to protect both land and water resources within the Base proper, on Cape Cod and throughout Massachusetts in general. Under no circumstances will waste or recycling byproduct be disposed of at other than the designated and/or an approved site for the specified byproduct. Contractor shall collect, transport, store, recycle, and dispose of all waste and recycling materials in strict compliance with these specifications and in accordance with all applicable laws and regulations of the Commonwealth of Massachusetts. Should spillage of any kind occur, the Contractor shall take immediate actions to contain said spillage and appropriately clean up or abate the area as necessary and notify the appropriate authorities 911 If clean up or abatement actions are necessary, the Contractor shall comply with the applicable Federal, State and local laws and regulations concerning environmental pollution control and abatement, in effect on the bid date for this contract. All necessary clean up and/or abatement and site restoration actions shall be at the direction of the Contracting Officer and at no additional cost to the Government.

1.6 SAFETY: All work shall be accomplished in accordance with applicable OSHA Standards.

Contractor shall take all necessary precautions to ensure the work crew abides by industry safety standards in the performance of the work.

1.7 FIRE PROTECTION: The Contractor shall take all necessary precautions to ensure all operations are performed in a fire-safe manner and that they are in strict compliance with current State and Federal Codes and Regulations. Additionally, he/she shall adhere to the requirements of JBCC Fire and Emergency Services Fire Prevention Standard 911-1 while performing work on Camp Edwards. This document is available through the JBCC Fire Department (FD) or the PM. Reminder to all, “Burn Permits” are required for all welding and/or cutting. Fire Department needs to be involved with the coordination.

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1.8 SECURITY REQUIREMENTS: Camp Edwards is a "closed" facility located at Joint Base Cape Cod (JBCC). Entrance to the JBCC and the Camp is controlled, and security is strictly enforced. To maintain security control the Camp Commander through Provost Marshall has enacted the following requirements to comply with FAR 52.204-9 and HSPD-12 for Personal Identity Verification of Contractor Personnel. To achieve this, an NCIC (National Crime Information Center) background check will be accomplished on all contractor personnel prior to access to those facilities under jurisdiction of Provost Marshall and Security Forces Counsel of the JBCC. Contractor shall be required to furnish the identification of their personnel and that of any sub-contractors at the pre-performance meeting or no less than 3 business days prior to required access. JBCC is a REAL ID required facility. Passports (not passport cards) are also accepted as identification.

1.8.1 The DFE Project Management (PM) Office, will provide the successful bidder with an electronic copy of a Security forms, used to provide the necessary information described herein.

The personal information shall be typed filled in completely and submitted in the original fillable format via email to the PM Office. Required information: Employers’ name, Employees name, Date of Birth and Citizenship, Country of Origin, Drivers License number and State of issue, Vehicle year, Make & Model, Vehicle Registration Plate (Tag) number and State of issue.

1.8.2 All registration shall be accomplished through the DFE, PM Office. Upon receipt the PM will submit a request to Security Forces for processing. The PM will inform the Contractor when Camp access has been approved and/or if any employee is denied access. Contractor shall make necessary arrangements through Pass & ID office, to obtain passes/badges to enter the Camp and may proceed to the work site after a routine security check at the gate. Security Forces Pass and ID office is located in at the main gate. Their hours of operation are from 7:00am – 3:00pm, M - F.

Contractor shall ensure that all his employees, sub-contractors and their employees, and suppliers are registered for base entrance and that they shall remain within the designated "work site" as identified on drawings.

1.8.3 Compliance with the aforementioned requirements will minimize any delay in gaining access to JBCC, Camp Edwards and the work site. Contractor is cautioned that the Government will not be held liable for any cost incurred due to delays encountered or for non-compliance or conformance with the aforementioned security requirements and procedures.

1.9. CONTINUED USE OF FACILITIES: During this contract, the building will continue to be occupied.

Work will be performed in an orderly manner with minimum disturbance and inconvenience to the occupant. The Contractor will confine his personnel to only those areas required in performing the work.

Agreement will be reached between the Contractor and the Project Manager as to when the facility will be available for performance of work. The Contractor will inform the DFE or his designated PM of these arrangements and confirm the appointment three (3) business days prior to proposed schedule to ensure nothing has changed and assure prompt access to the work areas.

1.10. DAMAGE TO APPURTENANCES OR FINISHES: Building finishes or appurtenances soiled or damaged due to the Contractor's operations will be cleaned, repaired, replaced, or restored without cost to the Government. Misuse or abuse of Government property will be reason for default action under the terms of the contract.

1.11. SITE VISIT: All prospective bidders are required to visit the site of work to familiarize themselves within the existing conditions and the scope of work. All bidders will contact the DFE’s Project Manager at Camp Edwards, Bldg. 2808, for time and date of the scheduled site visit and for authority to enter the Base and the work area. Visitors will be required to sign the Bidders Register upon arrival on Site.

Bidders are cautioned that proper security information must be provided 72 hours in advance to visit the Job site. Individual appointments will not be accommodated.

END OF SECTION

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SECTION 02000

SPECIFIC WORK REQUIREMENTS

2.0 GENERAL: The Contractor shall provide all equipment, labor, materials, parts, supervision and other support services necessary to perform the repair and secure attachment of the infrared heaters in the East and West Hangars of AASF#1, Bldg. 2816. The Contractor shall provide these Services to meet:

all applicable Federal, State and Local Codes and Regulations governing the work identified herein. All facilities identified herein are located within the confines of Camp Edwards.

2.1 SCHEDULE OF WORK: The Contractor will schedule work to begin within 10 days of the Notice to Proceed. Contractor shall be responsible for coordinating with the building manager and the Project Manager to ensure available access and completion within the contract timelines. Once all parties agree to service dates, the Contractor will confirm three (3) days in advance with PM.

2.2 SUPERVISION: The Contractor will provide competent supervision at all times when work is in progress. He/she is responsible for scheduling and coordinating necessary trade activities through the DFE’s Project Management office. The Contractor and/or his job supervisor shall be held accountable for:

2.2.1 Ensuring that all work accomplished, and materials used are in accordance with the contract and current code requirements. All materials shall be used strictly in conformance with manufacturer's directions and warnings.

2.2.2 Ensure employee's conforming to all regulations, Federal, State, and local, governing the performance of all work and that they confine all activities to the specified work site.

2.3 CONTRACT CHANGES:

2.3.1 The Commonwealth Military Division through the National Guard CFMO and/or DFE reserve the right to modify the original contract by adding, subtracting and/or substituting work elements which fall within the scope.

2.3.2 Any and all changes to this contract shall be submitted through the PM and require processing and approval from the Contracting Officer before they can be considered a part of this contract and/or before any payments can be issued to the Contractor.

2.4 SUBMITTALS: The Contractor shall be responsible for providing the following document and material submittals to meet the requirements specified herein

2.4.1 Inspection Report: After inspection, testing and required maintenance is accomplished, the Contractor will provide an inspection report for each system component. Should the Contractor identify or suspect a code violation or component failure not covered by this statement of work for any portion of the “Infrared heating system”, the Contractor will verbally notify the PM and will follow-up with a “report of findings” will expand on the inspection report, suggest appropriate repair and estimated cost to correct. The report shall be submitted within ten (10) business days of their performance. The original and one (1) copy is to be sent to the DFE through the PM.

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SECTION 03000

TECHNICAL SCOPE

3.0 GENERAL: The Contractor shall provide all equipment, labor, materials, parts, supervision and or other support services necessary to perform All Services identified herein. Contractor’s performance shall meet or exceed MA state Codes and the manufacturers requirements as they apply to Services identified herein. The contractor will be responsible for a man lift to access the radiant tube heaters. The Government will not provide any equipment for access and repairs to the radiant tube heaters.

3.1 SYSTEM DESCRIPTIONS: The existing Infrared heating system is provided using gas fired Space- Ray LTU 250-50-N5 Series Radiant tube heaters. The building is divided into a East and West hangers. Each hanger has eight units for a total of 16 units.

3.2 SPECIFIC REQUIREMENTS: All work shall be performed in strict compliance with the requirements of MA Codes and the manufacturer’s operations, maintenance and installation manuals to the satisfaction of the DFE. The Contractor is cautioned that their service Forman and Technicians shall be thoroughly familiar with the requirements as stated in these documents and this specification and will be required to have a copy of the contract documents with them at the time of service. The Contractors Service requirements include but are not limited to or by the minimal work elements noted herein and they shall complete the following in their efforts to meet compliance:

3.2.1 Any and all inspection/maintenance/certifications as identified in the manufacturers O&M manuals and service bulletins, and standard practices for the trade, and/or required by MA Codes which are not specified or described herein shall be deemed part of this specification.

3.2.2 Minimum Requirements:

3.2.2.1 Remove the emitter tubes on all 16 units from the burner to the exhaust fan and dispose of in accordance with MA disposal requirements.

3.2.2.2 Provide and install New radiant tubes to match the existing set up at all 16 units.

Reconnect to all utilities (gas, electric, controls), seal and test as necessary, prior to activation

3.2.2.3 Securely fasten and attach the new radiant tube to the existing burner and exhaust fan assembly.

3.2.2.4 Compete inspection and maintenance of system per manufacturers requirements.

3.2.2.5 Upon completion of all work, provide final inspection reports of system to the PM.

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