260289 Specificationfinal.pdf

SPECIFICATIONS

201 Caroline Civil Courthouse Escalators Modernization Project for the Office of the County Engineer

Scope The intention of this Harris County Competitive Sealed Proposal (CSP) is to solicit offers for modernization of six

(6) Kone in-truss escalators at Harris County Civil Courthouse at 201 Caroline St., Houston TX 77002. The scope includes the replacement of critical mechanical, electrical, and safety components. Modernized escalators shall meet or exceed current speed of 100 FPM. The work shall be performed while retaining the existing cladding and truss maintaining operational safety and efficiency throughout the modernization process. Refurbished, reconditioned, rebuilt or remanufactured components will not be accepted. Contractors shall provide sufficient labor to modernize two (2) escalators at a time. The objective of this project is to enhance the safety, performance, and aesthetic of the escalators by modernizing key escalator systems and components, ensuring compliance with current safety standards, and improving the overall efficiency of the escalators.

Respondent understands if funds are not appropriated or otherwise become unavailable, the County may terminate the Contract and/or option, in whole or in part, without penalty or further obligation to the Proposer, except for amounts lawfully owed for goods or services properly provided before the effective date of termination. Any contract resulting from this solicitation will be subject to the availability of funds and shall not be construed as creating a debt on behalf of Harris County in violation of Article III, Section 49a of the Texas Constitution.

Pre-Proposal Conference and Site Visit There will be a PRE-PROPOSAL CONFERENCE on October 14, 2026, at 10:00a.m. CST, local time Houston, TX to be held at 201 Caroline St., Houston TX 77002 (Harris County Civil Courthouse). Vendors are to assemble in the main lobby. A site visit to inspect the project location will immediately follow the conference. Attendance is not mandatory, but vendors are strongly encouraged to attend to gain a better understanding of the requirements of this CSP and a chance to ask questions. People with disabilities requiring special accommodation should contact the Purchasing Office at (713) 274-4400 at least two (2) days prior to the pre-proposal conference.

It is the responsibility of each vendor to examine the entire CSP package, seek clarification in writing, and review their response for accuracy before submitting it. Questions relating to the CSP must be submitted in writing online within Bonfire at https://harriscountytx.bonfirehub.com. The deadline for submission of questions relating to this CSP is listed on the Events Schedule within Bonfire. All questions submitted in writing prior to the deadline will be compiled and answered in writing. A copy of all questions and answers will be released as a Public Notice to all firms through Bonfire. The County will not be bound by any information conveyed verbally.

M/WBEs Harris County strives to engage with prime contractors and subcontractors that represent the diverse businesses of the County. We will ensure that historically underutilized minority- and woman-owned businesses (M/WBEs) receive a fair and equal opportunity to participate in the County’s procurement process. The County expects Vendors to make a good faith effort, and the Vendor agrees to reasonably assist the County to meet or exceed goals for awarding contracts associated with a project the County procures, operates, maintains, or constructs to M/WBEs.

CERTIFICATE OF INTERESTED PARTIES (FORM 1295)

Texas law requires all parties who enter into any contract with the County which must be approved by Commissioners Court to disclose all interested parties. Form 1295 must be completed in its entirety at the following website:

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm prior to submitting your response. Failure to do so may result in disqualification of your response.

https://harriscountytx.bonfirehub.com/

Preconstruction/ Prework Activities This section outlines the preconstruction/prework activities required to prepare the site for the escalator modernization project. All activities are to be completed prior to the commencement of any demolition or installation work to ensure site readiness, worker safety, material accountability, and protection of existing finishes.

Site Protection

• Floor and Wall Protection:

The contractor shall install Masonite or comparable protective material to safeguard all adjacent flooring and walls in the work area.

o Masonite shall be securely fastened and laid flat to avoid trip hazards.

o Coverage shall extend from the elevator footprint to material staging areas, delivery paths, and other access points as identified in the project walk-through.

o Wall protection shall be applied to surfaces exposed to potential impact during material movement or installation.

Material Inventory and Verification

• Prior to the start of any construction activity, the contractor shall conduct a complete inventory of all received modernization components.

• Inventory shall verify:

o All materials are on-site.

o Quantities and specifications match approved submittals and engineering drawings.

o No visible damage or discrepancies exist.

• A material inventory report shall be provided to the project manager or owner's representative, including any noted shortages, damage, or required follow-up with the supplier.

Barricade Installation

• Contractor shall provide and install temporary barricades around the elevator work zone.

o Barricades must meet all local safety and code requirements, including signage for restricted access and public safety.

o Barricades are to be self-supporting; non-obtrusive, and aesthetically neutral wherever public visibility exists.

o Access points for worker entry must be clearly marked and secured after hours.

Material Staging and Logistics

• Materials shall be staged in a manner that promotes safe, efficient workflow and minimizes handling.

o Staging locations must be approved by the building management or owner's representative.

o Heavy components should be placed near the point of use when possible and arranged to facilitate just-in-time movement during installation.

o Material storage must not block egress paths or interfere with building operations.

Important:

Contractor is responsible for maintaining an organized and clean staging area throughout the project.

Demolition & Removal

• Safely remove and dispose of the existing controllers, machines, drive systems, step chain, steps, handrails, floor plates, balustrades, and other existing/ outdated components.

• Disconnect all power supplies to the escalator systems and ensure proper decommissioning in compliance with safety regulations.

• Perform any necessary decommissioning work, taking care to minimize disruption to building operations.

• Dumpsters or other waste receptacles will be the sole responsibility of the elevator contactor.

Removal and Replacement of Key Components

• Drive Motor: Replace existing motor(s) with modern, energy-efficient units.

• Gearbox: Replace existing gearbox with a enclosed planetary gear machine or equivalent

• Balustrades: Replace existing balustrades with new balustrades made of high-quality materials to improve passenger safety, improve reliability, longevity and performance and comply with all applicable state and local codes and safety standards, including American Society of Engineers (ASME) A17.1 and American with Disabilities Act (ADA) guidelines.

• Brakes: Replace existing brake with a permanent magnet ceramic brake system capable of stopping the escalator under full load quickly and smoothly with or without power and comply with ASME A17.1

• Safety Signage: Replace existing safety signage with new high visibility safety signage that complies with all applicable state and local codes and safety standards, including ASME A17.1 and ADA guidelines.

• Step Chains: Replace existing step chains with new, heavy-duty lubrication free step chains designed to improve reliability, longevity, performance and reduce overall cost of ownership.

• Step and Comb Plates: Replace the existing steps and comb plates with new, non-slip, high visibility demarcation inserts or lights, made of high-quality materials to improve passenger safety, improve reliability, longevity and performance and comply with all applicable state and local codes and safety standards, including ASME A17.1 and ADA guidelines. Demarcation paint will not be accepted.

• Cross bars: Replace existing crossbars with corrosion resistant crossbars

• Track Supports: Replaced existing Track supports with new corrosion resistant track supports

• Tracks: Replace existing tracks with corrosion resistant heavy-duty chains designed to improve reliability, longevity and performance.

• Skirting: Replace exiting skirting with new corrosion resistant, high-quality materials to improve passenger safety and comply with all applicable state and local codes and safety standards, including ASME A17.1 and ADA guidelines.

• Skirt Brush: Replace exiting skirt brushes with new, high-quality skirt brush to improve passenger safety and comply with all applicable state and local codes and safety standards, including ASME A17.1 and ADA guidelines.

• Handrails: Replace existing handrails with new, durable materials, a V-groove design and ensure proper tensioning, speed and alignment for smooth operation. Vulcanization shall be seamless, smooth and complies with all applicable state and local codes and safety standards, including ASME A17.1 and ADA guidelines.

• Handrail Ends: Replace existing handrail ends with new corrosion resistant, handrail ends made with high-quality materials designed to improve reliability, longevity and performance improve passenger safety and comply with all applicable state and local codes and safety standards, including ASME A17.1 and ADA guidelines.

• Electrical Control System: Upgrade the existing electrical control panel to incorporate the latest technology for better control, diagnostics, and energy efficiency. Escalator controller shall fit inside of upper escalator pit with minimal modifications. Controller shall have phase and overload protection and shall not contain any fewer safety devices than current controller.

• Floor Plates: Replace existing floorplates with new, non-slip, corrosion resistant, floor plates made with high-quality materials designed to improve reliability, longevity and performance improve passenger safety and comply with all applicable state and local codes and safety standards, including ASME A17.1 and ADA guidelines.

Retention and Existing Cladding

• Office of County Engineer shall make determination during site walk which cladding shall be replaced vs repaired during the project. All cladding should appear new and undamaged upon completion.

• The cladding will be thoroughly cleaned and inspected for any damage or degradation before the modernization.

• Necessary adjustments to the cladding will be made to accommodate the new systems and ensure seamless integration with the upgraded escalator components.

Safety and Compliance

• Ensure the escalators meet all applicable state safety codes, local safety codes, and complies to ASME A17.1 and

ADA guidelines.

• Upgrade safety features, including emergency stop buttons, handrail sensors, and safety switches, to meet all applicable state and local safety codes, including ASME A17.1 and ADA guidelines.

Testing, Commissioning and Compliance

• Once all components have been installed, perform comprehensive testing and system calibration to verify proper operation of all systems, including:

o Smooth operation of escalator steps o Proper handrail speed and alignment o Efficient and quiet motor operation o All safety and control systems functioning correctly o Compliance with all applicable state and local codes and safety standards, including ASME A17.1 and

ADA guidelines.

• Submit a full report on the results of testing, including any corrective actions taken.

• Provide all necessary documentation, including as-built drawings, equipment manuals, and a final inspection report confirming compliance with safety codes.

Cleanup and Final Inspection

• All work areas will be cleaned thoroughly, and any waste or debris will be removed from the site.

• The escalator system will be thoroughly inspected to ensure proper function and safety before the system is handed over to the client.

Project Completion

• Project will be deemed complete when all deliverables are turned in and accepted, and all deficiencies identified during final inspection are corrected.

• Retainage can be invoiced for payment following written notice of project completion.

• Liquidated Damages (LD’s) and Penalties will be assessed as described in section, below.

Delays

• Any delays in project completion date caused by escalator contactor, shipping companies chosen by escalator contactors or escalator contractor’s vendors will result in a $720 per weekday Liquidated Damages excluding county holidays starting five (5) weekdays after Completion Date, and accruing daily until work is complete.

• The Liquidated Damages will be removed from final retainage payment, then billed to contractor directly, until work is complete.

Timeline The estimated timeline for completing the modernization of all escalators is as follows:

• Pre-Installation and Planning: [CONTRACTOR PROVIDE]

• Demolition and Removal: [CONTRACTOR PROVIDE]

• Controller, Drive and Machine install: [CONTRACTOR PROVIDE]

• In Truss Component Install: [CONTRACTOR PROVIDE]

• Final Testing and Commissioning: [CONTRACTOR PROVIDE]

• Estimated Total Project Duration: [CONTRACTOR PROVIDE]

• Final Inspection Date: [CONTRACTOR PROVIDE]

• Completion Date: [CONTRACTOR PROVIDE]

Important: Work will be conducted in phases to minimize disruptions to building operations, ensuring at least three (3) escalators always remain operational during the modernization.

Deliverables

• Full modernization of six (6) escalators as outlined in the scope including the replacement of critical mechanical, electrical and safety components.

• Complete documentation including:

o As-built drawings of new elevator systems.

o Manufacturer specifications and warranty information for all installed equipment.

o Documentation of all parts replaced and components upgraded.

o Maintenance manuals and operational guides.

o A detailed performance and acceptance report, confirming compliance with all applicable state and local codes and safety standards.

o Warranty certificate for labor and materials.

o Final acceptance package including operational and maintenance manuals.

Exclusions

• Structural modifications or repairs to building identified as necessary during the project.

• Power supply upgrades or any additional electrical work not related to the elevator system.

• Removal or remediation of hazardous materials (e.g. asbestos) if encountered during demolition.

• Vehicle parking and associated fees will be the sole responsibility of the elevator contactor and will not be guaranteed or paid by Harris County.

• Cosmetic repairs not related to escalator operation or functionality.

• Repairs due to misuse, vandalism, neglect, or accidents.

• Costs related to any unforeseen damage or conditions not identified during the initial site survey.

Acceptance of Work

• Upon successful completion of the project, including testing, inspection, and commissioning, the client will formally accept the work. The warranty will then begin with the acceptance date.

Warranty and Post-Completion Support

• A minimum one (1) year warranty will be provided on all parts and labor associated with the escalator modernization, starting from the date of project completion and final handover.

• The warranty covers defects in materials, workmanship, and any failures in the newly installed equipment, including but not limited to controllers, machines, handrails, balustrades, step chain, step chain rollers, steps, skirting, skirt brushes, floor plates, safety signage, emergency stop buttons and covers, key switches and demarcation lights.

• The warranty will include the repair or replacement of defective components at no cost to Harris County.

• The contractor will be responsible for addressing any issues related to the functionality or performance of the installed systems during the warranty period.

• The warranty does not cover damage resulting from misuse, vandalism, accidents, unauthorized modifications, or external factors such as natural disasters.

Post Warranty Support

• After the warranty period, the contractor will offer post-warranty support and maintenance services under a separate service agreement at the discretion of Harris County.