26020_B ITB.pdf

INVITATION TO BID

26020-B

FIRE HYDRANT REPAIR AND REPLACEMENT

SERVICES

FAYETTE COUNTY, GEORGIA

Fayette County Board of Commissioners

140 Stonewall Avenue West Fayetteville, GA 30214

INVITATION TO BID

ITB 26020-B FIRE HYDRANT REPAIR AND REPLACEMENT SERVICES

Fayette County is requesting bids from contractors with experience in providing fire hydrant repair and replacement services. All work must be consistent with Fayette County Water System (FCWS) Standards and Specifications. Each prospective contractor must comply with all comply requirements of this Invitation to Bid.

GENERAL TERMS AND CONDITIONS

ITB #26020-B: Fire Hydrant Repair and Replacement Services

1. Definitions:

a. Bidder: A company or individual who submits a bid in response to this Invitation to Bid.

b. Successful Bidder: The company or individual that is awarded a contract.

c. Contractor: The Successful Bidder, upon execution of the contract.

d. County: Fayette County, Georgia.

2. Bid is Offer to Contract: Each bid constitutes an offer to become legally bound to a contract with the County, incorporating the invitation to bid and the bidder’s bid. The binding offer includes compliance with all terms, conditions, special conditions, specifications, and requirements stated in the invitation to bid, except to the extent that a bidder takes written exception to such provisions, and the County agrees to the exception. All such terms, conditions, special conditions, specifications, and requirements will form the basis of the contract. The bidder should take care to answer all questions and provide all requested information, and to note any exceptions in the bid submission. Failure to observe any of the instructions or conditions in this invitation to bid may result in rejection of the bid.

3. Binding Offer: To allow sufficient time for a contract to be awarded, each bid shall constitute a firm offer that is binding for ninety (90) days from the date of the bid opening to the date of award.

4. Bidder’s Questions: As appropriate, the County will post answers to questions and/or other information concerning the Invitation to Bid in the form of an addendum on the County’s website at www.fayettecountyga.gov. It is the responsibility of the prospective bidder to check the website for any addenda issued for this invitation to bid.

5. References: Include with your bid a list of three (3) jobs that your company has done that are of the same or similar nature to the work described in this invitation to bid, on the form provided. Include all information as requested on the form.

6. Bid Submission: Submit your bid, along with any addenda issued by the County, in a sealed opaque envelope. Mail or deliver one (1) original bid, signed in ink by a company official authorized to make a legal and binding offer, and one (1) copy on a flash drive, to:

Fayette County Government Purchasing Department 140 Stonewall Avenue West, Suite 204

Bid Number: 26020-B

Bid Name: Fire Hydrant Repair and Replacement Services

Also show your company name on the envelope. You may submit sealed bids in person, by U.S.

mail, or by a commercial carrier. Do not submit bids by facsimile, e-mail, or other electronic means. Once submitted, all bids become the property of Fayette County.

http://www.fayettecountyga.gov/

7. Bid Preparation Costs: The bidder shall bear all costs associated with preparing the bid.

8. Late Bids: Bids not received in the Purchasing Department by the time and date of the scheduled bid opening will not be considered.

9. More than One Bid: Do not submit alternate bids or options, unless requested or authorized by the County in the Invitation to Bid. If a responder submits more than one bid without being requested or authorized to do so, the County may disqualify the bids from that responder, at the County’s option.

10. Bid Corrections or Withdrawals: The bidder may correct a mistake, or withdraw a bid, before the bid opening by sending written notification to the Director of Purchasing. Bids may be withdrawn after the bid opening only with written authorization from the Director of Purchasing.

11. Defects or Irregularities in Bids: The County reserves the right to waive any defect or irregularity in any bid received. In case of a discrepancy between unit prices and extended prices, the unit price will govern unless the facts or other considerations indicate another basis for correction of the discrepancy.

12. Prices Held Firm: Prices bid shall be firm for the period of the contract, unless otherwise specified in the contract. All prices bid for commodities, supplies, equipment, or other products shall be quoted FOB Destination, Fayette County or job site.

13. Quantities are Estimates: Quantities listed herein are estimates for the period specified. This will be an indefinite-quantity type contract, with County requirements fulfilled on an “as ordered” basis. No guarantee to purchase the amounts shown is intended or implied. The County reserves the right to order larger or smaller quantities at the prices stated in the bid of the Successful Bidder.

14. Brand Name: If items in this invitation for bid have been identified, described or referenced by a brand name or trade name description, such identification is intended to be descriptive, but not restrictive and is to indicate the quality and characteristics of products that may be offered.

Alternative products may be considered for award if clearly identified in the bid. Items offered must meet required standards and specifications and must be of a quality which will adequately serve the use and purpose for which intended.

15. Bidder Substitutions: Bidders offering substitutions or deviations from specifications stated in the invitation to bid, shall list such substitutions or deviations on the “Exceptions to Specifications” sheet provided, or on a separate sheet to be submitted with the bid. The absence of such list shall indicate that the bidder has taken no exception to the specifications.

The evaluation of bids and the determination as to equality and acceptability of products or services offered shall be at the discretion of the County.

16. Non-Collusion: By responding to this Invitation to Bid, the bidder represents that the bid is not made in connection with any competing bidder, supplier, or service provider submitting a separate response to this invitation to bid, and is in all respects fair and without collusion or fraud.

17. Bid Evaluation: Award will be made to the lowest responsive, responsible bidder, taking into consideration payment terms, vendor qualifications and experience, quality, references, any exceptions listed, and/or other factors deemed relevant in making the award. The County may make such investigation as it deems necessary to determine the ability of the bidder to perform, and the bidder shall furnish to the County all information and data for this purpose as the County may request. The County reserves the right to reject any bid item, any bid, or all bids, and to re-advertise for bids.

18. Payment Terms and Discounts: The County’s standard payment terms are Net 30. Any deviation from standard payment terms must be specified in the resulting contract, and both parties must agree on such deviation. Cash discounts offered will be a consideration in awarding the bid, but only if they give the County at least 15 days from receipt of invoice to pay.

For taking discounts, time will be computed from the date of invoice acceptance by the County, or the date a correct invoice is received, whichever is the later date. Payment is deemed made, for the purpose of earning the discount, on the date of the check.

19. Trade Secrets – Confidentiality: If any person or entity submits a bid or proposal that contains trade secrets, an affidavit shall be included with the bid or proposal. The affidavit shall declare the specific included information which constitutes trade secrets. Any trade secrets must be either (1) placed in a separate envelope, clearly identified and marked as such, or (2) at a minimum, marked in the affidavit or an attached document explaining exactly where such information is, and otherwise marked, highlighted, or made plainly visible. See O.C.G.A. § 50- 18-72 (A)(34).

20. Trade Secrets – Internal Use: In submitting a bid, the bidder agrees that the County may reveal any trade secret materials contained in the bid to all County staff and officials involved in the selection process, and to any outside consultant or other third parties who may assist in the selection process. The bidder agrees to hold harmless the County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material which the bidder has designated as a trade secret.

21. Ethics – Disclosure of Relationships: Before a proposed contract in excess of $10,000.00 is recommended for award to the Board of Commissioners or the County Administrator, or before the County renews, extends, or otherwise modifies a contract after it has been awarded, the Contractor must disclose certain relationships with any County Commissioner or County Official, or their spouse, mother, father, grandparent, brother, sister, son or daughter related by blood, adoption, or marriage (including in-laws). A relationship that must be reported exists if any of these individuals is a director, officer, partner, or employee, or has a substantial financial interest the business, as described in Fayette County Ordinance Chapter 2, Article IV, Division 3 (Code of Ethics).

a. If such relationship exists between your company and any individual mentioned above, relevant information must be presented in the form of a written letter to the Director of Purchasing. You must include the letter with any bid, proposal, or price quote you submit to the Purchasing Department.

b. In the event that a Contractor fails to comply with this requirement, the County will take action as appropriate to the situation, which may include actions up to and including rejection of the bid or offer, cancellation of the contract in question, or debarment or suspension from award of a County contract for a period of up to three years.

22. Contract Execution & Notice to Proceed: After the Board of Commissioners makes an award, all required documents are received by the County, and the contract is fully executed with signature of both parties, the County will issue a written Notice to Proceed. The County shall not be liable for payment of any work done or any costs incurred by any bidder prior to the County issuing the Notice to Proceed.

23. Unavailability of Funds: This contract will terminate immediately and absolutely at such time as appropriated and otherwise unobligated funds are no longer available to satisfy the obligations of the County under the contract.

24. Insurance: The Successful Bidder shall procure and maintain the following insurance, to be in effect throughout the term of the contract, in at least the amounts and limits as follows:

a. General Liability Insurance: $1,000,000 combined single limit per occurrence, including bodily and personal injury, destruction of property, and contractual liability.

b. Automobile Liability Insurance: $1,000,000 combined single limit each occurrence, including bodily injury and property damage liability.

c. Worker’s Compensation & Employer’s Liability Insurance: Workers Compensation as required by Georgia statute.

Before a contract with the Successful Bidder is executed, the Successful Bidder shall provide Certificates of Insurance for all required coverage. The Successful Bidder can provide the Certificate of Insurance after award of the contract but must be provided prior to execution of the contract document by both parties. The certificate shall list an additional insured as follows:

Fayette County, Georgia 140 Stonewall Avenue West

25. Bid Bond: You must include a bid bond with your bid, equal to five percent (5%) of the total amount bid. Bid bonds shall be provided by a surety which appears on Georgia’s list of approved sureties administered by the State Insurance Commissioner, or the U.S. Treasury’s list of approved bond sureties (Circular 570).

26. Performance and Payment Bonds: Prior to execution of a contract, the successful bidder shall submit performance and payment bonds each equal to 100 percent of the contract value, provided by a surety which appears on Georgia’s list of approved sureties administered by the State Insurance Commissioner, or the U.S. Treasury’s list of approved bond sureties (Circular 570).

27. Unauthorized Performance: The County will not compensate the Contractor for work performed unless the work is authorized under the contract, as initially executed or as amended.

28. Assignment of Contract: Assignment of any contract resulting from this Invitation to Bid will not be authorized, except with express written authorization from the County.

29. Indemnification: The Contractor shall indemnify and save the County and all its officers, agents and employees harmless from all suits, actions, or other claims of any character, name and description brought for or on account of any damages, losses, or expenses to the extent caused by or resulting from the negligence, recklessness, or intentionally wrongful conduct of the Contractor or other persons employed or utilized by the Contractor in the performance of the contract. The Contractor shall pay any judgment with cost which may be obtained against the County growing out of such damages, losses, or expenses.

30. Severability: The invalidity of one or more of the phrases, sentences, clauses or sections contained in the contract shall not affect the validity of the remaining portion of the contract. If any provision of the contract is held to be unenforceable, then both parties shall be relieved of all obligations arising under such provision to the extent that the provision is unenforceable. In such case, the contract shall be deemed amended to the extent necessary to make it enforceable while preserving its intent.

31. Delivery Failures: If the Contractor fails to deliver contracted goods or services within the time specified in the contract or fails to replace rejected items in a timely manner, the County shall have authority to make open-market purchases of comparable goods or services. The County shall have the right to invoice the Contractor for any excess expenses incurred or deduct such amount from monies owed the Contractor. Such purchases shall be deducted from contracted quantities.

32. Substitution of Contracted Items: The Contractor shall be obligated to deliver products awarded in this contract in accordance with terms and conditions specified herein. If the Contractor is unable to deliver the products under the contract, it shall be the Contractor’s responsibility to obtain prior approval of the ordering agency to deliver an acceptable substitute at the same price quoted in the Contractor’s original bid. In the event the Contractor consistently needs to substitute or refuses to substitute products, the County reserves the right to terminate the contract or invoke the “Delivery Failures” clause stated herein.

33. Termination for Cause: The County may terminate the contract for cause by sending written notice to the Contractor of the Contractor’s default in the performance of any term of this agreement. As appropriate, the County will compensate the Contractor for completed performance, and for any partially completed performance as determined by the County to be adequately performed. Termination shall be without prejudice to any of the County’s rights or remedies by law.

34. Termination for Convenience: The County may terminate the contract for its convenience at any time with 10 days’ written notice to the Contractor. In the event of termination for convenience, the County will pay the Contractor for services performed. The County will compensate partially completed performance based upon a signed statement of completion submitted by the Contractor, which shall itemize each element of performance completed.

35. Force Majeure: Neither party shall be deemed to be in breach of the contract to the extent that performance of its obligations is delayed, restricted, or prevented by reason of any act of God, natural disaster, act of government, or any other act or condition beyond the reasonable control of the party in question.

36. Governing Law: This agreement shall be governed in accordance with the laws of the State of

Georgia. The parties agree to submit to the jurisdiction in Georgia, and further agree that any cause of action arising under this agreement shall be required to be brought in the appropriate venue in Fayette County, Georgia.

Checklist of Required Documents

(Be Sure to Return This Checklist and the Required Documents in the order listed below)

ITB 26020-B: Fire Hydrant Repair and Replacement Services

Company information – on the form provided __________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(1) __________

Pricing sheet* __________

Bid Bond* __________

List of exceptions, if any – on the form provided __________

References – on form provided __________

Addenda, if Any __________

*FAILURE TO INCLUDE THIS ITEM WILL RESULT IN DISQUALIFICATION

COMPANY NAME: ______________________________________________________

COMPANY INFORMATION

A. COMPANY

Company Name: _________________________________________________

Physical Address: ________________________________________________

Mailing Address (if different): ______________________________________

Website (if applicable): ____________________________________________

B. AUTHORIZED REPRESENTATIVE

Signature: _______________________________________________________

Printed or Typed Name: ____________________________________________

Title: ___________________________________________________________

E-mail Address: __________________________________________________

Phone Number: ____________________ Fax Number: ___________________

C. PROJECT CONTACT PERSON

Name: _________________________________________________________

Title: __________________________________________________________

Phone Number: ___________________

E-mail Address: _________________________________________________

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization _____________________________________________ 26020-B: Fire Hydrant Repair and Name of Contractor Replacement Services ___________ Name of Project Fayette County, Georgia Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, _____, 2025 in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 2025.

NOTARY PUBLIC

My Commission Expires: _____________________________

REFERENCES

Please list three (3) references for current or recent customers who can verify the quality of service your company provides. Projects of similar size and scope are preferable.

1. Government/Company Name ________________________________________________

City & State ________________________________________________________________

Work or Service Provided_____________________________________________________

Approximate Completion Date _________________________________________________

Contact Person and Title ______________________________________________________

Phone _________________________ Email ____________________________________

2. Government/Company Name _______________________________________________

City & State _______________________________________________________________

Approximate Completion Date ________________________________________________

Contact Person and Title _____________________________________________________

3. Government/Company Name _______________________________________________

City & State ________________________________________________________________

Approximate Completion Date _________________________________________________

Contact Person and Title ______________________________________________________

FCWS Terms and Conditions for ITB 26020-B Fire Hydrant Repair and Replacement Services

Prequalification of Bidders – The awardee must be a licensed utility contractor in Georgia and provide at least two (2) successfully completed projects of similar scope and size within the past five (5) years. Fayette County reserves the right to consider a contractor's past performance when determining if a bidder is responsible. The awardee shall not assign or subcontract the whole or any part of this contract without the County's prior written consent.

Changes to the Contract -FCWS may, at any time needed, order changes within the scope of the contract without invalidating the contract. If such changes increase or decrease the amount due under the contract or in the time required for performance of the contract, an equitable adjustment shall be authorized by a Change Order executed by the County.

Schedule -The selected awardee shall commence work within thirty (30) calendar days of the selected Awardee receiving Notice to Proceed (NTP) and shall provide a schedule of work.

Work Hours -Unless written approval is provided by the County, the awardee shall not work on Sunday's, County holidays, or between the hours of 6 p.m. and 7 a.m. The County Holiday Schedule is available on the County's website:

https://fayettecountyga.gov/information/county holidays.htm

Interruption of Water Service and Shut-offs -The FCWS will be responsible for any operation of gate valves and other controls as needed without cost to the awardee. The FCWS reserves the right to choose the most convenient time to interrupt the water services.

OSHA -Adhere to the Occupational Safety and Health Administration's (OSHA) excavation standards, 29 Code of Federal Regulations (CFR) Part 1926, Subpart P for excavation and trenching operations.

Contractor Staging -No staging area is provided by Fayette County for the project beyond the existing Right of Way. The awardee’s staging shall not interfere with traffic on County roads. When or where any direct or indirect damage or injury is done to public or private property by or on account of any act, omission, neglect, or misconduct in the execution of the Work, or in consequence of the nonexecution thereof by the Awardee, the Awardee shall restore, at his own expense, such property to a condition similar or equal to that existing before such damage or injury was done, by repairing, rebuilding or otherwise restoring as may be directed, or shall make good such damage or injury in an acceptable manner.

Contractor Supervision and Work Coordination - The awardee shall supervise and direct the work. He/she shall be solely responsible for the means, methods, techniques, sequences, and procedures of construction, including traffic control. The awardee shall employ and maintain onsite a qualified supervisor or superintendent who will be designated in writing by the awardee as the awardee’s site representative.

https://fayettecountyga.gov/information/county%20holidays.htm

The supervisor shall have full authority to act on behalf of the awardee and all communications given to the supervisor shall be as binding as if given to the awardee. The supervisor shall always be present on the site as required to perform adequate supervision and coordination of the work.

Workmanship Guarantee - The awardee shall warranty and guarantee all materials supplied, equipment furnished, and work performed to be free from defects (resulting from faulty materials supplied or workmanship) for a period of twenty-four (24) months from the date of substantial completion as agreed upon.

The FCWS shall give notice of observed defects with reasonable promptness and the awardee shall have 45 calendar days to address the issue(s). If the awardee fails to make such repairs, adjustments, or other work that may be made necessary by such defects, the FCWS may do so and charge the awardee the cost thereby incurred. If different guarantees or warranties are required in the technical specifications for specific items, then the more stringent apply.

Failure or Delay in Completing Work on Time -Time is an essential element of the Contract, and any delay in the prosecution of The Work may inconvenience the public, obstruct traffic, or interfere with business. For this reason, it is important that The Work be pressed vigorously to completion. Should the Awardee or, in case of default, the Surety fail to complete the Work within the time stipulated in the Contract or within such extra time that may be allowed, charges shall be assessed against any money due or that may become due the awardee in accordance with the following schedule:

These fixed liquidated damages are not established as a penalty but are calculated andagreed upon in advance by the County and the Awardee due the uncertainty and impossibility of making a determination as to the actual and consequential damages which are incurred by the County and the general public as a result of the failure on the part of the awardee to complete the work on time.

Water Distribution System Water System impacts shall be in strict accordance FCWS Standards and Specifications provided in EXHIBIT "B". The awardee performing the utility work shall be a licensed Utility Contractor in the state of Georgia.

SCOPE OF WORK:

This ITB is to repair or replace approximately 85 fire hydrants within the FCWS service area.

The awardee will be responsible for evaluating all fire hydrants and replacing hydrants as directed by FCWS staff. The work consists of performing repair or replacement of poorly functioning or nonfunctional hydrants as needed.

A schedule of work, agreed upon FCWS staff and the awardee, will initially focus on repair and replacement of fire hydrants prioritized by the FCWS. The awardee will have access to a digital map of FCWS fire hydrants upon award of the contract.

The following exhibits, are attached

EXHIBIT A: Hydrant Map EXHIBIT B: Pricing Sheet EXHIBIT C: FCWS Standards and Specifications Manual

SPECIFICATION AND REQUIREMENTS:

Hydrant Repair and Replacement shall be in accordance with American Water Works Association (AWWA) – 17 Manual and National Fire Protection Association (NFPA) 291 Manual for Installation, Field Testing, and Maintenance of Fire Hydrants and include, but not be limited to, the following procedures:

a. CONTRACTOR shall locate and access each fire hydrant.

b. CONTRACTOR shall locate, access, and exercise fire hydrant isolation valve.

c. CONTRACTOR shall check fire hydrant nozzle height for correct ground clearance.

d. CONTRACTOR shall identify and record make, model, nozzle size and year of hydrant manufacture.

e. CONTRACTOR shall lubricate operating nut (if appropriate for hydrant make/model) with noncorrosive FDA-approved lubricant.

f. CONTRACTOR shall lubricate nozzle outlets with noncorrosive FDA-approved lubricant.

g. CONTRACTOR shall open hydrant with nozzle caps in place to check for seal leakage.

h. CONTRACTOR shall verify that the hydrant main (bottom) valve closes completely.

i. CONTRACTOR shall isolate the hydrant.

j. CONTRACTOR shall check outlet nozzle chains for free action on each cap. If the chains bind, open the loop end around the cap until they move freely.

k. CONTRACTOR shall re-attach hydrant nozzle caps

l. CONTRACTOR shall scrape, wire brush/or sand blast and paint hydrant appropriate color. Paint shall be ANSI Silver or an approved equal.

m. CONTRACTOR shall replace (if defective) hydrant ID tag or install (if not present) hydrant ID tag.

Deficiencies, repairs and/or replacements must be recorded and available to Fayette County Water System daily, preferrable in a digital format.

Easement/Right of Way (ROW) and Existing Utilities/ROW Improvements

a. The Awardee shall be responsible for obtaining all Utility Locates through, and in accordance with “Utility Locates 811 State of Georgia Guide" (latest edition). The Contractor shall take all possible precautions and be responsible for protecting all underground utilities and other improvements within the easement and/ or ROW. The Contractor shall promptly notify the County’s Designee of any issues that occur because of work being performed. The Contractor shall be responsible for obtaining and adhering to all applicable Temporary Traffic Control (TTC) and/or Right of Way permits as required by Fayette Couty Public Works or Georgia Department of Transportation

(GDOT).

Job Site Management:

a. The Contractor shall set up, manage, and restore each job site in a responsible manner that includes but is not limited to Temporary Traffic Control (TTC), pedestrian safety, and property protection. At no time during the active progress of work shall the Contractor leave the job site unattended. The Contractor shall request and gain approval from the County’s Designee for any specific job site-work that may extend past one workday. If approval is granted, all excavated areas must be backfilled and enclosed with safety mesh and proper TTC activated at end of each workday. Each job site shall always be maintained in a responsible manner that does not overly impact the surrounding areas and allows for adequate ingress/egress from properties affected. All road and/or ingress/egress closures must be approved by the County’s FCWS Designee prior to the commencement of work. The Contractor shall present a contingency plan for such closures at time of approval request. Upon completion of work, the contractor shall backfill and compact affected areas in addition to clean up and removal of any accumulated dirt and/or rubble from job site. It shall be the ultimate responsibility of the Contractor to restore the easement and/or right of way to pre-excavation condition. All restoration activities including irrigation system repairs shall be the responsibility of the contractor.

Client Management:

a. The Contractor shall maintain a digital file on a Sharepoint or like site to provide

FCWS with access to field activity and program results.

Emergency Circumstances:

a. In the event of an emergency, the Awardee notify the FCWS’s Designee at the time of failure.

b. The Awardee shall contact #811 for emergency utility locates.

WARRANTY:

a. The vendor shall warrant all hydrants installed or repaired. If the installation of hydrants are installed in accordance with all the manufacturer’s application recommendations and fail during the warranty period, the vendor will provide and install the replacement.

b. The Warranty Period commences once delivery has been inspected and accepted by the FCWS’s Designee.

c. All warranty information shall be present at the time of delivery.

ADDITION/DELETION OF ITEMS:

a. The FCWS reserves the right to add items to this contract. Additions may result from, but is not limited to, additional needs and product replacements. Contractor shall provide the County with a proposed price. If the price offered is not acceptable to the County, the County reserves the right to procure the items from other sources.

b. Any proposed item additions offered shall satisfy all criteria specified in the bid documents and the terms of the Contract.

c. FCWS reserves the right to delete items from this contract in the best interest of the County. In such events, contract prices will not be adjusted.

EXHIBIT A

FAYETTE COUNTY FIRE HYDRANT MAP

EXHIBIT B

Pricing Sheet

WORK TASK Notes

Estimated Hydrant Repairs: 50 Estimated Hydrant Replacements:

Estimated Hydrant Extension Adjustments:

CATEGORY WORK

DESCRIPTION

ESTIMATED

QTY

UOM UNIT

PRICE

EXTENDED

PRICE

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

OPERATING

NUT

50 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

UPPER

STEM/ROD

(INCLUDES

PINS/COTTER

PINS)

50 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

LOWER

STEM/ROD

(INCLUDES

PINS/COTTER

PINS)

50 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

STEM/ROD

COUPLING

(INCLUDES

PINS/COTTER

PINS)

50 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE SEAL

BETWEEN

BONNET AND

NOZZLE

50 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

GASKET

BETWEEN

UPPER AND

LOWER

STANDPIPE

50 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE ALL

O-RING SEALS

ASSOCIATED

WITH

HYDRANT

REPAIR

50 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE MAIN

FOOT VALVE

50 EA

(FIRE

HYDRANT)

REPLACE

UPPER BARREL

5 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE HOSE

NOZZLE CAP

(INCLUDES

GASKET)

10 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE HOSE

NOZZLE CAP

CHAIN

10 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE HOSE

NOZZLE

(INCLUDES O-

RING

REPLACEMENT)

10 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

PUMPER CAP

(INCLUDES

GASKET)

10 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

PUMPER CAP

CHAIN

10 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

REPLACE

PUMPER

NOZZLE

(INCLUDES O-

RING)

10 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

INSTALL

HYDRANT

RISER 12"

10 EA

(FIRE

HYDRANT)

INSTALL

HYDRANT

RISER 18"

5 EA

PART

REPLACEMENT

(FIRE

HYDRANT)

INSTALL

HYDRANT

RISER 24"

5 EA

COMPLETE

REPLACEMENT

(FIRE

HYDRANT)

COMPLETE

FIRE HYDRANT

REPLACEMENT

- 5-1/4" M&H 129

20 EA

PART

REPLACEMENT

(VALVE BOX)

REPLACE

VALVE BOX

BOTTOM

10 EA

PART

REPLACEMENT

(VALVE BOX)

REPLACE

VALVE BOX

TOP

10 EA

GENERAL

SERVICING

REMOVE

VEGETATION

WITHIN 3FT

RADIUS

20 EA

GENERAL

SERVICING

PAINT FIRE

HYDRANT

90 EA

GENERAL

SERVICING

EXERCISE

VALVE (FULL

OPEN & FULL

CLOSE)

90 EA

Total Estimated Bid Price

EXCEPTIONS TO SPECIFICATIONS

ITB #26020-B: Fire Hydrant Repair and Replacement Services

Please list below any exceptions or clarifications to the specifications of this bid. Explain any exceptions in full.

COMPANY NAME: ______________________________________________________