2602 RFP Documents.pdf

REQUEST FOR PROPOSAL (RFP)

FOR

Kemper Center Operation (whole or portions)

RFP #2602

Issued by:

County of Kenosha Purchasing Division

Sealed proposals must be submitted No later than 1:00 PM 5/19/2026 to:

County of Kenosha Purchasing Division

1010 56th Street, Second Floor Kenosha, WI 53140

LATE RESPONSES WILL BE REJECTED

PRE-PROPOSAL CONFERENCE FOR ALL VENDORS SHALL BE HELD AT:

Kemper Center 6501 3rd Ave

Kenosha, WI 53143 4/21/2026 at 10:00 AM

For further information regarding this

RFP contact:

Matthew Fleming

(262) 653-2527 Matt.Fleming@kenoshacountywi.gov

Issued: 4/6/2026

KENOSHA COUNTY RFP #2602

WISCONSIN PAGE 2 OF 32

TABLE OF CONTENTS

SECTION SUBJECT PAGE #

1. INTRODUCTION AND OBJECTIVES

2. DEFINITIONS

3. STATEMENT OF WORK

4. PROPOSER QUALIFICATIONS AND RESPONSE REQUIREMENTS

1. CALENDAR OF EVENTS

2. CONTRACT TERM

3. PRE-PROPOSAL CONFERENCE and/or PRE-PROPOSAL SITE VISIT

4. VENDOR REGISTRATION

5. THIRD PARTY RFP SERVICES

6. QUESTIONS & ADDENDA

7. RFP SUBMISSION

8. INSTRUCTIONS TO VENDORS & RESPONSE REQUIREMENTS

9. CONFIDENTIALITY/NON-DISCLOSURE

10. ERRORS OR OMISSIONS

11. VENDOR RESPONSIBILITY

12. EVALUATION & AWARD PROCESS

13. ASSIGNMENT AND SUBCONTRACTING

14. INVOICING REQUIREMENTS

15. SPECIAL CONDITIONS OF THIS PROPOSAL

ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM

ATTACHMENT B – REFERENCES SHEET

ATTACHMENT C – ETHICS COMPLIANCE NOTICE & ADDENDUM

ATTACHMENT D – DESIGNATION OF CONFIDENTIAL AND PROPRIETARY INFORMATION

ATTACHMENT E – STANDARD TERMS AND CONDITIONS

EXHIBIT A - SITE MAP INSTRUCTIONS & SITE MAP

WISCONSIN PAGE 3 OF 32

1. INTRODUCTION AND OBJECTIVES

Kenosha County is soliciting proposals from qualified organizations, non-profits, businesses, or collaborative partnerships to operate, program, and revitalize a large historic campus consisting of approximately 32,350 square feet of space among nine (9) interconnected buildings, and (1) standalone building known as the Anderson Arts Center.

• Durkee Mansion 2,570 SF

• Ambrose (including North Cloister) 2,890 SF

• East Hall / Dormitory 5,820 SF

• Chapel (including South Cloister) 4,500 SF

• Armitage Hall 2,490 SF

• Griffin Observatory 110 SF

• G. Simmons Gymnasium 3,200 SF

• Rectory 1,075 SF

• Faulkner Building 1,770 SF

• Anderson Arts Center 9,000 SF

• Outdoor Spaces o Zone A 129,488 SF o Zone B 174,744 SF o Zone C 166,189 SF

The County seeks visionary yet practical proposals that respect the historic integrity of the property, enhance community engagement, and generate sustainable revenue streams to support the ongoing maintenance and preservation of this historically significant campus.

Proposals may be submitted for:

• The entire campus, or

• Specific buildings or designated spaces within the complex

The historic campus has long served as a local landmark with deep community roots. Its character and architecture reflect the County’s rich heritage. The County and community share a common goal: to preserve the site’s historic and cultural value while inviting new life through thoughtful, compatible uses.

Desired programming, may include, but is not limited to, hospitality services, operation of a special event venue, public and private events – including weddings, celebrations, and family gatherings - gardens and outdoor gathering spaces, markets, arts and cultural programming and other community-oriented activities that support recreation, education, and overall community vitality.

In addition, the County seeks to see the building utilized to its fullest potential while supporting year-round public engagement that aligns with the Kenosha County Parks Mission Statement:

“To the pursuit of healthy, recreational and educational outdoor activities while promoting the preservation of our community's natural resources. The Parks Division collaborates with partners to optimize the benefits of developing and maintaining a robust, regionally recognized park system by pursing the following ideals:

WISCONSIN PAGE 4 OF 32

• Public Parks as Bridge to Conservation Awareness: Preserving natural resources is central to our purpose. Providing opportunities to see and experience real conservation practices are tools for achieving conservation awareness.

• Healthy, Outdoor Recreation: Providing venues that encourage the pursuit of diverse land, air and water-based activities is also critical. Parks enhance a community's quality of life with features that enable citizens of all ages, physical abilities and interests to “go outside and play”.

• Partnerships: We realize the value of cultivating strong partnerships with varied public and private organizations. Partnering allows us to leverage our resources and develop a park system that the community genuinely feels connected with.

• Continuous Improvement: Given the dual realities of limited resources and a desire to practice conservation, it is imperative that we pursue continuous improvement in all Park operations.

Identifying and eliminating any “non-value-added” activity in our work processes.

• Youth Engagement: We will continue to form partnerships with schools/colleges and community recreational organizations to expose and encourage youth to engage in the full menu of County Park amenities/experiences.

Kenosha County's Parks Division is a customer-centered entity, pursuing continuous process improvement in all park operations — a visible representation of our desire to preserve, experience and enjoy our community's natural resources.”

While portions of the property remain in serviceable condition, many spaces will require renovation or adaptive reuse to meet modern programming needs and accessibility standards. Any necessary improvements needed to meet the demands of the business will be the responsibility of the contractor, and any permanent additions will become the property of Kenosha County.

The surrounding grounds offer opportunities for programming that may include, but are not limited to, outdoor recreation, hospitality uses, gardens and landscaped gathering areas, public and private events, markets, special events, and cultural activities. In addition to activation of the outdoor areas, the County encourages full utilization of the building to support a vibrant, year-round destination. Complementary uses such as a bakery, coffee shop, café, restaurant, or other compatible food, beverage, or retail operations are encouraged to enhance visitor experience, support programming, and maximize the campus’s potential.

Temporary Use Restriction — Zone A (Shoreline Restoration)

Zone A, as depicted on Exhibit A – Campus Map, is scheduled to serve as the staging and construction area for a Shoreline Restoration Project, which will involve reconstructing the shoreline along the entire campus to reinforce it to prevent erosion and damage from weather events. Zone A will be used for site staging, material delivery, stockpiling of large revetment stone and construction equipment. As a result, Zone A will not be available for programming or public use during the active construction period. It’s anticipated that construction will be finalized by the end of 2027, with site restoration completed by Spring 2028, however, this timeline is subject to change and not guaranteed.

Proposers should account for this restriction in their phasing, programming schedules, logistics, budget assumptions, and revenue projections. The County will notify the selected proposer of any schedule adjustments should the construction timeline materially change.

2. DEFINITIONS

Definitions: The following definitions are used throughout the RFP documents:

WISCONSIN PAGE 5 OF 32

Contractor means a Proposer awarded the contract County means the County of Kenosha Wisconsin Proposer/Vendor means a company or individual submitting a response to this RFP Purchasing means the County of Kenosha Purchasing Division RFP means Request for Proposal State means the State of Wisconsin Vendor Portal means the State of Wisconsin’s Vendor Portal (eSupplier)

Programming includes the full range of activities, services, and events—both public and private—that activate the campus and its facilities. This includes, but is not limited to, public community events, educational programs, performances, classes, exhibitions, markets, festivals, and cultural activities, as well as private events such as weddings, celebrations, family gatherings, corporate retreats, and other hosted functions. Programming may also encompass complementary commercial, or hospitality uses— such as a bakery, coffee shop, café, restaurant, or similar operations—that enhance the visitor experience and support year-round engagement.

3. STATEMENT OF WORK

The County is seeking proposals that:

• Preserve and celebrate the historic fabric of the campus protecting architectural integrity, character defining features and cultural significance.

• Activate the campus with compatible and mission-aligned uses, including but not limited to:

structured programming; hospitality and recreational activities; educational offerings;

markets; arts and cultural programming; complementary commercial operations such as a bakery, coffee shop, café, or restaurant; and public or private events—including weddings, celebrations, performances, meetings, and other gatherings. Proposed uses shall embrace the historic character of the campus and contribute to year-round activation, community value, and overall site vitality.

• Encourage outdoor recreation and community gathering through a wide array of activities and amenities, including but not limited to gardens, trails, outdoor classrooms, performance and event areas, seating and picnic spaces, markets, workshops, guided nature or historic programs and other welcoming spaces that foster public engagement and year-round use.

• Enhance tourism, arts, and culture and overall visitor experience by positioning the grounds as a destination for residents and visitors alike – supporting activities such as exhibitions, performances, festivals, public and private events, educational offerings, culinary and hospitality experiences and other programming that showcases the unique historic and natural character of the campus.

• Increase self-sufficiency and revenue generation for building operations and maintenance to support long-term building operations, reinvestment, and maintenance without compromising historic integrity.

• Foster public-private or public-nonprofit partnerships that leverage community strengths and private investment to reduce County burden and expand impact.

Proposers may submit concepts for:

• Entire site operations, or

• Individual or grouped buildings/spaces, which may include (examples):

o Performance or event spaces o Public or private event venues, including weddings, celebrations, meetings, and community gatherings

WISCONSIN PAGE 6 OF 32

o Studio, maker or artisan production spaces o Exhibit galleries and interpretive displays o Community meeting rooms or multipurpose program spaces o Educational, training or workshop areas o Café, bakery, coffee shop, restaurant, visitor center, or small retail components o Outdoor recreation areas, including gardens, trails, outdoor classrooms, markets and flexible event spaces o Cultural, arts, wellness or hospitality programming areas o Complementary commercial or community-serving uses that embrace the historic character of the campus o Other compatible uses that support year-round activation and align with the goals of this RFP

Applicants must clearly identify the specific buildings, rooms, or outdoor areas of interest on the attached map (“Exhibit A – Site Map”).

• Each proposal should reference the corresponding building number or area label shown on the map.

• The County reserves the right to select multiple proposals for different portions of the property.

• The County encourages flexibility and innovation, recognizing that diverse uses may coexist under a multi-tenant or master operator model.

4. PROPOSER QUALIFICATIONS AND RESPONSE REQUIREMENTS

Each proposal should include the following sections:

A. Cover Letter - Organization or individual name, contact information, and summary of proposed concept.

B. Project Vision and Programming Concept

a. Description of proposed activities, programs, and uses, including public and private events; arts, cultural, educational, recreational, hospitality, and complementary commercial activities; and any other programming that activates the campus and utilizes buildings and grounds to their fullest potential.

b. Explanation of how the proposal aligns with community goals of historic preservation, outdoor recreation, arts and cultural engagement and other compatible uses such as hospitality, markets, food and beverage services, education and wellness programming, and year-round events – while embracing the historic character of the campus and enhancing overall community value.

C. Facility Use Plan

a. Description of specific buildings, structures or outdoor areas proposed for use, including any combinations of indoor and outdoor spaces.

b. Identification of anticipated renovation, restoration, or improvement needs, including proposed approaches that embrace and enhance the historic character of the campus.

D. Business and Revenue Model (Summary) - Include short-form business plan elements:

a. Projected operational model, such as leases, event operations, memberships, partnerships, food and beverage services or complementary commercial uses.

WISCONSIN PAGE 7 OF 32

b. Anticipated revenue sources, which may include rentals, events, concessions, food and beverage sales, markets, education programs, grants, sponsorships or other earned income streams.

c. High-level financial sustainability plan, including the proposed gross revenue allocation to the county. The county will receive a minimum of 12.5% of gross revenue; however, vendors may propose a higher percentage to be more competitive.

d. Marketing and advertising approach, including strategies to attract visitors, promote programming, and engage the community through both public and private events, cultural offerings, recreation and hospitability services.

E. Experience and Qualifications

a. Relevant background and demonstrated expertise in operating or programming multi-use facilities, managing events (public and/or private), overseeing food and beverage or hospitality operations or executing historic preservation or adaptive reuse projects.

F. Partnerships - Description of any collaborating entities, including nonprofit partners, cultural or educational institutions, commercial operators, municipalities, arts organizations or other stakeholders, if applicable.

G. Requested Support - Identify any requested County support, including but not limited to lease terms, utilities, facility improvements, maintenance needs, infrastructure accommodations, or site enhancements required for the proposed operations.

H. Community Benefit – Description of anticipated community impact, including contributions to public accessibility, educational value, cultural enrichment, wellness, tourism, and year-round engagement.

I. Maintenance and Operation Plan –

a. The proposer will be responsible for the daily operations, routine maintenance, and cleaning, of the assigned space in accordance with County standards.

b. Provide a staffing plan, including the anticipated number of employees or volunteers who will occupy or service the space and the frequency of cleaning, maintenance and operational oversight.

J. Traffic Control and Parking Plan – Parking on and around the campus is limited and must be managed carefully to protect adjacent uses, preserve the character of the grounds, and maintain a safe and accessible environment.

a. Proposals should acknowledge this constraint and describe a detailed approach to managing parking demand, which may include event scheduling strategies, valet or shuttle service, shared parking partnerships, caps on event attendance, or other transportation demand management techniques.

b. Approaches that minimize adverse impacts on the site, surrounding neighborhoods, and day-to-day park users will be viewed favorably.

1. CALENDAR OF EVENTS

This calendar is subject to change at the sole discretion of Kenosha County. All attempts will be made to adhere to this calendar. However, due to circumstances beyond our control, it may be necessary to modify the events and/or dates and times.

WISCONSIN PAGE 8 OF 32

Event Date

RFP Issued 4/6/2026

Pre-Proposal Conference 4/21/2026 @ 10:00 AM

Last Date for Questions 4/28/2026 @ 5:00 PM

Addendum Posted (estimated and if needed) 5/5/2026 @ 5:00 PM

Proposals Due 5/19/2026 @ 1:00 PM

Possible Vendor Presentations (estimated) 6/16/2026

Contract Award (estimated) 7/31/2026

Work Commences (estimated) 8/24/2027

2. CONTRACT TERM

The contract for this project will consist of this Request for Proposals document, the specification documents and any associated exhibits, drawings, or additional documents, the Contractor’s proposal response with all required forms, any addenda that may be issued, any negotiated terms and conditions, and a Kenosha County standard professional services contract.

August 24, 2027 through December 31, 2037, with three (3) five-year renewal options. Any extension must be authorized by mutual agreement of the vendor and the County.

OR

A longer-term agreement (up to twenty-five (25) years) may be considered if the vendor proposes and completes substantial capital improvements or remodeling to the building, subject to:

• County approval of the proposed capital investment scope,

• Minimum capital investment threshold to be negotiated,

• Compliance with all permitting, construction, and inspection requirements, and

• A mutually agreed-upon long-term operating agreement reflecting the level of investment.

3. PRE-PROPOSAL CONFERENCE and/or PRE-PROPOSAL SITE VISIT

A vendor pre-proposal meeting will be held at 10:00 AM on 4/21/2026 at the Kemper Center, 6501 3rd Avenue, Kenosha, WI 53143. An addendum will be issued if the meeting is changed or cancelled. This meeting is suggested but not required, failure to attend or to examine any and all RFP documents prior to submitting a response will in no way relieve the successful Contractor from the necessity of furnishing, without additional cost to the County, any materials or equipment or performing any work that may be required to complete the work in accordance with the specifications. No additional charges shall be allowed for lack of information.

4. VENDOR REGISTRATION

Complete Proposal packages may be obtained from the State of Wisconsin’s VendorNet website https://vendornet.wi.gov/. To receive notifications of addendum and future bids and proposals, vendors must register with https://esupplier.wi.gov. There is no fee to register. If you do not have internet access, contact this office for a hard copy of this RFP.

5. THIRD PARTY RFP SERVICES

Kenosha County is not responsible for the content of any RFP response package received through any 3rd party service. It is the sole responsibility of the vendor to ensure the completeness of the documents received through any 3rd party source.

https://vendornet.wi.gov/ https://esupplier.wi.gov/

WISCONSIN PAGE 9 OF 32

6. QUESTIONS & ADDENDA

If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFP, they shall notify the contact person named below of such error and request a modification or clarification.

Any communications or questions regarding the requirements, specifications, or special conditions of RFP should be written and submitted to Purchasing as soon as possible, but no later than 4/28/2026.

Purchasing will respond to questions if necessary by issuing an official addendum, posted on The State of Wisconsin’s Vendor Portal. Any and all addenda issued as part of this RFP shall become part of the requirements of this RFP and will be made part of the contract. Vendors are responsible for checking the portal for any addenda before submitting a response. Failure to acknowledge addenda may disqualify your proposal response.

Any correspondence or questions submitted must include the RFP number.

Submit questions in writing via email to:

Matthew Fleming, Purchasing Director, e-mail: matt.fleming@kenoshacountywi.gov

No other employee or representative of Kenosha County is authorized to interpret or give information as to the requirements of this RFP in addition to that contained in or amended to this written RFP document. Vendors are instructed not to contact any other County department or employee regarding this RFP. Any unauthorized contact regarding this RFP may be cause for the rejection of your proposal, at the sole discretion of the County.

7. RFP SUBMISSION

In a sealed container, Proposers must submit one original master copy (so marked) and four (4) identical photocopies (so marked) securely bound in a ring binder or comb/wire binding. Additionally, one soft copy on a USB storage device must be included with the hardcopies in the sealed container. DO NOT EMAIL AN ELECTRONIC COPY OF THE PROPOSAL TO THE COUNTY PRIOR TO THE DUE DATE. Fax, email, or online response will not be accepted.

Delivery of a response to any other Kenosha County department or office is not acceptable and may result in your response arriving late in the Purchasing Division office. Receipt of a response by the US mail system does not constitute receipt by Purchasing. Late responses will not be accepted.

The following information must be clearly marked on the front of the envelope/shipping package:

Name & Address of Vender Due Date of RFP RFP Number & Title

The following sample mailing label is provided here for your convenience:

WISCONSIN PAGE 10 OF 32

8. INSTRUCTIONS TO VENDORS & RESPONSE REQUIREMENTS

8.1 Thoroughly examine the scope of work, schedule, instructions and all other solicitation documents and make all investigations necessary to be familiar with conditions that affect the proposal. No pleas of ignorance by the proposer as a result of failure to investigate or examine conditions or failure to fulfill details of the contractual documents will be accepted as a basis for varying the requirements of the County or changing the compensation due.

8.2 Provide all required information on the forms furnished in this document. Print or type name on the proposal and manually sign all copies in the space and on the forms provided. If you obtained this solicitation electronically, your response shall not contain any alteration to the document posted other than entering required data in the spaces provided or including attachments as necessary. By submission of a response, offeror affirms that no alteration of any kind has been made to this solicitation.

8.3 Do not include federal taxes or State of Wisconsin taxes in prices since the County of Kenosha is exempt from payment of these taxes.

8.4 All proposals must be current and final at the time of opening in order to be considered responsive. No proposal will be accepted for consideration, and no award will be made, if at the time of opening anything contained therein is contingent upon, or subject to, any outstanding review, certification, or approval by any party that has not been received.

8.5 The following chart details the required proposal outline and specifies the minimum content of the proposal sections. Proposals should be organized in tabbed sections following this chart and each point listed below should be addressed in your proposal.

From:

To: Matthew Fleming Purchasing Director Kenosha County Purchasing Division 1010 – 56th Street Kenosha, WI 53140

RFP RESPONSE

RFP #2602 Kemper Center Operation (whole or portions) Due Date: 5/19/2026 at 1:00 PM

Sample

Mailing

Label

WISCONSIN PAGE 11 OF 32

Tab Title Contents:

A

Cover Letter

Include a signed and dated letter of transmittal offering your proposal for the County’s consideration, signed by an authorized agent of your company. The letter should summarize your overall concept for the use of the building(s), your commitment to preserving the site’s historic integrity, and your alignment with community goals for arts, culture, and recreation.

B

Project Vision & Programming Concept

• Description of the proposed activities, programs, and uses— including public and private events; arts, cultural, educational, recreational, hospitality, and complementary commercial operations (e.g., bakery, café, restaurant, markets) – with an emphasis on creating a sustainable, year-round presence on the campus.

• Explanation of how the proposal aligns with community goals of historic preservation; outdoor recreation; arts and culture; and other compatible uses that enhance year-round engagement.

• Demonstration of how proposed uses embrace and activate the historic character of the campus.

• Clarity and creativity of the vision

• Strength of alignment with community values and campus goals

• Appropriateness and feasibility of the proposed programs and uses

• Plans that demonstrate viable, seasonal adaptable use of facilities and outdoor spaces throughout the year will be considered favorably.

C

Facility Use Plan

• Description of the specific buildings, structures, and outdoor areas proposed for use. Identify the specific area(s) of interest on the attached Exhibit A – Campus Map and provide a description of the intended program uses for each area, such as events, hospitality, gardens, markets, educational and wellness activities, or prospective tenants.

• Identification of required renovation, restoration, or improvement needs.

• How the physical use plan integrates with historic features and respects site constraints, including Zone A Shoreline Restoration limitations.

• Strength of the proposer’s strategy to maintain operations and revenue generation year-round.

• Fit and compatibility of uses with the campus

• Ability to embrace and preserve historic character

• Realism and clarity of space utilization

• Discuss flexibility to collaborate with other operators on site (if multiple proposals are awarded).

WISCONSIN PAGE 12 OF 32

D Business and Revenue Model

• Projected operational model (leasing, events, hospitality, food and beverage, partnerships, memberships, etc.).

• Anticipated revenue sources: rentals, events, concessions, markets, grants, sponsorships, food and beverage sales, etc.

• Summary financial sustainability plan, including proposed gross revenue allocation to the County (minimum 12.5%; higher percentages may be more competitive).

• Marketing and advertising strategies to attract visitors, promote programs, and support year-round engagement.

• Address staffing, hours of operation, partnerships, and public accessibility.

• Financial feasibility and sustainability

• Competitiveness of revenue share to the County

• Marketing strategy and likelihood of successfully generating activity

E Experience and Qualifications

• Description of relevant experience operating or programming multi-use facilities, managing public and private events, running hospitality or food and beverage operations, or executing historic preservation/adaptive reuse projects.

• Track record and demonstrated success

• Expertise relevant to proposed activities

• Capacity and qualifications of key personnel

F Partnerships • Identification of collaborating entities (if applicable), including nonprofits, educational partners, municipalities, arts/cultural organizations, commercial partners, or others.

• Description of the partner roles and added value.

• Strength and relevance of partnerships

• Added community or operational benefit

G Requested Support • Identification of any requested County support, including lease terms, utilities, facility improvements, infrastructure enhancements, or operational needs.

• Reasonableness of requested support

• Alignment with County capacity and expectations

H Community Benefit • Description of the anticipated community impact, including public accessibility, educational value, cultural enrichment, tourism, wellness, and year-round engagement.

• Inclusion, outreach, and community engagement strategies.

• Strength of community benefits

• Accessibility and inclusivity

• Contribution to cultural, recreational, economic, and educational goals

WISCONSIN PAGE 13 OF 32

I Maintenance and Operation

• Daily maintenance and cleaning plan consistent with County standards.

Staffing plan, including anticipated employees/volunteers and operating hours.

• Approach to maintaining high-quality visitor experience.

• Thoroughness and realism of operations plan

• Ability to maintain the site to County standards

J Traffic Control and Parking Plan

• Acknowledgment of parking limitations and potential conflicts with other campus functions.

• Strategies for managing parking demand: valet, shuttle service, shared parking agreements, attendance caps, event timing, or other transportation demand measures.

• Effectiveness of proposed parking and traffic solutions

• Minimization of impacts on neighbors and park users

• Responsiveness to site constraints

K Exceptions • Identify any exceptions to the Statement of Work, Terms and Conditions, or County requirements.

• If none, state “No exceptions are taken.”

L

Reference Accounts

• List at least one (1) comparable facility or projects your organization currently operates or has operated within the past five years.

• Include contact information for references.

• References may include municipalities, arts/cultural or preservation organizations, hospitality/event operators, market partners, or other relevant community entities.

M

Vendor Forms

• Complete the Vendor Acceptance Form and insert it into your proposal

• Complete the Ethics Compliance Notice & Addendum

• Complete the Designation of Confidential and proprietary

Information Form and insert it into your proposal.

9. CONFIDENTIALITY/NON-DISCLOSURE

It is the intent of the County that all proposals received will remain sealed and confidential until the due date. After the due date, only the names of the proposing firms will be released upon request, no other information will be provided until evaluations are complete.

Once the process is complete, no information submitted as a part of this RFP process shall be considered proprietary or confidential unless claimed as a trade secret on the enclosed form “Designation of

Confidential and Proprietary Information”.

By submitting a proposal, vendors acknowledge that the County may be required under the law to make its records available for public inspection at any time during this RFP process. All Vendors acknowledge and agree that the County will have no obligation or any liability to the Vendor in the event that the

County must disclose these materials.

WISCONSIN PAGE 14 OF 32

10. ERRORS OR OMISSIONS

Kenosha County reserves the right to permit cure of, or waive as an informality, any irregularities or technicalities contained in any proposal submitted, at the sole discretion of the County, provided such waiver does not substantially change the offer or provide a competitive advantage to any vendor.

Contracts will be awarded in the best interests of the County.

11. VENDOR RESPONSIBILITY

A proposal response may be rejected if a vendor fails to meet any one of the following qualifications:

11.1 Financial and Organizational Capacity: Factors to be considered include, but are not limited to, assets, liabilities, recent bankruptcies, equipment, facilities, personnel resources and expertise, availability in consideration of other business commitments, or existence of appropriate accounting and auditing procedures for control of property and funds.

11.2 Legal Authority: Factors to be considered include, but are not limited to, authority to do business in the State of Wisconsin, licensing, debarment by the State of Wisconsin or Federal Government due to a prevailing wage violation, OSHA violations, violations of other local, state or Federal law, etc.

11.3 Integrity: Factors to be considered include, but are not limited to, criminal indictments or convictions, civil fines and injunctions imposed by governmental agencies, anti-trust investigations, ethical violations, tax delinquencies, debarment by federal, state or local governments, or prior determinations of integrity-related non-responsibility.

11.4 Previous Contract Performance: Factors to be considered may include reports of less than satisfactory performance, early contract termination for cause, contract abandonment, court determinations of breach of contract, etc.

12. EVALUATION & AWARD PROCESS

12.1 Evaluation Committee

The County’s evaluation committee will consist of members who have been selected because of their special expertise and knowledge of the service(s) and/or product(s) that are the subject of this RFP. Proposers may not contact members of the evaluation committee except at the request of Purchasing.

12.2 Right to reject proposals

The County reserves the right to reject any and all proposals.

12.3 Proposal Scoring

Accepted proposals will be reviewed by an evaluation committee and scored against the stated criteria. The committee may review references, request interviews/presentations, conduct demonstrations and/or conduct on-site visits. The resulting information will be used to score the proposals. The evaluation committee's scoring will be tabulated and proposals ranked based on the numerical scores received.

12.4 Evaluation Criteria

The proposals will be scored using the following criteria:

WISCONSIN PAGE 15 OF 32

EVALUATION CRITERIA

MAXIMUM

POINT

VALUES

Project Vision and Programming Concept 20

Facility Use Plan 15

Business and Revenue Model 20

Experience and Qualifications 15

Partnerships 5

Requested Support 5

Community Benefit 10

Maintenance and Operation Plan 5

Traffic Control and Parking Plan 5

TOTAL 100

12.5 Interviews/Presentations and/or Demonstrations

Top-scoring proposers, based on the evaluation of the written proposal, may be required to have interviews/presentations to support and clarify their proposals, if requested by the County. The

County will make every reasonable attempt to schedule the interview/presentation on the date specified in the Calendar of Events. The proposer is required to have key members of staff attend the interview and be prepared to present and respond to questions. Failure of a proposer to complete a scheduled interview/presentation to the County may result in rejection of that proposer's proposal. The County may conduct reviews of the vendor’s work and/or contact references to clarify or confirm proposal information.

12.6 Final Evaluation

Upon completion of any interviews/presentations and/or demonstrations by proposers, the

County's evaluation team will review their evaluations and adjust the scores based on the information obtained in the interview/presentation, demonstration, possible reference checks, and any other pertinent proposer information.

12.7 Award and Final Offers

Award will be granted in one of two ways. The award may be granted to the highest scoring responsive and responsible proposer after the original evaluation process is complete.

Alternatively, the highest proposer or proposers may be requested to submit Best and Final Offers

(BAFO). If the County requests Best and Final Offers, they will be evaluated against the stated criteria outlined in the BAFO, scored, and ranked by the evaluation committee. The award may then be granted to the highest scoring BAFO. However, a proposer should not expect that the

County will request a Best and Final Offer.

13. ASSIGNMENT AND SUBCONTRACTING

The selected Contractor will not be permitted to sublet, sell, transfer, assign or otherwise dispose of the contract or any portion therein, or its right, title or interest in, to any person, firm or corporation without the written consent of Kenosha County. If Kenosha County permits the use of subcontractors, the following will apply:

WISCONSIN PAGE 16 OF 32

The contractor is the prime contractor. A prime contractor is the vendor who provides a service and receives a payment for that service. The County considers the prime contractor to be the sole point of contact with regards to contractual matters, including the performance of the services and the payment of any and all charges resulting for contractual obligations.

The prime contractor will be responsible for the contract performance when subcontractors are used.

However, when subcontractors are used, they must abide by all terms and conditions of the contract. If subcontractors are to be used, the contractor must clearly identify the subcontractor including length of time the subcontractor has been used by the prime contractor and other projects.

The prime contractor shall provide the County with the names of any subcontractors used for the performance of any part of this contract. The existence of the subcontractor does not relieve or reduce the prime contractor of any liability to the County for any breach in the performance of the prime contractor’s duties. The prime contractor agrees that all subcontractors shall be agents of the prime contractor and the prime contractor agrees to hold harmless hereunder for any loss or damage of any kind occasioned by the acts of omissions of prime contractors, subcontracts, their agents or employees.

14. INVOICING REQUIREMENTS

The County’s terms are to pay or reject invoices within 30 days of receipt. Before payment is made, it also must verify that all invoiced charges are correct as per this contract. Only properly submitted invoices shall be officially received for payment. Thus, your prompt payment requires that your invoices be clear and complete in conformity with the instructions below.

All invoices must be itemized showing:

a. Purchase order number

b. RFP number

c. Vendor remit to address

d. Complete detailed product or service description as stated on your RFP

e. Prices per the Contract

The original invoice must be sent to the bill-to address shown on the Purchase Order.

15. SPECIAL CONDITIONS OF THIS PROPOSAL

15.1 Indemnity and Insurance Requirements

A proposal response may be rejected if a vendor fails to meet any one of the following insurance requirements:

15.1.1. Contractor agrees to indemnify, hold harmless and defend Kenosha County, its officers, agents and employees from any and all liability including claims, demands, losses, costs, damages and expenses of every kind and description or damage to persons or property arising out of or in connection with or occurring during the course of this agreement where such liability is founded upon or occurring out of the acts or omissions of the Contractor, its agents or employees, regardless of whether or not it is caused in part by Kenosha County. Contractor shall notify Kenosha County immediately upon the commencement of any litigation against Contractor where there is any possibility Kenosha County may be made a party thereto. Should Contractor hire/engage any subcontractor(s) to perform work on its behalf or in conjunction with Contractor’s work, WISCONSIN PAGE 17 OF 32

Contractor will require such subcontractor(s) to carry the same insurance as is outlined and required below of the Contractor.

15.1.2. Contractor agrees to protect itself and Kenosha County under the indemnity agreement set forth in the above paragraph. Contractor will at all times during the terms of this Contract keep in force and effect the insurances listed below and such insurance policies must be issued by a company or companies rated A- VII or better by AM Best and authorized to do business in the State of Wisconsin with the following minimum limits of coverage;

Commercial General Liability *

Each Occurrence $1,000,000

General Aggregate $2,000,000

Products – Completed Operations Aggregate $2,000,000

Automobile Liability – Combined Single Limit * $1,000,000

Excess/Umbrella Liability – Each Occurrence and Aggregate Limits *

$1,000,000

Workers Compensation Statutory Limits

Employer’s Liability – Each Accident / Disease Each Employee / Disease Policy Limit *

$500,000 Each

*Or such higher limits sufficient for these insurance policies to be scheduled under the Umbrella policy.

15.1.3. Coverage afforded shall apply as primary with Kenosha County named as an additional insured on the commercial general, and excess/umbrella liability policies. Contractor shall give 30 days advance written notice of cancellation or non-renewal during the term of this Contract. An endorsement in favor of Kenosha County waiving the Contractor’s and its insurer’s rights of subrogation shall be issued with respect to the Commercial General Liability, Comprehensive Auto Liability, and Workers’ Compensation and Employers Liability policies. Evidence of this endorsement must be noted on the certificate of insurance.

15.1.4. Contractor shall not discontinue or change any of the above referenced liability insurance policies in effect during any part of this contract without buying “tail end” insurance to cover potential claims that may have occurred during the term of this agreement. Completed Operations and Products liability insurance shall be maintained for a period of 2-years after completion and acceptance of the Project by Contractor, or such longer period as may be reasonably required by Kenosha County. The hold harmless, indemnity and insurance provisions of this contract shall survive the termination of this contract and shall remain operative until the time that all potential claims or potential civil actions by the parties or by third parties shall expire under existing law.

15.1.5. Upon execution of this Contract, the Contractor shall furnish Kenosha County with a certificate of insurance, showing evidence of the above requirements. Certificate must be submitted to Kenosha County within four (4) business days after receipt of purchase order, execution of contract or other written authorization. If certificate is not submitted within four (4) business days, Kenosha County, at its sole discretion, may void the contract and award to the next highest scoring vendor.

WISCONSIN PAGE 18 OF 32

15.2 CHANGES IN THE WORK

No changes in the work may be made by the Contractor without having prior written approval of the County. The County may at any time, without invalidating the Contract and without notice to Sureties, order changes in the work by written Change Order or Field Order. Such changes may include additions and/or deletions. No officer, employee or agent of the County is authorized to direct any extra or changed work verbally, except in an emergency endangering life or property.

The County shall not be liable to the Contractor for any increased compensation without such written order.

15.3 NO REIMBURSEMENT FOR EXPENSE OF PROPOSALS

The County will not reimburse vendors for any costs associated with the preparation and submittal of any proposal, nor for any travel and/or per diem costs if any are incurred.

15.4 EQUIPMENT AND/OR MATERIALS ON SITE

The successful Contractor or an authorized representative must be present to accept delivery at the job site of all equipment and material shipments that are part of the contract. It shall be the contractor’s responsibility to assume all liability for any equipment or materials delivered to the job site. Delivery of any equipment or materials any day ‘before’ work will proceed must be coordinated with the County. The Contractor is responsible for the security and safety of equipment or materials onsite.

WISCONSIN PAGE 19 OF 32

ATTACHMENT A SIGNATURE AND AUTHORITY AFFIDAVIT FORM

COMPANY NAME: _____________________________________________________________________

FEIN (Federal Employer ID Number) OR Social Security # (if Sole Proprietorship)

Address: __________________________________________________________________________

City ____________________________ State ________ Zip + 4 _______________________

Number of years in Business _______

Name the person to contact for questions concerning this RFP.

Name __________________________ Title ______________________________

Phone ( ) ______________________ Toll Free Phone ( ) __________________________

Fax ( ) ______________________ Email Address ___________________________

In signing this RFP, we also certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise taken any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit a response; that this RFP has been independently arrived at without collusion with any other vendor, competitor or potential competitor;

that this RFP has not been knowingly disclosed prior to the due date to any other vendor or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, having familiarized themselves with the conditions affecting the cost of the work, having read completely the specifications, hereby proposes to perform everything required and to provide and furnish labor, materials, equipment, tools and all other services and supplies necessary to produce in a complete and workmanlike manner all of the services, materials or products described in the specifications relating to this

RFP.

I further certify that I am a duly authorized agent of this company, I have examined this proposal from the written specifications and information and have checked the same in detail before submitting said proposal to the County. I have full authority to make such statements and submit this proposal, and all statements submitted are true and correct.

Signature Title

Name (type or print) Date

This firm herby acknowledges receipt / review of the following addendum(s) (If any)

Addendum #_____ Addendum #_____Addendum #_____Addendum #_____

WISCONSIN PAGE 20 OF 32

ATTACHMENT B

REFERENCES

Vendor: _______________________________________________________________________

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) and/or service(s) provided to customers similar to those requested in this solicitation document.

Potential subcontractors cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate page.

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) and/or Service(s) Provided: ____________________________________________________

Company Name: _________________________________________________________________________

Address (include Zip + 4) ____________________________________________________________________

Contact Person: ____________________________________ Phone No. __________________________

E-Mail Address: __________________________________________________________________________

Product(s) Used and/or Service(s) Provided: ____________________________________________________

WISCONSIN PAGE 21 OF 32

ATTACHMENT C

ETHICS COMPLIANCE NOTICE & ADDENDUM

PUBLIC NOTICE PERTAINING TO ALL REQUESTS FOR PROPOSALS AND BIDS REGARDING KENOSHA COUNTY

POLICY ON ETHICS IN GOVERNMENT

In addition to ethical standards set forth in Wisconsin Statutes Section 19.59 for all County employees and officials [either elected or appointed] Kenosha County has adopted an Ethics Policy that is applicable to County employees in conducting county business. That policy may be reviewed at http://www.kenoshacounty.org/DocumentCenter/Home/View/578

The Ethics Policy is intended to ensure that public trust in Kenosha County government is maintained and that decisions affecting the county and its citizens are made fairly and impartially for the benefit of all citizens and not for personal gain. This policy precludes:

• the misuse or misappropriation of County property or funds for personal use or otherwise,

• use or disclosure of confidential information for personal gain or otherwise,

• elimination of conflicts of interests, receipt of gifts or favors or other considerations of value by County employees,

• the use of the employee’s public position to influence or gain unlawful benefits or to influence or gain advantages or privileges for the employee,

• and the conducting of personal business or campaigning during working hours.

This policy, furthermore, requires employees to disclose and report to the proper authorities any violation of this policy by either other employees or by any nonemployee or citizen seeking to or aiding or abetting in efforts to circumvent this policy. Any employee failing to make such disclosure or report is subject to discipline.

Contracts with Kenosha County also require that any party contracting with Kenosha County also report any violation to either the District Attorney or Corporation Counsel for Kenosha County.

In addition, Wisconsin Statutes Sections, 946.12 involving misconduct in public office and 946.13 involving a private interest in a public contract are considered Class 1 felonies and activity considered in violation of these statutes will be reported to the Kenosha County Sheriff for investigation and the Kenosha County District

Attorney for prosecution.

In submitting a bid or proposal in response to a request for bids or proposals, a party must acknowledge both in this response as…