2601RSQ_-_Design_of_New_Fire_Station_#8_Building_(Addendum_#1_Revision).pdf

1. INTRODUCTION

1.1. Summary

The City of Daytona Beach Fire Department's mission is to protect the lives and property of all residents and guests of the City of Daytona Beach. The Daytona Beach Fire Department is an all-hazards service provider providing services including but are not limited to: Fire Protection, Emergency Medical Services, Fire Prevention, Technical Rescue, Disaster Management, Public Education, and a variety of other services meeting the community's needs. These services are supported and managed by a Fire Administration

Staff.

The City seeks Professional Architectural Engineering Services required for the design and construction of a new Fire Station 8 Building and related site improvements.

1.2. Contact Information

Abigail Brock

Purchasing Agent

301 S. Ridgewood Ave.

Suite 146

Daytona Beach, FL 32115

Email: brockabigail@daytonabeach.gov

Phone: (386) 671-8080 Ext: 8082

Department:

Fire Department

1.3. Timeline

Release Project Date October 2, 2025

Pre-Proposal Meeting (Non-Mandatory) October 10, 2025, 10:00am

Join the meeting now

Meeting ID: 285 440 250 757 4

Passcode: Es92Ag7P

Dial in by phone

+1 312-667-7230,,624154406# United States, Chicago

Phone conference ID: 624 154 406# https://teams.microsoft.com/meet/285440250757

4?p=PI8nsko4QUvXcI6RsI mailto:brockabigail@daytonabeach.gov tel:(386)671-8080;ext=8082 https://teams.microsoft.com/meet/2854402507574?p=PI8nsko4QUvXcI6RsI https://teams.microsoft.com/meet/2854402507574?p=PI8nsko4QUvXcI6RsI

Request For Proposal #2601RSQ Title: 2601RSQ - Design of New Fire Station #8 Building

Question and Request for Interpretation

Submission Deadline

October 23, 2025, 5:00pm

Proposal Submission Deadline October 30, 2025, 11:00am

Join the meeting now

Meeting ID: 267 775 345 475 3

Passcode: p6dA6Ds3

Dial in by phone

+1 312-667-7230,,242631564# United States, Chicago

Phone conference ID: 242 631 564# https://teams.microsoft.com/meet/267775345475

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2. DEFINITIONS

As used in this RSQ, the following terms shall have the meanings set forth below:

Addenda: means written or graphic instruments issued prior to the end of the Offer Phase which clarify, correct, or change the Solicitation documents or Contract documents.

City: means The City of Daytona Beach, unless the context indicates otherwise; includes the City’s officers, employees, and agents.

Consultant: The person with education and/or experience which uniquely qualifies him or her to perform a specialized service for the City.

Consultant's services: Those services within the scope of work of this solicitation that are in an advisory nature to support policy development, decision-making, administration, or management of the government; normally provided by persons and/or organizations considered to have prerequisite knowledge or special abilities not generally available in the government.

Contract: means the form required by the City to integrate all terms and conditions within the solicitation document, provided by the City for the Proposer’s execution. An agreement between parties with binding legal and moral force, usually providing for the exchange of goods or services for money or other considerations.

Electronic Signature: means the original signature transmitted and received via electronic transmission of a scanned document, (e.g., PDF or similar format) and are true and valid signatures for all purposes hereunder and shall bind the parties to the same extent as that of an original signature. Any such electronic counterpart shall be of sufficient quality to be legible either electronically or when printed as hardcopy. The City shall determine legibility and acceptability for public record purposes.

https://teams.microsoft.com/meet/2677753454753?p=A4vRbpPFNMOX82PtSm https://teams.microsoft.com/meet/2677753454753?p=A4vRbpPFNMOX82PtSm

Local Vendor: means a person or business entity which has maintained a permanent place of business with full-time employees within the city limits for a minimum of six months prior to the date Proposals were received. Provides permanent place of business in which the goods or services are solicited, and which at the time of the Solicitation fully complies with state and local laws, including City zoning and licensing ordinances.

Notice of Intent to Award (NOI): means a written notice given by the City stating that staff is recommending award to the listed Proposer. It includes instructions for completing and submitting any

Contract that accompanies the NOI.

Platform: means OpenGov, the proposal software currently used by the City. All Solicitation communications will be posted at www.codb.us/841/purchasing through the Public Solicitations link.

Proposal: means the offer, submission, or solicitation response submitted by a Proposer on the prescribed forms setting forth the prices for the work to be performed. Also means Response.

Proposal Deadline: means the date and time specified within the Platform in which all Proposals are due.

No late submissions will be accepted.

Proposal Phase: means the time between the posting of the Solicitation and the deadline (date and time) by which Proposals must be submitted.

Proposer: means the person or firm submitting a Proposal or Offer to the City for work outlined in a

Request for Proposals. Also means Respondent.

Purchase Order: means a written document to a Supplier formalizing the terms and conditions of a proposed transaction.

Responsible: means a Proposer that has the necessary skills, ability, capacity, and capability to perform the work required under a Solicitation and is otherwise eligible for award.

Responsive: means a proposal that fully conforms in all material respects to the solicitation and all of its requirements, including all form and substance.

3. SCOPE OF WORK

3.1. GENERAL

The City of Daytona Beach is seeking the services of a qualified Consultant to provide architectural/engineering services for the design and construction of a new Fire Station #8 Building and related site improvements.

The principal purpose of the new Fire Station #8 Building is to serve as a fully operational and efficient satellite fire station for the Daytona Beach Fire Department, which currently which operates one main fire station and six satellite fire stations strategically located throughout the City.

The Fire Station #8 Building Project shall include the following:

• A 10,000 +/- square foot, single-story Fire Station building with three-lane apparatus bay, chief office, station office, nine individual dorm rooms, day/dining room, commercial style kitchen with http://www.codb.us/841/purchasing commercial natural gas appliances, secure lobby, six full-restrooms, lockers, storage, utility room, communication room, workout room, parking, emergency generator, gear storage/ extractor, decontamination room, site utilities, and separate three bay garage/storage building.

o Site is approximately 3.41+/- acres of undeveloped land (approx. 1.6+/- acres of upland) located at 1380 N. Clyde Morris Blvd Daytona Beach, FL 32117. Parcel is located on the northwest corner of Cornerstone Blvd and N. Clyde Morris Blvd.

• The City has completed a preliminary programming concept and general conceptual site plan.

o The conceptual site plan is intended for demonstration purposes, and it is intended the selected design firm present alternative concepts for consideration.

• The Fire Station #8 Building structure and components shall be a hardened to meet required wind resistance and strive to meet the fire station standards of the National Fire Protection

Administration. The facility is intended to operate on a continuous 24-hour basis.

• The building will be designed and constructed in the spirit of current energy efficient and environmental design best practices when/where financially practical.

• The project is to be constructed by a Construction Manager/General Contractor (CM/GC) firm under separate contract to the City.

o Construction duration is estimated at approximately 10 months.

3.2. PRE-DESIGN PHASE

The Pre-Design Phase Scope of Services shall consist of, but not be limited to the following:

▪ Summary site evaluation.

▪ Infrastructure design criteria recommendation.

▪ Permit requirements, building and land development code analysis.

▪ Building program with square footages.

▪ Conceptual engineered site plan.

▪ Preliminary floor plan.

▪ Three-dimensional computer-generated color sketches.

▪ Statement of probable cost and project calendar schedule.

▪ Land survey by a licensed professional surveyor.

▪ Geotechnical engineering investigation.

▪ Aerial photo surveys.

▪ Environmental site survey (as needed).

▪ Confirmation of utility services/ capacity.

▪ Evaluation and recommendation of environmental design elements.

▪ Meetings, issue meeting minutes, make oral and Power Point presentations.

▪ Conduct interviews and prepare sketches.

▪ Work side by side with the City Fire Chief, City Project Manager, City Staff and the

CM/GC throughout.

3.3. DESIGN THROUGH CM/GC BIDDING PHASE

The Design Through CM/GC Bidding Phase Scope of Services shall consist of, but not be limited to the following:

• Assist the CM/GC throughout the bidding process.

• Update pre-design documents where directed by the City.

• Life cycle cost analysis of construction systems and infrastructure.

• Submit drawings and specifications at phased levels of completion.

• Apply make applications and secure permits.

• Environmental site mitigation (as needed).

• Three-dimensional, photo realistic computer-generated color rendering drawings.

• Make application and secure utility services.

• Statement of probable cost and project calendar schedule.

• Evaluation and recommendation of environmental design elements.

• Value engineering and bid alternates to meet established construction budget.

• Lead meetings, issue meeting minutes, make oral and Power Point presentations.

• Work side by side with the City Fire Chief, City Project Manager, City Staff and the CM/GC throughout.

3.4. CONSTRUCTION PHASE

The Construction Phase Scope of Services shall consist of, but not be limited to the following:

• Periodic site visits and inspections.

• Punch lists.

• Preconstruction meetings.

• Construction meetings.

• Certify requests for payment.

• Shop drawings and submittals.

• Close-out documents.

• Training and system start-up meetings.

• Review material test reports.

• Respond to request for information.

• Issue architect's supplemental instructions.

• Work side by side with the City Fire Chief, City Project Manager, City Staff and the construction manager general contractor throughout.

• Review construction manager general contractor submittals.

• Prepare requests for proposal, evaluate proposals and process change orders.

• As-built documents: consultant shall update drawings and specifications (ACAD, PDF and MS Word) from CM/GC red-marked plans of field decisions, change orders and clarifications.

• Certify contractor’s site civil as-built survey.

• Complete close-out and satisfy all permits.

4. GENERAL CONDITIONS

THIS IS NOT A BID.

This is a Request for Statement of Qualifications issued in accordance with The City of Daytona Beach

Code Chapter 30, Division 3, “Source Selection and Contract Formation”. The Request for Qualifications specifies the product(s) or services needed and lists the criteria upon which the Proposals will be evaluated. When received, Proposals will be reviewed and ranked in order, beginning with the one deemed most advantageous to the City. Negotiations will commence with the selected Proposer(s). Upon completion of satisfactory negotiations, the Contract negotiated as the best will be recommended to the

City Commission. A copy of Chapter 30 may be obtained upon request.

This solicitation is made in accordance with the provisions of Chapter 287.055, Laws of Florida, known as the Consultants’ Competitive Negotiation Act (CCNA).

4.1. ELECTRONIC PLATFORM

To ensure consideration of your Proposal, please follow these instructions.

The City will only accept online Proposals for this Solicitation through the Platform accessible through

Opengov, the City's online procurement Platform. All solicitations can be accessed through the City’s website: www.codb.us/841/Purchasing under the link to “Public Solicitation”, then by selecting the proper solicitation.

No other forms of online Proposals will be accepted. All Proposals not in compliance with the conditions specified herein are subject to rejection.

Interested Proposers shall contact OpenGov Procurement Support related to any inquiries related to the software. Proposers may contact Support via the blue chat bubble in the bottom right corner of an

OpenGov Procurement webpage or can reach out via email at procurement-support@opengov.com or via phone at (855) 680-4747.

4.2. REQUESTS FOR INTERPRETATIONS

If the Proposer is in doubt as to the meaning of any of the Solicitation Documents or other Exhibits included in this Solicitation, the Proposer may submit a question through the Platform. Such requests must be received by the deadline communicated in the Timeline in the INTRODUCTION in order to be considered. Any clarification or interpretation issued by the City in the form of a written Addendum will be deemed to be a part of the Solicitation Documents. No oral clarification or interpretation will be binding.

4.3. ADDENDA TO SOLICITATION DOCUMENTS

Prior to Solicitation opening, the City may, on the City’s own initiative or in response to a request for clarification, furnish Addenda, or answer questions via the Platform for additions or alterations to the

Solicitation Documents previously supplied by the City. In addition, the City may by Addendum extend the date scheduled for Solicitation opening. The Purchasing representative will make reasonable efforts through the Platform to notify all potential Suppliers of the issuance of an Addendum. The City’s

Purchasing web site address is www.codb.us/841/Purchasing; Addenda may be found under the “Public

Solicitations” link.

Any clarification or interpretation issued by the City in the form of a written Addendum will be deemed to be a part of the Solicitation Documents. No oral clarification or interpretation will be binding. However, https://procurement.opengov.com/portal/codb/projects/187584/document?section=1738241 the Proposer is solely responsible for ensuring that the Proposal submitted reflects all such

Addenda/Questions and Answers.

4.4. EXECUTION OF OFFER

The City will only accept Offers online through the Platform. No paper Offers will be accepted.

All electronic files uploaded must be in a common format accessible by software programs the City uses. Those common formats are generally described as Microsoft Word (.doc or .docx), Microsoft Excel

(.xls or .xlsx), Microsoft Power Point (.ppt or pptx), or Adobe Portable Document Format (.pdf.). Bidders will not secure, password protect or lock uploaded files; the City must be able to open and view the contents of the file. Bidders will not disable or restrict the ability of the City to print the contents of an uploaded file. Scanned documents or images must be of sufficient quality, no less than 150 dpi, to allow for reading or interpreting the words, drawings, images or sketches. The City may disqualify any Offer that does not meet the criteria stated in this paragraph.

4.5. WITHDRAWAL OF OFFERS

The Proposer may withdraw their submission and resubmit anytime until the specified opening date and time, (i.e., the end of the Offer Phase). Once the Offer Phase has ended the City will be able to view the submissions and begin the evaluation of all Proposals received.

Mere negligence on the part of the Proposer in preparing the Offer does not constitute a right to withdraw the Proposal after opening.

4.6. OPENING DATE

The opening of Proposals will be scheduled at the date and time specified by the Solicitation, or as changed by Addenda or response that the City may issue. At opening, the City will open and record the Proposals so long as they are proper and have been timely submitted. In recording the Proposals, the City will state the name of the Proposer. The Tabulation Sheet will be created on the Platform by the Purchasing representative. The Proposer is solely responsible to ensure that the Proposal is submitted online prior to the end of the Offer Phase. Late Submissions will not be accepted.

4.7. OPENING RESULTS

Proposers may secure information pertaining to opening results on the Purchasing Department's webpage www.codb.us/841/Purchasing, or by emailing a request to purchasing@codb.us. Copies of Tabulation

Sheets will be furnished upon request and receipt of a valid email address.

4.8. GENERAL REVIEW PROCEDURES

The Purchasing Code, Chapter 30, Code of the City of Daytona Beach, sets forth the general review procedures for competitive sealed Offers. Under the Purchasing Code, the City Manager is required to evaluate and rank Responsive Proposals in accordance with the criteria identified in the Solicitation.

Before submitting a recommendation for final action on this Solicitation to the City Commission, the City

Manager is authorized to “shortlist’ and negotiate with one or more of the Proposers who submitted the highest ranked Proposals. As part of these negotiations, the City Manager may request revised Offers from shortlisted Proposers.

http://www.codb.us/841/Purchasing mailto:purchasing@codb.us

The City Manager has adopted a policy delegating the task of initially ranking Responsive Offers to a

Selection Committee. The Selection Committee may require personal interviews with Proposers before submitting its recommendations to the City Manager.

4.9. REJECTION OF OFFERS

The City reserves the right to reject any or all Proposals in whole or in part and to award by items, parts of items, or by any aggregate group of items specified. The City also reserves the right to waive technical defect when in its judgment the best interests of the City thereby will be served.

4.10. AWARD

The award will be made by the City to the Proposer most qualified and offering the best value to the City, which will be determined by evaluation of Proposals using the evaluation criteria contained in the

Solicitation, and in accordance with applicable rules and regulations governing the purchase and Contract adopted and established by the City, and the State of Florida.

Any Contract resulting from this Solicitation may, in the alternative, be awarded by the City of Daytona

Beach Community Redevelopment Agency (CRA). Therefore, any Offers submitted in response to this

Solicitation shall be deemed to be Offers to the CRA as well as the City. Any final written contract may be with the CRA instead of the City, and in such instances, any required insurance, performance and payment bonds, may be required to run in favor of the CRA in addition to or in lieu of the City.

4.11. REFERENCES

The contact person(s) listed as a reference shall be someone who has personal knowledge of the

Proposer’s performance during the referenced project. Contact persons must have been informed that they are being used as a reference and that the City may be calling them. More than one person can be listed but all must have knowledge of the project. DO NOT list principals or officers who will not be able to answer specific questions regarding the project.

4.12. SELECTION PROCESS

For the purpose of selecting the most qualified Proposal, the City will use a competitive selection process as set forth in pertinent City and State procurement requirements. The procedure will involve the following steps:

The City will advertise and email notice of formal Requests For Proposals to interested Proposers. The

City’s Selection Committee will review, rank, and shortlist all Proposals received by the established deadline for submission. Oral presentations by the short-listed Proposers to clarify their Offers may be required. These presentations will serve to explain implementation techniques integral to the written

Proposal. Subsequent to the receipt of Proposals, the City may schedule a time for each requested oral presentation at a place convenient to the City.

The City’s Selection Committee will then rank each Proposal and prepare a recommendation for approval by the City Manager. Upon receipt of the City Manager’s approval, City staff shall negotiate a contract with the highest ranked Proposer(s) approved by the City Manager. Should the

City staff be unable to negotiate a satisfactory contract with any of the shortlisted Proposers, the City

Manager, or designee, shall terminate such negotiations with any or all of the shortlisted Proposers and begin negotiations with remaining Proposers based on ranking, until negotiations are successful or this

Solicitation is cancelled.

The City Commission has the sole authority to bind the City to the terms and conditions of a contract that has been approved in a public meeting of the City Commission. The City Commission reserves the right to modify or reject any contract for the acquisition of goods and/or services submitted to it for consideration.

4.13. LICENSES, PERMITS, AND FEES

All Proposals submitted shall include in the price the cost of any business or professional licenses, permits or fees required by the City and any agency having jurisdiction over the Services solicited through this

Request for Proposal.

4.14. PATENT INFRINGEMENT

By submission of a Proposal, the Proposer certifies that the Services to be furnished will not infringe any valid patent, copyright, or trademark and the successful Proposer shall, at his/her own expense, defend any and all actions or suits charging such infringement and hold the City harmless in case of any such infringements.

4.15. TAXES

All Proposals shall be exclusive of federal taxes. Tax exemption certificates will be furnished upon request.

4.16. FLORIDA PUBLIC RECORDS LAW

Sealed Offers received by the City pursuant to the Request for Proposals will be temporarily exempt from disclosure in accordance with Florida’s Public Records Laws. F.S. §119, states that Offers are not public record for 30 days from the date of the opening of the Offers or the date a Notice of Intent to Award is posted, whichever is first. Thereafter, all Offers will be open for a personal inspection by any person pursuant to Public Records Law.

If the Proposer believes that the Offer or any portion thereof is permanently exempt from disclosure under the public records laws, the Proposer must state the grounds for this position in CAPITAL LETTERS in a certified letter addressed to the Purchasing Agent and received at least 3 days prior to the Offer opening. The Proposer will be contacted prior to the opening of the Offer and a determination will be made as to whether or not it is exempt prior to opening. If a determination is made that it is not exempt from disclosure, the Proposer may in writing request the return of the sealed Proposal.

4.17. QUALIFYING PROPOSALS

Prior to awarding of Offer, the City may require submission by Proposer of complete financial statement and questionnaire describing Proposer’s financial ability and experience in performance of similar work.

4.18. RULES AND REGULATIONS

All work performed under this agreement shall be in strict compliance with local, State and Federal laws, rules and regulations. Proposer shall assume all liability for fines and penalties assessed by the authorities for any infractions.

4.19. NO COSTS

The City of Daytona Beach bears no responsibility for any costs incurred in the preparation of the

Proposal.

4.20. INTERNET/WEB SERVICES

For the purposes of this paragraph, any Services or products offered to the public via the internet or online must comply with WCAG 2.0 AA in order to be deemed ADA compliant. The City will provide Contractor with prompt written notice with respect to any ADA deficiencies of which the City is aware and Contractor will promptly correct such deficiencies. If the County, the Department of Justice, or other governmental entity tasked with the enforcement of the ADA ("Enforcement Agency") notes any deficiency in the facilities, practices, services, or operations of the Contractor furnished or provided in connection with this

Agreement, Contractor shall, at no additional charge or cost to the City, immediately cure any such deficiencies without delay to the satisfaction of such Enforcement Agency.

Contractor further agrees that it shall, to the extent permitted by law, indemnify, defend, and hold harmless the City against any and all claims, sanctions, or penalties assessed against the City, which claims, sanctions, or penalties arise or otherwise result from the Contractor's failure to comply with the ADA or

WCAG 2.0 AA, for online or internet services or products.

4.21. DRUG FREE WORKPLACE

The selected Proposer must provide the Drug Free Workplace Form in accordance with Florida Statute

287.087, prior to Contract award.

4.22. PROHIBITION OF LOBBYING

Except for negotiations authorized by the City Purchasing Code, the Consultants Competitive

Negotiations Act, or other state or federal law, lobbying by the Proposer, or the Proposer’s principals, officers, employees, attorneys, or other agents, is strictly prohibited during the Blackout Period.

Lobbying in violation of this section may cause the Offer to be rejected. “Lobbying” means influencing or attempting to influence action or non-action in connection with this Solicitation or the Offer, through direct or indirect oral or written communication with the Mayor, any member of the City Commission, the City Manager, or any other City employee.

The following activities are not within the definition of “lobbying,” and are permitted: requests for clarification submitted to the Purchasing Agent in accordance with this Solicitation, discussions with the

Selection Committee as part of the selection process, the submission of additional information in response to a request by the City and addressing the City Commission during the City Commission meeting at which the Contract is awarded, or all Offers are rejected.

The Blackout Period begins on the date that this Solicitation is issued and ends when the Contract is awarded or all Offers are rejected.

5. SPECIAL PROVISIONS

5.1. MINIMUM QUALIFICATIONS

In order to be considered qualified to perform the requested Services, the Bidder must have an active, permanent, and successful operation for a minimum of three years prior to the date of submission of

Proposals, and must otherwise have sufficient organizational capacity, equipment, and facilities to provide the requested Services.

5.2. E-VERIFY

E-Verify. - The Proposer (and its subcontractors) have an obligation to utilize the U.S. Department of

Homeland Security’s (DHS) E-Verify system for all newly hired employees. By executing this Contract, the

Proposer certifies that it is registered with, and uses, the E-Verify system for all newly hired employees.

The Contractor must obtain an affidavit from its subcontractors in accordance with paragraph (2)(b) of section 448.095, F.S., and maintain a copy of such affidavit for the duration of the Contract.

This section serves as notice to the Proposer regarding the requirements of section 448.095, F.S., specifically sub-paragraph (2)(c)1, and the City’s obligation to terminate the contract if it has a good faith belief that the Proposer has knowingly violated section 448.09(1), F.S. If terminated for such reason, the

Proposer will not be eligible for award of a public contract for at least one year after the date of such termination. The City reserves the right to order the immediate termination of any contract between the

Proposer and a subcontractor performing work on its behalf should the City develop a good faith belief that the subcontractor has knowingly violated section 448.095(1), F.S.

5.3. RESTRICTIONS, PROHIBITIONS

A. A person or affiliate who has been placed on the Convicted Vendor List following a conviction for a public entity crime may not submit a Proposal to provide any goods or services to a public entity; may not submit a Proposal on a contract with a public entity for the construction or repair of a public building or public work; may not submit a Proposal on leases of real property to a public entity; may not be awarded or perform work as a Contractor, Supplier, subcontractor or Consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for

CATEGORY TWO for a period of 36 months from the date of being placed on the Convicted

Vendor List.

B. In accordance with Section 287.134, Florida Statutes, an entity or affiliate who has been placed on the Discriminatory Vendor List, kept by the Florida Department of Management Services, may not submit a Proposal to provide goods or services to a public entity; may not submit Proposal with a public entity for the construction or repair of a public building or public work; may not submit proposals on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor or consultant under a contract with any public entity; and may not transact business with any public entity.

C. An entity or affiliate who has had its Certificate of Qualification suspended, revoked, denied or have further been determined by the Department to be a non-responsible Contractor may not submit a Proposal or perform work for the construction or repair of a public building or public work on a contract with the Recipient.

D. No funds received pursuant to this Agreement may be expended for lobbying the Florida

Legislature, judicial branch or any state agency.

6. INDEMNIFICATION & INSURANCE REQUIREMENTS

6.1. INDEMNIFICATION & INSURANCE REQUIREMENTS

Indemnification.

CONSULTANT will indemnify and hold harmless the CITY, including the CITY’s officers, employees, and agents, from liabilities, damages, losses, and costs, including, but not limited to, reasonable attorneys’ fees, to the extent caused by the CONSULTANT's negligent acts or omissions, or reckless or intentionally wrongful conduct in the performance of this Contract. For purposes of this Section, the term, “CONSULTANT,” includes CONSULTANT’S officers, employees, and agents, including subcontractors and other persons employed or used by CONSULTANT. This indemnification agreement is separate and apart from, and in no way limited by, any insurance provided pursuant to this agreement or otherwise.

Insurance.

CONSULTANT will provide and maintain at CONSULTANT’S own expense, at a minimum, insurance of the kinds of coverage and in the amounts set forth in this Section. All such insurance will be primary and non-contributory with the CITY’S own insurance. In the event any request for the performance of services presents exposures to the CITY not covered by the requirements set forth below, the CITY reserves the right to add insurance requirements that will cover such an exposure.

(a) Coverage and Amounts.

(1) Workers Compensation Insurance as required by Florida Statutes, Chapter 440, Workers’

Compensation Insurance, and any and other applicable federal laws (including Longshore & Harbor

Workers' Act, Jones Act, & Maritime Coverage Endorsement) for all employees of CONSULTANT, employed at the site of the service or in any way connected with the work, which is the subject of this service. The insurance required by this provision will comply fully with the Florida Workers’ Compensation

Law and include Employers’ Liability Insurance with limits of not less than $500,000 per occurrence. Any associated or subsidiary company involved in the service must be named in the Workers’ Compensation coverage.

(2) Liability Insurance, including:

(i) Commercial General Liability coverage for operations, independent contractors, products-completed operations, broad form property damage, and personal injury on an "occurrence" basis insuring

CONSULTANT and any other interests, including but not limited to any associated or subsidiary companies involved in the work; and

(ii) Automobile Liability Insurance, which will insure claims for damages because of bodily injury or death of any person or property damage arising out of the ownership, maintenance, or use of any motor vehicle used by the CONSULTANT in the performance of this Contract.

The limit of liability for each policy will be a combined single limit for bodily injury and property damage of no less than $1,000,000 per occurrence. If insurance is provided with a general aggregate, then the aggregate will be in an amount of no less than $2,000,000. The Risk Manager may authorize lower liability limits for the automobile policy only, at the Risk Manager’s sole discretion.

THE COMMERCIAL GENERAL LIABILITY INSURANCE POLICY WILL NAME THE CITY AS AN ADDITIONAL

INSURED. CONSULTANT’S Commercial General Liability insurance policy shall provide coverage to

CONSULTANT, and CITY when required to be named as an additional insured either by endorsement or pursuant to a blanket additional insured endorsement, for those sources of liability which would be covered by the latest edition of the standard Commercial General Liability Coverage Form (ISO Form CG

00 01) without the attachment of any endorsements excluding or limiting coverage for

Products/Completed Operations, Independent Contractors, Property of CITY in Consultant’s Care, Custody or Control or Property of CITY on which contracted operations are being performed, Explosion, Collapse or Underground hazards (XCU Coverage, Contractual Liability or Separation of Insureds). When CITY is added as additional insured by endorsement, ISO Endorsements CG 20 10 and CG 20 37 or their equivalent shall be used to provide such Additional Insured status.

(iii) Professional Liability Insurance, insuring CONSULTANT and other interests, including, but not limited to, any associated or subsidiary companies involved in the work, for errors or omissions in the performance of professional services to be rendered pursuant to this Contract. The limit of liability will be no less than $2,000,000 per occurrence. (Professional Liability coverage will be provided on an

Occurrence Form or a Claims Made Form with a retroactive date equal to at least the first date of this agreement and with a three-year reporting tail beyond the annual expiration date of the policy).

Unless specifically waived hereafter in writing by the Risk Manager, CONSULTANT agrees that the insurer shall waive its rights of subrogation, if any, against the City on each of the above listed insurance coverages in this section.

(b) Subcontractors’ Insurance. Each of CONSULTANT'S subcontractors will be required to provide insurance in a substantially similar form to the insurance required of CONSTULTANT above based on services provided.

(c) Proof of Insurance. CONSULTANT will furnish proof of insurance acceptable to the CITY prior to or at the time of execution of this Contract. CONSULTANT will not commence work until all proof of all required insurance has been filed with and approved by the CITY. CONSULTANT will furnish such proof in the form of certificates of insurance which will clearly outline all hazards covered as itemized above, the amounts of insurance applicable to each hazard, and the expiration dates. The certificates will also contain the following language as to cancellation:

“In the event of cancellation of this policy by the insurer or any insured, this Company will give not less than 30 days advance written notice to:

Risk Manager

The CITY of Daytona Beach

P.O. Box 2451

Daytona Beach, Florida 32115-2451”

If requested by the CITY, CONSULTANT will furnish copies of the insurance contracts to support the certificates of insurance and the copies of said insurance must be acceptable to the CITY.

(d) Cancellation; Replacement Required. CONSULTANT will file replacement certificates 30 days prior to expiration or termination of the required insurance occurring prior to the acceptance of the work by the

CITY. If a required policy is canceled without CONSULTANT’S prior knowledge CONSULTANT will immediately notify the CITY immediately upon becoming aware that a required insurance coverage has been canceled for any reason, and promptly replace the canceled policy. The CITY expressly reserves the right to replace the canceled policy at CONSULTANT’S expense if CONSULTANT fails to do so.

(e) Termination of Insurance. CONSULTANT may not cancel the insurance required by this Contract until the work is completed, accepted by the CITY and CONSULTANT has received written notification from the

Risk Management Division of the CITY that CONSULTANT may cancel the insurance required by this

Contract and the date upon which the insurance may be canceled. The Risk Management Division of the

CITY will provide such written notification at the request of CONSULTANT if the request is made no earlier than two weeks before the work is to be completed.

(f) Liabilities Unaffected. CONSULTANT’S liabilities under this Contract will survive and not be terminated, reduced or otherwise limited by any expiration or termination of insurance coverages. Similarly, CONSULTANT’S liabilities under this Contract will not be limited by the existence of any exclusions or limitations in insurance coverages, or by CONSULTANT’S failure to obtain insurance coverage.

CONSULTANT will not be relieved from responsibility to provide required insurance by any failure of the

CITY to demand such coverage, or by CITY’s approval of a policy submitted by CONSULTANT that does not meet the requirements of this Contract.

7. PROPOSAL SUBMITTAL AND REQUIREMENTS

Proposals shall include all of the information solicited in this RSQ, and any additional data that the

Proposer deems pertinent to the understanding and evaluation of the proposal. A selected group of firms may be required to make an oral presentation to the Selection Committee, providing an opportunity for the firms to clarify the information provided in their proposal.

The following information must accompany each offer or alternate offer submitted in the order of

Sections identified below.

7.1. OVERALL QUALIFICATIONS OF PRIME CONSULTANT

The prime Consultant shall be an Architectural firm or Architectural/Engineering firm whose overall qualifications meet the City's specified needs for this project.

• Provide a statement not exceeding two (2) pages, which serves as a letter of interest and introduction to the submittal.

o If sub-consultants are proposed, each sub-consultant may elect to provide a similar letter, not exceeding one (1) page from each sub-consultant.

• Provide a narrative, not exceeding two (2) pages of the corporate history of the firm.

• Provide a description of Consultant's experience on past projects of similar scope and size that have been completed within the last ten (10) years.

o Past projects of similar scope and size must show fire station experience.

• Showcase, in detail, three (3) examples of recently completed projects (fire stations preferred) as follows:

o Provide the following information at a minimum for each project listed:

▪ Name of Owner and contact information

▪ Contract Value

▪ Dates works was performed.

▪ Permitted design capacity of facility.

▪ Project Description

▪ How Consultant's experience on the example project will be applied to this Scope of Services

▪ Detail all construction change order in excess of 5% of the base bid value and indicate if change orders were owner directed.

7.2. KEY PERSONNEL

Identify a Project Manager/Lead Designer who will be assigned to lead the day-to-day project management of the Fire Station 8 Building project.

• Project Manager/Lead Designer shall be a Florida licensed architect with a minimum of 10 years architectural project management experience in the design and construction of fire station facilities and vertical construction.

• Resume for Project Manager/Lead Designer shall be included with submittal.

• Included in his/ her experience, the Project Manager/Lead Designer shall demonstrate experience with completion of no less than three (3) fire station construction projects with the past five (5) years.

Provide an organizational chart that indicates additional individuals that are key to the successful completion of the project (i.e., Key Personnel). Note whether individuals are performing multiple functions.

• At least one of the individuals listed must be an in-house member familiar with environmental design standards.

Personnel Information to be provided:

• Individual resumes are limited to two pages and should include the following information:

o Description of the individual’s proposed Project role o Number of years of experience o Education, professional licenses and/or certifications o Experience relevant to the individual’s proposed role on the Project, the individual’s title and role on each listed project, and how the previous project experience will be applied to this Scope of Services o The physical location of Project Manager and Key Personnel with regard to proximity to the City of Daytona Beach will be taken into consideration.

7.3. PROJECT APPROACH

• Explain how Consultant's approach to Scope of Services will be inclusive of fire station design best practices, emerging trends, and other industry standards.

• Explain how the design approach will facilitate improved public and employee safety relative to harmful carcinogens and other Risk Management/Safety concerns.

• Describe, in detail, Consultant's Communications Plan between internal personnel and City staff.

• Explain internal quality assurance/quality control processes and general standards.

• Provide anticipated breakdown of tasks in a visual timeline format.

• Disclose any additional projects that Consultant is currently involved in which may contribute to or hinder the design process for this project.

7.4. REFERENCES

Provide three (3) references (DO NOT include The City of Daytona Beach) who can attest to Consultant's role on similar projects.

• These references may be in conjunction with or in addition to projects listed within Section 1 - Overall Qualifications of Prime Consultant

• Describe the work performed and include the name, job title, address, telephone number and e- mail address of a contact person for each reference.

7.5. REQUIRED LICENSES/CERTIFICATIONS

Provide copies of the required qualifications and/or certification indicated below:

• The certificate of authorization for both the prime and all sub-consultants shall be current and active at the time of the submittal and throughout the duration of an awarded contract.

• Project Manager's State of Florida registered architect certificate.

• Consultant's certificate of authorization from the State of Florida Department of Business and Professional Regulation required to provide professional architectural services.

• If in addition to professional architectural services, respondent/prime consultant proposes to provide other in-house professional services such as professional engineering services, provide copy of respondent/prime consultant's certificate of authorization from the State of Florida Department of Business and Professional Regulation required to provide the professional services proposed.

• Sub-consultant's certificate of authorization from the State of Florida Department of Business and Professional Regulation required to provide the professional services proposed.

8. EVALUATION PHASES

The proposed evaluation is an initial process to elicit a short list of Proposers; with the contract awarded not necessarily to the consultant of least cost, but rather to the consultant with the best combination of attributes (i.e., qualifications and experience, technical approach, and cost), based upon the evaluation factors specifically established for this solicitation.

The weighted evaluation criteria in the EVALUATION CRITERIA will be used to evaluate Offers and develop a recommendation to the City Manager. Each criterion will be scored between 0 and 5; 0=non-responsive

1=poor, 2=below average, 3=average, 4=above average, 5=excellent. Scores will be multiplied by the criterion weight for a weighted score; weighted scores will be totaled for the weighted total score.

N o

Evaluation Criteria Sc ori ng

M et ho d

W eig ht

(P oi nt s)

OVERALL QUALIFICATIONS OF PRIME CONSULTANT

OVERALL QUALIFICATIONS OF PRIME CONSULTANT

• Consultant provided a statement not exceeding two (2) pages, which serves as a letter of interest and introduction to the submittal.

• Consultant provided a narrative, not exceeding two (2) pages of the corporate history of the firm.

• Consultant provided sufficient description of Consultant's experience on past projects of similar scope and size that have been completed within the last ten (10) years.

o Past projects of similar scope and size show fire station experience.

• Consultant adequately showcased, in detail, three (3) examples of recently completed projects as follows:

o Name of Owner and contact information o Contract Value o Dates works was performed.

o Permitted design capacity of facility.

o Project Description o How Consultant's experience on the example project will be applied to this Scope of Services o Detail all construction change order in excess of 5% of the base bid value and indicate if change orders were owner directed.

Consultant has also provided active copies of the required licenses/certifications as required within Section 4 - Proposal Submittal and Requirements

Poi nts

Ba se d

(3

0% of

To tal

KEY PERSONNEL

KEY PERSONNEL

Consultant Identified a qualified Project Manager/Lead Designer who will assigned to lead the day-to-day project management of the Fire Station 8 Building project.

• Project Manager/Lead Designer is a Florida licensed architect with a minimum of 10 years architectural project management experience in the design and construction of fire station facilities and vertical construction.

• Resume for Project Manager/Lead Designer is be included with submittal.

• The Project Manager/Lead Designer has demonstrated experience with completion of no less than three (3) fire station construction projects with the past five (5) years.

Consultant provided an organizational chart that indicates at least eight (8) additional individuals that are key to the successful completion of the project (i.e., Key Personnel). and noted whether individuals are performing multiple functions.

• At least one of the individuals listed is an in-house member familiar with environmental design standards.

Consultant provided the following Personnel information:

• Individual resumes limited to two pages that include the following information:

o Description of the individual’s proposed Project role o Number of years of experience o Education, professional licenses and/or certifications o Experience relevant to the individual’s proposed role on the Project, the individual’s title and role on each listed project, and how the previous project experience will be applied to this Scope of ServicesThe physical location of Project Manager and Key Personnel with regard to proximity to the City of Daytona Beach will be taken into consideration.

Ba se d

(3

0% of

To tal

PROJECT APPROACH

PROJECT APPROACH

• Consultant's approach to Scope of Services is inclusive of fire station design best practices, emerging trends, and other industry standards.

• The design approach for this Project will facilitate improved public and employee safety relative to harmful carcinogens and other Risk Management/Safety concerns.

• Consultant's Communications Plan between internal personnel and City staff is adequate has been explained in detail.

• Internal quality assurance/quality control processes and general standards are sufficient for project of this magnitude.

• Consultant has provided anticipated breakdown of tasks in a visual timeline format.

• Consultant has disclosed any additional projects that Consultant is currently involved in which may contribute to or hinder the design process for this project.

Ba se d

(2

5% of

To tal

REFERENCES

Consultant has provided three (3) references (DO NOT include The City of Daytona Beach) who can attest to

Consultant's role on similar projects to include name, job title, address, telephone number, and email address of a contact person for each reference.

Poi nts

Ba se d

(1

5% of

To tal

9. VENDOR QUESTIONNAIRE

All items below REQUIRE your response, which may include, but is not limited to acknowledgement and any document uploads. You must also complete the Price section within the platform to be responsive.

9.1. ACKNOWLEDGEMENT*

• Proposer has completed the information required in this solicitation truthfully.

• Proposer has had the opportunity to examine the facilities where the Services are to be performed and is fully informed regarding all conditions pertaining to the site(s), if applicable.

• The solicitation documents have been thoroughly examined, and Bidder is sufficiently knowledgeable of the Services to be performed and/or Commodities to be provided.

• Proposer hereby agrees to furnish all labor, materials, and equipment required to perform the

Services/Commodities in strict accordance with the solicitation and for the fees/pricing as stated in this Bid Submission.

• Proposer understands that if the attached Pricing Proposal includes extended unit prices, the use of extended unit quantities will not be construed to be a guarantee that the City will purchase such quantities if a Contract is awarded; and that, subject to the terms and conditions of the

Contract, the Bidder will be entitled to payment based upon the number of units purchased or

Services performed and accepted, as specified in the Contract Documents.

• Proposer acknowledges that the Offer may be accepted by the City’s issuance of a Contract to the

Bidder, and that if a Contract is issued to Bidder, Bidder will be fully bound by all Contractual terms and conditions set forth therein; provided, however, that if the Solicitation Documents call for alternative Offers, any alternative Offer not specifically accepted the City in the notice of award will not be a part of the Contract.

☐ Please confirm

*Response required

9.2. TYPE OF ENTITY*

The Proposer submitting this proposal is: (Select One)

☐ Individual / Sole Proprietor

☐ A Florida…