260112_Aquatic_Control_Services_RFP.pdf

SUBMIT TO:

All Proposals must be submitted via VendorLink-- www.myvendorlink.com--at the specified date and time below.

It is the Vendor’s responsibility to ensure the submittal is uploaded to VendorLink according to bid specifications. We are not responsible for delivery systems.

REQUEST FOR PROPOSAL

PURCHASING DEPARTMENT

215 Manatee Avenue West Bradenton, Florida 34205

DATE ISSUED: FEBRUARY 13,2026

CONTACT PERSON: Melody Ryan

Telephone #: 941.708.8770 ext. 44070 Email address: ryan@manateeschools.net

TITLE: AQUATIC CONTROL SERVICES

NUMBER:

26-0112-MR

SUBMITTAL DEADLINE:

MARCH 31, 2026

PRE-PROPOSAL CONFERENCE: N/A

LOCATION: Not applicable

SUBMITTALS RECEIVED AFTER

ABOVE DATE AND TIME WILL

NOT BE ACCEPTED

REQUEST FOR INFORMATION DEADLINE: February 24,2026 This Bid Submittal and subsequent award by The School District of Manatee County shall constitute a binding and enforceable contract. All Specifications, Terms and Conditions, Addenda, and correspondence of this Contract shall be incorporated into the final award and become an integral part of the Contract. Unless otherwise stipulated in this Contract, no other contract documents shall be issued.

LEGAL NAME, (herein referred to as “Bidder”) As described in the Section Titled “Florida Department of State, Division of Corporations Registration Requirements” within this Request for Proposal (“RFP”):

Florida Division of Corporation Document Number (www.sunbiz.org):

CONTRACTOR E-VERIFY NUMBER:

MAILING ADDRESS: I hereby certify that I have read and understand the requirements of this Solicitation and that, I, as the Bidder, will comply with all requirements of this offer and any contract(s) and/or other transactions required by this award.

Authorized Signature Typed Name Title Date Email Address

CITY – STATE – ZIP:

TELEPHONE NO:

FAX NO:

FEI/EIN Number:

The School District of Manatee County http://www.myvendorlink.com/ http://www.sunbiz.org/

Request for Proposal on Aquatic Control Services, SDMC No. 26-0112-MR

PROPOSAL SUBMITTAL CHECKLIST

It is the sole responsibility of each Proposer to check VendorLink up to the bid opening date and time, for all addenda issued and for any information regarding this solicitation.

The following documents must be submitted electronically:

Invitation to Proposal Form Pricing, Delivery and Warranty Submittal References Bidder’s Experience and Qualifications Bidder’s Statement of Principal Place of Business Bidder’s Statement of Financial Qualification Drug-free Workplace Certification Debarment and Suspension Certification Scrutinized Company Certification Byrd Anti-Lobbying Amendment Anti-Discrimination Amendment Employment Eligibility Verification (“E-VERIFY”) Contractor Affidavit Regarding the Use of Coercion for Labor and Services

SECTION 1. SCOPE

The purpose of this solicitation is intended is to obtain qualified contractors to manage projects and perform services including but not limited to aquatic design, installation and maintenance of vegetation, retention pond cleaning and maintenance, ditch clearing and cleaning, water quality testing, South West Florida Water Management District (SWFMD) water use permitting, SWFMD permitting renewal inspections, recertification’s of SWFMD requirements, aquatic chemical application by a licensed restricted use pesticides (RUP) commercial applicator, on an as needed basis.

Minimum Qualifications- Qualified Contractor(s), who have been in business for a minimum of five (5) consecutive years.

Contractor shall provide all labor, materials, equipment, travels, chemicals, supervision, and all other items necessary to completely provide aquatic control services for School District of Manatee County (SDMC) in accordance with the Price Schedule.

Contract Value: No guarantee is given or implied as to the total dollar value of this bid.

SECTION 2. SPECIAL CONDITIONS

1. Term: The intent of this Contract is to establish a Contract for a period of three (3) year(s) from the date of award, during which time the successful Bidder(s) shall guarantee fixed Pricing on items awarded, as specified in this Solicitation. Contract period commences on May 1, 2025 through April 30, 2028.

2. Contract Renewals: The School District of Manatee County reserves the right to renew any or all prices, terms, conditions, and specifications of this Contract, for up to two (2) additional one-year period(s), upon mutual agreement by both the School District of Manatee County and the Awarded Bidder. Renewals must be evidenced, in writing, with the Signature of the Awarded Bidder’s authorized representative and the School District of Manatee County.

3. Contract Extension: In addition to any renewal options contained herein, the School District of Manatee County has the right to extend the Contract for the period of time necessary for the School District of Manatee County to release, award, and implement a replacement ITB for the commodities and/or contractual services provided through this Contract. Such extension shall be based upon the same prices, terms, and conditions as the existing ITB.

4. Additional Vendors: The School District of Manatee County reserves the right to increase the pool of companies to provide the services included in the ITB, if deemed necessary by the School District of Manatee County, subject to approval, additional providers will be added to the pool of awarded companies. Regardless as to the year a company is added to the pool of awarded companies, all awards will be terminated at the end of this ITB.

5. E-Verify: The School District of Manatee County and all parties the district contracts with must provide contractors E-Verify number in accordance with Florida Statute 448.95.

6. Insurance: Indemnification shall be in accordance with section 725.06, 725.08 Florida Statute “as applicable”. The successful proposer shall furnish the School District of Manatee County with proof of:

(1) Statutory Limits of Worker’s Compensation in compliance with Chapter 440, Florida

Statute, if required.

(2) Comprehensive General Liability Insurance in an amount equal to or greater than

$1,000,000.00 per occurrence.

If policy is on a “CLAIMS MADE” basis, contractor’s insurance carrier will identify policy as such and indicate in writing the number of claims paid by this policy and reserves outstanding. Policy aggregates must equal at least two (2) times the occurrence limit.

(3) a. Automobile Liability Insurance in an amount equal to or greater than $1,000,000.00 per person.

b. Automobile Liability Insurance equal to or greater than $1,000,000.00 per occurrence for property damage or $1,000,000.00 combined single limit.

(4) Contractual Liability Insurance in an amount equal to or greater than $1,000,000.00 per occurrence. Policy must include endorsement for indemnification in the event third party damages are sought against the School District.

(5) Completed Operations Endorsement equal to or greater than $1,000,000.00 per occurrence.

(6) Independent Contractors Endorsement in an amount equal to or greater than $1,000,000.00 per occurrence.

(7) Additional Insured Endorsement: The School District of Manatee County shall be named as an additional insured on all policies that are required by these specifications.

(8) Cancellation Notice: All policies in effect shall contain cancellation endorsements providing thirty (30) days written notice of such cancellation, non-renewal and/or reduction in coverage limits prior to the effective date of such cancellation, non-renewal and/or reduction.

SECTION 3. SPECIFICATIONS

INTRODUCTION

School District of Manatee County (SDMC) consists of 32 elementary schools, 4 K-8 schools, 9 middle schools, 7 high schools, 3 technical colleges and 5 administration sites.

GENERAL

Contractor shall provide bid line-item prices, in accordance with the Price Schedule. Site maps will be provided to awarded contractors.

Contractor shall provide copies of all herbicides and chemicals’ Material Safety Data Sheets (MSDS) to SDMC for advance approval.

Contractor’s personnel shall re-secure all locks that were used as points of entry to include, but not limited to, pedestrian gates, vehicular gates, fencing, overhead doors, entry doors, sheds, etc. Contractor’s crew leader/supervisor shall verify and confirm that these points of entry are secured upon departure.

Contractor shall provide “all-inclusive” labor prices to include, but not limited, all labor, equipment, overhead and profit, benefits, payroll insurance and taxes, and transportation.

TECHNICAL

Contractor shall assume full responsibility for systematically treating the areas in accordance with the bid and contract specifications. Contractor shall use E.P.A., and/or state approved herbicides, and packages shall have approved Aquatic Label.

Contractor shall provide trained personnel with proper testing equipment, and transportation to successfully perform these services.

METHOD

Contractor shall provide quarterly site visits, four (4) per year, to inspect, mow/weed eat slope to water line and treat the, pond, as necessary, for the control and prevention of noxious aquatic weeds and algae for the entire perimeter, slope and volume of each pond.

Unless otherwise directed.

Contractor shall provide, but not limited to:

Water Sampling/Analysis – to determine the level of dissolved oxygen prior to treatment, to ensure that oxygen level is high enough to allow safe treatment. Contractor may perform additional routine water analysis and/or bacteriological analysis, if required, for the success of the water management program.

Water Treatment - to maintain and control noxious submersed, floating and emersed aquatic vegetation, and algae. Contractor may leave some beneficial vegetation in order to maintain a balanced aquatic ecological system.

Application Rate – to chemically treat one-half or less of the entire body of water at any one time to ensure the safety of aquatic life and vegetation. Contractor’s application rates shall equal to or lower than the maximum label recommendation for best effectiveness and environmental safety.

Plant and Debris Removal – to cut and remove noxious plants, such as fragmentation weeds, from the pond. Contractor shall remove from the site on a regular, scheduled service visit, all plants, weeds, and trash such as cups, plastic bags, and other man-made materials.

Service Reports – to email quarterly reports of each pond to the SDMC upon completion.

Contractor shall include in its report the name, address of the site, the results of each test taken at the site, and any other services performed at that site to also include recommended treatments and restrictions.

LICENSES / CERTIFICATION

Contractor shall provide fully qualified, licensed personnel who possess a current Commercial Pesticide Applicators License issued by the Florida Department of Agriculture and Consumer Services in the “Aquatic Pest Control” category and shall maintain this license throughout the term of this contract. Contractor shall be responsible for determining the required permits and licenses necessary to perform work under the contract. Contractor shall, at contractor’s expense, be responsible, for obtaining the required licenses and permits.

Contractor shall be certified in accordance with the Florida Department of Agriculture and Consumer Services (FDACS), Florida Fish and Wildlife Commission (FWC), Environmental Protection Agency (EPA), and Occupational Safety and Health Administration (OSHA)

RESPONSE AND COMPLETION TIME

Contractor shall respond to non-emergency service calls within forty-eight (48) hours from the time of notification.

Contractor shall provide emergency number to SDMC.

Contractor shall perform emergency work within four (4) hours of receiving notification from the SBSC’s Project Manager.

When SDMC determines there is an emergency, the SDMC Grounds Maintenance Department Manager/Supervisor will verbally authorize the Contractor to perform the work. SDMCs will subsequently issue a fully executed Purchase Order on the next business day.

Contractor shall invoice Emergency service and repairs basis in accordance the Price Schedule.

Contractor shall immediately notify SDMC upon completion of the emergency work.

ENVIRONMENTAL PROTECTION

Contractor shall comply with Environmental Protection Agency (EPA), Code of Federal Regulations (CFR), all local, state, and federal laws, statutes, ordinances, rules, and regulations applicable to the Federal Endangered Species Act of 1973, and the Florida Administration (Rules Relating to Endangered or Threatened Species).

In the event the Contractor violates any provisions of this section while performing the services for SDMC, Contractor shall explain or justify its action to the local, state, and federal agencies responsible for the protection and enforcement of the environment. If SDMC receives a citation from any of the environmental agencies, Contractor shall automatically become a party-respondent under said citation. SDMC will immediately notify the Contractor and provide a copy of said citation. Contractor shall comply with the requirements of the citation and correct the offending condition(s) within the time stated in said citation and be responsible for all fines and/or penalties.

RENTAL EQUIPMENT/SUBCONTRACTORS

Contractor shall not subcontract any part of their services to another company or individual without prior written approval from SDMC.

If the Contractor needs to hire a subcontractor and/or rent equipment to complete the work, Contractor shall obtain prior written approval from the SDMC Grounds Maintenance Department Supervisor/Manager.

Contractor shall itemize the cost of the subcontractor or rental equipment in the quote and invoice. Contactor may add as overhead and profit up to fifteen (15) percent to the actual cost of the subcontractor or equipment rental in their quote. Contractor shall provide a copy of the subcontractor or/and equipment rental’s invoice upon request of SDMC.

Contractor shall only invoice the actual cost of subcontractor and/or Supplier’s equipment and/or supplies. Excluding all taxes.

SCHOOL HOURS

Elementary 8:30a.m. - 3:00p.m Middle 9:20a.m. - 4:00p.m.

High School 7:45a.m - 2:30p.m.

SECTION 4. PROPOSER INSTRUCTIONS

SUBMITTAL REQUIREMENTS

In response to this Solicitation, the Respondent should submit one (1) original electronic Format on Vendorlink @ myvendorlink.com. Respondents should carefully follow the format and instructions outlined herein. All documents and information must be fully completed and signed as required. Digital signature or a scanned copy of a wet signature is acceptable. Please do not password-protect electronic documents.

The Proposal shall be written in enough detail to permit SDMC to conduct a meaningful evaluation of the proposed services. However, overly elaborate responses are not requested or desired.

REQUIRED INFORMATION

The below sections are Mandatory. SDMC may reject as non-responsive at its sole discretion any proposal or any part thereof, which is incomplete, inadequate in its response, or departs in any substantive way from the required format. Proposal responses shall be organized in the following manner with section dividers:

a. Executive Summary Present in brief, concise terms, a summary level description of the contents of the proposal and your company, its capabilities, number of years of experience. Give the names of the person(s) who will be authorized to make representations for the respondent, their title(s), address, and telephone and fax number.

b. Qualifications Summarize the qualifications of the Proposer, brands of equipment authorized to sell and service and staff resumes.

Note: Servicing of this contract shall not be sub-contracted to another firm or individual.

c. License(s) (if applicable) Include copies of all license(s) in which the Proposer has been issued.

d. References Include a minimum of 3 reference letters pertaining to services of this request for proposal

e. Price Proposal

f. Required Forms

• Invitation to Proposal Form

• Pricing, Delivery and Warranty Submittal

• References

• No Bid Response Submittal Form OR Bidder Acknowledgement

• Bidder’s Experience and Qualifications

• Bidder’s Statement of Principal Place of Business

• Bidder’s Statement of Financial Qualification

• Drug-free Workplace Certification

• Debarment and Suspension Certification

• Scrutinized Company Certification

• Byrd Anti-Lobbying Amendment

• Anti-Discrimination Amendment

• Employment Eligibility Verification (“E-VERIFY”)

SECTION 5. EVALUATION AND SELECTION PROCESS

The evaluation shall be conducted in a multi-tiered approach.

EVALUATION STEPS

STEP 1: Responsiveness, Responsibility, Minimum Qualifications

SDMC Purchasing shall first review submittals for initial decisions on responsiveness and responsibility, then whether vendor meets minimum qualifications. Those found responsive, responsible and who meet the minimum qualifications listed shall move forward to committee Evaluation.

STEP 2: Proposal Evaluation

The Committee will evaluate proposals that successfully pass through Step 1. The committee will evaluate vendors based on the Executive Summary and Cost.

Step 2 Scoring

Proposal Scoring

Total Possible Points

Cost 40 points

Permanent Staff Positions 10 Points

Experience 25 Points

Staff Certifications/Qualifications 20 points

References 5 points Grand Total 100

STEP 3: NEGOTIATIONS

The committee will select one and negotiate a contract using one of the methods outlined in f.s. 218.391(4).

If SDMC and the Respondent(s) cannot reach agreement on a contract, SDMC reserves the right to terminate negotiations and may begin negotiations with the next highest-ranked Respondent(s). This process may continue until a contract acceptable to SDMC has been executed. No Respondent shall have any rights against SDMC arising from such negotiations or termination thereof.

STEP 4: CONTRACT AWARD

Any contract resulting from this Solicitation will be submitted to the School Board of Manatee County for approval. The intent to award will be posted at www.myvendorlink.com. The contract award, if any, shall be made to the Respondent whose Proposal shall be deemed by the committee to be in the best interest of SDMC.

Notwithstanding the rights of protest listed herein.

http://www.myvendorlink.com./

SECTION 6. PRICING AND WARRANTY:

ITEM DESCRIPTION HOURLTY RATE

PROFESSIONAL SERVICES

1. Principal $

2. Senior Scientist $

3. Professional Geologist $

4. Hydrologist $

5. Project Manager $

6. Soil Scientist $

7. Ecologist $

8. Environmental Scientist $

9. Environmental Specialist $

10. Mitigation Specialist $

11. Environmental Technician $

12. Draftsman/CAD Technician $

13. Clerical $

14. Licensed Restricted Use Pesticides (RUP) Applicator $

15. Certified Aquatic Technician $

MISCELLANEOUS RATE

16. Mileage Per Mile $

17. Copies Per Copy $

18. 11” x 17” Color Printouts Per Print $

LABOR WITH NECESSARY EQUIPMENT DAILY RATE

19. Two Man Labor Crew $

20. Three Man Labor Crew $

21. Four Man Labor Crew $

22. Five Man Labor Crew $

23. Six Man Labor Crew $

24. Seven Man Labor Crew $

25. Eight Man Labor Crew $

26. Nine Man Labor Crew $

FIELD EQUIPMENT DAILY RATE

27. Chainsaw $

28. Tractor $

29. Jon Boat $

30. Air Boat $

31. ATV $

32. Addition Equipment- Provide list of equipment and pricing

Price Adjustments The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

a) The volatility is due to causes wholly beyond the vendor’s control

b) The volatility affects the marketplace or industry, not just the particular vendor’s source of supply

c) The effect on pricing or availability of supply is substantial

d) The volatility so affects the vendor that continued performance of the contract would result in substantial loss or financial hardship.

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

WARRANTY AND SERVICE PROVISION: Bidder must state in spaces provided below complete descriptions of any warranties given by manufacturer and dealer. The Statement shall include availability of service, repair parts, and time normally required to effect repair on equipment contained in the bid. Further, the statement shall also indicate who is to be responsible for any transportation charges that may be accrued in effecting equipment repair within the provisions of applicable warranties.

MANUFACTURER’S WARRANTY: ______________________________________________________________

DEALER’S WARRANTY: ________________________________________________________________________

LOCATION OF REPAIR SERVICES: ________________________________________________________

AVAILABILITY OF REPAIR PARTS: ________________________________________________________

ESTIMATED TIME TO EFFECT REPAIR: ________________________________________________________

RESPONSIBLE FOR WARRANTY SERVICE TRANSPORTATION CHARGE:

SECTION 7: CONTRACTORS RESPONSIBILITIES

The Contractor shall be responsible for the protection of all buildings, structures, and utilities that are underground, above ground, or on the surface from their operations that may be hazardous and/or damaging to said facilities.

The Contractor shall be responsible for the protection of all personnel against hazards and/or injuries due to their construction operation at the work site.

Contractor shall be responsible for correction and/or replacement according to local codes and School District’s satisfaction of all water lines, sanitary lines, electrical lines, curbs, sidewalks, streets, parking lots, grassed areas, etc., broken or damaged as the result of Contractor’s operations.

Contractor shall be responsible to safeguard all of their tools, equipment, signs, barricades, etc.

while operating on any School District properties. The School District of Manatee County assumes no responsibility for any act of theft or vandalism which may occur while Contractor’s equipment is located on any School District site.

Contractor shall not inhibit access to school sites during pursuit of any work specified herein.

Contractor shall leave all work sites in a neat and orderly fashion at the end of each work day.

The Contractor shall be responsible to ensure frequent pick-up of all rubbish, refuse, scrap materials, and debris as a result of their operations so that work sites present a neat and orderly appearance at all times. All rubbish, scrap, etc. shall be transported from the premises. Rubbish shall NOT be deposited as fill on the work site. At completion of work, the Contractor shall remove all work materials, tools, construction equipment, machinery and surplus materials from the work site and shall leave project in ready to use condition.

Contractor or a representative, daily while working on School Sites shall sign in at the school’s Main Office prior to commencing any work and shall sign out at the school’s Main Office prior to leaving campus unless prior written exception has been obtained.

Contractor shall remedy any and all damages to property by acts of omission, or vandalism which occur as a result of their work.

Contractor shall provide due care at all times while performing any task at any School District controlled location to cordon off, barricade, and/or post signs to maintain a safe distance to avoid creating hazardous conditions for pedestrians, property and vehicles.

The Contractor shall at all times enforce strict discipline and good order among their employees and shall not employ any unfit person or anyone not skilled in the task assigned to them.

The Contractor shall supervise and direct the work, using their best skill and attention. The Contractor shall be solely responsible for all construction means, methods, techniques, work sequences and procedures for coordinating all portions of the work under this contract.

The Contractor shall be responsible to the School District of Manatee County for the acts and omissions of their employees, subcontractors and their owners and employees and any other persons performing any of the work under a contract with the Contractor.

The Contractor shall take field measurements and verify field conditions and shall carefully compare such field measurements and conditions and any other information known to the Contractor as may be provided by the owner before commencing activities. Errors, inconsistencies or omissions discovered shall be reported to the School District Project Manager at once.

The Contractor shall not be held liable neither for delays caused by the district nor those caused by the scheduling of inspections.

The Contractor shall be responsible for the appearance of all working personnel assigned to the project at all times and their compliance with School District Policies and Rules stated in the Instructions to Bidders.

The Contractor shall be responsible for off-loading, unpacking/uncrating all materials and equipment at the job site and install railings in accordance with specifications herein and all attachments.

Contractor shall ensure all work is installed straight, level, plumb and in a workmanlike manner.

The Contractor’s invoice must be itemized indicating cost or list price and percentage mark up or discount as specified herein, labor, freight, etc. to provide a complete accounting of items purchased and services performed. Failure to do so may result in delayed payments. The invoice shall be submitted within ten (10) working days upon completion of the job.

The Contractor shall not proceed with any project until a written purchase order has been received from the School District of Manatee County.

The Contractor shall obtain prior approval on all costs before any additional work is performed beyond the scope of the original project.

The Contractor shall provide a construction work schedule and submit it to the School District Project Manager. The schedule shall include estimated commencement and completion dates as requested.

The Contractor shall provide an emergency after-hour telephone number and contact person for emergencies which occur after hours and on week-ends.

Should any employee in the performance of this contract encounter materials that they suspect are embedded with asbestos they should stop all work at the site and not disturb the area of suspicion, call their appropriate Supervisor and advise them of the discovery. The Supervisor shall contact the School District Project Manager immediately for review and analysis of the suspected materials.

The Contractor shall promptly correct all work rejected by the owner as defective or as failing to conform to the contract documents whether observed before or after substantial completion and whether or not fabricated, installed or completed. The Contractor shall bear all costs of correcting such rejected work.

LOCATION:

School addresses can be located on the purchasing website:

www.manateeschools.net/cms/lib/FL02202357/Centricity/domain/1146/vendor%20inf ormation/School_Locator_Map.pdf

SECTION 8. INSTRUCTIONS TO PROPOSER’S

1. Proposer’s Submittal Instructions: Proposer shall submit proposal Submittal in accordance with the instructions and schedule included in the solicitation containing these specifications and documents. Proposals Submittals not conforming to the instructions provided herein may be subject to disqualification at the sole option of the School District of Manatee County.

2. Proposal Requirements: The following Appendices, upon which information is required, must be completed and provided with the Bid Submittal:

i) Request for Proposal Form

ii) No Bid Response Submittal Form OR Bidder Acknowledgement

iii) Proposer’s Experience and Qualifications

iv) Proposer’s Statement of Principal Place of Business

v) Proposer’s Statement of Financial Qualification

vi) Drug-free Workplace Certification

vii) Debarment and Suspension Certification

viii) Scrutinized Company Certification

ix) Byrd Anti-Lobbying Amendment

x) Anti-Discrimination Amendment

3. “No Bid” Response Submittal Form: If Proposer is not providing a Proposal Submittal in response to this Contract, Proposer shall complete and submit the “No Bid” Response Submittal Form electronically prior to the due date established in this Contract via www.myvendorlink.com.

4. Electronic Submission: Proposer shall submit Proposal Submittal electronically through VendorLink at www.myvendorlink.com. Contact VendorLink technical support at support@evendorlink.com, if technical difficulties arise during proposal submission.

i. Upload files only in Excel (.xls or .xlsx), Adobe Portable Document (.pdf), or .ZIP file formats.

http://www.manateeschools.net/cms/lib/FL02202357/Centricity/domain/1146/vendor%20information/School_Locator_Map.pdf http://www.manateeschools.net/cms/lib/FL02202357/Centricity/domain/1146/vendor%20information/School_Locator_Map.pdf

ii. Enable printing on files submitted.

iii. Clearly identify the RFP Number, Name, Submission Date, and Bidder Name on Invitation to Bid Cover Sheet.

iv. Complete the Request for Proposal Cover Sheet on Proposer’s using the following information:

a. Business Name;

b. Complete Business Address;

c. Name(s) and contact information of key personnel.

v. Separate and identify each part of the submission.

5. Withdrawal: Proposer may withdraw, alter, and resubmit Proposal Submittals through

VendorLink at any time prior to the due date and time of this Contract. Any Proposal Submittals not withdrawn will constitute an irrevocable offer, for a period of 90 days, to provide The School District of Manatee County with the services specified in the proposal. The School District of Manatee County may request clarifications and additional information after proposal submission.

6. Signature: All Proposals Submittals must be signed by an officer or employee having authority to legally bind Proposer. Any corrections of unit prices must be initialed. Corrections made using correction fluid (white out) are not permissible and may result in the rejection of a Proposer’s proposal. Proposer’s should become familiar with any local conditions which may, in any manner, affect the product or service required. Proposer’s are required to carefully examine the RFP terms and to become thoroughly familiar with any and all conditions and requirements that may in any manner affect the work to be performed under this Contract. No additional allowance will be made due to lack of knowledge of these conditions.

7. Florida Department of State, Division of Corporations Registration Requirements: Proposer’s that are required to be registered with the Florida Department of State, Division of Corporations or who are incorporated within the State of Florida must furnish their Florida document number, and written documentation of “active” status. All registered Proposer’s must have an active status in order to be eligible to do business with the School District of Manatee County.

Proposer’s doing business under a fictitious name must submit the Proposal Submittal using the company’s complete registered legal name, i.e. ABC, Inc. d/b/a XYZ Company. To register with the State of Florida, visit: www.Sunbiz.org.

8. Fingerprinting, Badges, and the Jessica Lunsford Act: The Jessica Lunsford Act was enacted on September 1, 2005 in response to the tragic abduction and death of Jessica Lunsford. This law affects a Proposer’s business operations and employees if they are under Contract with the School District of Manatee County.

8.1. The Awarded Proposer and any of its employees performing services hereunder shall comply with the Jessica Lunsford Act, effective September 1, 2005. “Non-instructional school district employees or contractual personnel who are permitted access on school grounds when students are present, who have direct contact with students or who have access to, or control of school funds must meet level 2 screening requirements as described in s.1012.32. Contractual personnel shall include any vendor, individual, or entity under Contract with a school or the school board.” See Section 1012.465, F.S.

8.2. Florida statute requires all vendors, contractors and subcontractors of the School District of Manatee County to undergo a FDLE/FBI Level II background screening and be fingerprinted if any one of the following conditions apply:

1.2.1. Vendor employees will be on school grounds when students are present;

1.2.2. Vendor employees will have direct contact with students; or

1.2.3. Vendor employees will have access to or control of school funds.

8.3. Vendors meeting the above conditions shall carry the School District of Manatee County badge or the State-Wide ID Badge.

9. Insurance Capacity Verification: Awarded Proposer’s shall provide proof of insurance prior to execution of this Contract. Receipt of proof of insurance shall not be construed as an approval of Awarded Proposer’s insurance or a release or waiver of Awarded Proposer’s obligation to provide insurance required by this Contract. Awarded Proposer agrees to the following as it relates to all above required insurance:

9.1 All insurance shall be written with an insurance company licensed to issue insurance in the State of Florida and shall maintain an A.M. Best financial strength rating of A (VI).

9.2 All insurance shall be primary and not contributory to any other insurance carried by the School District of Manatee County. This shall also apply to any self-insurance maintained by the School District of Manatee County.

9.3 Awarded Proposer shall notify the School District of Manatee County’s Risk Management Department within thirty (30) days of any material changes or notice of cancellation Awarded Proposer received from its insurer on above required insurance.

9.4 Awarded Proposer shall provide evidence of all insurance in the form of a Certificate of Insurance and specify any deductible or retention applicable to above required insurance.

9.5 To the extent permitted by law, Awarded Proposer’s insurance shall contain a waive rights to recover from the School District of Manatee County or its insurance.

9.6 Any required insurance that Awarded Bidder self-insures or carries retentions in excess of Ten Thousand Dollars ($10,000.00) shall be pre-approved by the School District of Manatee County’s Risk Management Department and referenced in an addendum to this Contract.

SECTION 9. KEY EVENTS & DATES

KEY EVENTS & DATES

Request for Proposal notice e-mailed to prospective Proposer’s via VendorLink & bidding documents posted on the VendorLink website.

February 13, 2026 Bid notice e-mailed to prospective bidders via VendorLink & bidding documents posted on the VendorLink website.

February 24, 2026 Questions/Clarifications due. Question shall be submitted electronically through

VendorLink at www.myvendorlink.com. Only questions submitted electronically will be included in an addendum

February 26, 2026 Addenda posted to the e-procurement service website

(www.myvendorlink.com).

March 31, 2026 Proposals due @ 3 p.m. E.T. Bidder shall submit Bid Submittal electronically through VendorLink at www.myvendorlink.com/

* April 2, 2026 Evaluation of bids and make selection of contractor(s). Evaluation meeting will be located at One Matzke Way, Bradenton, FL @ 9:00am in Construction Services, Building 7, Room 2

*On or About April 2, 2026 Notice of Intent to Award posted on the e-procurement service website

(www.myvendorlink.com).

* April 28, 2026 School Board Award of Bid

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the evaluation meeting(s), posting of the Notice of Intent to Award and the Board approval date could slip two weeks or more. Continue to monitor our website or contact the Purchasing Department for more specific information as to when meeting(s) and notice(s) will be posted.

SECTION 10. GENERAL TERMS AND CONDITIONS

ASSIGNMENT:

Neither party may assign any of its rights or obligations hereunder, whether by operation of law or otherwise, without the prior written consent of the other party (not to be unreasonably withheld.) If this matter pertains to a school that becomes a Charter School, this contract may be cancelled by the School District upon thirty days written notice and the School Board will be released of any and all obligations under this contract.

GENERAL PROPOSERS INFORMATION: Interested vendors are advised that the School District of Manatee County (District) will not consider bids which contain an escalation clause for the initial contract period. It is understood that normal bid processing time will be 30

- 60 days after opening date of bid and that prices reflected by this bid will be firm through bid processing time and the delivery of items awarded.

No price escalations (increases) will be permitted during the initial term of this contract. Price de-escalation (decrease) is permissible at any time during the contract term. The District reserves the right to require a decrease based on industry pricing indicators (PPI and CPI) Contractors may request a price increase at renewal, if any. Price increase requests must be based on the Producer Price Index (PPI) Table Containing PPI- U All Items Indexes and Annual Percent Changes, http://data.bls.gov index for related commodity, final demand, seasonally adjusted, and may not exceed 4 percent.

The price increase request must be submitted 30 days before the expiration of the Contract, to the Contract Administrator, in writing and substantiated by a copy of the appropriate (meaning specific to that Contractor’s commodity code) PPI index.

PURCHASE TERMS AND CONDITIONS: This proposal, and the corresponding contract of award agreement and purchase orders will constitute the complete agreement. The School District of Manatee County will not accept proposed terms and conditions that are different than those contained in this Request for Proposal, including pre-printed text contained on catalogs, price lists, other descriptive information submitted or any other materials. By virtue of submitting a bid, vendor agrees to not submit to any School District of Manatee County employee, for signature, any document that contains terms and conditions that are different than those contained herein and that in the event any document containing any term or condition that differs from those contained herein is executed, said document shall not be binding on the School District of Manatee County.

MINOR IRREGULARITIES/RIGHT TO REJECT: The District reserves the right to accept or reject any and all bids, or separable portions thereof, and to waive any minor irregularity, technicality, or omission if the District determines that doing so shall serve the Districts’ best interests. The District may reject any response not submitted in the manner specified by the solicitation documents.

CLARIFICATIONS OR REVISIONS: The District reserves the right to seek clarifications or request any information deemed necessary for proper evaluation of submissions from all respondents deemed eligible for Contract award. Failure to provide requested information may result in rejection of the response.

EX PARTE COMMUNICATION: To assure proper and fair evaluation of submissions, after submissions are received the District prohibits ex parte communication initiated by the submitter to Board members and discourages ex parte communication initiated by the submitter to any District official or employee evaluating or considering the submissions prior to the time a decision has been made. Communication between a submitter and the District will be initiated by the appropriate District official, employee or designated consultant in order to obtain information or clarification needed to develop a proper and accurate evaluation of the submission. Ex parte communication may be grounds for disqualifying the offending submitter from consideration or award of the contract then in evaluation or any future contract.

PURCHASES BY OTHER PUBLIC AGENCIES: With the consent and agreement of the successful proposer’s, purchases may be made under this bid by other governmental agencies within the State of Florida.

Such purchases shall be governed by the same terms and conditions as stated herein.

CANCELLATION: Notwithstanding any other provision of this invitation, any agreement resulting from this invitation may be unilaterally canceled by the School District of Manatee County via either of these two methods at the District’s sole discretion:

1. In the event any of the provisions of the awarded proposal are violated by the vendor, the School District of Manatee County may give written notice to the vendor stating the violations or deficiencies and demanding their cure. If those violations or deficiencies are not cured to the School District’s reasonable satisfaction within five (5) days of the vendor’s receipt of the notice, the agreement may http://data.bls.gov/ immediately thereafter be canceled by written notification to the vendor; or

2. The School District of Manatee County may terminate any agreement resulting from this invitation at any time, with or without cause, upon thirty (30) days written notice to the other party.

AUTHORITY: The School Board of Manatee County, Florida is the sole legal entity having authority to award a bid or bind the School District in regard to any agreement resulting from this invitation. The Superintendent of Schools acts as the Chief Executive Officer of the Manatee County School District and shall have, and is hereby delegated by the School Board, authority to issue any notice, effect any cancelation, perform any inspection, or take any other action to ensure compliance with the terms of this invitation or any agreement resulting there from on the School Board’s behalf without further action by the School Board.

CLARIFICATION OF RFP: Proposers should submit via Vendorlink any questions electrically regarding this bid.

Only questions submitted electrically will be included in an addendum. See “Key Events & Date” section for deadline date. Questions received after the date posted in the “Key Events & Date” section will not be acknowledged. Changes to the bid which have a material effect shall be communicated to bidders

ADDENDA TO RFP: From time to time, addenda’s may be issued to this proposal. Any such addenda will be posted on (www.myvendorlink.com). Such notices will contain clarifications to details of the solicitation and/or responses to questions submitted during the preview period. Each respondent is responsible for monitoring these sites for information concerning this solicitation.

EVALUATION COMMITTEE MEETING: Evaluation meetings will be open to the public pursuant to Florida State Statute 286.011 and noticed on the District Web Site (www.manateeschools.net) and on the School District bulletin board located in the lobby at the School Support Center, 215 Manatee Avenue West, Bradenton, Florida, 34205. Any portion of a public meeting at which a negotiation with a vendor is conducted pursuant to a competitive solicitation, at which a vendor makes an oral presentation as part of the a competitive solicitation, or at which a vendor answers questions as part of a competitive solicitation is exempt from Florida Statute 286.011. See Key Events and Dates page contained herein.

LINE ITEM PROPOSAL CORRECTIONS: The use of correction fluid or erasures to correct line item proposal prices and/or quantities are not acceptable.

Corrections must be by line outs of the incorrect figures, writing in of correct figures and initialing of the corrections by the originator. Correction fluid or erasure corrected proposals will be considered nonresponsive for the corrected items only.

BUDGETARY LIMITATIONS: The School District of Manatee County reserves the right to reject any item or items and/or increase or decrease quantities as required due to budgetary limitations.

NON-FUNDING CLAUSE: In the event sufficient budgeted funds are not available for a new fiscal period, the Purchasing Department shall notify the vendor of such an occurrence and the contract shall terminate on the last day of the current fiscal period without penalty or expense to the District.

AWARDS: The School District of Manatee County reserves the right to make award(s) on an individual, multiple, lump sum or low total basis.

PUBLIC RECORDS: Any material submitted in response to this Solicitation will become a public record pursuant to Chapter 119, Florida Statutes, when the District receives the responses. Any claim of confidentiality is waived upon submission, unless addressed as set forth below. A Vendor’s response to this solicitation shall be a public record and subject to production, disclosure, inspection and copying consistent with the requirements of Chapter 119, Florida Statutes. All information in a Vendor’s response (including, without limitation, technical and price information) will be a matter of public record, subject to the provisions of Florida’s Public Records Act, Chapter 119, Florida Statutes, regardless of copyright status. Submission of a response to this solicitation shall constitute a waiver of any copyright protection which might otherwise apply to the District’s production, disclosure, inspection and copying of such response and contract, or any part thereof, except those parts asserted to be exempt under Chapter 119, Florida Statutes. The response, upon submission shall be the property of the District (except those parts asserted to be exempt in the manner set forth below), and the District, in its sole discretion, shall have the right to use, reproduce, and disseminate the response. The District reserves the right to use any and all information contained in a response received to this solicitation. Any content submitted to the District which is asserted to be exempt under Chapter 119, Florida Statutes, shall be set forth on a page or pages separate from the rest of the response, and clearly marked “exempt,” “confidential,” or “trade secret” (as applicable), with the statutory basis for such claim of exemption, confidentiality, or trade secret specifically identified in writing on each and every such page. Failure to segregate and so identify any such content shall constitute a waiver of any claimed exemption, confidentiality, or trade secret as applied to the portion of the response or other document in which the content is set forth.

http://www.manateeschools.net/

IF THE CONTRACTOR HAS

QUESTIONS REGARDING THE

APPLICABILITY OF CHAPTER

119, FLORIDA STATUTES, TO

THE CONTRACTOR'S DUTY TO

PROVIDE PUBLIC RECORDS

RELATING TO THIS CONTRACT,

CONTACT THE CUSTODIAN OF

PUBLIC RECORDS:

Public Record Custodian, Communications/Public Records Associate, 215 Manatee Avenue W.

(941) 708-8770 Bradenton, Florida, 34205 publicrecords@manateeschools.net

NOTIFICATION OF AWARD: After award by the School Board of Manatee County, proposers are invited to visit our website www.myvendorlink.com.

PURCHASING CARDS: The School District of Manatee County may choose to use a “P-Card” for ordering of goods and materials or payment of invoices under this bid. The proposer, by submitting a proposal, agrees to accept this manner of payment and may not add additional handling charges or service fees to purchases made with the District’s Purchasing Card(s). Refusal to accept this condition may cause the bid to be declared nonresponsive, or result in revocation of the contract, if already awarded. A secured customized website for the School District of Manatee County will be setup with password capabilities which reflect pricing awarded on this bid at the discretion of the School District. No third party payment, i.e. Pay pal will be considered.

VISITOR IDENTIFICATION SYSTEM: A Visitor Identification System has been implemented by the School District of Manatee County. A driver’s license or government issued photo id will be required for scanning into the system and a visitor’s pass will be issued to individuals visiting district sites.

COMPLIANCE REQUIREMENTS: Vendors/Proposers acknowledge and understand that the projects contemplated by this contract are being constructed on public property owned by the School District of Manatee County, which property may at various times during construction be occupied by students, teachers, parents and school administrators. Accordingly, in order to secure the property, protect students and staff, and otherwise comply with applicable law, the vendor/bidder agrees to all provisions and instructions contained in this RFP document and agrees that the failure of vendor/bidder to comply with any of these provisions and instructions may result in the termination of this contract by the School District of Manatee County.

CONTACT WITH STUDENTS: To extent not otherwise indicated, no employees or independent contractors, material men, supplier or anyone involved in any manner with projects resulting from this RFP shall have direct or indirect contact with students at project sites.

A violation of this provision shall result in immediate termination of the offender and issuance of a trespass notice from the School District. Vendor/Proposers shall be responsible for insuring compliance by all employees, independent contractors and sub-contractors or other persons involved in any manner with projects resulting from this bid.

STANDARDS OF CONDUCT: Vendors awarded a contract will be held to the same standards of conduct as employees of the School District of Manatee County while conducting business with the District. These standards, as defined in School Board Policies, will apply not only to employees of the vendor, but also to the employees of its sub-contractors.

PREVIOUS PERFORMANCE: Documented poor performance of contractors on previous contracts with the School District of Manatee County or other governmental entity will be considered during evaluation and may be sufficient cause not to award.

VARIANCE TO BID DOCUMENTS: For the purpose of RFP evaluation, proposers must clearly stipulate any or all variances to the bid documents or…