26-JSEN-057 SOW Cooling Tower Condenser Pump Repair FINAL 5.1.pdf

STATEMENT OF WORK (SOW)

FOR

COOLING TOWER CONDENSER PUMP REPAIR

AT

445 TS/EWJX Facilities, Nellis AFB

Prepared by:

Phillip Folson Jr. Director of Logistics Stacey Heavner, Maintenance Element Lead Christina Calkins, Acquisition Project Specialist 445th TS/EWJ 23 April 2026

1 May 2026

OVERVIEW

HOURS OF OPERATION, SAFETY

SECURITY REQUIREMENTS

APPENDIX-DEFINITIONS

ACRONYMS

OVERVIEW

1.0 PURPOSE

This Statement of Work (SOW) defines the requirements for Cooling Tower Condenser Pump Repair service at 4091 Kinley Ave BLDG. 1733, Nellis AFB, NV.

2.0 BACKGROUND

The 445 TS/EWJX at Nellis AFB has a requirement for parts and repair services on the Evapco Cooling Towers Condenser Pump. During a scheduled service visit on January 25, 2026, a deficiency was identified regarding Cooling Tower Condenser Pump (CON-2), which was found to be seized.

3.0 SCOPE OF WORK

The Contractor shall provide all necessary labor, materials, equipment, and certified personnel to perform the removal, inspection, and attempt corrective repair of the seized Condenser Pump 2 and motor assembly. If the equipment is deemed repairable, the Contractor shall execute the repair and return the system to full operational status.

3.1 Conditional Replacement Clause. This requirement specifically authorizes the removal, inspection, and attempted repair of the seized components. If upon inspection, the Contractor determines that the pump or motor assembly is beyond economical repair and requires full replacement, the Contractor shall halt repair actions and submit a follow-on quote for Government approval prior to proceeding with replacement.

3.2 Specific Tasks. The Contractor shall perform the following specific labor and material tasks:

3.2.1 Site Prep & Safety.

3.2.1.1 Conduct mobilization and coordinate site access with 445 TS/EWJX facility managers.

3.2.1.2 Execute proper Lockout/Tagout (LOTO) procedures and ensure complete system isolation prior to beginning work.

3.2.2 Inspection & Diagnostics.

3.2.2.1 Safely remove the seized pump and motor assembly.

3.2.2.2 Inspect the unit and attempt to free the seized components to determine repairability.

3.2.3 Repair & Material Provision.

3.2.3.1 If repairable, perform bearing replacement labor.

3.2.3.2 Provide all necessary replacement materials, including motor bearings (as required), gaskets, seals, consumables, and miscellaneous installation hardware.

3.2.4 Testing & Restoration.

3.2.4.1 Reinstall the repaired pump and motor assembly.

3.2.4.2 Perform precise system alignment.

3.2.4.3 Conduct operational testing to verify the unit functions correctly under normal load conditions.

3.3 Warranty.

All work and parts shall be covered by a one-year warranty.

4.0 PERIOD OF PERFORMANCE

4.1 To be determined upon contract award and coordination with the facility manager.

5.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

5.1 Government Furnished Services: The Government will provide the following (as required):

5.1.1 The Air Force Test Center (AFTC) will provide access to secure areas within 445 TS EWJ OL-N Building 1733.

5.1.2 Escort and Security monitoring will be coordinated during work performance as required.

5.1.3 Any staging areas or laydown spaces will be coordinated in advance.

5.1.4 Emergency Medical Services. The Mike O’Callaghan Federal Medical Center

(MOFMC) will provide emergency medical treatment to employees of the Contractor for injuries incurred while working at Nellis AFB, NV. The Contractor will be required to reimburse the Government at an established rate for non-beneficiaries in accordance with DHA Procedures Manual 6015.01 https://www.health.mil/Reference-Center/DHA- Publications/2017/10/24/DHA- PM-6015-01. After receiving initial emergency treatment, the Contractor will provide the hospital with the name of a physician and/or hospital to which injured personnel can be transferred for further treatment and care. Follow-on care after initial emergency treatment will not be provided. There are very limited medical services available at Creech AFB and on the Nellis Test & Training Range

(NTTR).

5.1.5 Security Police and Fire Protection. Phone number for Nellis AFB Security Forces Squadron 702-652-4311 Emergencies (Fire/Security Forces/Medical), 911.

5.1.6 Utilities. The Government will provide all electricity, water and sewage at no additional cost to the Contractor. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish requirements under this SOW.

5.1.7 Government Furnished Materials. None

6.0 DELIVERABLES

6.1 Schedule of Work (due within 5 business days of award)

The contractor shall be responsible for delivery and installation support of all required materials.

The contractor shall notify the Maintenance Element Lead, Ms. Stacey Heavner, (702) 679-0385, seven (7) working days prior to the expected service date.

Personnel providing the Cooling Tower Condenser Pump Repair service shall be a US Citizen with a REAL ID required for access to Nellis AFB, NV.

The contractor shall provide a completed Site-Support Visit Request, with the following information for all personnel that are required to complete the installation on-site no later than seven (7) working days prior to the agreed upon installation date:

1. Name(s)

2. Company Name or Organization

3. Social Security Number (SSN)

4. Driver’s License No./State

5. Date and place of birth

6. US citizenship (declare Yes or No)

7. Date(s) of Visit and Length of visit (provide approximate dates)

8. Purpose of visit: Contractor Visit, Job Walk, etc

9. Length of visit (provide approximate dates)

Point of Contact and phone number: Nellis AFB – Roy Flores roy.flores@us.af.mil 702-652-3672

The contractor shall provide, if requested, verification that all required vehicles have valid registration and insurance documentation, which may be checked prior to entering the work site or the base.

7.0 POINT OF CONTACT

Maintenance Element Lead: Ms. Stacey Heavner, stacey.heavner.2@us.af.mil 702-652-5581 Government Project Manager: Phillip D Folson JR, phillip.folson.2@us.af.mil 661-527-1791 Acquisition Specialist Ms. Christina J. Calkins, christina.calkins.1@us.af.mil 661-277-3375

8.0 ADDITIONAL INFORMATION

Inherently Governmental Function: The Contractor shall not perform Inherently Governmental functions as defined in accordance with RFO 7.503(a) in relationship to this SOW

HOURS OF OPERATION, SAFETY

9.0 GENERAL INFORMATION

9.1 Hours of Operation The services required under this contract will primarily be completed between the following hours: 7:30AM – 4:30PM, Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Any additional work requiring an extended duty day or weekend shift shall be coordinated through the government for approval no later than 24 hours in advance. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. On occasion, the contractor will be required to work on weekends and Federal Holidays. These instances will be worked out in advance between the Government and the Contractor. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons.

9.1.1 Recognized Holidays. Contractor is not required/permitted to perform services on the following holidays.

New Year’s Day Labor Day Martin Luther King Jr’s Birthday Day Columbus Day President’s Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth NA

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

9.1.2 Work Schedules, Leave, and Absences. The contractor shall provide the government with a performance schedule for the project. Any changes in the schedule shall be coordinated with the government in advance.

9.2 Contract Personnel

9.2.1 Alcohol/Drug Use. The consumption of alcoholic beverages or illegal drugs by Contractor personnel, while on duty, is strictly forbidden. The Contractor shall immediately remove any employee who is under the influence of alcohol or drugs.

9.2.2 Appearance. Contractor personnel shall present a neat appearance. Contractor’s uniform must be easily recognized. This shall be accomplished by wearing distinctive clothing bearing the name of the company or by wearing badges that contain the company name and employee name.

9.2.3 Certifications. Contractor employees shall have current and valid professional certifications and licenses required to perform the work in this SOW, prior to contract award. All certification and licensing requirements by Federal, State, and local agencies shall be complied with at the Contractor's expense.

9.2.4 Contractor Qualifications. The Contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

9.2.5 AFI 31-218 2-4 (b) Driving privileges are subject to revocation when an individual fails to comply with any of the conditions requisite to the granting privilege (see para 2–1).

Revocation of installation driving and registration privileges is authorized for military personnel, family members, DOD civilian employees, contractors, and other individuals with installation driving privileges. For civilian guests, revocation is authorized only with respect to incidents occurring on the installation or in the areas subject to military traffic supervision.

10.0 Safety

Safety and Health Requirements: It is the contractor's responsibility to ensure its employees and managers have a comprehensive understanding of OSHA requirements. Detailed information is available on the OSHA website at http://www.osha.gov. Contractors are responsible for complying with federal and state occupational safety and health standards for their employees, except where the Air Force contractually agreed to assume responsibility.

Mishap Reporting. The Contractor shall promptly report pertinent facts to the Government Program Office (GPO) regarding mishaps involving government personnel or property, on or off the Air Force Installation, incidental to work performed IAW DAFI 91-204, Safety Investigation and Hazard Reporting. Direct costs related to the mishap shall be separated from other cost and provided to the GPO and Safety Investigators.

The Contractor is responsible for establishing requirements for all subcontractors who qualify as subcontractors under the resulting contract

10.1 Safety Equipment. The Contractor shall furnish personal safety equipment for its employees in performance of this contract. Safety equipment includes shoes or boots, eyewear, respirators, and gloves, etc.

10.2 Safety Threats. The Contractor shall not employ persons for work on this contract if such employees are identified to the Contractor by the PM as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

10.3 Conservation of Utilities: The Contractor shall instruct employees in utilities conservation practices. The Contractor shall be responsible for operating under conditions that preclude the waste of utilities.

10.4 Contractor Furnished Property and Services: Except for those items or services specifically stated to be Government-furnished in Section 2.0 and any appendixes, the Contractor shall furnish everything required to perform this contract in accordance with all its terms.

10.5 Environmental Protection: The Contractor shall comply with all applicable Federal, state, and local laws, regulations, and standards, including Air Force and installation policies, directives and instructions, that are or may become applicable to the Contractor’s activities in performance of this contract.

10.6 Audit: This contract may be subject to audit by any and all cognizant Government agencies. The Contractor shall make available all records, which it maintains with respect to this contract, to such agencies.

10.7 Miscellaneous Paragraphs

10.7.1 Official Correspondence. The Government singularly identifies each project with a contract number at the time of the award. The contract number is a unique identifier to purposely and permanently represent an awarded project.

The Government issued contract number is to be referenced in all official communication starting upon notice of the award/Post Award Conference. The Contractor agrees to attend any post award conference convened by the Contracting Officer IAW FAR Part 42.5. These meetings shall be at no additional cost to the Government.

10.7.2 Records. All records created and received by the Contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the Government.

10.7.3 Insurance. The contractor shall obtain the necessary insurance as required by FAR part 28.3. The minimum amounts of insurance will be maintained

IAW FAR 28.307-2.

10.7.4 Fire Prevention. The Contractor shall take all necessary precautions to prevent fires in the units and Contractor-furnished and Government-furnished facilities while performing any work under this contract. In the event fires do occur, the Contractor shall immediately notify the Base Fire Department at 911. The Contractor shall then notify the requiring activity and the CO. The Contractor shall brief and document its employees monthly in fire safety issues and procedures in reporting fires.

10.7.5 Inclement Weather. If the base closes due to inclement weather, the Contractor will be released, by the installation commander, with the general population of the base at no decrement to contract price. The Contractor will follow the local procedures for reporting in inclement weather as advertised on local television and radio stations.

SECURITY REQUIREMENTS

11.0 SECURITY REQUIREMENTS

11.1 The contractor shall comply with all base security regulations at Nellis AFB, NV. Additionally, the contractor shall comply with actions dictated by force protection condition (FPCON) changes/measures and/or health protection condition (HPCON) changes/measures. For real-world situations/exercises, changes to force/health protection conditions could impact on contractor performance of work and can include denial of access to the installation to perform work

Only employees who will be working on the contract consistently/frequently should be submitted for a short-term Base pass. See para 6.1 for base access requirements.

11.2 The Contractor shall comply with all security requirements imposed by the Installation. Specific security considerations will be handled on an individual Task Order/contract basis as required.

The contractor shall report suspicious activity to Security Forces in a timely manner.

11.2.1 Nellis AFB 702-652-2311

11.3 The Contractor and its employees shall comply with all base traffic regulations.

States are subject to Real ID Act enforcement at this time. The Department of War will not accept standard State-issued driver's licenses and identification cards from all U.S. States and territories as proof of identity. Please visit the Department of Homeland Security's (DHS) website to get the latest information, https://www.dhs.gov/current-status-states-territories.

The Real ID Act is enforced; the Contractor shall comply fully.

The Contractor shall be responsible for safeguarding all government property, equipment and materials provided for Contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured.

During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel.

The Contractor shall be responsible for prompt return of credentials and vehicle passes for: 1) any employee who no longer requires access to the work site; 2) upon request by a PM and 3) upon completion or termination of the contract. The Prime Contractor shall ensure that all Base identification passes issued to employees and subcontractor employees are returned to the issuing office. Failure to comply with these requirements may result in the withholding of payment.

Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within Contractor-owned or privately owned vehicle while on Nellis AFB.

11.4 OPSEC-The Contractor shall comply with DOD, USAF, and locally established Operations Security (OPSEC) policies and procedures to protect sensitive and unclassified information and/or equipment, which is furnished to and operated by the Contractor, and prevent compromise of classified information and equipment.

Contractor shall maintain Operations Security (OPSEC) in accordance with DOD Directive & Manual 5205.02, DOD Operations Security (OPSEC) Program, AFI 10-701, Operations Security (OPSEC), and Nellis AFB OPSEC policies and procedures.

Completion of OPSEC Training of contractor employees offered by the Government IAW AFI 10-701, para. 4.1 and 4.2.3 shall be required of all Contractor employees within 30 days of initiating work. Access to mission critical information will not be allowed until OPSEC education has been completed and documented. This training provides Contractor employees with the requisite knowledge necessary to remain vigilant for possible threats, understand basic security procedures, understand the obligation to report security violations and the continued obligation to safeguard information. The requiring unit Security Manager/OPSEC Coordinator will coordinate, and track completed training with the Contractor.

Contact the unit Security Manager/OPSEC Coordinator or Wing OPSEC Signature Manager at (661) 277-2066 for questions or reporting.

APPENDIX-DEFINITIONS

Contract Administrator (CA). The individual within the contracting office who performs the day-to-day administration of the contract. The contract administrator may also be the contracting officer.

Contracting Officer (CO). The duly appointed Government agent authorized to award or administer contracts. The contracting officer is the only person authorized to contractually obligate the Government.

Corrective Action Report (CAR). Used to document unacceptable performance by the Contractor.

Defect. Any non-conformance with requirements specified in the contract.

Defective Service. A service output that does not meet the standard of performance specified in the contract for that service.

Government Furnished Property (GFP). Facilities, equipment, tools, supplies, parts, or any other items furnished for the concessionaire's use by the Government.

Major discrepancy. A major finding is defined as a condition that would endanger personnel, jeopardize equipment or system reliability, affect safety of flight, or warrant discontinuing the process or equipment operation.

Minor discrepancy. A minor finding is defined as an unsatisfactory condition that requires repair or correction, but does not endanger personnel, affect safety of flight, jeopardize equipment reliability, or warrant discontinuing a process or equipment operation.

Performance Assessment. A process that measures success towards achieving defined performance objectives or goals defined within the performance thresholds in the services summary or the process of assessing progress towards achieving the objectives/goals developed in a performance plan or partnering agreement.

Performance Indicator. A measurable characteristic of an output of a work process. Generally synonymous with attribute.

Performance Management. The use of performance measurement information to effect positive changes in organizational culture, systems, and processes, by helping to set agreed upon performance goals, allocating and prioritizing resources, informing managers to either confirm or change current policy or program directions to meet those goals, and sharing results of performance in pursuing those goals.

Performance Objective. The outcome is associated with successful contract performance in a specific area. This is a critical success factor in achieving the organization’s mission, vision and strategy which, if not achieved, would likely result in a significant decrease in customer satisfaction or risk mission failure. Obtaining multi-services/sub-services performed at a certain measurable standard and consistently ensure success in achieving the objectives critical to the mission.

Performance Threshold. The minimum performance level of a performance objective required by the Government.

Quality Assurance (QA). Those actions taken by the Government to ensure services meet the requirements of the Statement of Work (SOW).

Contracting Officer Representative (QA or COR). Individual who monitors a Contractor on a daily basis and who is involved in every aspect of a contract to ensure the Contractor is in compliance with that contract.

Quality Assurance Program Coordinator (CORC). The individual designated by the contracting squadron commander to manage the installation QA program.

Quality Control (QC). Those actions are taken by a Concessionaire to control the performance of services so that they meet the requirements of the SOW.

Standard. An exact value, a physical entity, or an abstract concept, established and defined by authority, custom, or common consent to serve as a reference, model, or rule in measuring quantities or qualities, establishing practices or procedures, or evaluating results. A fixed quantity or quality. A defined measure of comparison.

ACRONYMS

AF Air Force AFB Air Force Base AFI Air Force Instruction AFMC Air Force Material Command AFMAN Air Force Manual AT Awareness Training CAC Common Access Card CO Contracting Officer COR Contracting Officer Representative DAC Draco Actuator Controller DBIDS Defense Biometric Identification System DHS Department of Homeland Security DOD Department of Defense DTTR OL-N Digital Test & Training Range Operating Location-Nellis EPA Environmental Protection Agency FAR Federal Acquisition Regulation GFE Government-Furnished Equipment GFP Government-Furnished Property IAW In Accordance With NTTR Nellis Test & Training Range OPSEC Operation Security OSHA Occupational Safety and Health Administration QTY Quantity SOW Statement of Work USAF United States Air Force