Rochester Community Schools

Purchasing Department

Request for Proposal

Date: September 18, 2025 Project: Concrete Replacement Services (Districtwide)

Project Number: 26.04

Response Due Date and Time: October 23, 2025 at 2:00 p.m. Local Time Submit Response to: All proposals, required forms, and pricing shall be submitted electronically on BidNet Direct (https://www.bidnetdirect.com)

Submit Questions to: Requests for clarification shall be submitted through BidNet Direct and all responses will be released as addendum within the online posting.

Description of Procurement: Concrete Replacement Services

Estimated Project Timeline:

Notice of Advertisement in Local Newspaper: September 18, 2025 Release of RFP: September 18, 2025 Site Walk-through and Pre-Bid Meeting: None Online Requests for Clarification Deadline: October 10, 2025 at 5:00 p.m. Local Time Release of Addenda with RFC Answers: October 16, 2025 Bid Due Date: October 23, 2025 at 2:00 p.m. Local Time →Notice: The right to modify the project timeline is held by Rochester Community Schools in absolute discretion.

Objective:

Rochester Community Schools, known herein as “Owner”, seeks proposals from qualified firms to provide concrete replacement services districtwide, as needed.

26.04 – Concrete Replacement Services 2025 Rochester Community Schools

Table of Contents Information to Bidders

Overview

Project Purpose and Expectations

Timeline

Scope

Selection Process and Owner’s Rights

Bid Due Date and Proposal Submission Requirements:

Qualification of Bidder

Insurance Requirements

Insurance Coverage

Other Requirements

OSHA Compliance

Sole Bidder

Addenda

Bid Bond

Sales Tax

Method of Ordering

Payment

Familial Relationship Disclosure

Iran Economic Sanctions Act

Withdrawal or Revision of Bid Proposals

Acceptance and Rejection of Bid Proposals

Post-Bid Information

Bid Proposal Form

Name of Bidder

Agreements

Addenda

Legal Status of Bidder

Base Bid

Voluntary Alternates

Additional Labor Charges

FAMILIAL DISCLOSURE AFFIDAVIT OF BIDDER

Certification of Compliance – IRAN ECONOMIC SANCTIONS ACT

Information to Bidders

Overview Rochester Community Schools, known herein as “Owner”, seeks proposals from qualified bidders for various concrete replacement projects throughout the district.

Project Purpose and Expectations Annually the district requires various concrete replacement projects at locations that either need replacement for safety reasons or new installations. The selection process will be based on unit costs for various items being replaced as well as hourly time and material rates. Each project will be priced individually to confirm scope as well as to determine the actual project costs based on the provided submitted cost information.

Timeline The expected timeline is as follows:

Notice of Advertisement in Local Newspaper:

September 18, 2025

Release of RFP: September 18, 2025 Site Walk-through and Pre-Bid Meeting: None Online Requests for Clarification Deadline: October 10, 2025 at 5:00 p.m. Local Time Release of Addenda with RFC Answers: October 16, 2025 Bid Due Date: October 23, 2025 at 2:00 p.m. Local Time

Scope Concrete replacement projects include sidewalk replacement, concrete curb & gutter replacement, concrete slab replacement, storm drain rebuilding, concrete playground border repairs / installation, etc. Concrete replacement can occur at any of the district’s 25 buildings.

The annual concrete replacement budget is approximately - $80,000.

Selection Process and Owner’s Rights The Owner reserves the following:

1. To reject any or all bids without compensation to the bidders and to waive any or all variances, irregularities, or informalities in the bid package.

2. In the event that all acceptable bids exceed the owner’s budget, the Owner reserves the right to negotiate a contract with the lowest and best acceptable bidder or any other one of the acceptable bidders.

3. To select more than one vendor or brand, The submissions will be evaluated and scored according to the following criteria:

• Conformance to requested RFP specifications

• Qualifications & Experience

• Bid submission amount (Cost \ Price)

Bid Due Date and Proposal Submission Requirements:

1. All proposals, required forms, and pricing shall be submitted electronically on BidNet Direct

(https://www.bidnetdirect.com) no later than 2:00 p.m., local time, October 23, 2025 (the “Due Date”.) No oral, telephonic, or facsimile proposals will be considered.

2. RCS will not consider or accept any late Bids received after the Due Date specified within the RFP. It is the sole responsibility of the Bidder to ensure their proposal is entered completely and forms are uploaded on BidNet Direct before the closing date and hour indicated within the RFP. Bidders shall plan ample time to respond to all requirements and input all requirements. RCS is not responsible for any delivery delays.

Qualification of Bidder

1. The Owner reserves the right to request qualification information from any bidder before issuing documents, receiving bids or awarding a contract. The Owner may, at its sole discretion, accept or reject bidders as qualified. The right to waive any informalities in qualification materials is reserved by the Owner. The Bidder, in submitting his/her bid, agrees to accept the decision of the Owner as final.

2. The submitters shall provide full disclosure of all existing client relationships that currently or prospectively may give rise to conflicts of interest and disqualification as governed by the codes of rules of professional responsibility and conduct.

Insurance Requirements Before commencement of any work, a Certificate of Insurance executed by bidder’s insurance agent or carrier showing required insurance coverage shall be submitted. A Thirty Day Cancellation Clause is required on all policies.

Failure to provide the Certificate may be considered material breach of the agreement and may be grounds for terminating the agreement.

Insurance Coverage As a condition of performing work for the District as a Vendor, the Vendor must provide Owner with satisfactory evidence of their insurance coverage as follows:

(1) Worker’s Compensation and Employers’ Liability Insurance covering your statutory obligations in the state (s) in which your work for the District is to be performed.

(2) Automobile Liability Insurance with a limit of $1,000,000 per accident covering your owned, non-owned and hired automobiles.

(3) Commercial Liability Insurance written on an OCCURRENCE policy form that includes coverage for your operations, and personal injury.

a. If your policy is written on the 1986 ISO Simplified form:

$1,000,000 Occurrence

$2,000,000 General Aggregate

$2,000,000 Product- Completed Operations

Aggregate

If your policy’s general aggregate is per job, then a $1 million limit of liability is acceptable for the general aggregate and the products-completed operations aggregate.

b. If your policy is written on a form other than the 1986 ISO Simplified form:

$1,000,000 Occurrence (bodily injury and property damage combined)

$1,000,000 Aggregate (applicable to products-completed operations only)

c. Products-completed operations liability must be maintained for not less than one year after acceptance of completion of your work.

Other Requirements

• A Best’s rating for each of your insurance carriers at B+ VII or better.

• That the words “endeavor to” and “but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives” do not apply or have been removed.

• That Rochester Community Schools is an additional insured on the General Liability and Umbrella Liability policies certified.

• Any deviations in coverage provided by the Standard 1986 ISO Simplified General Liability policy form, and

• Any deductible over $1,000 applicable to any coverage. Should insurance with such a deductible be accepted, then contractor will be liable for deductible amount.

• General Liability and Auto Liability limits may be attained by individual policies or by a combination of underlying policies with umbrella and/or excess liability policies.

OSHA Compliance All goods or services to be furnished by the Vendor and the Vendor’s working conditions and employment practices shall comply with all applicable state and federal requirements, including the Occupational Safety and Health Act.

Sole Bidder

1. It is the Owner’s intent that this Request for proposals, permits competition. It shall be the bidder’s responsibility to advise the Owner, in writing, if any language, requirements, scope specifications, etc., or any combinations thereof, inadvertently restricts or limits the requirements stated in this Proposal, to a single source. Owner shall receive such notification no later than five (5) days prior to the date set for acceptance of bids.

2. If only one bid is received in response to this invitation to bid, a cost/price analysis and evaluation and/or audit shall be performed of the cost proposal in order to determine if the price is fair and reasonable.

3. The Owner reserves the right to cancel the bid, or reschedule the bid opening, if there is only one bid received. The decision by the Owner will be final.

Addenda

1. Each bidder shall ascertain prior to submitting their bid that they have received all addenda issued.

2. Addenda notices will be sent to all who are known by the Owner to have a set of contract documents. Copies of addenda will be made available for inspection wherever contract documents are on file for that purpose.

Bid Bond

1. Bid Bond: Bidders must submit with its Bid, bid security in the form of a Bid Bond issued by a qualified surety or certified check in an amount of five percent (5%) of the Bid (“Bid Security”). Failure to include this Bid Security with Bidder’s Bid will result in the rejection of your Bid. If a Bid Bond is posted by a Bidder, it shall be from a Treasury Surety licensed to do business in the State of Michigan, and the attorney‐in‐fact who executes the Bid Bond on behalf of the Bidder shall attach a certified, current copy of its power of attorney.

In the event a certified check is submitted, it shall be made payable to “Rochester Community Schools” The School District shall not be liable for any interest earned thereon.

The Bid Security shall be forfeited as liquidated damages, and not as a penalty, if the Bidder withdraws its Bid after the Due Date for submission of Bids or, upon acceptance of its Bid by the School District, Bidder fails to execute the form of Contract acceptable to the School District, substantially evidencing and incorporating this RFP and its Bid and fails to provide the required Performance Bond and/or Payment Bond, if any, and the required insurance certificates, within fifteen (15) days of an award of a Contract to the Bidder.

2. The proposed bonding company of the bidder shall be acceptable to the Owner. The Owner shall be listed as obligated on the bond.

Sales Tax

1. Owner is exempt from all taxes. A tax exemption certificate will be issued upon request.

Method of Ordering

1. Issuance of a written purchase order by the Purchasing Department is the method of ordering product or services. All vendor invoices and packing/delivery tickets must include the purchase order number.

Payment

1. Payment to be made from Vendor’s invoice, and a copy of the signed delivery invoices, submitted to cover items received and accepted during the billing period. Invoices must contain the bid number under which the contract is awarded.

2. Pricing shall be F.O.B. delivered to RCS at 52585 Dequindre Road, Rochester MI 48307, unloaded, and installed.

Familial Relationship Disclosure

1. All bidders shall provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid proposal. The bid proposal shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the bidder or any employee of the bidder, and any member of the Board of Education of the school district, or the Superintendent of the school district. The District will not consider a bid proposal that does not include this sworn and notarized statement.

Iran Economic Sanctions Act

1. Each bid must be accompanied by a sworn and notarized statement certifying that the

Contractor is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act.

Withdrawal or Revision of Bid Proposals

1. A bid may not be modified, withdrawn or cancelled by the bidder for ninety (90) calendar days following the time and date designated for the opening of bids, and bidder so agrees in submitting his/her bid.

Acceptance and Rejection of Bid Proposals

1. Low bid price is not always the determining factor in the awarding of the bid. Other factors considered may include, but not be limited to, the following: delivery and/or completion time, judged quality of product, past performance, inventory availability, financial stability, and references.

2. The Owner shall have the right to waive any informality or irregularity in any bid received and to accept bids which, in their judgment, are in their own best interest.

3. The Owner shall have the right to accept or reject alternates in any order or combination and to determine the apparent low bidder on this basis.

Post-Bid Information

1. After the bids are received, tabulated, and evaluated by the Owner, the apparent lowest qualified bidder(s) shall meet with the Owner at a post-bid meeting if requested by Owner.

2. The Owner reserves the right to request additional information from bidders for evaluation criteria as needed.

Bid Proposal Form Name of Bidder Firm Name:

Address:

Telephone: Fax:

Agreements The undersigned understands that the Owner reserves the right to reject any and all bids and to waive informalities and irregularities in bidding.

Owner also reserves the right to withhold bids for a period of time (90 days) from bid closing date.

The Owner reserves the right to accept or reject any or all Bids in whole or in part, or to waive any informalities therein. If in the Owner opinion it is in their best interest, the contract may be awarded to other than the lowest bidder, for reason of establishing uniformity, delivery time, etc.

If award is made to us under this proposal, we agree to enter into an Agreement with Rochester Community Schools to furnish products and/or services, in strict accordance with this proposal, bid documents and all pertinent portions of plans, drawings and specifications.

Addenda The undersigned acknowledges receipt of the following addenda:

Addendum Number: Dated:

Addendum Number: Dated:

Addendum Number: Dated:

My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth in this RFP.

My signature also certifies that the accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud. Furthermore, I understand that fraud and unlawful collusion are crimes under Federal Law, and can result in fines, prison sentences, and civil damage awards.

My signature also certifies that this firm has no business or personal relationships with any other companies or persons that could be considered as a conflict of interest or potential conflict of interest to Rochester Community Schools, and that there are no principals, officers, agents, employees, or representatives of this firm that have any business or personal relationships with any other companies or persons that could be considered as a conflict of interest or a potential conflict of interest to Rochester Community Schools, pertaining to any and all work or services to be performed as a result of this request and any resulting contract with Rochester Community Schools.

I hereby certify that I am authorized to sign as a Representative for the Firm:

Legal Status of Bidder

1. A Corporation organized and existing under the laws of the State of .

2. Name, title, and signature of individual duly authorized to execute contracts:

Name:

Title:

Signature:

CONTACT PERSON: ________________________________ PHONE NO:

Base Bid Base Bid: Furnish and install concrete replacement as follows:

Hourly labor rate (laborer) $ Per Hour

Hourly labor rate (skilled labor) $ Per Hour

Hourly labor rate (foreman / supervision) $ Per Hour

Markup \ Overhead \ Profit %

4” thick concrete removal $ Per Square Foot

4” thick concrete installation $ Per Square Foot

6” thick concrete removal $ Per Square Foot

6” thick concrete installation $ Per Square Foot

Maximum Pricing Increase for Subsequent Years:

Year Two (July 1, 2026 - June 30, 2027): %

Year Three (July 1, 2027 - June 30, 2028): %

Year Four (July 1, 2028 - June 30, 2029): %

*PRICES ARE NOT TO INCLUDE ANY STATE OR LOCAL TAXES.

*YEAR ONE PRICING GOOD THROUGH JUNE 30, 2026. PLEASE NOTE ANY EXCEPTION:

Voluntary Alternates Whenever any material or equipment is specified by patent or proprietary name or by the name of the manufacturer, such specification shall be considered as if followed by the words “or acceptable equal”. The Bidder may offer material or equipment with equal or better qualities and performance in substitution for those specified which it considers would be in the Owner’s interest to accept. The Bidder shall include sufficient specification data that will, together with any other data the Owner may require, enable the Owner to assess the acceptability of the material or equipment.

Voluntary Alternates:

_____________________________________________________________________Dollars

Description of Voluntary Alternate:

Additional Labor Charges (List if any…)

After hours labor: Holidays:

Weekends: Other:

FAMILIAL DISCLOSURE AFFIDAVIT OF BIDDER

The undersigned, owner or authorized officer of __________________________________ (the bidder/contractor), pursuant to the familial disclosure requirement provided in the Request for Proposals, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder/contractor or any employee of the bidder/contractor, and any member of Rochester Community Schools Board of Education, the Superintendent and/or any Rochester Community Schools Administrator.

The following are the bidder’s familial relationship(s) with Rochester Community Schools:

Bidder/Contractor Employee Name Related to:

1 _____________________________ ____________________ _____________________

2 _____________________________ ____________________ _____________________

(Attach additional pages if necessary to disclose all familial relationships.)

There is no familial relationship that exists between the bidder/contractor and/or any employee of the bidder and any member of the Rochester Community Schools Board of Education, Superintendent, or Administration.

Bidder: (Company Name)

By:

(Signature)

(Title)

This instrument was acknowledged before me, a Notary Public, in and for __________________ County, _________________ on this ______ day of ________________________, 20_____.

______________________________________________ SS:

(Notary Public Signature)

My Commission expires: __________________________

Acting in the County of: __________________________

Certification of Compliance – IRAN ECONOMIC SANCTIONS ACT

(MICHIGAN PUBLIC ACT NO. 517 OF 2012)

The undersigned, the owner or authorized officer of the Below named Bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Rochester Community Schools’ (the “School District”) Request for Bid, hereby certifies, represents and warrants that the Bidder (Including its officers, directors and employees) in not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract as a result of the aforementioned RFB, the Bidder will not become an “Iran linked business” at any time during the course of performing the Work or any service under the contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more the $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for bid for three (3) years from the date that it is determined that the person has submitted the false certification.

Name of Company

Name and Title of Authorized Representative

Signature