26.006 - CCS - FILTER FIRST IMPLEMENTATION_MEP_PROJECT MANUAL_20260406 (2).pdf

PROJECT MANUAL

FILTER FIRST IMPLEMENTATION

Project #: 26.006

Owner:

COLDWATER COMMUNITY SCHOOLS

401 Sauk River Dr Coldwater, MI 49036

Design Team:

IGNYTE Design, PLLC

123 DeVisser Place Kalamazoo, MI 49007

This page intentionally left blank.

FILTER FIRST IMPLEMENTATION Project No: 26.006

COLDWATER COMMUNITY SCHOOLS 00 0110 - 1

©2026 IGNYTE DESIGN TABLE OF CONTENTS

APRIL 6, 2026

TABLE OF CONTENTS

COVER & TABLE OF CONTENTS

00 0101 IGNYTE Cover Page

00 0110 - TABLE OF CONTENTS

DIVISION 00 — PROCUREMENT AND CONTRACTING REQUIREMENTS

00 1116 - INVITATION TO BID

00 2113 - INSTRUCTIONS TO BIDDERS

00 2600 - PROCUREMENT SUBSTITUTION PROCEDURES

00 3113 - PRELIMINARY SCHEDULES

00 4113 - BID FORM - (SINGLE-PRIME CONTRACT)

00 4324 - SUBSTITUTION REQUEST FORM

00 4373 - PROPOSED SCHEDULE OF VALUES FORM

00 4500 - FAMILIAL AND IRANIAN ECONOMIC SANCTIONS

DIVISION 01 — GENERAL REQUIREMENTS

01 2500 - SUBSTITUTION PROCEDURES

01 2600 - CONTRACT MODIFICATION PROCEDURES

01 2900 - PAYMENT PROCEDURES

01 3100 - PROJECT MANAGEMENT AND COORDINATION

01 3300 - SUBMITTAL PROCEDURES

01 7700 - CLOSEOUT PROCEDURES

01 7823 - OPERATION AND MAINTENANCE DATA

COLDWATER COMMUNITY SCHOOLS 00 1116 - 1

©2026 IGNYTE DESIGN INVITATION TO BID

ISSUED FOR: CONSTRUCTION DOCUMENTS ISSUE DATE: APRIL 6, 2026

DOCUMENT 00 1116 - INVITATION TO BID

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Notice to Bidders: Qualified Bidders are invited to submit Bids.

B. Project Identification: Coldwater Community Schools – Filter First Implementation

1. Project Location: Multiple Buildings including:

a. Coldwater High School

b. Legg Middle School

c. Jefferson Elementary School

d. Lakeland Elementary School

e. Max Larson Elementary School

f. Lincoln Learning Commons

g. Kids Club

C. Owner:

Coldwater Community Schools 401 Sauk River Dr, Coldwater, MI 49036

D. Owner's Representative:

Howard “Buzz” Sharpley Director of Grounds and Maintenance sharplehm@ccscards.org

(989) 233-7033

E. Engineer:

IGNYTE Design, PLLC 123 DeVisser Alley Kalamazoo, MI 49007

Jon Rumohr, PE Principal | Mechanical Engineer jrumohr@ignyte.design

(269) 203-5058

F. Construction Contract: General Contract (all trades) Project.

1. General Building Construction.

2. Plumbing Construction.

3. Electrical Construction.

mailto:sharplehm@ccscards.org

COLDWATER COMMUNITY SCHOOLS 00 1116 - 2

©2026 IGNYTE DESIGN INVITATION TO BID

1.2 BID SUBMITTAL AND OPENING

A. Bid Date: April 20, 2026

B. Bid Time: 2:00 p.m., local time.

C. Location: Via email to Jon Rumohr, PE at IGNYTE Design, PLLC. Email: jrumohr@ignyte.design

D. Proposal will be privately opened. Bid Tab Summary will be provided to all bidders.

1.3 BID SECURITY

A. Bid Security: 5 percent of the Bid amount.

B. No Bids may be withdrawn for a period of 60 days.

1.4 DOCUMENTS

A. Electronic Procurement and Contracting Documents: Obtain access on or after April 7, 2026by contacting Jon Rumohr, PE, at IGNYTE Design via email at jrumohr@ignyte.design..

1.5 TIME OF COMPLETION AND LIQUIDATED DAMAGES

A. Proposers shall begin the Work on receipt of Notice to Proceed and shall complete the Work within the Contract Time.

1.6 PROPOSERS QUALIFICATIONS

A. Proposers must be properly licensed under the laws governing their respective trades and be able to obtain insurance required for the Work.

B.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF DOCUMENT 00 1116

mailto:jrumohr@ignyte.design

COLDWATER COMMUNITY SCHOOLS 00 2113 - 1

©2026 IGNYTE DESIGN INSTRUCTIONS TO BIDDERS

DOCUMENT 00 2113 - INSTRUCTIONS TO BIDDERS

PART 1 - GENERAL

1.1 INSTRUCTIONS TO BIDDERS

A. Instructions to Bidders: AIA Document A701.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF DOCUMENT 00 2113

COLDWATER COMMUNITY SCHOOLS 00 2600 - 1

©2026 IGNYTE DESIGN PROCUREMENT SUBSTITUTION PROCEDURES

DOCUMENT 00 2600 - PROCUREMENT SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 PROCUREMENT SUBSTITUTIONS

A. Bidders are encouraged to request approval of substitutions when the Specifications Sections list materials and equipment by product or manufacturer name.

B. Substitutions will be considered when the following conditions are satisfied:

1. Extensive revisions are not required.

2. Proposed changes are in keeping with the intent of the Contract Documents.

3. The request is fully documented.

1.2 SUBMITTALS

A. Procurement Substitution Request: Submit to Engineer.

1. Submit no later than 10 days prior to date of Bid opening.

2. Submittal Format: or CSI Substitution Request Form 1.5C.

PART 2 - PRODUCTS (Not Used)

END OF DOCUMENT 00 2600

COLDWATER COMMUNITY SCHOOLS 00 3113 - 1

©2026 IGNYTE DESIGN PRELIMINARY SCHEDULES

DOCUMENT 00 3113 - PRELIMINARY SCHEDULES

PART 1 - GENERAL

1.1 PROJECT SCHEDULE

A. This Document and its referenced attachments are for information and are not part of the Contract Documents.

B. Project schedule is to have the work completed by June 30, 2026.

PART 2 - PRODUCTS (Not Used)

END OF DOCUMENT 00 3113

COLDWATER COMMUNITY SCHOOLS 00 4113 - 1

©2026 IGNYTE DESIGN BID FORM - (SINGLE-PRIME CONTRACT)

DOCUMENT 00 4113 - BID FORM - (SINGLE-PRIME CONTRACT)

PART 1 - GENERAL

1.1 BID INFORMATION

A. Project Name: Coldwater Community Schools – Filter First Implementation

B. Project Location: Multiple Buildings including:

a. Coldwater High School

b. Legg Middle School

c. Jefferson Elementary School

d. Lakeland Elementary School

e. Max Larson Elementary School

f. Lincoln Learning Commons

g. Kids Club

C. Owner:

Coldwater Community Schools 401 Sauk River Dr, Coldwater, MI 49036

D. Engineer:

IGNYTE Design, PLLC 123 DeVisser Alley Kalamazoo, MI 49007

Jon Rumohr, PE Principal | Mechanical Engineer jrumohr@ignyte.design

(269) 203-5058

E. Engineer Project Number: 26.006

1.2 BID GUARANTEE

A. Bidder will execute a contract within 10 days after Notice of Award, if offered within 60 days, or forfeit Bid bond of five percent (5%).

1.3 TIME OF COMPLETION

A. Bidder agrees to complete the Work within 60 calendar days.

COLDWATER COMMUNITY SCHOOLS 00 4113 - 2

1.4 WAGE RATE REQUIREMENTS

A. The project is subject to the the Davis-Bacon Act, 40 U S C 276a, et seq, which requires that prevailing wages and fringe benefits be paid to contractors and subcontractors performing on federally funded projects over $2,000 for the construction, alteration, repair (including painting and decorating) of public buildings or works.

1.5 BID PRICING

A. Bid Pricing:

1. Coldwater High School $ Dollars

2. Legg Middle School $ Dollars

3. Jefferson Elementary School $ Dollars

4. Lakeland Elementary School $ Dollars

5. Max Larson Elementary School $ Dollars

6. Lincoln Learning Commons $ Dollars

7. Kids Club $ Dollars

8. TOTAL: $ Dollars

1.6 ADDENENDA

A. We acknowledge the receipt of the following addenda and have included that information in the bid above.

COLDWATER COMMUNITY SCHOOLS 00 4113 - 3

1.7 ACKNOWLEDGMENT OF BID

A. Respectfully submitted this ____ day of ____________, 2026.

B. Submitted By: ___________________________________(Name of Bidding firm or corporation)

C. Authorized Signature:_______________________________________(Handwritten signature)

D. Signed By:___________________________________________________(Type or print name)

E. Title:_______________________________________(Owner/Partner/President/Vice President)

F. Witnessed By:_______________________________________________(Handwritten signature)

G. Attest:___________________________________________________(Handwritten signature)

H. By:________________________________________________________(Type or print name)

I. Title-1:_____________________________________(Corporate Secretary or Assistant Secretary)

J. Street Address:_______________________________________________________________

K. City, State, Zip:_______________________________________________________________

L. Phone:_____________________________________________________________________

M. License No.:_________________________________________________________________

END OF DOCUMENT 00 4113

COLDWATER COMMUNITY SCHOOLS 00 4324 - 1

©2026 IGNYTE DESIGN SUBSTITUTION REQUEST FORM

SUBSTITUTION

CSI Form 1.5C REQUEST

Project: Substitution Request Number:

From:

To:

Date:

A/E Project Number:

Re: Contract For:

Specification Title: Description:

Section: Page: Article/Paragraph:

Proposed Substitution:

Manufacturer: Address: Phone:

Trade Name: Model No.:

Attached data includes product description, specifications, drawings, photographs, and performance and test data adequate for evaluation of the request; applicable portions of the data are clearly identified.

Attached data also includes a description of changes to the Contract Documents that the proposed substitution will require for its proper installation.

The Undersigned certifies:

• Proposed substitution has been fully investigated and determined to be equal or superior in all respects to specified product.

• Same warranty will be furnished for proposed substitution as for specified product.

• Same maintenance service and source of replacement parts, as applicable, is available.

• Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule.

• Proposed substitution does not affect dimensions and functional clearances.

• Payment will be made for changes to building design, including A/E design, detailing, and construction costs caused by the substitution.

Submitted by:

Signed by:

Firm:

Address:

Telephone:

A/E’s REVIEW AND ACTION

Substitution approved - Make submittals in accordance with Specification Section 01 2500 Substitution Procedures. Substitution approved as noted - Make submittals in accordance with

COLDWATER COMMUNITY SCHOOLS 00 4324 - 2

©2026 IGNYTE DESIGN SUBSTITUTION REQUEST FORM

Specification Section 01 2500 Substitution Procedures. Substitution rejected - Use specified materials.

Substitution Request received too late - Use specified materials.

Signed by: Date:

Supporting Data Attached:

Drawings Product Data Samples Tests Reports

COLDWATER COMMUNITY SCHOOLS 00 4373 - 1

©2026 IGNYTE DESIGN PROPOSED SCHEDULE OF VALUES FORM

DOCUMENT 00 4373 - PROPOSED SCHEDULE OF VALUES FORM

PART 1 - GENERAL

1.1 PROPOSED SCHEDULE OF VALUES FORM

A. Provide multiple line items for amounts in excess of five percent of the Contract Sum.

B. Format: AIA Document G703-1992.

PART 2 - PRODUCTS (Not Used)

END OF DOCUMENT 00 4373

ATTACHMENT A

COLDWATER COMMUNITY SCHOOLS

SUPPLEMENTAL E - FAMILIAL DISCLOSURE AFFIDAVIT

The undersigned, the owner or authorized officer of ________________________ (the

“Bidder”), pursuant to the familial disclosure requirement provided in the Coldwater Community School

District (the “District”) Request for Proposal(s), hereby represents and warrants that, except as provided below, no familial relaƟonships exist between the owner or any employee of the Bidder, and any member of the Board of EducaƟon of the School District or the Superintendent of the School

District.

List any Familial RelaƟonships:

BIDDER:

By:

Title:

STATE OF MICHIGAN

COUNTY OF ____________

This instrument was acknowledged before me on the _____ day of ____________, _____, by

_________________________, Notary Public

______________ County, Michigan

My Commission Expires: ___________

AcƟng in the County of: ___________

SUPPLEMENTAL E FAMILIAL DISCLOSURE AFFIDAVIT 00 40 15 - 1 of 1

ATTACHMENT B

SUPPLEMENTAL F - AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below named applicant (the “Applicant”), pursuant to the compliance cerƟficaƟon requirement provided in the Coldwater Community School

District (the “District”) Request For Proposals for Snow Removal (the “RFP”), hereby cerƟfies, represents and warrants that the Applicant (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic SancƟons Act, Michigan Public Act No. 517 of 2012

(the “Act”), and that in the event Applicant is awarded a contract as a result of the aforemenƟoned RFP, the Applicant will not become an “Iran linked business” at any Ɵme during the course of performing the

Work or any services under the contract.

The Applicant further acknowledges that any person who is found to have submiƩed a false cerƟficaƟon is responsible for a civil penalty of not more than $250,000.00 or 2 Ɵmes the amount of the contract or proposed contract for which the false cerƟficaƟon was made, whichever is greater, the cost of the

School District’s invesƟgaƟon, and reasonable aƩorney fees, in addiƟon to the fine. Moreover, any person who submiƩed a false cerƟficaƟon shall be ineligible to bid on a request for proposal for three

(3) years from the date it is determined that the person has submiƩed the false cerƟficaƟon.

APPLICANT: Name of Applicant

By:

Title:

Date:

STATE OF MICHIGAN

COUNTY OF ____________

This instrument was acknowledged before me on the _____ day of ____________, _____, by

_________________________, Notary Public

______________ County, Michigan

My Commission Expires: ___________

AcƟng in the County of: ___________

SUPPLEMENTAL F – IRAN ECONOMICS SANCTION AFFIDAVIT OF COMPLIANCE 00 41 60 - 1 of 1

COLDWATER COMMUNITY SCHOOLS 01 2500 - 1

©2026 IGNYTE DESIGN SUBSTITUTION PROCEDURES

SECTION 01 2500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 ACTION SUBMITTALS

A. Documentation:

1. Justification.

2. Coordination information.

3. Detailed comparison.

4. Product Data.

5. Certificates and qualification data.

6. Detailed comparison of Contractor's Progress Schedule.

7. Cost information.

B. Engineer's Action: If necessary, Engineer will request additional information within seven days of receipt of a request for substitution. Engineer will notify Contractor of acceptance or rejection within 15 days of receipt, or seven days of receipt of additional information.

1.2 SUBSTITUTIONS

A. Substitutions for Cause: Not later than 15 days prior to time required for preparation and review of submittals.

B. Substitutions for Convenience: Not allowed.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 2500

COLDWATER COMMUNITY SCHOOLS 01 2600 - 1

©2026 IGNYTE DESIGN CONTRACT MODIFICATION PROCEDURES

SECTION 01 2600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Minor Changes in the Work: AIA Document G710, issued by Engineer.

B. Owner-Initiated Work Change Proposal Requests: Issued by Engineer.

C. Contractor-Initiated Work Change Proposals: Submit to Engineer.

1. Comply with requirements in Section 01 2500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

D. Change Orders: AIA Document G701, issued by Engineer for signatures of Owner and Contractor.

E. Construction Change Directives: AIA Document G714, issued by Engineer.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 2600

COLDWATER COMMUNITY SCHOOLS 01 2900 - 1

©2026 IGNYTE DESIGN PAYMENT PROCEDURES

SECTION 01 2900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Schedule of Values:

1. Format: Line items based on Project Manual table of contents and consistent with format of AIA Document G703.

2. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

3. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

B. Applications for Payment:

1. Payment Application Times: Indicated in the Agreement.

2. Payment Application Forms: AIA Document G702 and AIA Document G703.

3. Stored Materials: Provide evidence of certificate of insurance and transfer of title, and documentation of value.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 2900

COLDWATER COMMUNITY SCHOOLS 01 3100 - 1

©2026 IGNYTE DESIGN PROJECT MANAGEMENT AND COORDINATION

SECTION 01 3100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 COORDINATION DRAWINGS

1.2 REQUESTS FOR INFORMATION (RFIs)

A. RFI Forms: Form bound in Project Manual or Software-generated form acceptable to Engineer.

B. Engineer's Action: Allow three days for Engineer's response for each RFI.

C. RFI Log: Maintain a tabular log of RFIs. Submit log weekly.

1.3 PROJECT MEETINGS

A. Schedule and conduct meetings.

B. Preconstruction conference.

C. Sustainable design coordination conference.

D. Preinstallation Conferences: Before each construction activity that requires coordination.

E. Project Closeout Conference: No later than 90 days prior to the scheduled date of Substantial Completion.

F. Progress Meetings: At biweekly intervals, coordinated with preparation of payment requests.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 3100

COLDWATER COMMUNITY SCHOOLS 01 3300 - 1

©2026 IGNYTE DESIGN SUBMITTAL PROCEDURES

SECTION 01 3300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUBMITTALS

A. Submit submittal schedule.

1.2 PROCEDURES

A. Prepare and submit submittals as PDF sent via email or [as PDF uploaded to online Project management software website.

B. Processing Time:

1. Initial Review: 15 days.

2. Resubmittal Review: 15 days.

3. Sequential Review: 21 days.

4. Concurrent Consultant Review: 15 days.

C. Certificates and Certifications Submittals: Includes signature of entity responsible for preparing certification. Provide a digital signature on electronically submitted certificates and certifications where indicated.

D. Delegated Design Services Certification: In addition to other required submittals, submit digitally signed PDF electronic file, signed and sealed by the responsible design professional.

E. Contractor's Submittal Review: Mark with approval stamp before submitting to Engineer.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 3300

COLDWATER COMMUNITY SCHOOLS 01 7700 - 1

©2026 IGNYTE DESIGN CLOSEOUT PROCEDURES

SECTION 01 7700 - CLOSEOUT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for Contract closeout, including, but not limited to, the following:

1. Substantial Completion procedures.

2. Final completion procedures.

3. Warranties.

4. Final cleaning.

B. Related Requirements:

1. Section 01 7823 "Operation and Maintenance Data" for additional operation and maintenance manual requirements.

1.2 ACTION SUBMITTALS

A. Product Data: For each type of cleaning agent.

B. Contractor's List of Incomplete Items: Initial submittal at Substantial Completion.

C. Certified List of Incomplete Items: Final submittal at Final Completion.

1.3 CLOSEOUT SUBMITTALS

A. Certificates of Release: From authorities having jurisdiction.

B. Certificate of Insurance: For continuing coverage.

C. Field Report: For pest-control inspection.

1.4 SUBSTANTIAL COMPLETION PROCEDURES

A. Contractor's List of Incomplete Items: Prepare and submit a list of items to be completed and corrected (Contractor's "punch list"), indicating the value of each item on the list and reasons why the Work is incomplete.

B. Submittals Prior to Substantial Completion: Complete the following a minimum of 10 days prior to requesting inspection for determining date of Substantial Completion. List items below that are incomplete at time of request.

COLDWATER COMMUNITY SCHOOLS 01 7700 - 2

1. Certificates of Release: Obtain and submit releases from authorities having jurisdiction, permitting Owner unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating certificates, and similar releases.

2. Submit closeout submittals specified in other Division 01 Sections, including Project Record Documents, operation and maintenance manuals, damage or settlement surveys, property surveys, and similar final record information.

3. Submit closeout submittals specified in individual Sections, including specific warranties, workmanship bonds, maintenance service agreements, final certifications, and similar documents.

4. Submit maintenance material submittals specified in individual Sections, including tools, spare parts, extra materials, and similar items, and deliver to location designated by Architect. Label with manufacturer's name and model number.

5. Submit testing, adjusting, and balancing records.

6. Submit changeover information related to Owner's occupancy, use, operation, and maintenance.

C. Procedures Prior to Substantial Completion: Complete the following a minimum of 10 days prior to requesting inspection for determining date of Substantial Completion. List items below that are incomplete at time of request.

1. Advise Owner of pending insurance changeover requirements.

2. Make final changeover of permanent locks and deliver keys to Owner. Advise Owner's personnel of changeover in security provisions.

3. Complete startup and testing of systems and equipment.

4. Perform preventive maintenance on equipment used prior to Substantial Completion.

5. Instruct Owner's personnel in operation, adjustment, and maintenance of products, equipment, and systems. Submit demonstration and training video recordings specified in Section 01 7900 "Demonstration and Training."

6. Advise Owner of changeover in utility services.

7. Participate with Owner in conducting inspection and walkthrough with local emergency responders.

8. Terminate and remove temporary facilities from Project site, along with mockups, construction tools, and similar elements.

9. Complete final cleaning requirements.

10. Touch up paint and otherwise repair and restore marred exposed finishes to eliminate visual defects.

D. Inspection: Submit a written request for inspection to determine Substantial Completion a minimum of 10 days prior to date the Work will be completed and ready for final inspection and tests. On receipt of request, Architect will either proceed with inspection or notify Contractor of unfulfilled requirements.

Architect will prepare the Certificate of Substantial Completion after inspection or will notify Contractor of items, either on Contractor's list or additional items identified by Architect, that must be completed or corrected before certificate will be issued.

1.5 FINAL COMPLETION PROCEDURES

A. Submittals Prior to Final Completion: Before requesting final inspection for determining Final Completion, complete the following:

1. Submit a final Application for Payment in accordance with Section 01 2900 "Payment Procedures."

2. Certified List of Incomplete Items: Submit certified copy of Architect's Substantial Completion inspection list of items to be completed or corrected (punch list), endorsed and dated by

COLDWATER COMMUNITY SCHOOLS 01 7700 - 3

Architect. Certified copy of the list shall state that each item has been completed or otherwise resolved for acceptance.

3. Certificate of Insurance: Submit evidence of final, continuing insurance coverage complying with insurance requirements.

4. Submit pest-control final inspection report.

B. Inspection: Submit a written request for final inspection to determine acceptance a minimum of 10 days prior to date the Work will be completed and ready for final inspection and tests. On receipt of request, Architect will either proceed with inspection or notify Contractor of unfulfilled requirements. Architect will prepare a final Certificate for Payment after inspection or will notify Contractor of construction that must be completed or corrected before certificate will be issued.

1.6 LIST OF INCOMPLETE ITEMS

A. Organization of List: Include name and identification of each space and area affected by construction operations for incomplete items and items needing correction including, if necessary, areas disturbed by Contractor that are outside the limits of construction.

1. Organize list of spaces in sequential order, proceeding from lowest floor to highest floor, listed by room or space number.

2. Organize items applying to each space by major element, including categories for ceilings, individual walls, floors, equipment, and building systems.

3. Include the following information at the top of each page:

a. Project name.

b. Date.

c. Name of Architect.

d. Name of Contractor.

e. Page number.

4. Submit list of incomplete items in the following format:

a. MS Excel Electronic File: Architect will return annotated file.

b. PDF Electronic File: Architect will return annotated file.

c. Web-Based Project Software Upload: Utilize software feature for creating and updating list of incomplete items (punch list).

1.7 SUBMITTAL OF PROJECT WARRANTIES

A. Time of Submittal: Submit written warranties on request of Architect for designated portions of the Work where warranties are indicated to commence on dates other than date of Substantial Completion, or when delay in submittal of warranties might limit Owner's rights under warranty.

B. Organize warranty documents into an orderly sequence based on the table of contents of Project Manual.

C. Warranty Electronic File: Provide warranties and bonds in PDF format. Assemble complete warranty and bond submittal package into a single electronic PDF file with bookmarks enabling navigation to each item. Provide bookmarked table of contents at beginning of document.

1. Submit by email to Architect.

COLDWATER COMMUNITY SCHOOLS 01 7700 - 4

D. Provide additional copies of each warranty to include in operation and maintenance manuals.

PART 2 - PRODUCTS

2.1 MATERIALS

A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or that might damage finished surfaces.

1. Use cleaning products that comply with Green Seal's GS-37, or if GS-37 is not applicable, use products that comply with the California Code of Regulations maximum allowable VOC levels.

PART 3 - EXECUTION

3.1 FINAL CLEANING

A. Perform final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances and Federal and local environmental and antipollution regulations.

B. Cleaning: Employ experienced workers or professional cleaners for final cleaning. Clean each surface or unit to condition expected in an average commercial building cleaning and maintenance program.

Comply with manufacturer's written instructions.

1. Complete the following cleaning operations before requesting inspection for certification of Substantial Completion for entire Project or for a designated portion of Project:

a. Clean Project site of rubbish, waste material, litter, and other foreign substances.

b. Clean flooring, removing debris, dirt, and staining; clean according to manufacturer's recommendations.

c. Vacuum and mop concrete.

d. Vacuum carpet and similar soft surfaces, removing debris and excess nap; clean according to manufacturer's recommendations if visible soil or stains remain.

e. Clean transparent materials, including mirrors and glass in doors and windows. Remove glazing compounds and other noticeable, vision-obscuring materials. Polish mirrors and glass, taking care not to scratch surfaces.

f. Remove labels that are not permanent.

g. Clean plumbing fixtures to a sanitary condition, free of stains, including stains resulting from water exposure.

h. Leave Project clean and ready for occupancy.

3.2 REPAIR OF THE WORK

A. Complete repair and restoration operations required by Section 01 7300 "Execution" before requesting inspection for determination of Substantial Completion.

END OF SECTION 01 7700

COLDWATER COMMUNITY SCHOOLS 01 7823 - 1

©2026 IGNYTE DESIGN OPERATION AND MAINTENANCE DATA

SECTION 01 7823 - OPERATION AND MAINTENANCE DATA

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for preparing operation and maintenance manuals, including the following:

1. Operation and maintenance documentation directory manuals.

2. Systems and equipment operation manuals.

3. Systems and equipment maintenance manuals.

4. Product maintenance manuals.

1.2 CLOSEOUT SUBMITTALS

A. Submit operation and maintenance manuals indicated. Provide content for each manual as specified in individual Specification Sections, and as reviewed and approved at the time of Section submittals.

Submit reviewed manual content formatted and organized as required by this Section.

1. Architect will comment on whether content of operation and maintenance submittals is acceptable.

2. Where applicable, clarify and update reviewed manual content to correspond to revisions and field conditions.

B. Format: Submit operation and maintenance manuals in the following format:

1. Submit on digital media acceptable to Architect. Enable reviewer comments on draft submittals.

C. Final Manual Submittal: Submit each manual in final form prior to requesting inspection for Substantial Completion and at least 15 days before commencing demonstration and training. Architect will return copy with comments.

1. Correct or revise each manual to comply with Architect's comments. Submit copies of each corrected manual within 15 days of receipt of Architect's comments and prior to commencing demonstration and training.

D. Comply with Section 01 7700 "Closeout Procedures" for schedule for submitting operation and maintenance documentation.

1.3 FORMAT OF OPERATION AND MAINTENANCE MANUALS

A. Manuals, Electronic Files: Submit manuals in the form of a multiple file composite electronic PDF file for each manual type required.

1. Electronic Files: Use electronic files prepared by manufacturer where available. Where scanning of paper documents is required, configure scanned file for minimum readable file size.

COLDWATER COMMUNITY SCHOOLS 01 7823 - 2

2. File Names and Bookmarks: Bookmark individual documents based on file names. Name document files to correspond to system, subsystem, and equipment names used in manual directory and table of contents. Group documents for each system and subsystem into individual composite bookmarked files, then create composite manual, so that resulting bookmarks reflect the system, subsystem, and equipment names in a readily navigated file tree. Configure electronic manual to display bookmark panel on opening file.

1.4 REQUIREMENTS FOR EMERGENCY, OPERATION, AND MAINTENANCE MANUALS

A. Organization of Manuals: Unless otherwise indicated, organize each manual into a separate section for each system and subsystem, and a separate section for each piece of equipment not part of a system.

Each manual shall contain the following materials, in the order listed:

1. Title page.

2. Table of contents.

3. Manual contents.

B. Title Page: Include the following information:

1. Subject matter included in manual.

2. Name and address of Project.

3. Name and address of Owner.

4. Date of submittal.

5. Name and contact information for Contractor.

6. Name and contact information for Construction Manager.

7. Name and contact information for Architect.

8. Name and contact information for Commissioning Authority.

9. Names and contact information for major consultants to the Architect that designed the systems contained in the manuals.

10. Cross-reference to related systems in other operation and maintenance manuals.

C. Table of Contents: List each product included in manual, identified by product name, indexed to the content of the volume, and cross-referenced to Specification Section number in Project Manual.

D. Manual Contents: Organize into sets of manageable size. Arrange contents alphabetically by system, subsystem, and equipment. If possible, assemble instructions for subsystems, equipment, and components of one system into a single binder.

E. Identification: In the documentation directory and in each operation and maintenance manual, identify each system, subsystem, and piece of equipment with same designation used in the Contract Documents. If no designation exists, assign a designation according to ASHRAE Guideline 4, "Preparation of Operating and Maintenance Documentation for Building Systems."

1.5 SYSTEMS AND EQUIPMENT OPERATION MANUALS

A. Systems and Equipment Operation Manual: Assemble a complete set of data indicating operation of each system, subsystem, and piece of equipment not part of a system. Include information required for daily operation and management, operating standards, and routine and special operating procedures.

B. Content: In addition to requirements in this Section, include operation data required in individual Specification Sections and the following information:

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1. System, subsystem, and equipment descriptions. Use designations for systems and equipment indicated on Contract Documents.

2. Performance and design criteria if Contractor has delegated design responsibility.

3. Operating standards.

4. Operating procedures.

5. Operating logs.

6. Wiring diagrams.

7. Control diagrams.

8. Piped system diagrams.

9. Precautions against improper use.

10. License requirements including inspection and renewal dates.

C. Descriptions: Include the following:

1. Product name and model number. Use designations for products indicated on Contract Documents.

2. Manufacturer's name.

3. Equipment identification with serial number of each component.

4. Equipment function.

5. Operating characteristics.

6. Limiting conditions.

7. Performance curves.

8. Engineering data and tests.

9. Complete nomenclature and number of replacement parts.

D. Operating Procedures: Include the following, as applicable:

1. Startup procedures.

2. Equipment or system break-in procedures.

3. Routine and normal operating instructions.

4. Regulation and control procedures.

5. Instructions on stopping.

6. Normal shutdown instructions.

7. Seasonal and weekend operating instructions.

8. Required sequences for electric or electronic systems.

9. Special operating instructions and procedures.

E. Systems and Equipment Controls: Describe the sequence of operation, and diagram controls as installed.

F. Piped Systems: Diagram piping as installed, and identify color coding where required for identification.

1.6 SYSTEMS AND EQUIPMENT MAINTENANCE MANUALS

A. Systems and Equipment Maintenance Manuals: Assemble a complete set of data indicating maintenance of each system, subsystem, and piece of equipment not part of a system. Include manufacturers' maintenance documentation, preventive maintenance procedures and frequency, repair procedures, wiring and systems diagrams, lists of spare parts, and warranty information.

B. Content: For each system, subsystem, and piece of equipment not part of a system, include source information, manufacturers' maintenance documentation, maintenance procedures, maintenance and

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service schedules, spare parts list and source information, maintenance service contracts, and warranties and bonds, as described below.

C. Manufacturers' Maintenance Documentation: Include the following information for each component part or piece of equipment:

1. Standard maintenance instructions and bulletins; include only sheets pertinent to product or component installed. Mark each sheet to identify each product or component incorporated into the Work. If data include more than one item in a tabular format, identify each item using appropriate references from the Contract Documents. Identify data applicable to the Work and delete references to information not applicable.

a. Prepare supplementary text if manufacturers' standard printed data are not available and where the information is necessary for proper operation and maintenance of equipment or systems.

2. Drawings, diagrams, and instructions required for maintenance, including disassembly and component removal, replacement, and assembly.

3. Identification and nomenclature of parts and components.

4. List of items recommended to be stocked as spare parts.

D. Maintenance Procedures: Include the following information and items that detail essential maintenance procedures:

1. Test and inspection instructions.

2. Troubleshooting guide.

3. Precautions against improper maintenance.

4. Disassembly; component removal, repair, and replacement; and reassembly instructions.

5. Aligning, adjusting, and checking instructions.

6. Demonstration and training video recording, if available.

E. Maintenance and Service Schedules: Include service and lubrication requirements, list of required lubricants for equipment, and separate schedules for preventive and routine maintenance and service with standard time allotment.

F. Spare Parts List and Source Information: Include lists of replacement and repair parts, with parts identified and cross-referenced to manufacturers' maintenance documentation and local sources of maintenance materials and related services.

G. Warranties and Bonds: Include copies of warranties and bonds and lists of circumstances and conditions that would affect validity of warranties or bonds.

1. Include procedures to follow and required notifications for warranty claims.

H. Drawings: Prepare drawings supplementing manufacturers' printed data to illustrate the relationship of component parts of equipment and systems and to illustrate control sequence and flow diagrams.

Coordinate these drawings with information contained in record Drawings to ensure correct illustration of completed installation.

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1.7 PRODUCT MAINTENANCE MANUALS

A. Product Maintenance Manual: Assemble a complete set of maintenance data indicating care and maintenance of each product, material, and finish incorporated into the Work.

B. Content: Organize manual into a separate section for each product, material, and finish. Include source information, product information, maintenance procedures, repair materials and sources, and warranties and bonds, as described below.

C. Product Information: Include the following, as applicable:

1. Product name and model number.

2. Manufacturer's name.

3. Color, pattern, and texture.

4. Material and chemical composition.

5. Reordering information for specially manufactured products.

D. Maintenance Procedures: Include manufacturer's written recommendations and the following:

1. Inspection procedures.

2. Types of cleaning agents to be used and methods of cleaning.

3. List of cleaning agents and methods of cleaning detrimental to product.

4. Schedule for routine cleaning and maintenance.

5. Repair instructions.

E. Repair Materials and Sources: Include lists of materials and local sources of materials and related services.

F. Warranties and Bonds: Include copies of warranties and bonds and lists of circumstances and conditions that would affect validity of warranties or bonds.

1. Include procedures to follow and required notifications for warranty claims.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 01 7823