26_7011 Bid Docs_PH2 _ Meriwether County (002.pdf

CONSTRUCTION DOCUMENTS

AND TECHNICAL SPECIFCATIONS FOR

2026 MERIWETHER CO LMIG RESURFACING PROJECT – PH II

FOR

MERIWETHER COUNTY BOARD OF COMMISSIONERS

17234 ROOSEVELT HIGHWAY, BUILDING B

GREENVILLE, GEORGIA 30222

EMC PROJECT NO: 26-7011

MAY 2026

PREPARED BY

3575 MACON ROAD, SUITE 15

COLUMBUS, GEORGIA 31907

(706) 565-5985 www.emc-eng.com http://www.emc-eng.com/

CONTRACT DOCUMENTS

TECHNICAL SPECIFICATIONS

2026 MERIWETHER COUNTY

LMIG RESURFACING PROJECT – PH 2

RESURFACING OF:

ALVATON ROAD

MERIWETHER COUNTY

BOARD OF COMMISSIONERS

MAY 2026

EMC PROJECT NO. 26-7011

Prepared By:

EMC Engineering Services, Inc.

3575 Macon Rd # 15 Columbus, GA 31907

TABLE OF C ONTENTS

Advertisement for Bids

Information for Bidders

Immigration and Security Form

SAVE Program Affidavit

Bid

Bid Form

Bid Bond

Non-Collusion of Bidders

Certification Regarding Debarment

Agreement

Payment Bond

Performance Bond

Notice of Award

Notice to Proceed

General Conditions

Project Drawings

BID ADVERTISEMENT MAY 2026

ADVERTISEMENT FOR BIDS FOR

CONSTRUCTION OF

2026 LMIG RESURFACING PROJECT

FOR THE

MERIWETHER COUNTY BOARD OF

COMMISSIONERS

Meriwether County Board of Commissioners 17234 Roosevelt Highway, Building B Greenville, GA 30222

Sealed BIDS for the 2026 Meriwether County LMIG Resurfacing Project Phase II will be received by Meriwether County at the Meriwether County Board of Commissioners Office located at 17234 Roosevelt Highway, Building B, Greenville GA 30222 until 11:00 AM, Local Time on July 9, 2026, and then at said office will be publicly opened and read aloud. The project includes the resurfacing and associated work of Alvaton Road from Hwy 85 to 2 miles west of Hwy 85 to Luthersville Road – the total project mileage is approximately 3.5 miles. All roads will receive asphalt patching as required, leveling/ crack relief layer, and asphalt as final surface, striping, and shoulder building.

The CONTRACT DOCUMENTS may be examined at the following locations:

Meriwether County Board of Commissioners at 17234 Roosevelt Highway, Building B, Greenville

GA 30222.

A mandatory pre-bid conference will be held at 11:00 AM on June 18, 2026, at the Board of Commissioners’ Office located 17234 Roosevelt Highway, Building B, Greenville GA 30222.

Project scheduling, coordination requirements, and questions of interpretation will be addressed at this time.

All bids must be accompanied by a Bid Bond in an amount not less than five percent (5%) of the Base Bid. Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the contract amount, will be required of the successful bidder.

Bonds must be written by an acceptable Surety Company licensed to do business in the State of Georgia and listed in the Department of the Treasury, Circular 570, latest edition.

NOTE: Contractor and all subcontractors must obtain a business license in Georgia, be fully insured, and be a Licensed Contractor in the State of Georgia.

INSURANCE: Contractor shall maintain the following insurance (a) comprehensive general liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000 per occurrence, and property damage with limits of no less than $1,000,000 per occurrence; and (b) commercial automobile liability, including blanket contractual, covering bodily injuries with limits of no less than $1,000,000 per

BID ADVERTISEMENT MAY 2026

occurrence, and property damage with limits of no less than $1,000,000 per accident (c) statutory worker’s compensation insurance, including $1,000,000 employer’s liability insurance (d) employee dishonesty and/or crimes coverage with respect to personnel of Contractor having access to County buildings, with limits of no less than $50,000 per occurrence. All insurance shall be provided by an insurer(s) acceptable to the County, and shall provide for thirty (30) days prior notice of cancellation to the County. Upon request, Contractor shall deliver to the County a certificate or policy of insurance evidencing Contractor’s compliance with this paragraph. Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage.

The successful bidder shall secure and pay for all permits, assessments, charges or fees required in connection with the proposed construction. Answers to all questions shall be provided a minimum of 72 hours prior to the time of the bid.

All work to be performed under this project must be completed within 120 consecutive calendar days following receipt of Notice to Proceed.

Meriwether County reserves the right to reject any or all bids, including without limitation, the right to reject any and all nonconforming, non-responsive, unbalanced or conditional bids and to reject the bid of any bidder whom the Owner believes would not be in the best interest of the Project to make an award to that bidder whether because the bid is not responsive, the bidder is unqualified, or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner.

Qualified Bidders may obtain digital copies of the CONTRACT DOCUMENTS, Specifications, and upon a non-refundable payment of $100.00 for each set at the Columbus office of EMC Engineering Services, Inc. Please contact Karlee Jenks at

(706) 565-5985, columbus@emc-eng.com.

John Gorton, County Administrator

INFORMATION FOR BIDDERS

BIDS will be received by the Meriwether County Board of Commissioners (herein called the "OWNER"), at 17234 Roosevelt Highway, Building B, Greenville GA 30222 Georgia until 11:00 AM. Local Time, July 9, 2026, and then at said office publicly opened and read aloud.

Each BID must be submitted in a sealed envelope, addressed to the Meriwether County Board of Commissioners 17234 Roosevelt Highway, Building B, Greenville, GA. Each sealed envelope containing a BID must be plainly marked on the outside as BID for 2026 Meriwether County LMIG Resurfacing Project and the envelope should bear on the outside the name of the BIDDER, his address, his license number. If forwarded by mail, the sealed envelope containing the BID must be enclosed in another envelope addressed to the OWNER at 17234 Roosevelt Highway, Building B, Greenville, GA.

All BIDS must be made on the required BID form. All blank spaces for BID prices must be filled in, in ink or typewritten, and the BID form must be fully completed and executed when submitted. Only one copy of the BID form is required.

The OWNER may waive any informalities or minor defects or reject any and all BIDS. Any BID may be withdrawn prior to the above scheduled time for the opening of BIDS or authorized postponement thereof. Any BID received after the time and date specified shall not be considered. No BIDDER may withdraw a BID within 60 days after the actual date of the opening thereof. Should there be reasons why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the OWNER and the BIDDER.

Tentative Bid Schedule First Advertisement June 5, 2026 Second Advertisement June 12, 2026 Pre-Bid Conference June 18, 2026 (11:00 AM) Bids Due July 9, 2026 (11:00 AM)

Georgia Department of Transportation Standard Specifications for Construction of Transportation Systems, Current Edition, to include most recent revisions, are the governing standards for this project. All striping shall be in accordance with current MUTCD Standards.

BIDDERS must satisfy themselves of the accuracy of the estimated quantities in the BID Schedule by examination of the site and a review of the drawings and specifications including ADDENDA. After BIDS have been submitted, the BIDDER shall not assert that there was a misunderstanding concerning the quantities of WORK or of the nature of the WORK to be done.

The OWNER shall provide to BIDDERS prior to BIDDING, all information that is pertinent to, and delineates and describes, the land owned and rights-of-way acquired or to be acquired.

The CONTRACT DOCUMENTS contain the provisions required for the construction of the PROJECT. Information obtained from an officer, agent, or employee of the OWNER or any other person shall not affect the risks or obligations assumed by the CONTRACTOR or relieve him from fulfilling any of the conditions of the contract.

Attorneys-in-fact who sign BID BONDS or payment BONDS and performance BONDS must file with each BOND a certified and effective dated copy of their power of attorney.

The party to whom the contract is awarded will be required to execute the Agreement within ten (10) calendar days from the date when NOTICE OF AWARD is delivered to the BIDDER. The NOTICE OF AWARD shall be accompanied by the necessary Agreement form. In case of failure of the BIDDER to execute the Agreement, the OWNER may at his option consider the BIDDER in default.

The OWNER, within ten (10) days of receipt of acceptable Agreement signed by the party to whom the Agreement was awarded, shall sign the Agreement and return to such party an executed duplicate of the Agreement. Should the OWNER not execute the Agreement within such period, the BIDDER may by WRITTEN NOTICE withdraw his signed Agreement. Such notice of withdrawal shall be effective upon receipt of the notice by the

OWNER.

The NOTICE TO PROCEED shall be issued within ten (10) days of the execution of the Agreement by the OWNER. Should there be reasons why the NOTICE TO PROCEED cannot be issued within the ten (10) day period or within the period mutually agreed upon, the CONTRACTOR may terminate the Agreement without further liability on the part of either party.

The OWNER may make such investigations as he deems necessary to determine the ability of the BIDDER to perform the WORK, and the BIDDER shall furnish to the OWNER all such information and data for this purposed as the OWNER may request. The OWNER reserves the right to reject any BID if the evidence submitted by, or investigation of, such BIDDER fails to satisfy the OWNER that such BIDDER is properly qualified to carry out the obligations of the Agreement and to complete the WORK contemplated therein.

A conditional or qualified BID will not be accepted. Award will be made to the lowest responsible BIDDER.

OWNER reserves the right to award project based on base bid only or any combination of alternates, if applicable, at their sole discretion.

All applicable laws, ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the PROJECT shall apply to the contract throughout.

Each BIDDER is responsible for inspecting the site and for reading and being thoroughly familiar with the CONTRACT DOCUMENTS. The failure or omission of any BIDDER to do any of the foregoing shall in no way relieve any BIDDER from any obligation in respect to his BID.

The low BIDDER shall supply the names and addresses of major material SUPPLIERS and SUBCONTRACTORS when requested to do so by the OWNER. All bidders must have a State of Georgia Utility Contractors License.

Georgia Security and Immigration Compliance Act

CONTRACTOR must execute an affidavit verifying that CONTRACTOR has registered and participates in the federal work authorization program to verify information of all new employees, per O.C.G.A. 13-10-90, et.seq., and Georgia Department of Labor Regulations Rule 300-10-1-02, and must execute an affidavit verifying residency status per O.C.G.A. 50-36-1, et.seq.

The appropriate affidavits are attached to these contract documents, and are incorporated herein by reference and made a part of this contract.

The CONTRACTOR further certifies that any SUBCONTRACTOR employed by CONTRACTOR for the performance of this agreement has executed appropriate SUBCONTRACTOR affidavits verifying its registration and participation in the federal work authorization program and compliance with O.C.G.A. 13-10-90, et.seq., and Georgia Department of Labor Regulations Rule 300-10-1-02, and verifying residency status per O.C.G.A. 50-36-1, et.seq, and that all such affidavits are incorporated into and made a part of every contract between the CONTRACTOR and each SUBCONTRACTOR.

CONTRACTOR’S compliance with O.C.G.A. 13-10-90, et. seq., Georgia Department of Labor Regulations Rule 300-10-1-02, and O.C.G.A. 50-36-1 et. seq is a material condition of this agreement and Contractor’s failure to comply with said provisions shall constitute a material breach of this agreement.

All BIDS must be accompanied by a BID Bond in an amount not less than five percent (5%) of the Base BID. Performance Bond and Payment Bond, each in the amount of one hundred percent (100%) of the contract amount, will be required of the successful BIDDER.

Bonds must be written by an acceptable Surety Company licensed to do business in the State of Georgia and listed in the Department of the Treasury, Circular 570, latest edition.

NOTE: Contractor and subcontractor must obtain a business license in Georgia, be fully insured, and be a Licensed Contractor in the State of Georgia.

The successful BIDDER shall secure and pay for all permits, assessments, charges or fees required in connection with the proposed construction.

The following items must be submitted in the sealed bid package:

1)Bid 2)Bid form

3) Bid Bond

4) Non-Collusion Affidavit

5) Current Business License

Meriwether County reserves the right to reject any or all bids, including without limitation, the right to reject any and all nonconforming, non-responsive, unbalanced or conditional bids and to reject the bid of any bidder whom Owner believes would not be in the best interest of the Project to make an award to that bidder whether because the bid is not responsive, the bidder is unqualified, or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the Owner.

IMMIGRATION AND SECURITY FORM

O.C.G.A. § 13-10-91 requires contractors interested in public works contracts to file an affidavit that the contractor and its subcontractors have registered and participate in a federal work authorization program intended to insure that only lawful citizens or lawful immigrants are employed by the contractor or subcontractor.

In order to insure compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99- 603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et.seq., Contractor must warrant and affirm that Contractor has complied with the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act by registering at https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES; and verifying information of all new employees; and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300-10-1-.01 et.seq.

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm, or corporation which is contracting with MERIWETHER County, Georgia has registered with and is participating in a federal work authorization program [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and deadlines established in O.C.G.A. § 13-10-91, and Contractor warrants that it will continue to use the federal work authorization program throughout the contract period.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with MERIWETHER County, Georgia, Contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13- 10-91 on the Subcontractor Affidavit provided in Georgia Department of Labor Rule 300-10-01-.08 or a substantially similar form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to MERIWETHER County, Georgia at the time the subcontractor(s) is retained to perform such service.

Signature Title

Firm Name:

Street/Mailing Address:

City, State, Zip Code:

Telephone Number:

Email:

User Identification Number:

Date of Authorization:

https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES

Exhibit B

Affidavit Verifying Status for County Public Benefit Application

By executing this affidavit under oath, as an applicant for the award of a contract with Meriwether County, Georgia, I . [Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity] am stating the following as required by O.C.G.A. Section 50-36-1:

1) I am a United States citizen

OR

2) I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant: Date

Printed Name:

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE *

DAY OF , 20 . Alien Registration number for non-citizens

Notary Public My commission Expires:

*Note: O.C.G.A. § 50-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their registration number. Because legal permanent residents are included in the federal definition of “alien”, legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below.

BID

Proposal of (hereinafter called "BIDDER"), organized and existing under the laws of the State of Doing business as* .

To the Meriwether County Board of Commissioners (hereinafter called "OWNER").

In compliance with your Advertisement for Bids, BIDDER hereby proposes to perform all WORK for the construction of Meriwether County 2026 LMIG Resurfacing Project in strict accordance with the CONTRACT DOCUMENTS, within the time set forth therein, and at the prices stated below.

By submission of this BID, each BIDDER certifies, and in the case of a joint BID each party thereto certifies as to his own organization, that this BID has been arrived at independently, without consultation, communication, or agreement as to any matter relating to this BID with any other BIDDER or with any competitor.

BIDDER hereby agrees to commence WORK under this contract on or before a date to be specified in the NOTICE TO PROCEED and to fully complete the PROJECT within 120 consecutive calendar days thereafter. BIDDER further agrees to pay as liquidated damages, the sum of $ 250.00 for each consecutive calendar day thereafter as provided in Section 15 of the General Conditions.

BIDDER acknowledges receipt of the following ADDENDUM:

*Insert "a corporation", "a partnership", or "an individual" as applicable.

2026 MERIWETHER COUNTY LMIG PROJECT

ALVATON ROAD 3.5

RESURFACING TOTAL= 3.5

NO. ITEM NO. ITEM DESCRIPTION QTY

UNIT

UNIT

PRICE TOTAL

1 150-1000 TRAFFIC CONTROL 1 LS $ -

2 210-1000

SHOULDER BACKFILLING (BOTH SIDES), GRADE,

COMPACT, TEMP & PERM GRASS 3.5 ML $ -

3 432-0205

MILL ASPH CONC PVMT, AT TRANSITIONS & BRIDGES (150 FT

ON EACH SIDE) 1000 SY $ -

4 402-9901

RECYCLED ASPHALT CONCRETE PATCHING COURSE (19

MM SP, 440 LBS/ SY MAX) - MISCELLANEOUS AS

NECESSARY

50 TN $ -

4 402-1812

RECYCLED ASPHALT CONCRETE LEVELING COURSE (OGI)

INCL BITUM MATERIAL, H LIME, TYPE I (85 LBS/SY) 2150 TN $ -

5 402-3121 1.5" RECYCLED ASPHALT CONCRETE WEARING COURSE

(12.5 MM TYPE II) INCL BITUM MATERIAL, H LIME, (165

LBS/SY)

4200 TN $ -

6 652-2501 SINGLE WHITE SOLID STRIPE, 5" HIGH BUILD PAINT 7 LM $ -

7 652-2502 CENTERLINE YELLOW SOLID STRIPE, 5" HIGH BUILD

PAINT 3.5 RM $ -

8 413-1000 BITUMINOUS TACK COAT 8000 GL $ -

9 653-1000 THERMO PLASTIC SOLID TRAFFIC STRIPE, 24 INCH, WHITE

(STOP BAR) 3 EA $ -

BASE CONSTRUCTION TOTAL: $ -

Bid Bond

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, as Principal, and as Surety, are hereby held and firmly bound unto Meriwether County Board of Commissioners as OWNER in the penal sum of 5 Percent of Amount Bid for the payment of which , well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.

Signed, this day of , 20 .

The Condition of the above obligation is such that whereas the Principal has submitted to

Meriwether County Board of Commissioners a certain BID, attached hereto and hereby made a part hereof to enter into a contract in writing, for the

NOW, THEREFORE,

(a) If said BID shall be rejected, or

(b) If said BID shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said BID) and shall furnish a BOND for his faithful performance of said contract, and for the payment of all persons performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said BID, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its BOND shall be in no way impaired or affected by any extension of the time within which the

OWNER may accept such BID; and said SURETY does hereby waive notice of any such tensions.

Bid Bond

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

(L.S.)

Principal

Surety

By:

IMPORTANT - Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the project is located.

Non-Collusion Affidavit of Prime Bidder/Subcontractor

State of Georgia Meriwether County, Georgia

, being the first duly sworn, deposes and says that:

1. He/she is of

(Owner, partner, etc.) (Company) the Bidder that has submitted the attached Bid;

2. He/she is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid;

3. Such Bid is genuine and is not a collusive or sham Bid;

4. Neither the said Bidder nor any of its officers, partners, owners, subcontractors, agents, representatives, employees or parties in interest including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm or person to submit a sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix price or prices in the attached Bid or of any other Bidder, or to fix overhead, profit or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance or unlawful agreement and advantage against Meriwether County or any person interested in the proposed contract;

5. The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees or parties in interest including this affiant;

Signature: Date:

Name & Title: Notary:

My Commission Expires:

CERTIFICATION REGARDING DEBARMENT SUSPENSION, AND OTHER

RESPONSIBILITY MATTERS - PRIMARY COVERED TRANSACTIONS

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this proposal, the prospective primary participant is providing the certification set out below.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary participant to furnish a certification or an explanation could disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary participant knowingly rendered an erroneous certification, in addition to other remedies available, the County may terminate this transaction for cause or default.

4. The prospective primary participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact the department to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary participant agrees by submitting this proposal that should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary participant further agrees by submitting this proposal that it will include the clause titled ''Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion- Lower Tier Covered Transaction,'' provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non-procurement Programs.

Debarment Certification (Version 1, 6/98) Page 1 of 2

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 49 CFR pan 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default.

CERTIFICATION

(1) The prospective primary participant certifies to the best of its knowledge and belief, that it and its principals:

(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency.

(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity

(Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and

(d) Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.

(2) Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Organization Name PR/Award or Project Name

Name and Title

Signature Date

Debarment Certification (Version 1, 6/98) Page 2 of 2

Agreement

AGREEMENT

THIS AGREEMENT, made this day of , 2026, by and between the

Meriwether County Board of Commissioners, hereinafter called "OWNER" and doing business as (an individual), or a (partnership), or a (corporation) hereinafter called "CONTRACTOR".

WITNESSETH: That for and in consideration of the payments and agreements herein-after mentioned:

1. The CONTRACTOR will commence and complete the delivery of materials for

2026 MERIWETHER COUNTY LMIG PROJECT

2. The CONTRACTOR will furnish all of the materials, tools, equipment, labor and other services necessary for the construction and completion of the PROJECT described herein.

3. The CONTRACTOR will commence the work required by the CONTRACT

DOCUMENTS within 10 calendar days after the date of the NOTICE TO PROCEED and will complete the same within _120 calendar days unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS.

4. The CONTRACTOR agrees to perform all of the WORK described in the CONTRACT

DOCUMENTS and comply with the terms therein for the sum of $ , or as shown in the BID schedule.

5. The term "CONTRACT DOCUMENTS" means and includes the following:

(A) Advertisement for BIDS

(B) Information For BIDDERS

(C) BID

(E) Agreement

(F) General Conditions

(G) SUPPLEMENTAL GENERAL CONDITIONS

(J) NOTICE OF AWARD

(K) NOTICE TO PROCEED

(L) CHANGE ORDER

(M) DRAWINGS prepared by EMC Engineering Services, Inc. labeled:

MERIWETHER COUINTY 2026 LMIG EXHIBIT

dated May, 2026.

(N) SPECIFICATIONS prepared or issued by

EMC Engineering Services, Inc. dated May, 2026.

(O) ADDENDA

NO. , dated , 20

NO. , dated , 20

NO. , dated , 20

6. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth in the General Conditions such amounts as required by the CONTRACT DOCUMENTS.

7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors, and assigns.

IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in ( 3 ) each of (Number of Copies) which shall be deemed an original on the date first above written.

OWNER:

Meriwether County Board of

Commissioners

BY

Name Emmett Collins (Please Type)

Title Chairman, Board of Commissioners

(SEAL)

ATTEST:

Name Allyson Stephens

Title County Clerk

CONTRACTOR:

BY

Name

Name

Title

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS: that

(Name of Contractor) a , hereinafter called Principal, Corporation, Partnership, or Individual) and (Name of Surety)

(Address of Surety) hereinafter called Surety, are held and firmly bound unto

(Name of Owner)

17234 Roosevelt Highway Building B (Address of Owner) hereinafter called OWNER, in the penal sum of Dollars, in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the OWNER, dated the day of

20 , a copy of which is hereto attached and made a part hereof for the construction of:

NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, SUBCONTRACTORS, and corporations furnishing materials for or performing labor in the prosecution of the WORK provided for in such contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and coke, repairs on machinery, equipment and tools, consumed or used in connection with the construction of such WORK , and all insurance premiums on said WORK, and for all labor, performed in such WORK whether by SUBCONTRACTOR or otherwise, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the WORK to be performed thereunder or the SPECIFICATIONS accompanying the same shall in any wise affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the

SPECIFICATIONS.

PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in counterparts, each

(number) one of which shall be deemed an original, this the day of , 20 .

principal

(Principle) Secretary

BY (s)

(Address)

Witness as to Principal

BY

Attest:

Witness as to Surety

NOTE: Date of BOND must not be prior to date of Contract.

If CONTRACTOR is Partnership, all partners should execute BOND.

IMPORTANT: Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the PROJECT is located.

Performance Bond

PERFORMANCE BOND

KNOW ALL MEN BY THESE PRESENTS: that

(Address of Contractor) a , hereinafter called Principal, and (Corporation, Partnership, or Individual)

(Name of Surety)

(Address of Surety) hereinafter called SURETY, are held and firmly bound unto

(Name of Owner)

_________________17234 Roosevelt Highway Building B ( Address of Owner) hereinafter called OWNER, in the penal sum of

Dollars, $( ) in lawful money of the United States, for their payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the OWNER, dated the day of , 20 , a copy of which is hereto attached and made a part hereof for the construction of:

NOW, THEREFORE, if the Principal shall well, truly and faithfully perform its duties, all the undertakings, covenants, terms, conditions, and agreements of said contract during the original term thereof, and any extensions thereof which may be granted by the OWNER, with or without notice to the Surety and during the one year guaranty period, and if he shall satisfy all claims and demands incurred under such contract, and shall fully indemnify and save harmless the OWNER from all costs and damages which it may suffer by reason of failure to do so, and shall reimburse and repay the OWNER all outlay and expense which the OWNER may incur in making good any default, then this obligation shall be void; otherwise to remain in full force and effect.

Performance Bond

PROVIDED, FURTHER, that the said surety, for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to WORK to be performed thereunder or the SPECIFICATIONS accompanying the same shall in any wise affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the

SPECIFICATIONS.

PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

In WITNESS WHEREOF, this instrument is executed in counterparts, each one of which shall be deemed an original, this the day of 20 .

(Principal) Secretary

By

(Witness as to Principal) (Address)

Surety

(Surety) Secretary

Witness as to Surety Attorney-in-Fact

(Address) (Address)

NOTE: Date of BOND must not be prior to date of CONTRACT. If CONTRACTOR is Partnership, all partners should execute BOND.

IMPORTANT: Surety companies executing BONDS must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the state where the PROJECT is located.

NOTICE OF AWARD

To:

PROJECT Description: 2026 Meriwether County LMIG Project

The OWNER has considered the BID submitted by you for the above-described WORK in response to its Advertisement for Bids dated , 2026, and Information for Bidders.

You are hereby notified that your BID has been accepted for items in the amount of

You are required by the Information for Bidders to execute the Agreement within ten (10) calendar days from the date of this Notice to you.

If you fail to execute said Agreement within ten (10) days from the date of this Notice, said

OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your BID as abandoned. The OWNER will be entitled to such other rights as may be granted by law.

You are required to return an acknowledgment copy of this NOTICE OF AWARD to the

OWNER.

Dated this day of , 2026.

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE OF AWARD is hereby acknowledged.

this the day of , 20

NOTICE TO PROCEED

To: Date:

Project: 2025 Meriwether County LMIG Resurfacing Project

You are hereby notified to commence WORK in accordance with the Agreement dated

, 2026, on or before , 2026, and you are to complete the WORK within 180 consecutive calendar days thereafter. The date of completion of all WORK is therefore , 2026.

By John Gorton

Title County Administrator

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE TO PROCEED is hereby acknowledged by this the day of , 2026

Company

Signature

GENERAL CONDITIONS

G E NE RA L CO NDI T I O NS

1. Definitions 1.7 CONTRACT DOCUMENTS- The contract, including

2. Additional Instructions & Detail Drawings Advertisement for Bids, Information for Bidders, BID, Bid

3. Schedules, Reports & Records Bond, Agreement, Payment Bond, Performance Bond, NOTICE

4. Drawings & Specifications OF AWARD, NOTICE TO PROCEED, CHANGE ORDER,

5. Shop Drawings DRAWINGS, SPECIFICATIONS & ADDENDA.

6. Materials, Services & Facilities

7. Inspection & Testing 1.8 CONTRACT PRICE-The total monies payable to the

8. Substitutions CONTRACTOR under the terms and conditions of the

9. Patents CONTRACT DOCUMENTS.

10. Surveys, Permits, Regulations

11. Protection of Work, Property, Persons 1.9 CONTRACT TIME- The number of calendar days stated

12. Supervision by Contractor in the CONTRACT DOCUMENTS for the completion of the

13. Changes in the Work WORK.

14. Changes in Contract Price

15. Time for Completion & Liquidated Damages 1.10 CONTRACTOR-The person, firm or corporation with

16. Correction of Work whom the OWNER has executed the Agreement.

17. Subsurface Conditions

18. Suspension of Work, Termination and Delay 1.11 DRAWINGS- The part of the CONTRACT

19. Payments to Contractor DOCUMENTS which show the characteristics and scope of the

20. Acceptance of Final Payment as Release WORK to be performed and which have been prepared or

21. Insurance approved by the ENGINEER.

22. Contract Security

23. Assignments 1.12 ENGINEER- The person, firm or corporation named as

24. Indemnification such in the CONTRACT DOCUMENTS.

25. Separate Contracts

26. Subcontracting 1.13 FIELD ORDER- A written order effecting a change in

27. Engineer's Authority the WORK not involving an adjustment in the CONTRACT

28. Land and Rights-of -Way PRICE or an extension of the CONTRACT TIME, issued by the

29. Guarantee ENGINEER to the CONTRACTOR during construction.

30. Arbitration

31. Taxes 1.14 NOTICE OF AWARD-The written notice of the acceptance of the BID from the OWNER to the successful

1. DEFINITIONS BIDDER.

1.1 Wherever used in the CONTRACT DOCUMENTS, the

following terms shall have the meanings indicated which shall be applicable to both the singular and plural thereof:

1.2 ADDENDA- Written or graphic instruments issued prior

to the execution of the Agreement which modify or interpret the CONTRACT DOCUMENTS. DRAWINGS and SPECIFICATIONS, by additions, deletions, clarifications or corrections.

1.3 BID- The offer or proposal or the BIDDER submitted on

the prescribed form setting forth the prices for the WORK to be performed.

1.4 BIDDER- Any person, firm or corporation submitted on

the prescribed form setting forth the prices for the WORK to be

1.5 BONDS- Bid, Performance, and Payment Bonds and

other instruments of security, furnished by the CONTRACTOR and his surely in accordance with the CONTRACT

DOCUMENTS.

1.6 CHANGE ORDER- A written order to the

CONTRACTOR authorizing an addition, deletion or revision in the WORK within the general scope of the CONTRACT DOCUMENTS, or authorizing an adjustment in the CONTRACT PRICE or CONTRACT TIME.

1.15 NOTICE TO PROCEED- Written communication issued

by the OWNER to the CONTRACTOR authorizing him to proceed with the WORK and establishing the date of commencement of the WORK.

1.16 OWNER- A public or quasi-public body or authority, corporation, association, partnership, or individual for whom the WORK is to be performed.

1.17 PROJECT-The undertaking to be performed as provided

in the CONTRACT DOCUMENTS.

1.18 RESIDENT PROJECT REPRESENTATIVE-The

authorized representative of the OWNER who is assigned to the PROJECT site or any part thereof.

1.19 SHOP DRAWINGS- All drawings, diagrams, illustrations, brochures, schedules and other data which are prepared by the CONTRACTOR, a SUBCONTRACTOR, manufacturer, or SUPPLIER or distributor, which illustrate how specific portions or the WORK shall be fabricated or installed.

1.20 SPECIFICATIONS- A part of the CONTRACT

DOCUMENTS consisting of written descriptions of a technical nature of materials, equipment, construction systems, standards and workmanship.

1.21 SUBCONTRACTOR-An individual, firm or corporation

having a direct contract with the CONTRACTOR or with any other SUBCONTRACTOR for the performance of a part of the WORK at the site.

1.22 SUBSTANTIAL COMPLETION- That date as certified

by the ENGINEER when the construction of the Project or a specified part thereof is sufficiently completed, in accordance with the CONTRACT DOCUMENTS so that the PROJECT or specified part can be utilized for the purpose for which it is intended.

1.23 SUPPLEMENTAL GENERAL CONDITIONS-

Modifications to General Conditions required by a Federal agency for participation in the PROJECT and approved by the agency in writing prior to inclusion in the CONTRACT DOCUMENTS, or such requirements that may be imposed by applicable state laws.

1.24 SUPPLIER- Any person or organization who supplies

materials or equipment for the WORK, including that fabricated to a special design, but who does not perform labor at the site.

1.25 WORK- All labor necessary to produce the construction

required by the CONTRACT DOCUMENTS and all materials and equipment incorporated or to be incorporated in the

PROJECT.

1.26 WRITTEN NOTICE- Any notice to any party of the

Agreement relative to any part or this Agreement in writing and considered delivered and the service thereof completed, when posted by certified or registered mail to the said party at his last given address, or delivered in person to said party or his authorized representative on the WORK.

2. ADDITIONAL INSTRUCTIONS AND DETAIL

DRAWINGS

2.1 The CONTRACTOR may be furnished additional

instructions and detail drawings by the ENGINEER as necessary to carry out the WORK required by the CONTRACT

2.2 The additional drawings and instructions thus supplied

will become a part of the CONTRACT DOCUMENTS. The CONTRACTOR shall carry out the WORK in accordance with the additional detail drawings and instructions.

3. SCHEDULES, REPORTS AND RECORDS

3.1 The CONTRACTOR shall submit to the OWNER such

schedule of quantities and costs progress schedules, payrolls, reports, estimates, records and other data where applicable as are required by the CONTRACT DOCUMENTS for the WORK

3.2 Prior to the first partial payment estimate the

CONTRACTOR shall submit construction progress schedules showing the order in which he proposes to carry on the WORK, estimated date of completion of each part and as applicable:

3.2.1 The dates at which special detail drawings will be

required.

3.2.2 Respective dates for submission of SHOP

DRAWINGS, the beginning of manufacture, the testing and the installation of materials, supplies and equipment.

3.3 The CONTRACTOR shall also submit a schedule of

payments that he anticipates he will earn during the course of the WORK.

4 DRAWINGS AND SPECIFICATIONS

4.1 The intent of the DRAWINGS and SPECIFICATIONS

is that the CONTRACTOR shall furnish all labor, materials, tools, equipment, and transportation necessary for the proper execution of the WORK in accordance with the CONTRACT DOCUMENTS and all incidental work necessary to complete the PROJECT in an acceptable manner, ready for use, occupancy or operation by the OWNER.

4.2 In case of conflict between the DRAWINGS and

SPECIFICATIONS, the SPECIFICATIONS shall govern.

Figure dimensions on DRAWINGS shall govern over scale dimensions, and detailed DRAWINGS shall govern over general

DRAWINGS.

4.3 Any discrepancies found between the DRAWINGS and

SPECIFICATIONS and site conditions or any inconsistencies or ambiguities in the DRAWINGS or SPECIFICATIONS shall be immediately reported to the ENGINEER, in writing, who shall promptly correct such inconsistencies or ambiguities in writing.

WORK done by the CONTRACTOR after his discovery of such discrepancies, inconsistencies or ambiguities shall be done at the CONTRACTOR'S risk.

5 SHOP DRAWINGS

5.1 The CONTRACTOR shall provide SHOP DRAWINGS

as may be necessary for the prosecution of the WORK as required by the CONTRACT DOCUMENTS. The ENGINEER shall promptly review all SHOP DRAWINGS. The ENGINEER'S approval of any SHOP DRAWING shall not release the CONTRACTOR from responsibility for deviations from the CONTRACT DOCUMENTS. The approval of any SHOP DRAWING which substantially deviates from the requirement of the CONTRACT DOCUMENTS shall be evidenced by a CHANGE ORDER.

5.2 When submitted for the ENGINEER'S review, SHOP

DRAWINGS shall bear the CONTRACTOR'S certification that he has reviewed, checked and approved the SHOP DRAWINGS and that they are in conformance with the requirements of the

CONTRACT DOCUMENTS.

5.3 Portions of the WORK requiring a SHOP DRAWING or

sample submission shall not begin until the SHOP DRAWING or submission has been approved by the ENGINEER. A copy of each approved SHOP DRAWING and each approved sample shall be kept in good order by the CONTRACTOR at the site and shall be available to the ENGINEER.

6 MATERIALS, SERVICES AND FACILITIES

6.1 It is understood that except as otherwise specifically

stated in the CONTRACT DOCUMENTS, the CONTRACTOR shall provide and pay for all materials, labor, tools, equipment, water, light, power, transportation, supervision, temporary construction of any nature whatsoever necessary to execute, complete, and deliver the WORK within the specified time.

6.2 Materials and equipment shall be so stored as to insure

the preservation of their quality and fitness for the WORK.

Stored materials and equipment to be incorporated in the WORK shall be located so as to facilitate prompt inspection.

6.3 Manufactured articles, materials and equipment shall be

applied, installed, connected, erected, used, cleaned and conditioned as directed by the manufacturer.

6.4 Materials, supplies or equipment to be incorporated into

the WORK shall not be purchased by the CONTRACTOR or the SUBCONTRACTOR subject to a chattel mortgage or under a conditional sale contract or other agreement by which an interest is retained by the seller.

7 INSPECTION AND TESTING

7.1 All materials and equipment used in the construction of

the PROJECT shall be subject to adequate inspection and testing in accordance with generally accepted standards, as required and defined in the CONTRACT DOCUMENTS.

7.2 The OWNER shall provide all inspection and testing

services not required by the CONTRACTOR DOCUMENTS.

7.3 The CONTRACTOR shall provide at his expense the

testing and inspection services required by the CONTRACT

7.4 If the CONTRACT DOCUMENTS, laws, ordinances, rules, regulations or orders of any public authority having jurisdiction require any WORK to specifically be inspected, tested, or approved by someone other than the CONTRACTOR, the CONTRACTOR will give the…