26-63-SPS Addendum 1.pdf

This is Addendum #1 to RFP 26-63-SPS issued by the City of Salem, Massachusetts, concerning a three-year lease of space at Collins Middle School for a youth outreach program. The addendum documents a site walkthrough held on Saturday, June 6, 2026 at 11:00 AM, with attendance limited to City of Salem officials Elizabeth Pauley (Deputy Superintendent) and Anthony P. Delaney (Chief Procurement Officer). No vendors attended the site visit. Proposals are due June 16, 2026 at 11:00 AM. The lease encompasses 9,856 square feet across eight rooms plus two gang-style restrooms, with non-exclusive access to the school's cafeteria, gymnasium, and Bertram Field during non-school hours. The facility will support drop-in center programming, afterschool activities, vacation programs, and summer services. The initial term commences July 1, 2026 with optional renewal for two additional one-year terms. Contract award is anticipated within 60 days of the proposal deadline.

The minimum monthly rent is $2,200 with a separate $100 monthly janitorial fee covering janitorial services, trash and recycling, and bathroom supplies. Proposers must demonstrate a minimum of $1 million property and casualty insurance naming the City as insured and provide evidence of at least three years' experience operating a similar youth-serving organization. Evaluation criteria include organizational experience, proposed rent payment levels, safety protocols, track records serving students with financial barriers and disabilities, multilingual learner support, quality of youth development programming, and communication systems. All proposals must include signed certificates of non-collusion and tax compliance, management resumes, and detailed descriptions of proposed services, operational hours, and safety protocols. Proposers must commit to providing Salem residents priority enrollment, maintaining two emergency slots for students in transition, and demonstrating inclusive and culturally responsive practices. All other terms and conditions from the original RFP remain unchanged.