26-586 RFP - E-Rate Category Two Equipment - Mist WiFi.pdf

Request for Proposals #26-586 E-rate Category Two Equipment

Network Equipment for Eugene School District 4J

1. Introduction Eugene School District 4J, located in Eugene, Oregon, educates over 15,000 students. The district comprises approximately 32 schools and 3 support locations connected by dark fiber at 10Gb.

Each location has its own local area network (LAN) that connects to the wide area network (WAN) through its Main Distribution Frame (MDF).

This Request for Proposals (RFP) is issued by Eugene School District 4J (hereafter “the District”) to solicit competitive quotes for network equipment to support our educational facilities.

This procurement is contingent upon E-rate funding and is subject to all E-rate program rules and requirements.

The reimbursement process will be using the Service Provider Invoice (SPI) method. This allows the successful applicant to bill the District only for the non-discounted portion, while they invoice USAC directly for the discounted share

2. E-rate Information

● Form 470 Application Number:

● Funding Year: 2026-2027

● Contact: erate@4j.lane.edu

2.1 Addendum

We will be posting corrections, updates and answers to questions at the following URL:

https://4j.lane.edu/erate-2026

3. Important Dates

● Form 470 Posting Date: 2/20/26

● Questions Due: No later than 2 full business days before the Quotes Due date.

● Quotes Due: 3/20/26 no later than 3 PM Pacific Time.

4. Project Overview The District seeks to purchase Wi-Fi network equipment along with installation services to upgrade our existing wi-fi infrastructure across 17 schools buildings interconnected by dark fiber.

We are seeking improved performance in crowded places, as well as increased throughput and increased radio spectrum by implementing the 6 GHz band for compatible devices.

5. Equipment Requirements

5.1 Wireless Access Point Equipment

● We are considering the part numbers specified below, or equivalent, or successor.

● Minimum specifications:

� Wi-Fi 6E (802.11ax) or better

� 2.4, 5, and 6 GHz band capability

� 4x4 radio

� 100/1000/2500/5000 Base-T capability

� PoE powered

� Cloud management capability with approximately 1 month of analytics and history

● Must be E-rate eligible under Category Two

Qty Manufacturer Part Number Description E-rate?

614 Juniper AP37-US Mist AP37 Tri Band Wireless Access Point Yes 614 Juniper Mist subscription (1,5, and 7 year terms) Yes 119 Juniper AP47-US Mist AP47 Tri Band Wireless Access Point Yes 119 Juniper Mist subscription (1,5, and 7 year terms) Yes 9 Juniper AP47D-US Mist AP47D Tri Band Wireless Access Point Yes 9 Juniper Mist subscription (1,5, and 7 year terms) Yes

● Provide pricing options for 1, 5 and 7 year terms for Mist subscription for wireless access points on separate line items

● Products proposed by vendors must be E-Rate eligible. If proposed products differ from those requested below, please provide documentation to show their equivalency to the requested products

6. Quote Format Please include:

6.1 Basic information

● Company Information

● Company name and address

● 498 ID/SPIN number

● Primary contact person

● Phone number and email

6.2 Equipment Details

● Make and model of proposed equipment

● Detailed specifications

● Unit price and total price (clearly showing E-rate eligible vs. ineligible items)

● Warranty information

● Estimated delivery timeline

6.3 Additional Information

● Installation services (if available)

● Proposal of installation timelines

● Training options

● Support options

● References from similar educational projects

6.4 Price Format Requirements

● All quotes must separately list prices for:

a. E-rate eligible equipment and services

b. E-rate ineligible equipment and services

● Prices must be broken down by individual components

● Installation costs must be separated from equipment costs

● Quotes should show both pre-discount and post-discount pricing

6.4 Answer These Questions

● Are you an E-rate eligible provider? (Yes/No)

● What is your Service Provider Identification Number (SPIN)?

● Do you understand that work contingent upon funding and that quantities may change?

(Yes/No)

● Provide references from like agencies, preferably on similar projects.

● Provide an outline of the projected implementation process.

7. Submission

7.1 Submitter Requirements

● Must be registered with USAC and have a current Service Provider Identification Number (SPIN)

● Must have current FCC Form 473 (SPAC) on file with USAC

● Must be an authorized reseller of proposed equipment

● Must be willing to bill in accordance with E-rate rules (SPI or BEAR)

● Must separate E-rate eligible and ineligible products/services

● Must provide warranty information

● Must include shipping costs to Eugene, Oregon

● Must include any other costs

● Must provide estimated delivery timeline

● Must include any installation services if offered

● Please include at least 3 references from similar agencies

7.2 Submission Instructions

● Submit quotes via email to: erate@4j.lane.edu

● Submit questions via email to: erate@4j.lane.edu

● All quotes must be received no later than the date and time specified under Quotes Due in section 3.

● All questions must be received no later than the date and time specified under Questions Due in section 3.

● Quotes should be valid for at least 60 days

● Reference the Form 470 number in your submission

8. Selection Process

8.1 Scoring

● Cost: maximum 40 points

● Design and technical requirements: maximum 30 points

● Experience and reputation: maximum 20 points

● Terms of service and implementation timeline: maximum 10 points

8.2. Terms and Conditions

● Award of this RFP is contingent upon E-rate funding approval

● The District reserves the right to reject any or all quotes

● The District reserves the right to modify quantities.

● All equipment must be new (not refurbished)

● Must comply with Oregon state purchasing requirements

● Must comply with all E-rate program rules and requirements

● Service provider must maintain all documentation related to this procurement for a period of 10 years after the last date of service

● Equipment must arrive on or after July 1, 2026

9. Contact Information For questions regarding this RFP, please contact erate @4j.lane.edu

If you have problems contacting us at erate@4j.lane.edu, please leave a message at 541-790- 7792 along with an email address and phone number to reach you at.

Appendix A. Site Details

Site Address Non-Instructional Facility

Yujin Gakuen Alternative 2855 Lincoln St., Eugene, OR 97405

Edison Elementary 1328 E. 22nd Ave, Eugene, OR 97403

Arts and Technology 1650 West 22nd Avenue, Eugene, OR 97405

Chávez Elementary 1510 West 14th Avenue, Eugene, OR 97402

North Eugene High 250 Silver Lane, Eugene, OR 97404

Madison Middle 875 Wilkes Drive, Eugene, OR 97404

Cal Young Middle 2555 Gilham Rd., Eugene, OR 97408

Holt Elementary 770 Calvin St., Eugene, OR 97401

River Road Elementary 120 West Hilliard Avenue, Eugene, OR 97404

Howard Elementary 700 Howard Ave., Eugene, OR 97404

Gilham Elementary 3307 Honeywood St., Eugene, OR 97408

Awbrey Park Elementary 158 Spring Creek Drive, Eugene, OR 97404

Spring Creek Elementary 560 Irvington Dr., Eugene, OR 97404

Kelly Middle 850 Howard Ave., Eugene, OR 97404

Adams Elementary 950 West 22nd Avenue, Eugene, OR 97405

Churchill High School 1850 Bailey Hill Road, Eugene, OR 97405

Kennedy Middle 2200 Bailey Hill Road, Eugene, OR 97405