Invitation for Bid/Proposal

Bid No. 26-55

The Purchasing Agent, City of Norwich, on behalf of Norwich Public Utilities, will receive bids/proposals for Wood Pole Inspections until 2:00 P.M. prevailing time on March 27, 2026, at which time they will be opened on the Procurement website and be available to view. All bids are to be submitted via the City of Norwich Procurement Portal at the following website:

City of Norwich Procurement Portal

The bid documents may be downloaded from the following website:

City of Norwich Procurement Portal

Addenda, if any, will be posted on the website listed above. All bidders, prior to submitting their bids, should check the websites to ensure they have received all issued addenda.

This bid is for three years, July 1, 2026, through June 30, 2029, with a two year extension negotiated at the option of the Owner. If the Owner does not renew this contract, the contract shall terminate on the date provided for in the contract The total term of the contract shall not exceed five years, June 30, 2031.

Norwich Public Utilities reserves the right to reject and all bids, in whole or in part, to waive minor irregularities in the bidding and to award the bid to other than the low bidder if deemed in the best interest of the City of Norwich.

No Bidder may withdraw its bid within sixty (60) days of the bid opening date. Should there be reason why the contract cannot be awarded within the specified time, the time may be extended by mutual agreement between Norwich Public Utilities and the designated, qualified low bidder.

By responding to this Bid, the vendor certifies they are not on a state or federal debarment or suspended list and are not prohibited from performing any state or federal work.

All final awards of the bid shall follow the City of Norwich Code of Ordinances §7-46 – Delinquent Tax Setoff Against Money Due Bidder or Contractor.

All bidders must submit bids/proposals through the City Procurement Portal.

Responding bidders must ensure that employees and applicant for employment are discriminated against because of their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, intellectual disability, mental disability or physical disability, including, but not limited to blindness, unless it is shown by such bidder that such disability prevents performance of the work involved.

Robert R. Castronova Purchasing Agent

City of Norwich Department of Finance – Purchasing Agent Phone: (860)823-3706 100 Broadway, Room No. 105 Fax: (860)823-3812 Norwich, CT 06360 E-mail: whathaway@cityofnorwich.org https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

INSTRUCTIONS TO BIDDERS

CITY OF NORWICH, CT 06360

Bid Number: 26-55 Wood Pole Inspection

The following instructions and specifications shall be observed by all bidders:

1. Time and Place of Bid Opening Bids will be received on March 27, 2026, at 2:00 P.M. online at:

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities No bids will be allowed after the time and date of bid opening.

2. Availability of Bid Documents Bidders are advised that all bid documents relative to this project are only available online at the following web address:

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

3. Bid Addenda

If additional information becomes available or changes are made to the bid documents, an addendum will be issued not later than 3 days prior to the bid opening date. All addenda shall become part of the Contract Documents.

All addenda will be sent via e-mail to those bidders that complete and return the Receipt Acknowledgement for to the Purchasing Department. It is incumbent on the bidder to ensure that it has received all issued addenda by checking the websites listed above. Failure of any bidder to receive any such addendum shall not relieve it of the obligations under its bid as submitted. Certification of receipt of addenda shall be made by the bidder on the proposal.

Notice of any addendum will be posted on the following website:

4. Bid Instructions

Bids must be submitted to the City of Norwich Procurement portal at:

No bids will be accepted by mail, in person or by email.

All forms and associated documents must be uploaded through the procurement portal.

Required documents are: Bid Proposal (3), Statement of Qualifications (2), Proposed Subcontractors (1), Proposed Suppliers (1), Non-Collusion (1)

5. Sales and Use Tax

Bidders are reminded that the Connecticut State Sales and Use Tax and associated Federal taxes are not applicable under this contract, and therefore these taxes are not to be included in the bid price(s).

Under the terms of Connecticut Agencies Regulations §12-426-18, Contractors and Subcontractors, the contractor may purchase materials and supplies as are to be installed or placed in projects being performed under these contracts and will remain in such projects after completion, including tangible personal property that remains tangible personal property after its installation or placement, without payment of the tax and shall not charge any such exempt organization or agency any sales or use tax thereon.

6. Definitions For the purposes of these documents:

The word “City” means the City of Norwich, CT.

The words “NPU” means Norwich Public Utilities.

The word “Bidder” refers to the party or parties submitting a bid or proposal to perform the work to be done or materials to be furnished.

The word “Contractor” , “Vendor”, “Firm”, or “Corporation” refers to the party or parties contracting to perform the work to be done or materials to be furnished under the Contract; the legal representatives of such party or parties.

7. Intent

The intent of these specifications is to obtain a Contractor that will furnish all labor, supervision, tools, materials and equipment necessary to perform the work of this Bid.

8. Work Schedule

The Contractor shall contact NPU prior to the start of any work associated with this Contract.

No work will be performed at night or on Sundays or legal holidays, except in case of emergency and only to the extent to make the work site safe. The normal work day shall be considered as any eight (8) hour period falling between 7:00 A.M. and 4:00 P.M., Monday through Friday.

Special clearance will be required for work outside these times.

All work under this Contract is to be completed in accordance with the schedule requirements contained in the Site Construction Notes.

9. Evaluation of Prices Submitted

It is the intent of the NPU to make award to the lowest, responsible, qualified bidder (Ref. C. G.

S. §4a-59).

NPU reserves the right to reject any or all bids, or to award the bid to other than the low bidder if it is deemed in the best interest of NPU to do so.

Determination of the best interest of NPU shall include consideration of active or pending civil litigation between NPU and any firm (or its subcontractors or suppliers) submitting a bid to NPU.

10. Contractor Qualifications

Bidders, if requested, must be able to present satisfactory evidence that they are capable and fully prepared with necessary capital, personnel, materials and equipment to do the work to be contracted under this proposal. It is recommended that contractor’s provide references for similar work performed,

11. Certificate in Good Standing

Any corporation whose bid is being considered for acceptance by NPU may be required, if requested, to provide a “Certificate of Good Standing” from the Office of the Secretary of State for Connecticut.

12. Withdrawal of Bid Submitted

Any bid may be withdrawn prior to the designated date and time for receipt of bids. Bids may be withdrawn ninety (90) days after the bid opening if no award has been made by NPU. If NPU does not award a contract within ninety (90) days after opening of bids, all bids will be null and void, except this time may be extended on mutual agreement of NPU and the lowest qualified vendor, as determined by NPU.

13. Award/Contract Execution

The firm whose bid has been accepted by NPU will be required to furnish all insurance certificates in the amounts specified, within 5 days from the date of the notice of award. Upon receipt of the certificate, the Vendor will be required to execute a contract, in substantially the form included in the bid documents. Once the contract is signed by both parties, the contractor will be issued a Purchase Order and/or a Notice to Proceed.

14. Contractor’s and Subcontractors’ Insurance See section 8, page 3 of the “Contract for Services”.

15. Safety All work done and all equipment used shall comply with all pertinent OSHA, Federal, State and local regulations, laws and ordinances affecting those employed and any affecting the conduct of the work.

If awarded the contract, the bidder will be required to verify they have read NPU’s safety guidelines.

The State of Connecticut and all political subdivisions have adopted a zero tolerance policy for workplace violence. In accordance with Executive Order No. 16 issued by Governor John G.

Rowland, all contractors, subcontractors and vendors must comply with this policy.

16. Personnel Requirements

All work under this contract hall be performed by competent and proficient tradesmen employed by the contractor and under its supervision. Apprentices and helpers may be used, but only under the direct supervision of the job foreman.

17. Subcontractors

The Contractor shall not sublet any portion of the work without written permission from NPU.

In no case may it be more than forty-nine percent (49%) of the monetary value of the contract.

The major units of the work shall be performed by the Contractor. If the Contractor sublets any part of the work, this does not relieve it or the bonding company of their liabilities and obligations to NPU. There is no contractual relationship between any subcontractor and NPU.

NPU/NPU deals only with the Contractor; subcontractors are recognized as employees of the Contractor.

18. Freedom of Information

All bids will be made available for public inspection. in accordance with the provisions of Connecticut General Statutes § 1-210, Freedom of Information. Copies of any information resulting from any bid opening are generally not available until a contract has been formally awarded.

19. Non-Collusion

The individual signing this bid hereby declares that no person or persons other than members of its organization are interested in this bid or in the contract proposed to be taken; that it is made without any connection to any other person or persons submitting a bid for the same work and is in all respects fair and without collusion or fraud; that no person acting on behalf of or employed by NPU of Norwich is directly or indirectly interested in the supplies or work to which they relate or will receive any part of the profit or any commission therefrom in any manner which is unethical or contrary to the best interests of NPU and the City of Norwich.

Norwich Public Utilities 7686 Wood Pole Inspection

SPECIFICATIONS

1. QUALIFICATIONS OF BIDDER

All pole or treating inspectors and work supervisors performing this work shall be trained and experienced in the inspection and treatment of wood poles. A qualified inspector shall have inspected at least 5000 utility poles under the instruction of a qualified instructor and at least another 5000 utility poles on their own. The City of Norwich Department of Public Utilities (NPU) reserves the right to review and approve evidence of previous experience and training in the form of letters of reference and test results.

2. BIDDER’S EQUIPMENT

The bidder’s equipment shall be of good quality and it shall be maintained in good working condition to preclude any unnecessary breakdowns causing job hold-ups, as would be caused by improper maintenance. The Owner reserves the right to inspect the equipment before awarding the bid. The Owner is not responsible to pay for delays resulting from equipment breakdown.

3. AVAILABILITY OF CREWS

Contractor shall follow instructions for executing work as outlined by the Owner, his supervisor or agent in charge of such work. The Contractor's employees shall work under the same safety rules and conditions that apply to the employees of the Owner.

The contractor shall inspect 600 utility poles between the months of April through June with the capacity to inspect up to 1000 utility poles per year.

The Bidder shall agree that upon forty-eight (48) hours’ notice their equipment and operator (or operators) and employees will be available at designated job locations, ready to commence work and continue on such project until its completion and release by the Owner's representative or his supervisor.

The bidder shall be available for assignments Monday through Friday between the hours of 7:00 a.m. and 3:30 p.m.

4. PERMITS AND RIGHTS-OF-WAY

The Contractor shall abide by all regulations and conditions stipulated in all permits granted to the Owner, whether on public or private property, any such conditions and requirements are hereby made a part of this contract. Failure of the Contractor to examine permits granted to the Owner shall not relieve the Contractor from compliance with the requirements stated herein.

The Contractor shall, if required by the City, County, or State, provide a bond in the amount and form designated before commencing work.

The Owner will provide no right-of-way over adjacent property, and the Contractor shall not enter upon private property for any purpose without obtaining permission from the property owner.

5. PESTICIDE LICENSING AND REPORTING REQUIREMENTS

Each crew shall be under the supervision of a full-time, on-site supervisor who shall be a State of Connecticut certified pesticide applicator. The Contractor shall furnish proof of such license requirements to the utility before initiating any work on such property. The Contractor shall be responsible for the accurate recording and submitting of all pesticide usage forms required by the various pesticide regulatory agencies and for meeting all State of Connecticut rules and regulations.

The Contractor shall be required to have in his possession copies of any chemical labels and safety data sheets (SDS) for all and any preservatives, insecticides and fumigants used on participating utility property. These labels shall list the chemical composition, description, directions for use, precautionary statements, warnings, environmental hazards, storage and disposal instructions, and any other relevant information about chemical use. Upon request, these labels must be shown to anyone desiring this information.

6. DATA DELIVERY AND REPORTING

Prior to starting work on NPU facilities, the Contractor must notify the General Line Foreman and the scheduling of the survey shall be agreed to by both parties concerned. During the progress of work, the treating crew supervisor on the job must call or e-mail the participating utility representative (if so requested) on or before 7:00 a.m. each day (or other time designated as per the utility) and inform the representative where they will be working that day. A telephone call is also required if not working on a normal workday.

Invoices for payment will be cross-referenced to the survey schedule and will indicate the corresponding inspector, pages of reports, dates of actual work, and facility identification.

Accurate records of all labor performed and evaluation of each pole must be kept on a form submitted by the Contractor with the Bid and approved by NPU.

All maintenance summary data shall be delivered digitally in a format and frequency established at kick-off.

NPU will supply vendor a copy of GIS pole database at time of project kick-off. The contractor is required to collect data real-time using a mobile device and the ESRI application Collector provided by NPU, or an agreed upon equivalent. The data must be able to be inserted and joined into NPU’s GIS pole database.

Before field operations commence, the contractor and NPU will attend a database design meeting to reach full agreement on specific data scheme to be employed. The contractor shall perform a pilot program and report data deliverable to the NPU GIS Manager for review and compatibility with NPU’s system. The pilot duration shall commence the first week of work performed by the contractor. After the data manager’s review of the pilot data, the contractor will be notified to proceed or make corrections and re-submit for approval. This approval process will be documented in writing to contractor. When pilot area is complete and data deliverable format approved, NPU and contractor will determine a mutually agreed data deliverable schedule for the remainder of project.

7. QUALITY CONTROL

At the opinion of NPU, completed work may be inspected at any time by a utility representative and the Contractor’s representative. The quality control check is intended to satisfy the utility of the proper performance of work according to the provisions of these specifications and is not intended to substitute for careful supervision by the Contractor’s own personnel.

For any pole requiring an inspection hole, the original groundline inspection plug shall be bored out and the depth of the inspection hole measured to insure that the pole has been bored as specified in Section 12 of these specifications. Hammer marks should be evident to show that the pole has been adequately sounded.

Any discrepancies will be brought to the attention of the Contractor and corrective action, satisfactory to the utility, shall be taken by the Contractor to remedy the situation before the next quality control. This quality control inspection is not intended to substitute for the Contractor’s own quality control review, but rather to supplement the Contractor’s inspection program.

8. INSPECTION AND/OR TREATMENT – GENERAL

When an excavation is to be done in close proximity to a home or on private property, the property owner shall be notified by the contractor as to the nature of the work. Brush will be removed from around the pole to allow for proper excavation, inspection and/or treatment, unless permission for removal is denied by the property owner. If permission is not granted, the pole will be visually inspected, sounded (if necessary), bored, and treated with fumigant.

Before any work is started, the Contractor shall take all reasonable precautions to insure that there will be no pole failure during the work.

9. VISUAL INSPECTION

The Contractor shall visually inspect poles that are 0-10 years of age. In the visual inspection of each pole, the following items shall be inspected and recorded.

• Pole number

• Original type of treatment

• Species of wood

• Original treatment date (if legible on brand)

• Original groundline circumference

• Reduced groundline circumference

• Condition of shell

• Ant and/or insect damage

• Mechanical damage

• Woodpecker holes

• Defective top

• Broken, split, or decayed crossarms

• Cracks or breaks across the grain

• Loose grounds

• Leaking transformers

• Guy wire condition

• Any other unusual condition

10. VISUAL INSPECTION AND SOUNDING

Poles set in concrete or asphalt, and poles that are less than 10 years old are excluded from excavation under this agreement, unless specifically requested. Such poles shall be visually inspected according to Section 9.

In addition, the Contractor shall hammer sound the pole in circumfluous manner from groundline to as high as the inspector can reach to locate exterior or interior pockets of decay, shake or other defects.

Poles with internal decay shall be treated as specified in Section 13.

11. VISUAL INSPECTION, SOUNDING, AND BORING/PARTIAL EXCAVATION

On poles that have been visually inspected, sounded, and deemed acceptable to this point, with the exception of the poles specified in Section 10 and 11, the crew supervisor will then proceed with the partial excavation. At two (2) groundline locations, the crew supervisor shall push the earth to a depth of 4-6 inches away from the pole. A minimum of one boring (max 3/8” diameter bit) will be made. The boring shall be done at a 45º downward angle and proceed to a depth pass the center of the pole. If boring indicates a decayed or hollow pole, additional borings (maximum 5) shall be taken to determine the extent of the decay pockets(s). Shell thickness shall be determined using a shell depth indicator or equivalent method approved by the utility.

All inspection holes are to be plugged with appropriately sized tight fitting preservative treated wood dowels hammered flush with the pole surface. Care must be taken to ensure that no inspection hole is left unplugged.

The actual circumference of the pole at groundline will be recorded. Deductions shall be made from the original circumference of the pole to account for internal decay pockets, hollow heart, and removal of external decay. The pole shall have sufficient good wood remaining to meet minimum National Electric Safety Code standards. Contractor’s table showing minimum circumference requirements for pole of each species using a pole circumference calculator or tables must be approved by the Utility.

The measured minimum circumference shall be at the point of the greatest decay removal with deductions made to compensate for hollow heart, decay pockets, and external decay. The minimum acceptable circumference will be checked against the loading tables supplied or approved by the utility. Poles below the minimum circumference shall be rejected, marked in the field, and reported (poles with a minimum of 2” shell on distribution and 3” shell on transmission shall be treated. Any pole with less than a 2” shell on distribution and 3” shell on transmission shall be rejected.)

12. FULL EXCAVATION AND GROUNDLINE TREATMENT

If the inspection procedures specified in Section 11 reveal internal decay, the following steps shall be followed:

Excavate around the pole to a depth of 18 inches. The diameter of the opening shall be sufficient to provide adequate working clearance of approximately 10 inches at groundline and 4 inches at the bottom of the excavation.

After excavation has been completed, the pole shall be sounded and bored as described in previous sections.

The surface of the pole below groundline shall be scraped and wire brushed to remove all foreign material and dirt from the circumferential surface of the pole. The actual circumference of the pole at groundline will be recorded. The surface shall be probed for softness and/or external decay, and all loose and decayed wood is to be removed from at least 6” above groundline to 18” below grade surface using a chipping tool or equivalent approved by the utility. Care shall be taken that sound; good wood is not removed or damaged. All loose shaving and decayed pieces shall be removed from the hole and surrounding ground and be disposed of in accordance with accepted environmental practices.

All poles that have been excavated shall have a wood preservative approved by the utility, applied to the pole in accordance with the manufacturer’s directions. The preservative shall be applied from 18 inches below groundline to 3 inches above groundline.

A moisture resistant cover shall be applied over the treated area. The wrap shall be held firmly in place by stapling the overlapping edge and along the top.

13. INTERNAL TREATMENT FOR POLES WITHOUT VOIDS

All transmission and distribution poles, and distribution supply lines without internal voids, but which are scheduled for groundline treatment and poles that cannot be excavated, shall be internally groundline treated with a utility approved fumigant.

Internal treatment shall be by the wood pole fumigant, approved by NPU. Bidder is to indicate the brand and provide a safety data sheet (SDS) with this bid.

Procedure for drilling holes and quantity of fumigant required shall be in accordance with the manufacturer’s recommendations and approved by NPU.

The Contractor shall fill all treatment holes with a treated plug. The plugs shall be tight fitting and shall be driven to within ½” of the face of the pole, but shall not be driven flush with the pole.

The Contractor shall place a date tag specifying the date and type of treatment applied under the pole number or approximately 5 feet above groundline if no pole number exists.

14. INTERNAL TREATMENT FOR VOIDS OR HEART ROT

Poles containing internal voids shall be treated with a hollow heart treatment or a utility approved preservative. The preservative shall be injected into the pole in accordance with the manufacturer’s instructions. Bidder is to indicate the brand and provide a safety data sheet (SDS) with this bid.

15. TREATMENT OF POLES WITH CARPENTER ANT DAMAGE

Evidence of carpenter ant or termite damage is apparent by the following:

• Fresh wood dust on the ground at the base of the pole (usually below a seasoned check)

• Boring around any check that reveals voids in the pole

To treat impacted poles, holes shall be bored alongside the infested area and a utility approved insecticide/preservative shall be injected into the borings in accordance with the chemical manufacturer’s instructions. Bidder is to indicate the brand and provide a safety data sheet (SDS) with this bid.

16. REJECTED POLES

Rejected poles shall be visually checked to determine if they can be reinforced. Poles with serious top defects or without sufficient wood anywhere in the zone from ground line to 26 inches above groundline will be immediately rejected and no further work performed on the pole. If minor defects are obvious, they should be noted on the inspection report for the company’s attention.

If the pole passes the initial reviews, then all rejects will be sounded above ground line and bores to determine the condition of the pole above groundline.

The pole will be bored at ground line and at heights of 15 inches and 26 inches above grade.

Sufficient borings shall be made so all interior decay above ground is located, to determine if the pole is a candidate for reinforcing.

Poles shall be selected for reinforcement if there is sufficient shell thickness to transfer the strength of the steel to the pole. The critical shell thickness shall be checked in the zone from groundline to 26 inches above groundline. If there is less than an average 2 inch shell thickness or less than 2/3 of the original groundline circumference remaining, or if the pole has decay pockets extending more than 1/3 around the pole, or if the decay extends above the height of the reinforcer, the pole shall be rejected.

The Contractor will make a notation on his pole inspection and treating report as to whether the pole can or cannot be reinforced. All reinforceable poles must be submitted to the utility representative for approval before reinforcing is done. All relevant information about the pole will also be submitted at this time.

The utility agent will make the final decision on whether the pole will be reinforced or replaced.

If the utility agent determines that a pole is to be reinforced, all necessary internal treatments shall be applied before any reinforcement measures begin.

The Contractor shall notify NPU control room immediately at 860-823-4158 of any priority rejected poles.

17. INVENTORY AND CLEARANCES

The Contractor will provide to the utility’s satisfaction a detailed inventory of a dressed pole and/or clearances to all appurtenances attached to the pole.

18. COMPLIANCE WITH FEDERAL AND STATE REGULATION

Any container in which any preservative, insecticide or fumigant is stored shall be kept under lock and key when left unattended. Empty preservative/fumigant/insecticide containers shall be removed from the right-of-way and disposed of in accordance with the rules and regulations of all appropriate federal and state agencies.

Label restrictions shall be followed and the application shall conform to the regulations of all federal and state agencies having jurisdiction over pesticide applications.

The Contractor is required to follow all federal and state regulations in the proper use and wearing of any/all safety equipment and clothing (i.e., goggles, aprons, hard hats, etc.)

19. CLEANUP AND BACKFILLING

No debris, loose dirt, rocks, etc. shall be left in the pole area. If any preservative is spilled, it shall be cleaned up immediately.

Excavated holes shall be filled and tamped so as to avoid the possibility of the earth settling and causing a depressed area around the pole. The excess earth should be banked around the pole to allow for settlement.

In grassed areas, the sod should be carefully placed around the pole. Care should also be taken as not to puncture the moisture resistant cover on the pole.

20. TAGGING OF INSPECTED AND TREATED POLES

All treated poles shall be marked with an aluminum disc bearing the Contractor’s company name, date treated, and type of treatment. Rejects shall be marked only as approved by the utility. Damaged or missing pole number tags shall be installed by the inspector. The utility will supply pole numbering material.

21 SAFETY GUIDELINES

The Contractor shall perform all work in accordance with Norwich Public Utilities’ Safety guidelines.

Work on this project shall be governed, at all times, by the applicable provisions of the Federal law(s) including but not limited to the following:

1. Williams-Steiger Occupational Safety and Health Act, 1970, Public Law 92-596;

2. Part 1910 of the Occupational Safety and Health Standards, Chapter XVII of Title 29, Code of Federal Regulations.

3. This project is subject to all of the Safety and Health Regulations (CFR 29, Part 1926 and all subsequent amendments) as promulgated by the U.S. Department of Labor on June 24, 1974.

4. Any and all safety and health standards as noted in the Special Conditions/

Specifications.

22. EXCEPTIONS TO BID

Bidders are requested to list any exceptions to this bid.

BID PROPOSAL

NORWICH PUBLIC UTILITIES

NORWICH, CONNECTICUT

WOOD POLE INSPECTION

The City of Norwich invites bidders to respond to this proposal for furnishing all of the necessary labor, trucks, equipment operators, tools, safety equipment operators, safety equipment, materials and anything else necessary, except as indicated in Owner’s specifications, that shall be required for the inspection of wood poles and appurtenances, documenting the condition of wood poles and applying remedies for preservation and insect control.

No additional markups for labor will be paid for by the Owner. The equipment, operators and workers specified herein shall work within the franchised area of the Norwich Department of Public Utilities

Items and materials to be supplied by the Owner include:

• Materials for installing pole numbers

• Materials for replacing guy guards

• Materials required for ground wire maintenance

This Bid includes Addenda numbered (to be filled in by Bidder if Addenda are issued).

UNIT PRICING

The undersigned, having familiarized (himself, itself, themselves) with the existing conditions affecting the cost of the work, and with the Bid Documents for the Wood Pole Inspection, hereby proposes to furnish all supervision, technical personnel, labor, materials, equipment, ITEM

NO.

DESCRIPTION

EA

QUANTITY

UNIT

PRICE

TOTAL

PRICE

1. Excavated and external treatment Pole 900

2. Visual inspection and sounding Pole 1000

3. Visual inspection, sound bore Pole 1000

4. Internal treatment Pole 1000

5. Pole number installed Pole 500

6. Guy guard replaced

Pole 250

7. Ground wire maintenance

Pole 250

8. Pole reinforcement Pole 2

Other Miscellaneous Maintenance Tasks

9.

10.

11.

12..

tools, appurtenances, services, materials, and anything else necessary, including utility and transportation services required to perform and complete this Contract, all in accordance with the Bid Documents at and for the unit prices submitted in response to this Bid.

Respectfully submitted:

Company:

Name (print) _________________________________________

Signature: ___________________________________________

Title: ___________________________________________

Email Address: _______________________________________

Phone No. _______________________________________

STATEMENT OF BIDDER’S QUALIFICATIONS

1. Name of Bidder:

2. Permanent main office address:

3. When organized:

4. If a corporation, where incorporated:

5. How many years have you been engaged in the contracting business under your present firm or trade name?

6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate dates of completion)

7. General character of work performed by your company:

8. Have you ever failed to complete any work awarded to you? If so, where and why?

9. Have you ever defaulted on a contract? If so, where and why?

10. List projects similar to this that your organization completed within the last 5 years. The contractor shall attach a summary of such work that identifies:

• Name of Owner

• Date of Work

• Contract Amount

• Brief Description of Work

11. Experience in work similar in importance to this project.

12. Background and experience of the principal members of your organization including the officers.

13. Will you, upon request, fill out a confidential detailed financial statement and furnish any other information that may be required by the Owner?

14. The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the Owner or representative in verification of the recitals comprising this Statement of Bidder's Qualifications.

Signature: ___________________________________________

Title: ___________________________________________

PROPOSED SUBCONTRACTORS

THE BIDDER SHALL STATE THE NAMES OF ALL THE SUBCONTRACTORS THAT HE

PROPOSES TO USE. ATTACH ADDITIONAL SHEETS IF NEEDED.

If none, write "None"

*Description of Work

Proposed Subcontractor, Name

Address

*Insert description of work and subcontractors' names as may be required.

This is to certify that all names of the above-mentioned subcontractors are submitted with full knowledge and consent of the respective parties.

The Bidder warrants that none of the proposed subcontractors have any conflict of interest as respects this contract.

Title: ___________________________________________

PROPOSED SUPPLIERS

THE BIDDER SHALL STATE THE NAMES OF PROPOSED MATERIAL SUPPLIERS FOR

THE PROJECT. ATTACH ADDITIONAL SHEETS IF NEEDED.

If none, write "None"

*Description of Material

Proposed Supplier, Name

*Insert description of work and suppliers names as may be required.

This is to certify that all names of the above-mentioned suppliers are submitted with full knowledge and consent of the respective parties.

The Bidder warrants that none of the proposed suppliers have any conflict of interest as respects this contract.

Title: ____________________________________________

NON-COLLUSION

(1) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from Bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the Owner or any person interested in the proposed Contract; and

(2) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Company Name:

(Signed)

(Title)

Date:

CONTRACT FOR SERVICES

THIS AGREEMENT, made and entered into this day of Month and Year, by and between Timken Motor and Crans Shulz Electric, Address, City, State, Zip Code, hereinafter called Contractor or Vendor, and Norwich Public Utilities, 16 South Golden Street, Norwich, CT 06360, hereinafter called “NPU.”

WHEREAS NPU desires to enter a contract for services, and the Contractor represents itself as competent and qualified to accomplish the specific requirements of this contract to the satisfaction of NPU, therefore this contract is entered into under the following terms and conditions:

1. The Contractor agrees to perform the services contained in Bid # and project title. The terms and conditions as contained in this Contract for Services shall take precedence over any conflicting terms as may be attached hereto.

2. Term of the Contract:

3. Contract Price: NPU shall pay the Contractor

4. Liquidated Damages: In the event the Contractor fails to complete the work within the time limit or extended time limit agreed upon, as more particularly set forth in the Contract Documents, liquidated damages shall be paid to NPU in the amount of $ per calendar day.

5. Contract Documents: The Contract Documents consist of this Agreement, the Project Description, the Standard Bid and Contract Terms and Conditions, the Instructions to Bidders, the Contractor’s bid as accepted by the City, the General and Special Conditions of the Work, the Technical Specifications, the drawings and all Addenda attached hereto.

The Contract Documents are complementary and what is called for by anyone shall be as binding as if called for by all. In the event of any conflict or inconsistency between the provisions of this Agreement and the provisions of any of the other Contract Documents, the provisions of this Agreement shall prevail.

Reference to standard specifications, manuals or codes of any technical society, organization or association, or to the laws or regulations of any governmental authority, whether such reference be specific or by implication, shall mean the edition of the standard specification, manual, code or laws or regulations identified in the reference. In the event a particular edition is not identified, the reference shall mean the latest edition in effect at the time of receipt of the bid. However, no provision of any referenced standard specification, manual or code (whether or not specifically incorporated by reference in the Contract Documents) shall change the duties and responsibilities of the City, the Contractor or any of their consultants, agents or employees from those set forth in the Contract Documents.

6. Obligations And Liability Of The Contractor: The Contractor shall, as herein specified, do all the work and perform and furnish all the labor, services, materials, equipment, plant, machinery, apparatus, appliances, tools, supplies and all other things (except as otherwise expressly provided herein) necessary for the proper performance and completion of the work in the manner and within the time hereinafter specified, in strict accordance with the Drawings, Specifications and other Contract Documents, in conformity with the directions and to the satisfaction of NPU, and at the prices herein agreed upon therefor.

All parts of the work and all fixtures, equipment, apparatus and other items indicated on the Drawings and not mentioned in the Specifications, or vice versa, and all work and material usual and necessary to make the work complete in all its

City of Norwich

16 South Golden Street Contract No.

parts, including all incidental work necessary to make it complete and satisfactory and ready for use and operation, whether or not it is indicated on the Drawings or mentioned in the Specifications, shall be furnished and executed the same as if it is called for both by the Drawings and by the Specifications.

The Contractor shall coordinate its operations with those of any other contractors who may be employed on other work of for NPU, shall avoid interference therewith, and shall cooperate in the arrangements for storage of materials and equipment.

The Contractor shall conduct its work so as to interfere as little as possible with private business and public travel. Wherever and whenever necessary or required it shall maintain fences, furnish watchmen, maintain lights, and take such other precaution as may be necessary to protect life and property.

To the extent provided by law, the Contractor shall indemnify and save harmless NPU and its officers, agents, servants and employees, from and against any and all claims, demands, suits, proceedings, liabilities, judgments, awards, losses, damages, costs and expenses, including attorneys' fees, on account of bodily injury, sickness, disease or death sustained by any person or persons or injury or damage to or destruction of any property, directly or indirectly arising out of, relating to or in connection with the work, whether or not due to or claimed to be due in whole or in part to the active, passive or concurrent negligence or fault of the Contractor, its officers, agents, employees, any of its subcontractors, NPU or any of their respective officers, agents, employees and/or any other person or persons, and whether or not such claims, demands, suits or proceedings are just, unjust, groundless, false or fraudulent; and the Contractor shall and does hereby assume and agrees to pay for the defense of all such claims, demands, suits and proceedings, provided, however, that the Contractor shall not be required to indemnify NPU, its officers, agents, or employees, against any such damages occasioned solely by acts or omissions of NPU other than supervisory acts or omissions of NPU in the work.

The Contractor shall have complete responsibility for the work and the protection thereof, and for preventing injuries to persons and damage to the work and property and utilities on or about the work, until final completion and final acceptance thereof. It shall in no way be relieved of its responsibility by any right of NPU to give permission or directions relating to any part of the work, by any such permission or directions given, or by failure of NPU to give such permission or directions. The Contractor shall bear all costs, expenses, losses and damages on account of the quantity or character of the work or the nature of the land (including but not limited to subsurface conditions) in or under or on which the work is done being different from that indicated or shown in the Contract Documents or from what was estimated or expected, or on account of the weather, elements, or other causes.

The Contractor shall conduct its operations so as not to damage existing structures or work installed either by it or by other contractors. In case of any such damage resulting from its operations, it shall repair and make good as new the damaged portions at its own expense with the consent of the damaged party. In the event that consent is not given, the Contractor shall continue liable for the damage caused.

The Contractor shall be as fully responsible to NPU for the acts and omissions of its subcontractors, their officers, agents, servants and employees as it is for its own acts and omissions and those of its own officers, agents, servants and employees.

Should the Contractor sustain any loss, damage or delay through any act or omission of any other contractor or any subcontractor of any such other contractor, the Contractor shall have no claim against NPU therefor, other than for an extension of time, but shall have recourse solely to such other contractor or subcontractor.

If any other contractor or any subcontractor of any such other contractor shall suffer or claim to have suffered loss, damage or delay by reason of the acts or omissions of the Contractor or of any of its subcontractors, the Contractor agrees to assume the defense against any such claim and to reimburse such other contractor or subcontractor for such loss or damage.

The Contractor agrees to and does hereby indemnify and save harmless NPU from and against any and all claims by such other contractors or subcontractors alleging such loss, damage or delay and from and against any and all claims, demands, suits, proceedings, liabilities, judgments, awards, losses, damages, costs and expenses, including attorneys’ fees, arising out of, relating to or resulting from such claims.

The Contractor shall promptly pay all federal, state and local taxes which may be assessed against it in connection with the work or its operations under this Agreement and/or the other Contract Documents, including, but not limited to, taxes attributable to the purchase of material and equipment, to the performance of services, and the employment of persons in the prosecution of the Work.

7. Supervision of Work: The Contractor shall be solely responsible for supervision of the work, shall give the work the constant attention necessary to ensure the expeditious and orderly progress thereof, and shall cooperate with NPU, its officers, agents or employees in every possible way.

At all times, the Contractor shall have as its agent on the work a competent superintendent capable of reading and thoroughly understanding the Drawings and Specifications, with full authority to execute the directions of the Engineer without delay and to supply promptly such labor, services, materials, equipment, plant, apparatus, appliances, tools, supplies and other items as may be required. Such superintendent shall not be removed from the work without the prior written consent of NPU. If, in the opinion of NPU, the superintendent or any successor proves incompetent, the Contractor shall replace him with another person approved by NPU; such approval, however, shall in no way relieve or diminish the Contractor's responsibility for supervision of the Work.

Whenever the Contractor or its agent or superintendent is not present on any part of the work where it may be necessary to give directions or instructions with respect to such work, such directions or instructions may be given in writing (verbal instructions are not acceptable) by NPU and shall be received and obeyed by the foreman or any other person in charge of the particular work involved.

8. Insurance: The Contractor shall comply with every condition herein. The Contractor shall provide and maintain the insurance coverage set forth below during the term of its agreement with NPU. Any Subcontractor(s) hired by the Contractor shall maintain insurance coverage equal to that required of the Contractor. It is the responsibility of the Contractor to assure compliance with this provision. NPU accepts no responsibility arising from the conduct, or lack of conduct, of the Subcontractor.

Exceptions to the above requirements are subject to the sole discretion of NPU, based on the size and scope of the project and associated risk exposures to NPU.

With reference to the foregoing insurance requirements, Contractor shall agree to or specifically endorse applicable insurance policies as follows:

NPU shall be included as an additional insured with respect to General Liability, Automobile Liability, and if applicable, Pollution Liability and excess/umbrella liability, all on a separate endorsement (s).

The Contractor agrees to waive any right of claim against the NPU, and their employees, agents, and officers for any losses, damages, and expenses arising out of the services in the Agreement between NPU and the Contractor. All insurance required hereunder shall contain waivers of subrogation in favor of NPU and its employees, agents, and officers.

All insurance policies shall be endorsed to the effect that NPU will receive at least thirty (30) days' written notice prior to cancellation or non-renewal of the insurance. Contractor is ultimately responsible for notice of cancellation should its carrier be unable to comply with the above requirement. All insurance policies, which include NPU as an additional insured, must be endorsed to read as primary and non-contributory coverage regardless of the application of other insurance. All insurance policies shall be endorsed to require the insurer to immediately notify NPU of any material change in the insurance coverage that would cause non-compliance with the specific provisions required herein, as well as exhaustion of any aggregate limits.

All liability policies shall contain no cross-liability exclusions or insured versus insured restrictions.

Required limits may be satisfied by any combination of primary and umbrella liability insurances.

Contractor may maintain reasonable and customary deductibles, subject to approval by NPU.

Deductibles/retentions over $100,000 must be declared.

Insurance must be purchased from insurers having a minimum A.M. Best rating of A- / VIII.

Contractual Liability under the General Liability policy must be maintained covering the Contractor’s obligations contained in the contract. Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent and shall contain provisions representing and warranting the required endorsements and insurance coverages according to requirements and instructions contained herein.

A valid Certificate of Insurance verifying each of the coverages required above shall be issued directly to NPU within ten (10) business days after contract award and prior to starting any work by the successful contractor’s insurance agent of record or insurance company. Also, prior to the start of any work and at the same time that the Certificate of Insurance is issued and sent to NPU, all required endorsements identified above shall be sent to

NPU.

Compliance with Insurance Requirements – Contractor’s obligation to obtain insurance coverage is separate and distinct from Contractor’s obligation to indemnify, hold harmless, and defend pursuant to this Agreement.

Compliance with the requirements of this section shall not relieve the Contractor of its obligations under any indemnity or hold harmless provisions under this Agreement.