26-45 Greenville Dam and Canal.pdf

Invitation for Bid/Proposal

Bid No. 26-45

The Purchasing Agent, City of Norwich, on behalf of Norwich Public Utilities, will receive bids/proposals to perform maintenance repair work on the Greenville Dam and Canal, owned and operated by Norwich Public Utilities.

Bids/Proposals are due by 2:00 P.M. prevailing time on April 10, 2026, at which time they will be opened on the Procurement website and be available to view. All bids are to be submitted via the City of Norwich Procurement Portal at the following website:

City of Norwich Procurement Portal

The bid documents may be downloaded from the following website:

City of Norwich Procurement Portal

Addenda, if any, will be posted on the website listed above. All bidders, prior to submitting their bids, should check the websites to ensure they have received all issued addenda.

Norwich Public Utilities reserves the right to reject and all bids, in whole or in part, to waive minor irregularities in the bidding and to award the bid to other than the low bidder if deemed in the best interest of the City of Norwich.

No Bidder may withdraw its bid within sixty (60) days of the bid opening date. Should there be reason why the contract cannot be awarded within the sixty days, the time may be extended by mutual agreement between Norwich Public Utilities and the designated, qualified low bidder.

All final awards of the bid shall follow the City of Norwich Code of Ordinances §7-46 – Delinquent Tax Setoff Against Money Due Bidder or Contractor.

By submitting a bid to this RFP, the vendor certifies they are not on a state or federal debarment or suspended list and are not prohibited from performing any state or federal work.

All bidders must submit bids/proposals through the City Procurement Portal.

Responding bidders must ensure that employees and applicant for employment are not discriminated against because of their race, color, religious creed, age, marital status, national origin, ancestry, sex, gender identity or expression, intellectual disability, mental disability or physical disability, including, but not limited to blindness, unless it is shown by such bidder that such disability prevents performance of the work involved.

Robert R. Castronova Purchasing Agent

City of Norwich Department of Finance – Purchasing Agent Phone: (860)823-3706 100 Broadway, Room No. 105 Fax: (860)823-3812 Norwich, CT 06360 E-mail: rcastronova@cityofnorwich.org https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

INSTRUCTIONS TO BIDDERS

NORWICH PUBLIC UTILITIES

CITY OF NORWICH, CT 06360

Bid Number: 26-45

Greenville Dam and Canal

The following instructions and specifications shall be observed by all bidders:

1. Time and Place of Bid Opening Bids will be received on April 10, 2026, at 2:00 P.M. online at:

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities No bids will be allowed after the time and date of bid opening.

2. Pre-Bid Meeting – Not mandatory, but strongly encouraged. The pre-bid meeting will take place at 10 am on March 31, 2026. The Greenville dam is located on Eighth Street which is off North Main St. (CT-12) on the Shetucket River in Norwich.

3. Availability of Bid Documents Bidders are advised that all bid documents relative to this project are only available online at the following web address:

https://norwichct.bonfirehub.com/portal/?tab=openOpportunities

4. Bid Addenda

If additional information becomes available or changes are made to the bid documents, an addendum will be issued not later than 3 days prior to the bid opening date. All addenda shall become part of the Contract Documents.

All addenda will be sent via e-mail to those bidders that complete and return the Receipt Acknowledgement to the Purchasing Department. It is incumbent on the bidder to ensure that it has received all issued addenda by checking the websites listed above. Failure of any bidder to receive any such addendum shall not relieve it of the obligations under its bid as submitted.

Certification of receipt of addenda shall be made by the bidder on the proposal.

Notice of any addendum will be posted on the following website:

5. Bid Surety Requirements

A Bid Surety in the amount of five percent (5%) of the total amount bid is required at the time of bid. Bid Surety shall be in the form of a Bid Bond provided by a surety licensed to do business in the State of Connecticut, Certified Check or Bank Check.

FAILURE OF A BIDDER TO PROVIDE THE REQUIRED BID SURETY SHALL RESULT IN REJECTION OF

ITS BID.

6. Bid Instructions

Bids must be submitted to the City of Norwich Procurement portal at:

No bids will be accepted by mail, in person or by email.

All forms and associated documents must be uploaded through the procurement portal.

Required documents: Bid Proposal, Statement od Bidder’s Qualifications, Proposed Subcontractors, Non-Collusion

7. Examination of Site Conditions

Bidders must satisfy themselves by personal examination of the site and location of the proposed work as to the actual conditions and requirements of the work and inform themselves fully of the conditions relating to the construction and labor under which the work will be performed. No claim because of lack of knowledge by the contractor regarding the site, the proposed wok or content of the specifications and drawings will be allowed. At the date established for the opening of bids, it will be presumed that each bidder has made an examination of the location and site of the work to be done under this contract and has satisfied itself as to the actual conditions and requirements.

8. Sales and Use Tax

Bidders are reminded that the Connecticut State Sales and Use Tax and associated Federal taxes are not applicable under this contract, and therefore these taxes are not to be included in the bid price(s).

Under the terms of Connecticut Agencies Regulations §12-426-18, Contractors and Subcontractors, the contractor may purchase materials and supplies as are to be installed or placed in projects being performed under these contracts and will remain in such projects after completion, including tangible personal property that remains tangible personal property after its installation or placement, without payment of the tax and shall not charge any such exempt organization or agency any sales or use tax thereon.

9. Definitions

For the purposes of these documents:

The word “City” means the City of Norwich, CT.

The word “NPU” refers to Norwich Public Utilities.

The word “Bidder” refers to the party or parties submitting a bid to perform the work to be done or materials to be furnished under the Contract; the legal representatives of such party or parties.

The word “Contractor” refers to the party or parties contracting to perform the work to be done or materials to be furnished under the Contract; the legal representatives of such party or parties.

10. Project Location

The work for this project will be performed at the Grenville Dam and Canal site on Eighth Street which is located just off North Main Street (RT. 12) in Norwich.

11. Intent

The intent of these specifications is to obtain a Contractor that will furnish all labor, supervision, tools, materials and equipment necessary to perform the work detailed in the “technical specifications”.

12. Work Schedule No work will be performed at night or on Sundays or legal holidays, except in case of emergency and only to the extent to make the work site safe. The normal work day shall be considered as any eight (8) hour period falling between 7:00 A.M. and 4:00 P.M., Monday through Friday.

Special clearance will be required for work outside these times.

13. Evaluation of Prices Submitted Bids will be compared based on the unit prices submitted by the contractor. The quantities listed in the Bid are estimates only.

It is the intent of NPU to make award to the lowest, responsible qualified bidder (Ref. C. G. S.

§4a-59).

The Purchasing Agent reserves the right to reject any bid, or to award the bid to other than the low bidder, if it is deemed in the best interest of the City to do so.

Determination of the best interest of the City shall include consideration of active or pending civil litigation between the City and any firm (or its subcontractors or suppliers) submitting a bid to the City

14. Contractor Qualifications

Bidders, if requested, must be able to present satisfactory evidence that they are capable and fully prepared with necessary capital, personnel, materials and equipment to do the work to be contracted under this proposal.

15. Certificate in Good Standing

Any corporation whose bid is being considered for acceptance by the City may be required, if requested, to provide a “Certificate of Good Standing” from the Office of the Secretary of State for Connecticut.

16. Withdrawal of Bid Submitted

Any bid may be withdrawn prior to the designated date and time for receipt of bids. Bids may be withdrawn ninety (90) days after the bid opening if no award has been made by the City. If the City does not award a contract within ninety (90) days after opening of bids, all bids will be null and void, except this time may be extended on mutual agreement of the City and the lowest qualified vendor, as determined by the City.

17. Contract Execution

The firm(s) whose bid(s) has/have been accepted by the City will be required to furnish all insurance certificates in the amounts specified, within 5 days from the date of the notice of award. The firm(s) will also be required to furnish all performance and payment bonds to the City prior to contract signing.

The firm(s) whose bid is accepted will be required to execute a contract, in substantially the form included in the bid documents, on a date and time mutually agreed to by all parties. Once the contract is executed, the contractor(s) will be issued a Notice to Proceed.

18. Contract Related Documents The Contractor shall provide the bonds and Certificates of Insurance to the Purchasing Agent. In case of failure or refusal on the part of the bidder to enter into a contract or to furnish the required bonds and/or required certificates of insurance within the set time periods, the bidder shall forfeit to the City of Norwich such part of the bid bond as shall be equal to the difference between the total bid of the defaulting bidder and the total bid of the person or persons with whom the contract is finally executed.

19. Contractor’s and Subcontractors’ Insurance

See page 3, section 8 in the Contract for Service.

20. Bond Requirements For all contracts in excess of $50,000.00, the awarded contract shall provide the City with the following bonds in the minimum amounts specified herein.

a. Labor and Materials Bond in the amount equal to 100% of the Total Proposal Price guaranteeing to the City payments for all labor, materials and equipment utilized in the completion of the work under this contract in the amount of the contract award.

b. Performance Bond in the amount equal to 100% of the Total Proposal Price guaranteeing to the City the completion of the Contract.

All bonds shall be issued by a surety that is named in the current list of “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies” as published in Circular 570 (amended) issued by the U.S. Department of the Treasury, Bureau of the Fiscal Service, Surety Bond Section.

It is distinctly agreed and understood that any changes in the plans and/or specifications for this work, whether such changes decrease or increase the amount thereof, or the manner or time of payment, shall in no way annul, release or affect the liability and surety on the bond given by the contractor.

21. Safety All work done and all equipment used shall comply with all pertinent OSHA, Federal, State and local regulations, laws and ordinances affecting those employed and any affecting the conduct of the work.

Not later than thirty (30) days after the date of contract award, the awarded contractor shall furnish proof to the Commissioner of the State of Connecticut Department of Labor that all employees performing manual labor on or in such public project, pursuant to such contract, have completed the 10 hour OSHA Construction Safety and Health course, or in the case of telecommunications workers, have completed at least 10 hours of training in accordance with

29 CFR 1910.268.

The State of Connecticut and all political subdivisions have adopted a zero tolerance policy for workplace violence. In accordance with Executive Order No. 16 issued by Governor John G.

Rowland, all contractors, subcontractors and vendors must comply with this policy.

22. Personnel Requirements

All work under this contract hall be performed by competent and proficient tradesmen employed by the contractor and under its supervision. Apprentices and helpers may be used, but only under the direct supervision of the job foreman.

23. Subcontractors

The Contractor shall not sublet any portion of the work without written permission from the City. In no case may it be more than forty-nine percent (49%) of the monetary value of the contract. The major units of the work shall be performed by the Contractor. If the Contractor sublets any part of the work, this does not relieve it or the bonding company of their liabilities and obligations to the City. There is no contractual relationship between any subcontractor and the City. The engineer deals only with the Contractor; subcontractors are recognized as employees of the Contractor.

The Contractor must not assign or dispose of its contract in any way without the consent of the engineer in conjunction with the City Manager. Disposal must be for cause.

24. Freedom of Information All bids will be publicly opened and read and upon award shall be made available for public inspection, in accordance with the provisions of Connecticut General Statutes § 1-210, Freedom of Information. Copies of any information resulting from any bid opening are generally not available until a contract has been formally awarded.

25. Non-Collusion

The individual signing this bid hereby declares that no person or persons other than members of its organization are interested in this bid or in the contract proposed to be taken; that it is made without any connection to any other person or persons submitting a bid for the same work and is in all respects fair and without collusion or fraud; that no person acting on behalf of or employed by the City of Norwich is directly or indirectly interested in the supplies or work to which they relate or will receive any part of the profit or any commission therefrom in any manner which is unethical or contrary to the best interests of the City of Norwich.

Technical Specifications

Norwich Public Utilities Greeneville Dam Repair

GREENEVILLE DAM AND CANAL REPAIR

1. SUMMARY OF WORK

It is the intent of Norwich Public Utilities (NPU) to perform maintenance repair work on the Greenville Dam and associated canal that is currently owned and operated by Norwich Public Utilities (NPU) and is located off North Main St. (CT-12) on the Shetucket River in Norwich. The dam is 401 feet long. The East end section is constructed of a stone and masonry core wall, the center construction is wooden cribbed timbers with stone ballast covered with wooden sheathing, and the West end section is a fish lift. The upstream face of the dam is covered by wooden planking with granite coping along the crest, and wooden cribbed spillway along the downstream side. The center portion of the dam is of all wood crib construction. The lowest section is wood crib construction encased in concrete.

The associated canal is comprised of earthen, stone and masonry walls and spillways.

The gatehouse is located at the northern end of the canal and is comprised of stone and masonry canal walls and foundation with wood timber gates and concrete footings. The gate operators are housed in a wood timber construction shelter that sits atop of the foundation.

NPU selects the areas of the dam and canal that need repair on an annual basis. The work required for dam repair comprises removing and replacing the lowest sections of the downstream face and or spillway planking as directed, demolition of existing concrete, replacing underlying cribbing, re-encasing the cribbing in concrete, installing special hold down pins provided by NPU and replacing stone ballast material as required. If the proposed work is on the upstream portion of the dam, a coffer dam system is required.

Work on the down-stream or spillway may not need a coffer dam system.

The work required on the canal includes rebuilding sections of the canal as directed to include repair of canal gates and spillways, stone masonry work, existing concrete, and earthen walls.

NPU repairs approximately 100’ of the dam and 50’ of the canal each year. The bid document refers to in-kind replacement of the timbers and cribbing and concrete. All the replacement materials required for the work will be provided by Norwich Public Utilities and all work performed will be directed by its representative.

Due to the nature of this repair, the work must be performed at low river level conditions and is contingent upon the immediate and long term weather forecast. The contractor’s attention to this condition is of great importance as NPU cannot control the water levels in the river. Upon award of the contract the contractor will be required to be mobilized and ready to commence repair work during the historical time period, July to September.

2. SCOPE OF WORK

Types of Work

The Dam structure: All work necessary to remove and replace the upstream face planking, dam spillway planking, and concrete encased cribbing timbers/with hold-down pins as directed by the NPU designated representative.

To insure the integrity of the dam during the repair work and in the best interest of public safety the contractor shall take emergency actions as necessary. The contractor will need to supply any staging, floating barge, or equipment required to work on the dam and/or canal structures. This work shall include any temporary water diversions, pumping, dewatering operations, sheeting & shoring, sand bagging, and emergency action repairs as necessary.

This work shall include, but not limited to, all the labor, equipment, and tools necessary to complete the work in a manner acceptable to NPU.

Dam spillway & vertical planking repair

This section of the dam is heavily influenced by tidal waters. The contractor must be prepared to work in waders or other appropriate attire.

Deteriorated spillway planking shall be removed as indicated on the drawings or directed by the NPU representative. No more planking shall be removed than can be replaced in one day’s work due to possible damage to the dam if sudden flash flooding occurs. With the concurrence of the NPU represetative, temporary provisions will be accepted for the covering of any open sections of the dam on a daily basis during the repair work.

Spillway planking shall be removed in a manner which will not destroy other structural components of the dam.

After removal of spillway planking, or vertical planking all underlying areas, concrete with hold down pins, cribbing and stone ballast shall be inspected by the NPU representative, prior to replacement of new planking.

Concrete encased cribbing will require demolition using a hydraulic breaker (hoe ram).

At the direction of the NPU representative, underlying concrete and oak cribbing timbers shall be replaced. Cribbing members shall be removed without damaging other members of the dam. Where cribbing timbers extend into the dam the timber shall be cut at a point where the integrity of the timber is acceptable to the NPU representative. The cut shall be a horizontal lap splice cut halfway through the timber extending 18” parallel to provide for attaching of the new timber. The new cribbing timber shall be joined together with steel pins, 20” long x ¾” diameter to the existing underlying cribbing timber. The pinned connection shall be drilled completely through the new crib timber and extend approximately 3” into the existing underlying timber with a 5/8” diameter hole. The ¾” chisel pointed pin shall then be driven into the drilled hole completely. Where the timbers are to be spliced together a lap splice shall be cut similar to the existing timber lap splice.

The splice shall then be drilled and bolted together with ½” x 13” carriage bolts located 12” apart. Once the cribbing has been replaced, concrete will be used to encase the timbers at the direction of the NPU representative. In addition, special hold pins provided by NPU will be used to anchor the top layer of cribbing. These pins will be beveled into the crib to provide a flat nailing surface for the spillway planking.

Stone ballast may be required to be removed and replaced to allow for cribbing repair.

The stone ballast shall be removed and replaced in a manner which will not disturb the existing timbers. Additional stone ballast may also be required at areas of cribbing and planking repair. This ballast shall also be placed in a manner that will not disturb the existing timbers and planking.

New spillway planking shall be installed at all areas where cribbing repair, new ballast placement, and planking removal is required. New planking shall be cut to match the existing length in continuity with the adjacent area of the dam spillway. Planking shall be attached to the underlying cribbing with ½” x 10” square Diamond Head bolt spikes installed to conform to the existing pattern.

3. MATERIALS PROVIDED

Unless otherwise specified, materials for the repair/replacement work shall be furnished and delivered to the site by NPU. The materials supplied by NPU include:

• 3” thick oak planking timbers of various lengths and widths

• 8” x 10” oak cribbing timbers of various lengths

• 10” x 12” oak cribbing timbers of various lengths

• ½” x 10” square Diamond Head boat spikes

• ¾” x 20” chisel pointed pins

• ½” x 13” galvanized carriage bolts

• ½” galvanized nuts

• Stone

• Ballast

• Special “U” shaped hold down pins

All other associated products and materials required are the responsibility of the contractor to furnish and deliver.

SAFETY AND HEALTH STANDARDS

Successful bidders must comply with all applicable OSHA standards including without limitations the following standards:

• 29 CFR 1926.650 “Excavations-Scope, application, and definitions”

• 29 CFR 1926.651 “Excavations-Specific Excavation Requirements”

• 29 CFR 1926.652 “Excavations-Requirements for Protective Systems”

• 29 CFR 1926.Subpart P Appendix F – “Selection of Protective Systems”

• 29 CFR 1910.1200 “Hazard Communication”

• 29 CFR 1910.146 “Permit Required Confined Spaces”

The Contractor is responsible for ensuring OSHA compliance, and his responsibility includes supervising and monitoring work site conditions for OSHA compliance. If the contractor uses subcontractors, the contractor is responsible for ensuring that the sub-contractors fulfill their obligations with respect to employee safety, particularly including those, which affect the entire site. The contractor shall have a competent person on the job site at all times. A Competent person in this context means one who is capable of identifying existing and predictable hazards in the surroundings, or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

The City shall consider OSHA violations over the past five years in determining the ability of the Contractor to comply with OSHA requirements and in determining whether the contractor is an acceptable bidder.

If there has been an OSHA violation within the past five (5) years (measured from the date of the bid), the contractor shall provide copies of the citation(s), all documents regarding final determination of such citations including settlements or any explanations(s) of such violation(s).

Materials supplied by the Contractor shall conform in quality to the typical materials used by each Department and to appropriate section of DOT Form 814A. Workmanship shall be of a quality that is completely acceptable to the City and to its satisfaction.

The Contractor must also comply with the NORWICH PUBLIC UTILITIES SAFETY GUIDELINES included with these specifications. The contractor must submit a signed “Contractors Safety Requirements Acknowledgement Form” to Norwich Public Utilities prior to the start of construction.

5. RESPONSE CRITERIA

The contractor is expected to be able to mobilize for scheduled work within two (2) weeks from date of contract execution. This contract is based on the contractor’s ability to be available for normal scheduled work Monday through Friday, 7:00AM – 3:30PM, and to follow the city’s start and end time for their workers and equipment. The Bidder must further indicate their company’s policy for inclement weather, holidays, and other off times.

The work on the Greenville Dam and Canal structures is weather and season dependent, and due to these constraints, the hours of work need to be discussed with NPU and the contractor. The staging of the work and the hours needed to perform the work may not conform to the regular hours of work mentioned above.

The contractor shall provide a failsafe means of being contacted for emergencies seven

(7) days a week and twenty-four (24) hours a day. Equipment must be maintained and operational for the duration of the contract.

6. CONTRACTOR TO LAY OUT HIS OWN WORK

The Owner will establish such general reference points as in his judgment will enable the Contractor to proceed with the work. The Contractor, at his own expense shall provide all materials and equipment and such qualified helpers as the Owner may require for setting out general reference points and shall protect and preserve all stakes, benches, and other markers used to identify the reference points. The Contractor shall lay out all the Contract work from the above and shall be responsible for the accuracy of all lines, grades and measurements

The contractor shall coordinate work with NPU as outlined in the Specifications, where appropriate, or as required by the Owner.

All costs associated with sequencing of work and coordination shall be included in the bid prices for other items.

Special Conditions

1. DISPOSAL SITE

All material excavated in the project area that the Owner deems unsuitable for use as trench backfill material or for fill within the project area shall be disposed of at the Contractor’s expense, and at an acceptable disposal area. Hazardous and contaminated soil is excluded.

2. LIGHTS, BARRIERS, WATCHMEN AND INDEMNITY

The Contractor shall supply and erect and maintain such barriers, lighting, warning lights, danger warning signals, road plates and signs that will prevent accidents during the construction work and protect the work and insure the safety of personnel and the public at all times and places.

The Contractor shall indemnify and protect the Owner in every respect from injury or damage whatsoever caused by any act of neglect by the Contractor or his subcontractors, or their servants or agents, including any claims arising out of failure to erect and maintain sufficient railing or fence as required by Section 13A-111 of Connecticut General Statutes or .from claims or defect in violation of 12A-14q Connecticut General Statutes.

If the Contractor, in the Owner’s opinion, fails to provide a safe condition at the construction area then the Owner may take control of the site and provide needed safety measures at the Contractor’s expense.

The fact that the Owner may retain control of the premises, or that it or its agents may take action to erect or maintain railings or fences shall not relieve the Contractor's obligations hereunder.

3. INTERFERENCE WITH EXISTING STRUCTURES

Whenever it may be necessary to cross or interfere with existing culverts, drains, sewers, water pipes, fixtures, guardrails, fences, gas pipes, or other structures needing special care, due notice shall be given to the Owner, and the work shall be done according to his directions. Whenever required, all-objects shall be strengthened to meet any additional stress that the work herein specified may impose upon it, and any damage caused shall be thoroughly repaired. If so directed by the Owner, the location of any existing structure shall be changed to meet the requirements of the new work.

4. EXISTING UTILITIES OR CONNECTIONS

The location of existing underground pipes, conduits, and structures as shown has been collected from the best available sources and the Owner together with his agents, does not imply or guarantee the data and information in connection with underground pipes, conduits, structures, and such other parts, as to their completeness, nor their locations as indicated. The Contractor shall assume that there are existing water, gas, and other utility connections to each and every building en route, whether they appear on the drawings or not. Any expense and/or delay occasioned by utilities and structures or damage thereto, including those not shown, shall be the responsibility of the Contractor, at no additional expense to the Owner.

Before proceeding with construction operations, the Contractor shall contact Call-Before-You- Dig at “811”. The Contractor shall make such supplemental investigations, including exploratory excavations by hand digging, as he deems necessary to uncover and determine the exact locations of utilities and structures, and shall have no claims for damages due to encountering subsurface structures or utilities in locations other than those shown on the drawings, or which are made known to the Contractor prior to construction operations. The Contractor shall be responsible and liable for all damages to existing utilities and structures.

The Contractor shall be responsible for all damaged mains or utilities encountered during the progress of the work and shall repair and be responsible for correcting all damages to the Owner.

The Contractor shall contact the proper utility or authority to correct or make any changes due to utilities or other obstructions during the Project but the entire responsibility and expense shall be with the Contractor.

All Property and Utilities outside the project limits damaged by the Contractor shall be replaced or repaired by the Contractor to the complete satisfaction of the property owner and/or the Owner, at no additional expense to the Owner.

5. FAILURE TO REPAIR

Any emergency rising from the interruption of electric, gas, water, telephone, sewer and cable service due to the activities of the Contractor, shall be repaired by the Contractor as quickly as is possible.

If and when, in the opinion of the Owner, the Contractor is not initiating repair work as expeditiously as possible upon notification to do so, the Owner may, at his own option, make the necessary repairs using his own forces or those of others. The cost of such repairs shall be subtracted from the payments due to the Contractor.

6. FINISHING AND CLEANING UP

In completing his operations, the Contractor shall immediately remove all surplus material, tools, and other property belonging to him, leaving the entire street or surroundings free and clean and in good order, at no additional expense to the Owner. The Contractor shall exercise special care in keeping the rights-of-way and private lands upon which work is performed free and clean of all debris, and shall remove all tools and other property when they are not in use. The Owner may, after twenty-four (24) hours’ notice, cause the work to be done and the cost thereof deducted from any payment due to the Contractor.

7. COOPERATION WITH UTILITIES

The Contractor shall coordinate his operations with the Owner’s for all underground or overhead utility lines within the project area. The following utilities exist or will exist within the limits of the project: including but not exclusively the following:

• Electric – Norwich Public Utilities

• Telephone – Frontier

• Cable TV – Comcast, Eastern Connecticut Cable

• Sanitary - Norwich Public Utilities

• Water - Norwich Public Utilities

• Gas - Norwich Public Utilities

• Other – Connecticut Light & Power, Bozrah Light & Power, Duke Energy, Yankee Gas

Representatives of the various utility companies shall be allowed access to the project site.

The Contractor shall be liable for all damages or claims received or sustained by any persons, corporations or property in consequence of damage to the existing utilities, their appurtenances, or other facilities caused directly or indirectly by the operations of the Contractor.

The Contractor shall cooperate fully with all Utility Companies by making timely contacts with company representatives having jurisdiction over the facilities adjacent to the work. If necessary, the Contractor shall schedule his own activities in harmony with those of each Utility Company to preclude delays in utility relocation work and forestall any possibility of interruption of the service.

8. MATERIAL, SITE SECURITY AND EQUIPMENT

It shall be the sole responsibility of the Contractor to store all materials delivered to the project site by NPU in a safe and secure manner. Any materials damaged, lost, stolen, etc.

shall be at the cost of the Contractor to replace. The Contractor shall pay all expenses in connection with acquiring and maintaining suitable storage locations.

a. Bidder’s equipment shall be of good quality and shall be maintained in good working condition so as to preclude any unnecessary breakdowns or release of fluids causing cleanups and job delays as would be caused by improper maintenance

b. Materials and equipment shall be stored and handled as to insure the preservation of their quality and fitness for the work. They shall be transported to the worksite from storage in a manner that will prevent loss or segregation of materials after loading so that there may be no inconsistencies in the quantities of materials as received at the place of operation.

c. The methods employed in performing the work and all equipment, tools, and machinery used in handling material and executing any part of the work shall be subject to the approval of the engineer before work is started and whenever found unsatisfactory, shall be changed and improved as required by the engineer. All equipment, tools, and machinery used shall be maintained in a satisfactory working condition

d. The Contractor shall be responsible for furnishing sufficient quantity of tools and equipment of a capacity and type that shall safely perform the work specified, and he shall be solely responsible for the care, preservation, conservation and protection of all such tools and equipment.

9. FIRE PRECAUTION

The contractor shall take adequate precaution against fire; keep flammable material at an absolute minimum; and insure that such material is properly handled and stored.

10. POLLUTION OF WATERS

Special care shall be taken to prevent contamination of the river and canal. No waste matter of any kind will be allowed to discharge into the river or canal. The contractor shall comply with all local, state, and federal environmental regulations.

11. BLASTING

No blasting will be permitted.

12. MISCELLANEOUS

a. The successful bidder will be the prime contractor for all work, except for work to be done by the Owner.

b. The Owner will consider the Contractor as the prime contractor in the event that a subcontractor may be employed for temporary and/or permanent resurfacing, or any other subcontractor work, and to eliminate conflict of responsibility, the Owner will hold the Contractor responsible for the coordination of such work, any damages caused by such work and guarantee the permanence of such work free from defect for a period of one year from completion date. Repairs made to said work within a year of completion date will be billed to the Contractor.

c. The Contractor is responsible for obtaining all permitting necessary to perform the work.

d. The Contractor is responsible for filling out and maintaining all necessary documents appropriate for construction. These forms are to be turned over to the Owner at the completion of each workday.

e. Labor rates shown in the bid shall be based on a maximum eight (8) hours per day. A labor premium will be paid for work scheduled, at Owner request, during non-standard working hours. The premium will be bid as a percentage increase of standard wage rates.

Standard overtime rates will apply after eight (8) hours of shift work. Overtime work rate after eight (8) hours of shift work will be based on standard wage rates and will not include any off-hour premium(s).

f. The Owner and/or Norwich Public Utilities cannot and will not guarantee any continuous work. Only as indicated in the attached specifications, on a time-to-time basis, and all prospective bidders are hereby alerted to this fact before submitting bids.

13. EMPLOYMENT OF LABOR/PREVAILING WAGES

The wages paid to mechanics, laborers or workmen employed upon the work herein contracted to be done shall be at a rate equal to the rate of wages prevailing for the same work in the same trade or occupation in the NORWICH area as determined by the labor Commissioner of the State of Connecticut. See Section 31.53 of the General Statutes of the State of Connecticut, Revision of 195S, as amended.

Public Act 79-325 passed by the 1979 Legislature covers exemptions from Section 31.53 of the General Statutes. Under the new exemptions, effective October 1985, the regulations that the prevailing wage must be paid for work performed by contractors and subcontractors in connection with work on public facilities will not apply:

To public work alterations, repair, refinishing projects with total cost of less than $100,000.

To public works new construction with a total cost of less than $1,000,000. (Raised from $400,000 effective October 31, 2017)

All Bidders are advised to inform themselves and to comply with the requirements of Federal, State and local laws governing the employment of labor.

The Contractor shall provide certified payroll sheets to the owner which shall include all employees involved with the project for each payroll period during the course of the project.

Proposal

BID PROPOSAL

NORWICH PUBLIC UTILITIES

NORWICH, CONNECTICUT

UNIT PRICING FOR GREENEVILLE DAM AND REPAIR

TO: City of Norwich FROM:

Department of Public Utilities City Hall Norwich, Connecticut 06360

The undersigned, having familiarized (himself, itself, themselves) with the existing conditions on the Project Site affecting the cost of the work, and with the Bid Documents for the GREENEVILLE DAM AND CANAL REPAIR, hereby proposes to furnish all supervision, technical personnel, labor, materials, equipment, tools, appurtenances, services, materials not supplied by the Owner, and anything else necessary, including utility and transportation services required to perform and complete this Contract, all in accordance with the Bid Documents at and for the unit prices submitted in response to this Bid.

The quantity of the units shown below is given for the purpose of determining the Award. The Owner reserves the right to increase or decrease these quantities. Payment to the Contractor will be based on completed measured quantities of these work items.

A. Scope of work for unit price bid items:

• Installing spillway planking

• Removing cribbing

• Installing cribbing

• Splicing cribbing

• Installing special cribbing pin connections

• Removing stone ballast

• Installing stone ballast

• Supplying and installing concrete and encasing cribbing

• Excavating and back filling

• All required vehicles, tools and heavy equipment

• All appropriate safety equipment

B. Material provided by NPU:

• 3” thick oak planking timbers of various lengths and widths

• 8” x 10” oak cribbing timbers of various lengths

• 10” x 12” oak cribbing timbers of various lengths

• ½” x 10” square Diamond Head boat spikes

• ¾” x 20” chisel pointed pins

• ½” x 13” galvanized carriage bolts

• ½” galvanized nuts

• Stone

• Ballast

• Special “U” shaped hold down pins

Item 1: Install spillway planking

Estimated Quantity Unit Cost

600 square feet

Per sq. ft. $______________

Item 2: Install vertical spillway planking

250 square feet

Per sq. ft. $______________

Item 3: Install cribbing

800 linear feet

Per ln. ft. $______________

Item 4: Install cribbing pin connection

100 pins

Per Each $______________

Item 5: Install cribbing splice

012 splices

Per Each $______________

Item 6: Stone ballast

4 cubic yards

Per cy. $______________

Item 7: Supply and pour concrete

20 cubic yards

Item 8: Excavation and disposal of concrete

20 cubic yards

This contract is to be awarded to that responsible Bidder whose total bid is the lowest number of dollars for the above items.

The undersigned agrees, if awarded the Contract, to execute and complete the work within the time specified in the “Information to Bidders”.

The undersigned has checked carefully all the above figures and understands that the OWNER will not be responsible for any errors or omissions on the part of the undersigned in making up this bid.

The Bidder acknowledges the receipt of the following Addenda;

Addendum No. , dated

Enclosed is the Bidder’s Bond, Certified Check or Cashier’s Check No. in the amount of five (5%) of the Bid.

The undersigned understands that the Owner reserves the right to reject any or all bids and to waive any informality in the bidding.

Respectfully submitted:

By (Title)

(Business Address)

(Telephone Number)

(Email / Fax Number)

(SEAL - if bid is by a corporation)

The Contractors has read and familiarized themselves with the Norwich Public Utilities Safety Guidelines included in these Specifications. (Check on line).

STATEMENT OF BIDDER'S QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information he desires.

• Name of Address of Bidder:

• How many years have you been engaged in the contracting business under your present firm or trade name?

• General character of work performed by your company:

• Have you ever failed to complete any work awarded to you? If so, where and why?

• Have you ever defaulted on a contract? If so, where and why?

• List projects similar to this that your organization completed within the last 5 years? The contractor shall attach a summary of such work that identifies:

• Name of Owner

• Date of Work

• Contract Amount

• Brief Description of Work

• The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the Owner or representative in verification of the recitals comprising this Statement of Bidder's Qualifications.

Printed name:______________________________

Signature: _________________________________

Phone : __________________________________

Email address:______________________________

PROPOSED SUBCONTRACTORS

THE BIDDER SHALL STATE THE NAMES OF ALL THE SUBCONTRACTORS THAT HE

PROPOSES TO USE. ATTACH ADDITIONAL SHEETS IF NEEDED

If none, write "None"

1. Subcontractor Name

Address __________________

Description of Work _______________________________________________________

2. Subcontractor Name

Description of Work ________________________________________________________

3. Subcontractor Name

4. Subcontractor Name

5. Subcontractor Name

6. Subcontractor Name

7. Subcontractor Name

8. Subcontractor Name

9. Subcontractor Name

This is to certify that all names of the above-mentioned subcontractors are submitted with full knowledge and consent of the respective parties.

The Bidder warrants that none of the proposed subcontractors have any conflict of interest as respects this contract.

Printed name:______________________________

Signature: _________________________________

Phone : __________________________________

Email address:______________________________

NON-COLLUSION

(1) Neither the said Bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from Bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit or cost element of the Bid price or the Bid price of any other Bidder or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the Owner or any person interested in the proposed Contract; and

(2) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

Company Name:

(Signed)

(Title)

Date:

CONTRACT FOR SERVICES

THIS AGREEMENT, made and entered into this day of Month and Year, by and between Vendor Name, Address, City, State, Zip Code, hereinafter called Contractor or Vendor, and Norwich Public Utilities, 16 South Golden Street, Norwich, CT 06360, hereinafter called “NPU.”

WHEREAS NPU desires to enter a contract for services, and the Contractor represents itself as competent and qualified to accomplish the specific requirements of this contract to the satisfaction of NPU, therefore this contract is entered into under the following terms and conditions:

1. The Contractor agrees to perform the services contained in Bid # and project title. The terms and conditions as contained in this Contract for Services shall take precedence over any conflicting terms as may be attached hereto.

2. Term of the Contract:

3. Contract Price: NPU shall pay the Contractor

4. Liquidated Damages: In the event the Contractor fails to complete the work within the time limit or extended time limit agreed upon, as more particularly set forth in the Contract Documents, liquidated damages shall be paid to NPU in the amount of $ per calendar day.

5. Contract Documents: The Contract Documents consist of this Agreement, the Project Description, the Standard Bid and Contract Terms and Conditions, the Instructions to Bidders, the Contractor’s bid as accepted by the City, the General and Special Conditions of the Work, the Technical Specifications, the drawings and all Addenda attached hereto.

The Contract Documents are complementary and what is called for by anyone shall be as binding as if called for by all. In the event of any conflict or inconsistency between the provisions of this Agreement and the provisions of any of the other Contract Documents, the provisions of this Agreement shall prevail.

Reference to standard specifications, manuals or codes of any technical society, organization or association, or to the laws or regulations of any governmental authority, whether such reference be specific or by implication, shall mean the edition of the standard specification, manual, code or laws or regulations identified in the reference. In the event a particular edition is not identified, the reference shall mean the latest edition in effect at the time of receipt of the bid. However, no provision of any referenced standard specification, manual or code (whether or not specifically incorporated by reference in the Contract Documents) shall change the duties and responsibilities of the City, the Contractor or any of their consultants, agents or employees from those set forth in the Contract Documents.

6. Obligations And Liability Of The Contractor: The Contractor shall, as herein specified, do all the work and perform and furnish all the labor, services, materials, equipment, plant, machinery, apparatus, appliances, tools, supplies and all other things (except as otherwise expressly provided herein) necessary for the proper performance and completion of the work in the manner and within the time hereinafter specified, in strict accordance with the Drawings, Specifications and other Contract Documents, in conformity with the directions and to the satisfaction of NPU, and at the prices herein agreed upon therefor.

All parts of the work and all fixtures, equipment, apparatus and other items indicated on the Drawings and not mentioned in the Specifications, or vice versa, and all work and material usual and necessary to make the work complete in all its

City of Norwich

16 South Golden Street Contract No.

parts, including all incidental work necessary to make it complete and satisfactory and ready for use and operation, whether or not it is indicated on the Drawings or mentioned in the Specifications, shall be furnished and executed the same as if it is called for both by the Drawings and by the Specifications.

The Contractor shall coordinate its operations with those of any other contractors who may be employed on other work of for NPU, shall avoid interference therewith, and shall cooperate in the arrangements for storage of materials and equipment.

The Contractor shall conduct its work so as to interfere as little as possible with private business and public travel. Wherever and whenever necessary or required it shall maintain fences, furnish watchmen, maintain lights, and take such other precaution as may be necessary to protect life and property.

To the extent provided by law, the Contractor shall indemnify and save harmless NPU and its officers, agents, servants and employees, from and against any and all claims, demands, suits, proceedings, liabilities, judgments, awards, losses, damages, costs and expenses, including attorneys' fees, on account of bodily injury, sickness, disease or death sustained by any person or persons or injury or damage to or destruction of any property, directly or indirectly arising out of, relating to or in connection with the work, whether or not due to or claimed to be due in whole or in part to the active, passive or…