26-27 RFP Ice Cream.pdf

April 9, 2026

To Prospective Bidders:

The Charter School Institute School Food Authority is requesting bids for Smart Snack Approved Ice Cream products for the 2026-2027 school year. The Charter School Institute School Food Authority has 4 sites included in this bid with the possibility of adding additional schools in future years. These 4 schools that participate in the Charter School Institute School Food Authority have an enrollment of approximately 4000 students; and these schools serve approximately 2200 lunch meals per day.

Attached you will find:

Attachment #1 - Request for Bid Vendor Information and Signature Page Attachment #2 - Federal Procurement Standards Relating to This Bid and Related Signature Pages Attachment #3 - Request for Bid Prices Attachment #4 - List of Sites

The bid packet including the completed attached documents listed above must be submitted to the Charter School Institute School Food Authority via email to IleneAgustin@csi.state.co.us by May 7, 2026, at 9:00 am. All participating vendors will receive notification of bid awards by May 22, 2026.

Food Service – Smart Snack Approved Ice Cream

Colorado Charter School Institute

ATIACHMENT #1 REQUEST FOR BID

BID FOR SMART SNACK APPROVED ICE CREAM PRODUCTS CHARTER SCHOOL INSTITUTE SCHOOL FOOD

AUTHORITY

1525 SHERMAN STREET B76

DENVER, CO 80203

RETURN BID TO:

ILENE AGUSTIN, SCHOOL NUTRITION DIRECTOR

IleneAgustin@csi.state.co.us

BID DUE DATE:

MAY 7, 2026, by 9:00 AM

BIDDER:

NAME OFCOMPANY:

NAME OF PERSON COMPLETING BID:

ADDRESS:

TELEPHONE:

SIGNATURE:

Signature constitutes acceptance of all terms and conditions listed in this document. An electronic bid with the completed bid documents must be submitted by email to IleneAgustin@csi.state.co.us by 9:00 AM on May 7,2026.

If you have questions, contact Ilene Agustin at IleneAgustin@csi.state.co.us or by telephone at 720-765- 2981.

mailto:IleneAgustin@csi.state.co.us mailto:IleneAgustin@csi.state.co.us

Dear Bidding Vendors:

The Charter School Institute School Food Authority is seeking bids on behalf of 4 sites (see attachment #4) with an average enrollment of 4500 students. We are seeking bids for Smart Snack Approved ice cream products. The length of this bid is from July 1, 2026-June 30, 2027, and may be renewed for up to 4 additional terms of one year each upon mutual agreement between the school and vendor. Anticipated quantities are included on the Request for Bid spreadsheet (attachment #3). Note additional school may be added in future years.

Smart Snacks For more information on Smart Snacks please go to copy the following link into your browser:

https://www.cde.state.co.us/nutrition/osnsmartsnacksandcompetitivefoodsquickreferenceguide

PLEASE BE REMINDED THAT YOU MUST SIGN AND RETURN A COPY BY EMAIL OF THE FOLLOWING DOCUMENTS BY May 7, 2026, DEADLINE:

1. REQUEST FOR BID FORM - Company and Bidder Information and Signature Required (Attachment #1 above)

2. LOBBYING FORM - Attachment #2 (only if applicable)

3. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION - Attachment #2

4. ANTI-COLLUSION AFFIDAVIT - Attachment #2

5. Completed line-by-line prices and related information on the REQUEST FOR BID excel spreadsheet (Attachment #3)

Conditions

The Charter School Institute School Food Authority (hereafter referred to as CSI SFA) is requesting a firm price bid on each item on the attached list. Each bid must be submitted with a signed cover page, signed federal procurement documents and a completed line-by-line bid with any changes initialed by the bidder. No oral or telephone proposals or modifications will be accepted. Exceptions or deviations to this bid must not be added to the bidder's proposal pages but must be on the bidder's letterhead and accompany bidder's proposal.

All participating bidders, by their signature, shall agree to comply with all the conditions, requirements, and instructions of this bid as stated or implied therein. Should CSI SFA omit anything from this bid, which is necessary to clear understanding of the work, or should it appear that various instructions are in conflict, then the bidder shall secure written instructions from the CSI SFA at least 48 hours prior to the time and date of the bid deadline.

All schools part of CSI SFA are tax exempt institutions for federal taxes under Chapter 32 of the Internal Revenue Code and from all city and state sales and use taxes.

TERMS: F.O.B destination. Delivery dates will be set by each CSI SFA school' s food service manager with the vendor upon award of the bid; however, deliveries must be made during working hours of the individual delivery sites. Failure to perform delivery within this time shall be deemed to be goods delinquent and may result in a penalty of one percent (1%) of the price of such delinquent goods for each ten (10) calendar days of delinquency and will be deducted from the accepted bid price. Deliveries in clean, safe, and proper conditions shall be the responsibility of the vendor regardless of the method used.

If a vendor has a minimum order requirement, that information must be included in the bid.

Basis of Bid Award

Award of bid shall be made to the lowest, responsive, and responsible bidder meeting the designated specifications. The CSI SFA and CSI SFA schools (see attachment #4) reserve the right to award the most responsive bidder meeting the outlined criteria if it is in the best interest of CSI SFA schools. The following is a list of the criteria that shall be used in the award of this bid. Items with asterisks (*) will be afforded double weighting.

1. Bid price* (21 points)

2. Superior quality and strict adherence to specifications (20 points)

3. Adequate maintenance and service (20 points)

4. Record of delivery and/or completion time (20 points)

5. Past Experience and cost with same or similar equipment or service (19 points)

CSI SFA and CSI SFA schools (see attachment #4) reserve the right to select a bid with higher prices than the lowest of all prices received, if, in the opinion of those aforementioned, the interests of CSI SFA schools will be best served by such bid. In the event that any gratuities or kickbacks are offered or tendered to any CSI SFA or CSI SFA school employee or a subcontractor as inducement for award of a subcontract or offer, the bidder's proposal shall be disqualified and shall not be reinstated, and the bidder will be removed from the CSI SFA list of approved vendors.

Each bidder shall furnish the proposed product that is called for on the face of this proposal in strict accordance with the conditions, requirements, and specifications of this invitation to bid. In the event that CSI SFA includes trade names as part of the description of any item, any participating bidder may submit quotations or other trade-name products, providing they are equivalent. If you bid on equal, you must submit with your bid (1) a specification sheet or catalog and (2) a separate statement on letterhead attached to the bid listing the citations of your product from those specified items. All disputes concerning grades and quality of merchandise or work shall be determined by CSI SFA.

Estimated quantities are included in Attachment #3. No guarantee is expressed or implied as to the quantities that will be used during the contract period of July 1, 2026, through June 30, 2027.

Estimates are based on accurate data that includes past usage and anticipated usage; however, the CSI SFA and CSI SFA schools are not obligated to meet the actual number included in this bid. CSI SFA schools agree to notify the awarded vendor throughout the year as early as possible when estimates will not be met because of menu changes.

ATTACHMENT #2

SUSPENSION AND DEBARMENT CERTIFICATION U. S. DEPARTMENT OF AGRICULTURE

Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion-lower Tier Covered Transactions

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7CFR Part 3017, Section 3017.510, Participants' responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722-4733). Copies of the regulations may be obtained by contacting the Department of Agriculture agency with which this transaction originated.

(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS BELOW)

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Organization Name PR/Award Number or Project Name

Name of Authorized Representative Title

Signature Date

Instructions for Suspension and Debarment Certification

1. By signing and submitting this form, the prospective lower tier participant Is providing the certification set out on the form in accordance with these instructions.

2. The certification in this clause is a material representation of fact upon which reliance was placed when the transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms "covered transaction", "debarred" , "suspended", " ineligible", "lower tiered covered transaction ", " participant", "person", "primary covered transaction", "principal", "proposal", and "voluntarily excluded" as used in this clause, have the meanings set out in the definitions and coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tiered covered transaction with a person who is debarred, suspended, declared ineligible or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion— Lower Tier Covered Transactions", without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that is not debarred, suspended, ineligible or voluntarily excluded from that covered transaction, unless It knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Non-procurement List.

7. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

8. Except for transactions authorized under paragraph S of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

ANTI-COLLUSION AFFIDAVIT

STATE OF _______________________

COUNTY OF _____________________

_________________, of lawful age, being first sworn on oath say, that he/she is the agent authorized by the bidder to submit the attached bid. Affiant further states that the bidder has not been a party to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to refrain from bidding; or with any state official of employees to quantity, quality, or price in the prospective contract, or any other terms of said prospective official concerning exchange of money or other thing of value for special consideration in the letting of contract; that the bidder/contractor had not paid, given or donated, or agreed to pay, give or donate to any officer or employee either directly or indirectly in the procuring of the award of a contact pursuant to this bid.

Signed_____________________________

Subscribed and sworn before me this _______ day of __________ 20____.

Notary Public (or Clerk or Judge)

My commission expires____________________________________

PROCUREMENT: CERTIFICATION REGARDING LOBBYING

Certification for Contracts, Applicable to Grants, Loans, and Subgrants, Cooperative Agreements, and

Contracts Exceeding $100 ,000 in Federal Funds

Submission of this certification is a prerequisite for making or entering into this transaction and is imposed by Section 1352, Title 31, U.S. Code. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than

$100,000 for each such failure.

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a

Member of Congress, an officer or employee of Congress, or an employee of a Member of

Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of

Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, " Disclosure Form to Report Lobbying," in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all sub awards at all tiers (including subcontracts, sub grants, and contracts under grants, loans, and cooperative agreements) and that all sub recipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than

$10,000 and not more than $100,000 for each such failure.

SIGNATURE NAME/ADDRESS OR ORGANIZATION DATE

SIGNATURE NAME/ADDRESS OR ORGANIZATION DATE

ATTACHMENT #3

THE CHARTER SCHOOL INSTITUTE SCHOOL FOOD AUTHORITY

2026 -2027 SMART SNACK APPROVED ICE CREAM BID

ITEM PREFERRED

BRAND

DESCRIPTION/

SPECIFICATIONS

PACK QUANTITY

(case)

PRICE SPECIFY

BRAND/LIST ANY

Smart Snack Ice

Cream and

Bunkers

Equal or

Equivalent brands must be explained in the column on the far right

CHANGES

SMART SNACK APPROVED ICE CREAM BID: CHARTER SCHOOL INSTITUTE SCHOOL FOOD AUTHORITY Pinnacle

Charter School Weekly usage

SCHOOL CONES PLEASE LIST

VARIETIES

AVAILABLE

SCHOOL STICK

BARS

PLEASE LIST

VARIETIES

AVAILABLE

SANDWICHES PLEASE LIST

VARIETIES

AVAILABLE

TWISTER CUPS 8 OZ. CARTON 1%

CHOCOLATE MILK

ICE CREAM CUP PLEASE LIST

VARIETIES

JUICE/SLUSH

CUP

PLEASE LIST

VARIETIES

ICE CREAM

BUNKERS

List sizes 1

SMART SNACK APPROVED ICE CREAM BID: CHARTER SCHOOL INSTITUTE SCHOOL FOOD AUTHORITY The

Academy of Chater School Weekly Usage

SCHOOL CONES PLEASE LIST

VARIETIES

AVAILABLE

SCHOOL STICK

BARS

PLEASE LIST

VARIETIES

AVAILABLE

SANDWICHES PLEASE LIST

VARIETIES

AVAILABLE

TWISTER CUPS 8 OZ. CARTON 1%

CHOCOLATE MILK

INDV.

ICE CREAM CUP PLEASE LIST

VARIETIES

1000 INV. 4

JUICE/SLUSH

CUP

PLEASE LIST

VARIETIES

1000 INV. 10 (every third week)

ICE CREAM

BUNKERS

List sizes 9 coolers 1 large

Note: An attachment for the information asked for on this page is acceptable.

ATTACHMENT #4

School Name Address Manager Contact Information

The Academy of Charter Schools 11800 Lowell Blvd

Westminster, CO 80031

Tawnya Cole 303-289-8088 ext. 169 tawnya.cole@theacademyk12.org

The Academy of Charter Schools 12161Park Centre Drive

Westminster, CO 80234

Tawna Cole 303-289-8088 ext.169 tawnya.cole@theacademyk12.org

Pinnacle Charter School K-8 1001 W 84th Ave.

Federal Heights, CO

80260

Kelley Dillon 303-450-3985 ext. 1136 kelley.dillon@pinnaclecharterschool.o rg

Pinnacle Charter School HS 8412 Huron St.

Thornton, CO 80260

Kelley Dillon kelley.dillon@pinnaclecharterschool.o rg

In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, religion, sex, disability, age, marital status, family/parental status, income derived from a public assistance program, political beliefs, or reprisal or retaliation for prior civil rights activity, in any program or activity conducted or funded by USDA (not all bases apply to all programs). Remedies and complaint filing deadlines vary by program or incident.

Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.) should contact the State or local Agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.

To file a program discrimination complaint, complete the USDA Program Discrimination Complaint Form, AD-3027, found online at How to File a Program Discrimination Complaint and at any USDA office or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: (1) mail: U.S. Department of Agriculture, Office of the Assistant Secretary for Civil Rights, 1400

Independence Avenue, SW, Mail Stop 9410, Washington, D.C. 20250-9410; (2) fax: (202) 690-7442; or (3) email: program.intake@usda.gov.

USDA is an equal opportunity provider, employer, and lender.

mailto:tawnya.cole@theacademyk12.org mailto:tawnya.cole@theacademyk12.org mailto:kelley.dillon@pinnaclecharterschool.org mailto:kelley.dillon@pinnaclecharterschool.org mailto:kelley.dillon@pinnaclecharterschool.org mailto:kelley.dillon@pinnaclecharterschool.org https://www.usda.gov/oascr/how-to-file-a-program-discrimination-complaint mailto:program.intake@usda.gov