RFP Item #26-154 Consulting Services - EMS Medical Director

RFP Due: Monday, January 5, 2026 @ 11:00 a.m.

Request for Proposals

RFP Item #26-154

Consulting Services – EMS Medical Director

For Augusta, Georgia – Fire Department

Until further notice All RFP openings, conferences, and evaluation meetings will be conducted by electronic teleconferencing via TEAMS.

Instructions are enclosed.

Sec. 1-10-50. Sealed bids selection method:

Bid acceptance and bid evaluation. Provided that the bids are delivered to the Procurement Director at the time, place, and under the conditions contained in the Invitation for Bids, the bids shall be conditionally accepted without alteration or correction pending evaluation.

All Submittals MUST Be Received During Our Normal Office Hours From 8:30 A.M. To 5:00 P.M., Monday Through Friday.

One Original and One Electronic Version of RFP on a USB Drive shall be submitted

Thanks for doing business with us . . .

Andy Penick, Procurement Director

535 Telfair Street, Room 605 Augusta, Georgia 30901

Rev. 2/17/2016

Table of Contents

Request for Proposal

Electronic TEAMS Information

Instructions to Submit

Purpose Viewing of the Augusta Code

Compliance with Laws Proposal for All or Part Minority/Women Business Enterprise (MWBE) Policy Augusta Georgia License Requirement Terms of Contract

Notice to All Proponents Required to be returned with your submittal. Both documents must be notarized

Attachment B Must return the 2 pages Systematic Alien Verification for Entitlements (SAVE) Program

Trade Secret Status Affidavit

Minority and Women Owned Business Enterprise Program Ordinance Requirements

Request for Proposal Specifications

Minority and Woman Owned Business Enterprise Program (M/WBE) Goal Waiver

EXHIBIT I – Draft Contract

No Response Letter

11/19/25

Request for Proposals

Request for Proposals will be received at this office until Monday, January 5, 2026 @ 11:00 a.m. via TEAMS Meeting ID: 247 342 675 708 6; Passcode: oZ35na3N for furnishing:

RFP Item # 26-154 Consulting Services – EMS Medical Director for Augusta, GA - Fire Department

RFPs will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of Andy Penick, Procurement Director. No bid will be accepted by email; all bids must be received by mail or hand delivered.

All submittals must be received during our normal office hours from 8:30 a.m. to 5:00 p.m., Monday through Friday.

RFP documents may be obtained through the Augusta Georgia web site under the Procurement Department ARCbid, Euna OpenBids, or Georgia Procurement Registry. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Room 605, Augusta, GA 30901.

A Pre-Proposal Conference will be held on Wednesday, December 17, 2025, 10:00 a.m. via TEAMS- Meeting ID: 231 122 582 508 29; Passcode: bj6ot2d6

Questions, requests for clarifications or interpretations regarding this RFP must be submitted to the Procurement Department:

Augusta Procurement Department Attn: Jamye Mortley 535 Telfair Street - Room 605 Augusta, Georgia 30901 Phone: 706-821-2422 Email: procbidandcontract@augustaga.gov

No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s).

Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.

GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered.

Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.

Publish:

Augusta Chronicle November 21, 25, and December 4, 11, 2025 Metro Courier November 20, 2025 cc: Tameka Allen Administrator Antonio Burden Augusta Fire Department mailto:procbidandcontract@augustaga.gov

PROCUREMENT DEPARTMENT

ELECTRONIC TEAMS INFORMATION

The Augusta, Georgia Procurement Department conducts Public RFP Pre-Proposal Conferences and

Openings to award quality contracts for Augusta. Proposers may participate in our Public RFP Pre-Proposal

Conferences and Openings via webcast or teleconference by following the instructions outlined below:

ELECTRONIC RFP INSTRUCTIONS

Pre-Proposal Conference: RFP Item #26-154 Consulting Services-EMS Medical Director for Augusta, GA – Augusta Fire Department

Wednesday, December 17, 2025 @ 10:00 a.m.

TEAMS RFP Opening:

1. Go to https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting and enter meeting ID: 231 122 582 508 29

2. Passcode: bj6ot2d6

RFP Opening - RFP Item #26-154 Consulting Services-EMS Medical Director for Augusta, GA – Augusta Fire Department

Monday, January 5, 2026 @ 11:00 a.m.

TEAMS RFP Opening:

1. Go to https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting and enter meeting ID: 247 342 675 708 6

2. Passcode: oZ35na3N

OFFICIAL RFP RESULTS will Post within 5 Days

For Assistance: Please Contact the Bid and Contract Team at (706) 821-2422 https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting https://zoom.us/join https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting https://zoom.us/join

INSTRUCTIONS TO SUBMIT

INSTRUCTIONS TO SUBMIT

1.1 Purpose: The purpose of this document is to

provide general and specific information for use by vendors in submitting a proposal to supply Augusta, Georgia with equipment, supplies, and or services as listed above. All proposals are governed by the Augusta, Georgia Code.

1.2 Viewing the Augusta Code: All proposals are

governed and awarded in accordance with the applicable federal and state regulations and the Augusta, Georgia Code. To view the Code visit Augusta’s website at www.augustaga.gov or http://www.augustaga.gov/index.aspx?NID=68 5 Guidelines & Procedures.

1.3 Compliance with laws: The Proponent shall

obtain and maintain all licenses, permits, liability insurance, workman's compensation insurance and comply with any and all other standards or regulations required by federal, state or Augusta, Georgia statute, ordinances and rules during the performance of any contract between the Proponent and Augusta, Georgia. Any such requirement specifically set forth in any contract document between the Proponent and Augusta, Georgia shall be supplementary to this section and not in substitution thereof.

1.4 Proposals For All Or Part: Unless otherwise

specified by Augusta, Georgia or by the proponent, AUGUSTA, GEORGIA RESERVES THE

RIGHT TO MAKE AWARD ON ALL ITEMS, OR ON

ANY OF THE ITEMS ACCORDING TO THE BEST

INTEREST OF AUGUSTA, GEORGIA. Proponent may restrict his proposal to consideration in the aggregate by so stating but must name a unit price on each item submitted upon.

1.5 All protests shall be made in writing to:

Attn: Andy Penick, Procurement Director 535 Telfair Street, Room 605 Augusta, GA 30901 Email:procbidandcontract@augustaga.gov

1.6 Augusta, Georgia License Requirement: For

further information contact the License and Inspection Department @ 706 312-5050.

General Contractors License Number: If applicable, in accordance with O.C.G.A. §43-41, or be subjected to penalties as may be required by law.

Utility Contractor License Number: If applicable, in accordance with O.C.G.A. §43-14, or be subjected to penalties as may be required by law.

1.7 Terms of Contract: (Check where

applicable)

[ ] (A) Annual Contract [ ] (B) One time Purchase [X] (C) Other

Revised: 11/24/2025

../AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/2015%20Bid%20Information/15-172A%20Temporary%20Staffing%20Services/www.augustaga.gov http://www.augustaga.gov/index.aspx?NID=685%20%20Guidelines%20&%20Procedures http://www.augustaga.gov/index.aspx?NID=685%20%20Guidelines%20&%20Procedures

NOTICE TO ALL VENDORS

ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS

PLEASE READ CAREFULLY:

Attachment B is a consolidated document consisting of:

1. Business License Number Requirement (copy must be provided)

2. Acknowledgement of Addenda (must be acknowledged, if any)

3. Statement of Non-Discrimination

4. Non-Collusion Affidavit of Prime Proponent/Offeror

5. Conflict of Interest

6. Contractor Affidavit and Agreement (E-Verify User ID Number must be provided)

Attachment B Must be Notarized & Two (2) Pages Must be returned with your submittal - No Exceptions.

Business License Requirement: Proponent must be licensed in the Governmental entity for where they do the majority of their business. Your company’s business license number must be provided on Page 1 of Attachment B. If your Governmental entity (State or Local) does not require a business license, your company will be required to obtain a Richmond County business license if awarded a contract. For further information contact the License and Inspection Department @ 706 312-5050.

Acknowledgement of Addenda: You Must acknowledge all Addenda. See Page 1 of Attachment B.

E-Verify * User Identification Number (Company I.D.) The recommended awarded vendor will be required to provide a copy of Homeland Security’s Memorandum Of Understanding (MOU). Contractors, Bids, RFPs, RFPs - Any contractors performing the physical performance of services” for your city, including those that respond to bids or requests for proposals, must submit an E-Verify affidavit. Your city cannot consider any contractors, even as part of a bidding or RFP process, unless they have given you the appropriate E-Verify contractor affidavits.

The city, each contractor, and each subcontractor have different roles and responsibilities in the E-Verify process. The city collects E-Verify affidavits from the contractor. The contractor collects E-Verify affidavits from its subcontractors. The subcontractors collect E-Verify affidavits from its sub-subcontractors. Independent contractors (those with no employees) do not need to supply E-Verify information. Instead, they will provide a driver’s license or state identification card from states on the “compliant” list created by the Georgia Attorney General. Those contractors and subcontractors that fill out the affidavits are responsible for the accuracy of the information. The city does not need to confirm that the E-Verify information is correct. The liability for incorrect information is on the contractor or subcontractor. NOTE: The authorization date can be found within the Memorandum of Understanding (MOU).

Affidavit Verifying Status for Augusta Benefit Application (S.A.V.E. Program) (Must Be Returned With Your Submittal)

The successful proponent will submit the following forms to the Procurement Department no later than five (5) days after receiving the “Letter of Recommendation” (Vendor’s letter will denote the date forms are to be received)

1. Georgia Security and Immigration Subcontractor Affidavit

2. Non-Collusion Affidavit of Sub-Contractor

3. E-Verify MOU (Memorandum of Understanding)

Attachment B

Augusta, Georgia - Augusta Procurement Department ATTN: Procurement Director 535 Telfair Street, Suite 605

Name of Proponent: _______________________________________________________________________________

Street Address: ___________________________________________________________________________________

City, State, Zip Code: ______________________________________________________________________________

Phone: ____________________________Email: ________________________________________________________

Attach a copy of your Business License.

If applicable, provide a copy of the following;

Utility Contractors License - MUST BE LISTED ON FRONT OF ENVELOPE

General Contractor License

Acknowledgement of Addenda: (#1) ____: (#2) ____: (#3) ____: (#4) ____: (#5) ____: (#6) ____: (#7) ____: (#8) ____:

NOTE: CHECK APPROPRIATE BOX (ES) - ADD ADDITIONAL NUMBERS AS APPLICABLE

Statement of Non-Discrimination

The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated, on the basis of race, religion, gender, national origin or ethnicity, with regard to prime contracting, subcontracting or partnering opportunities.

The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the proposal or contract awarded by Augusta, Georgia. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor/supplier utilization.

The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta, Georgia’s Local Small Business Opportunity Program. Set forth below is the signature of an officer of the proposer/contracting entity with the authority to bind the entity.

The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company;

That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;

That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract.

Non-Collusion of Prime Proponent

By submission of a proposal, the vendor certifies, under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or to any competitor.

(c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership, or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

Conflict of Interest

By submission of a bid, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief:

1. No circumstances exist which cause a Conflict of Interest in performing the services required by this BID, and

2. That no employee of the County, nor any member thereof, not any public agency or official affected by this BID, has any pecuniary interest in the business of the responding firm or his sub-consultant(s) has any interest that would conflict in any manner or degree with the performance related to this BID. By submission of a bid, the vendor certifies under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in the bid have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly been disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or competitor.

c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership, or cooperation to submit or not to submit a bid for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment, or consideration.

Contractor Affidavit and Agreement: Contractor Affidavit under O.C.G.A. § 13-10-91(b) (l)

GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered.

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13- 10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Georgia Law requires your company to have an E-Verify*User Identification Number (Company I.D.) on or after July 1, 2009.

For additional information or to enroll your company, visit the State of Georgia website:

https://e-verify.uscis.gov/enroll/ and/or http://www.dol.state.ga.us/pdf/rules/300_10 1.pdf

Federal Work Authorization User Identification Number: E-VERIFY REQUIRED FOR ALL CONTRACTS OVER $2,499.00

** (E-Verify Number) _____________________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ____________________________, 20________ in ________________ (City), _________________ (State).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

NOTARY COMMISSIONING

Subscribed and sworn before me on this _______ day of ____________________________, 20_______

Notary Public

My Commission Expires:____________________________________ NOTARY SEAL

The undersigned further agrees to submit a notarized copy of Attachment B and any required documentation noted as part of the Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non-compliant if any part of this process is violated.

You Must Complete and Return the two (2) pages of Attachment B with Your Submittal. Document Must Be Notarized.

REV. 11/24/2025

http://gma.informz.net/z/cjUucD9taT0yMjUwOTU1JnA9MSZ1PTUxODY3MTg3MiZsaT0yMTQ3NjI3Nw/index.html https://e-verify.uscis.gov/enroll/ http://www.dol.state.ga.us/pdf/rules/300_10%201.pdf

Systematic Alien Verification for Entitlements (SAVE) Program

Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under oath, as an applicant for an Augusta, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my proposal for an Augusta, Georgia contract for

[RFP Project Number and Project Name]

[Print/Type: Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]

[Print/Type: Name of business, corporation, partnership, or other private entity]

1.) _______ I am a citizen of the United States.

2.) _______ I am a legal permanent resident 18 years of age or older.

3.) _______ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the Federal Immigration and

Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant

Printed Name

*Alien Registration Number for Non-Citizens

My Commission Expires: _____________________________ NOTARY SEAL

THIS FORM MUST BE COMPLETED, NOTORIZED AND RETURNED WITH YOUR SUBMITTAL

REV. 11/24/2025

TRADE SECRET STATUS AFFIDAVIT

Augusta, Georgia

All documents, data, letters and generated information received by Augusta, Georgia constitutes a “public record” and is subject to disclosure under the Georgia Open Records Act ("GORA"). O.C.G.A. § 50-18-70 et seq. However, pursuant to O.C.G.A.

§ 50-18-72(a)(34), "[an] entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.].”

O.C.G.A. § 10-1-761(4) defines “Trade secret" as “…information, without regard to form, including, but not limited to, technical or nontechnical data, a formula, a pattern, a compilation, a program, a device, a method, a technique, a drawing, a process, financial data, financial plans, product plans, or a list of actual or potential customers or suppliers which is not commonly known by or available to the public and which information:

A. Derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and

B. Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy.”

Therefore, the records listed below and attached hereto, that were submitted with _______________________response to Augusta, Georgia Request for Proposal, Request for Quote, or Request for Qualified Contractor ______________are marked confidential pursuant to O.C.G.A. § 10-1-761(4):

• (List specific information that the supplier wishes to withhold and how that information constitutes a trade secret)

• Additional trade secret information requested to be withheld

• Your company is requested to send a redacted copy of your submittal.

Under penalty of perjury, acknowledging that O.C.G.A. §16-10-71 provides a penalty of a fine of up to $1,000 and potential imprisonment of one to five years, I attest that the specific information in the records listed above constitutes trade secrets pursuant to O.C.G.A. § 10-1-761(4), and request that Augusta, Georgia not disclose this protected information under the Georgia Open Records Act ("GORA").

Signature:

[Signatory Name in Print] [Signatory’s Title] [Company Name]

_______________________________ Date: ______________________________________ [Signatory’s Title]

My Commission Expires: ___________________________________ NOTARY SEAL

RETURN FORM ONLY IF APPLICABLE.

Revised 11/24/2025

Minority and Women Owned Business Enterprise Program Ordinance Requirements Notice To All Bidders (PLEASE READ CAREFULLY) Shall apply to ALL Bids regardless of the dollar amount In accordance with the Commission Action on 7/25/24 and the adoption of Ordinance No. 7945 Chapter 10C of the AUGUSTA, GA, CODE, Contractors agree to collect and maintain all records necessary to Augusta, Georgia to evaluate the effectiveness of its Minority and Women Owned Business Enterprise Program and to make such records available to Augusta, Georgia upon request. The requirements of the Minority and Women Owned Business Enterprise Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA.

CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, vendor, or other business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any as required by Augusta, Georgia. Such utilization reports shall be in the format specified by the Director of Compliance and shall be submitted at such times as required by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need assistance completing a form or filing information, please contact the M/WBE Program office at (706) 821-2406. Failure to provide such reports withing the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including, but not limited to, withholding payment from the Contractor and/or collecting liquidated damages.

SHALL APPLY TO PROJECTS IN EXCESS OF $300,000

Minority and Women Owned Business Enterprise Program (Continued) Sec. 1-10-138. Race and Gender-Conscious Efforts Contract-by-Contract Subcontractor Goals The City, through the Goal Setting Committee (GSC), will set specific, separate percentage-based MBE and WBE subcontracting goals on a contract-by contract basis for Prime contracts in Construction, Architecture & Engineering, Professional Services, and Other Services valued in excess of $300,000. The City shall establish such goals based upon the type of contract, the type of subcontracting work that will be required, and the availability of M/WBE firms to perform the work for that specific contract.

The GSC shall not establish subcontracting goals on contracts where (a) there are no subcontracting opportunities identified for the contract; or (b) there are not at least three (3) MBE and/or WBE firms that are available and capable to perform a CUF for the overall subcontracting opportunities on the contract.

Good Faith Efforts (GFE) Requirements and Guidance 1.Achievement of subcontracting goals or documentation of Good Faith Efforts applies to every Contract for which such goals are established. The Bidder shall submit a compliance plan detailing its achievement of the goals or its Good Faith Efforts to meet the goals. The compliance plan shall be due at the time set out in the solicitation documents.

2.When a Bidder cannot achieve the goals, its compliance plan shall document its GFE to achieve the goals. The Director of Compliance will determine whether the Bidder has made such

GFE.

Bid Documents All bid documents shall require bidders or proponents to submit with their bid the following written documents, statements, or forms, which shall be made available by the Procurement Department.

• Proposed Letter of Intent MBE/WBE.

• Proposed MBE/WBE Utilization Plan.

• Documentation of Good Faith Efforts Form (in the event the bidder will not meet the MBE and WBE goals).

Failure to submit the above documentation shall result in the bid being declared non-responsive.

Sec. 1-10-154.Exceptions In accordance with § 1-10-8, on federally funded projects or contracts, the M/WBE Program shall only be utilized when authorized by the applicable federal (and/or Georgia) laws, regulations, and conditions relating to that project or contract.

To the extent that there are any conflicts between any such laws, regulations, or conditions and the provisions of the M/WBE Program, the federal (and/or Georgia) guidance shall control.

NOTE: All forms should be submitted in a separate, sealed envelope, labeled M/WBE Forms, Company’s Name & Bud number

For questions and or additional information, please contact:

Minority-Owned and Women-Owned Business Enterprise Program

535 Telfair Street, Suite 530 Augusta, Georgia 30901

(706) 821-2406 mwbe@augustaga.gov

Website: https://www.augustaga.gov/83/Disadvantaged- Business-Enterprise

Rev. 2/17/2016 http://www.augustaga.gov/ http://www.augustaga.gov/ mailto:mwbe@augustaga.gov https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise

SECTION I

INSTRUCTION TO PROPOSERS

Augusta, Georgia is seeking proposals from qualified individuals to serve as the medical director for the emergency medical services program. Your submittal should respond to and be based on the information included in this Request for Proposal.

Responses will be received in the office of the Director of Procurement at 535 Telfair Street, Suite 605, Augusta, GA 30901 until Monday, January 5, 2026 @ 11:00 a.m. The RFP must be submitted in a sealed package and labeled with firm’s name and the name of the project - RFP 26-154 Consulting Services-EMS Medical Director. You are required to submit one (1) marked unbound original, one (1) electronic copy of your RFP.

RFP opening will take place via TEAMS-Meeting ID: 247 342 675 708 6 Passcode: oZ35na3N

No RFP will be accepted by email; all bids must be received by mail or hand delivered. If RFP is forwarded by mail or other second party delivery, the sealed envelope containing the submittal bust be enclosed in an envelope addressed to:

Andy Penick, Procurement Director Augusta Procurement Department

535 Telfair Street - Room 605

All submittals must be received during our normal office hours from 8:30 a.m. to 5:00 p.m., Monday through Friday.

All vendors responding are cautioned to read this RFP carefully for understanding and request clarification from Augusta, Georgia on any questions pertaining to this RFP. The Proposer should examine all documents and requirements of the services requested to become fully informed. Failure to examine these areas will not relieve the successful Proposer of its obligation to furnish all products and services necessary to carry out the provisions of the contract. After RFPs have been submitted, the vendor shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

Pre-Proposal Conference will be held on Wednesday, December 17, 2025, 10:00 a.m. via TEAMS- Meeting ID: 231 122 582 508 29; Passcode: bj6ot2d6

All questions must be submitted in writing by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, December 18, 2025 @ 5:00 P.M. Issues and responses addressed in any other manner will not be considered valid or binding in consideration of proposals or any subsequent contract negotiations.

Failure to provide all of the requested information may cause the proposal to be rejected as non-responsive.

Interested and qualified firm(s) and/or party(ies) are requested to make a response to accomplish the Scope of Services described herein. The response is to be signed by a duly authorized official of the firm and must be submitted in the time, manner, and form prescribed. For a proposal to be considered it must remain valid for at least 60 days after RFPs have been opened, pending the execution of contract with the successful vendor.

If an award of contract is awarded as a result of this solicitation, the contract will be made on the basis of the response which best satisfies the intent of this RFP and other factors considered in the best interest of the Owner. Negotiations may be undertaken with the firm whose proposal shows them to be the most qualified, responsible, and capable of performing the work. In addition to cost, the Owner will consider professional qualifications and related experience to determine which proposal would be in the Owner’s best interest if a contract were made.

Additionally, appropriate professional registration and significant prior experience in projects of similar scope are considered minimal qualifications.

The Owner reserves the right to consider proposals or modification thereof received at any time before the award is made, if such action is in the interest of the Owner.

The Owner reserves the right to reject any or all proposals received as the result of this RFP. The Owner also maintains the right to negotiate with any firm, as necessary, to serve the best interests of the Owner.

The Owner will not be liable for any costs incurred by any firm prior to the execution of a contract and approval by the Board of Commissioners.

Services must be provided by experienced personnel. Any subconsultants/contractors the proponent will be using to perform any part of the requested service shall be evaluated on the same criteria.

SECTION II

INTRODUCTION

The Augusta Fire Department intends to enter into an agreement with a qualified individual to serve as the Medical Director for the Department’s Emergency Medical Services Program. The selected individual will perform the following services:

• Provide medical control and oversight for the Fire Department o EMS program including ALS, BLS, Infection Control, and Community oriented training programs such as CERT, CPR and AED programs.

o Defibrillation program.

• Design, evaluation, and administer a continuous quality improvement (CQI) and a comprehensive quality assurance program (CQA).

• Provide medical oversight of EMS curriculum development and education.

• Assist in the administration and support of the EMS program.

• Provide medical liaison between the Augusta Fire Department and the Augusta medical community.

The selected consultant is expected to perform all of the tasks listed above. They are listed separately so consultants can describe how they will perform each task.

The contract will be for a period of two (2) years with the possibility of extending it into three (3) one-year extensions. This is a “part-time” consultation position, and the selected consultant would be expected to work a minimum of eight hours per week on this project.

OVERVIEW OF THE SYSTEM

The Augusta EMS system is made up of the Augusta 911 Center, Augusta Fire Department and a private contractor who provides transport. The Fire Department’s role in EMS is to provide First Responder services that are both basic and advanced, as well as transport when the private contracted ambulance service is not available to transport. The Fire Department stabilizes the patient and prepares them for transport, and transport when necessary. In most cases, care is turned over the Paramedic onboard the ambulance. The private ambulance service is required to retain a Medical Director who establishes and oversees their program. For the purpose of this RFP, the Fire Department Medical Director has no responsibilities to the ambulance service.

WORK ENVIRONMENT

Fire Administration operates from 3117 Deans Bridge Road. The Fire Department will provide access to computer-generated data and software, a portable radio and safety equipment for use by the Medical Director. The Medical Director is to provide his/her own cell phone.

MINIMUM PROFESSIONAL QUALIFICATIONS AND EXPERIENCE

The selected consultant is expected to possess and maintain the following professional license and qualifications:

• Valid license to practice medicine in the State of Georgia

• Certification by the American Board of Emergency Medicine.

• Must be board eligible for certification for the American Board of Emergency Medicare EMS Subspecialty Boards.

• Directors Course presented by the National Association of EMS physicians.

• Valid Advanced Cardiac Life Support (ACLS) certification.

• Valid Georgia Driver’s License.

• Liability Insurance as required by Augusta, GA.

The selected consultant is expected to have demonstrated experience, knowledge, and ability in the following areas:

• Experience as an emergency physician

• Experience with the design and operation of prehospital EMS Systems.

• Experience in the education of prehospital personnel.

• Experience in the EMS quality improvement process.

• Knowledge of EMS laws and regulations.

• Knowledge of local mass causality and disaster plans.

• Ability to establish and maintain effective working relationships.

The selected consultant is also expected to have knowledge of and the ability to facilitate the implementations of:

The EMS Agenda for the future as developed by the National Highway Traffic Safety Administration.

The GEMSIS - Shaping the future of EMS in Georgia plan as developed by the Georgia Department of Human Resources Division of Public Health Office of Emergency Medical Services/Trauma.

SECTION III

SCOPE OF SERVICES

DESCRIPTION OF SERVICES

The following provides a general description of the services to be proved by the selected Consultant. A detailed Scope of Services will be developed with the selected Consultant.

CONSULTANT is responsible for reviewing and providing input into the development of all operational policies and procedures that directly or indirectly impact patient care, and shall provide the following services:

1. Provide medical control and oversight for the Augusta Fire department, including but not limited to :

a. Assist the EMS Chief in maintaining an EMS program consistent with implementing the

National Highway Traffic Safety Administration’s EMS Agenda for the future within the Augusta Fire Department.

b. Ensure that the Fire Department is providing care that is consistent with the State and National prevailing “Standards of Practice and Care.”

c. Approving agency EMS policies, procedures, and protocols.

d. Establishing and monitoring all aspects of clinical performance.

e. Evaluating operational policies and procedures to determine if they may have a negative impact on patient care or expose the organization to risk or medical malpractice and recommending the suspension of any operation or procedure that poses a risk to patients or personnel.

f. Evaluating and acting on cases involving the certification/accreditation of EMS personnel including.

1. Identification of employees who require guidance or further training in medically related matters.

2. Initiation of action to suspend the ability of any employee to medically function within the EMS program when appropriate.

g. On-going evaluation of ALS and BLS program effectiveness by collecting and evaluating data, identifying the number of lives saved, the relationship of process measurements to outcomes, resuscitation effectiveness, survival rates from Cardiac Arrest, and complication rates from procedures.

h. Not less than once a quarter, reporting on the clinical aspects of the quality of care being provided and identifying areas where improvement is needed. Reports are due the end of the first week of January, April, July and September.

i. Proposing bio-medical equipment enhancements and commending equipment changes to ensure that the Fire Department remains “state of the art” in prehospital care and is compliant with State requirements.

j. Responding to emergency incidents and/or assuming a medical command role in the Emergency Operations Center (EOC) when requested by the Fire Department. The Medical Director’s obligations shall be limited to liaison or technical specialist, providing medical advice to the Incident Commander.

2. Design, evaluate, and administer a continuous quality improvement (CQI) and comprehensive quality assurance program (CQA). Specific to this task, CONSULATANT is responsible for determining that:

a. Newly hired personnel have appropriate levels of medical training to ensure compliance.

b. Existing and field evaluation processes are capable of identifying sub-optimal performance

c. Existing and proposed continuing medical education (CME) programs address agency needs for medical and operational training.

d. Existing and proposed retrospective review processes are capable of determining the delivery of appropriate prehospital medical care that is consistent with protocols and procedures.

e. All complaints related to medical care or patient disposition are investigated, evaluated, and responded to.

f. The EMS Chief is advised in all matters related to the design and development of EMS quality management programs within the department.

The Medical Director shall be available in accordance with a work schedule approved by the EMS Chief, including but not limited to posted office hours. This is a “part-time” position, but the Medical Director would be expected to spend a minimum of eight hours a week on this project. In addition, the Medical Director must be able to be contacted via cell phone. The Medical Director shall provide the EMS Chief with a plan for the provision of his/her responsibilities in the event that the Medical Director is unavailable or unable to perform. The plan shall include a list of alternatives to call.

PROJECT COORDINATION

The Emergency Medical Services Director or his appointee will be responsible for daily interaction with and evaluation of the selected Consultant.

A draft contract is attached. (SEE EXHIBIT I)

SECTION IV

PROPOSAL CONTENTS

You are required to submit one (1) marked unbound original and one (1) electronic copy of the RFP and one (1) copy of the fee proposal and one (1) electronic copy on USB drive of your fee proposal is to be submitted in a separately sealed envelope.

To be considered responsive to this Request for Proposal (RFP), submittals should address the requested items in subsections C, D, E, F and I below. The body of the proposal should not exceed 10 pages. The page minimum does not include Procurement Documents, cover letter, financial information, appendices and tabs. Extensive complex analytical work that would otherwise be performed during the course of work for this project should not be included. The cover letter should not exceed one page. As an appendix, provide resumes for the proposed project team. Do not submit additional information.

Proposals should be unbound with numbered tabs identifying each section herein specified.

The Consultant shall submit a proposal containing information as summarized in this section. Responses shall be concise and are to address the Consultant’s qualifications and experience.

A. Procurement Documents: (not included in 10 page minimum)

All documents required under the Augusta Procurement regulations and procedures, properly executed and notarized as required (Attachment B and Save Form). The notary seal shall be visible on the original AND all copies.

B. The proposal shall be transmitted with a cover letter that conforms to the following:

• states that the proposal is binding for a 90-day period.

• Provides the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed during the Consultant selection process.

• Provides the name, title, address and telephone number of the individual who will negotiate with Augusta and is authorized to contractually bind the firm.

C. Consultant Firm Information

Consultant shall present the following information, demonstrating its experience on similar projects to that contemplated in this RFP. Information presented should be brief, should not include any unnecessary promotional material, and should be presented in the sequence listed herein:

1. Legal names of firm, if applicable.

2. Location and phone number.

3. Type of organization, if applicable.

4. A brief description of projects for which the Consultant has provided similar service during the past five years including the following information:

• Client name, contact name and phone number.

• Project description and location.

• Date of completion

• Description of services provided

• Total value of services provided

• Key personnel involved.

D. Executive Summary

Summary containing highlights of the Consultant’s qualifications to provide the service described in the RFP, including a statement of its understanding of the project and services required.

E. Project Approach

A summary presentation of the proposed approach for performing the service, describing how the consultant would be organized and approach structured to ensure:

1. Quality performance

2. Responsiveness to Fire Department’s staff and project requirements

F. Management Plan

A management plan describing how the services would be organized, including:

1. Summary of qualifications and related experience, and proposed responsibilities of the Consultant (including any sub consultant positions).

2. Estimated project hours

3. Proposed plan for quality and cost control to enhance the service and responsiveness to project needs, and to reduce project costs.

G. Financial Stability (not included in 10 page minimum)

Provide financial information that would allow proposal evaluators to ascertain the financial stability of the Proposer.

1. If a public company, include a recap of the most recent audited financial report.

2. If a private company, provide a recap of the most recent internal financial statement and a letter, on the financial institution’s letterhead, stating financial stability.

NOTE: Financial Stability is part of the evaluation criteria. Failure to include the requested information will impact your evaluation score. You may mark the information as confidential.

H. References:

All proposers shall include the name, address, e-mail, fax and telephone numbers of at least three

(3) clients for whom projects similar in size and scope have been performed. Provide the reference contact name, address, email address, telephone numbers and date of the contract.

I. Compensation

Submit yearly fee schedule for this project. The total fee, including payment for professional services, reimbursement expenses, and additional services, for the selected Consultant will not exceed this amount

Please submit one (1) copy and one (1) copy on USB thumb drive of your fee proposal. Fee proposal must be sealed and placed in a separate sealed envelope labeled on the outside of the package to clearly indicate that it is a response to RFP #26-154 Consulting Services - EMS Medical Director.

PROPOSAL REQUIREMENTS:

The successful proposal will have at a minimum the following features:

• No more than ten (10) pages in length, excluding cover letter, required forms, tabs and appendices.

• If the proposal includes any information in addition to the specific information requested in the RFP, it should be included as an appendix to the proposal.

• Proposals should be prepared simply and economically, providing a straightforward, concise description of offeror’s capabilities to satisfy the requirements of the RFP.

• Vendor shall provide qualified personnel to perform its work. The list of key personnel that will not change or be reassigned without the written approval of Augusta.

• Fee proposal must be sealed and placed in a separate sealed envelope labeled on the outside of the package to clearly indicate that it is a response to RFP #26-154 Consulting Services – EMS Medical Director. All items related to cost is required to be placed in a separate sealed envelope.

• Each proposal will be evaluated using the following criteria of evaluation

SECTION V

CRITERIA FOR EVALUATION

RFP – Evaluation/Scoring Guidelines

Evaluation Process

All proposals will be evaluated by an Augusta, Georgia Selection Committee (Committee). The Committee may be composed of Augusta, Georgia staff and other parties that may have expertise or experience in the services described herein. The Committee will review the submittals and will rank the proposers.