26_139_RFP.pdf

RFP Item #26-139 Old Government House Mold Remediation Project

RFP Due: Wednesday, January 28, 2026 @ 11:00 a.m.

Request for Proposals

RFP Item #26-139

Old Government House Mold Remediation Project

For Augusta, Georgia – Central Services Department

Until further notice All RFP openings, conferences, and evaluation meetings will be conducted by electronic teleconferencing via TEAMS.

Instructions are enclosed.

Sec. 1-10-50. Sealed bids selection method:

Bid acceptance and bid evaluation. Provided that the bids are delivered to the Procurement Director at the time, place, and under the conditions contained in the Invitation for Bids, the bids shall be conditionally accepted without alteration or correction pending evaluation.

All Submittals MUST Be Received During Our Normal Office Hours From 8:30 A.M. To 5:00 P.M., Monday Through Friday.

One Original and One Electronic Version of RFP on a USB Drive shall be submitted

Thanks for doing business with us . . .

Andy Penick, Procurement Director

535 Telfair Street, Suite 605 Augusta, Georgia 30901

Rev. 2/17/2016

Table of Contents

Request for Proposal

Electronic TEAMS Information

Instructions to Submit

Purpose Viewing of the Augusta Code

Compliance with Laws Proposal for All or Part Minority/Women Business Enterprise (MWBE) Policy Augusta Georgia License Requirement Terms of Contract

Notice to All Proponents Required to be returned with your submittal. Both documents must be notarized

Attachment B Must return the 2 pages Systematic Alien Verification for Entitlements (SAVE) Program

Trade Secret Status Affidavit

Minority and Women Owned Business Enterprise Program Ordinance Requirements

Request for Proposal Specifications

Minority and Woman Owned Business Enterprise Program (M/WBE) Goal Waiver

No Response Letter

11/19/25

Request for Proposals

Request for Proposals will be received at this office until Wednesday, January 28, 2026 @ 11:00 a.m. and will be opened publicly. Opening can be viewed via TEAMS Meeting ID: 267 054 776 342 69; Passcode: MG9pP6Vq for furnishing:

RFP Item #26-139 Old Government House Mold Remediation Project for Augusta, GA – Central Services Department/Facilities Maintenance

RFPs will be received by Augusta, GA Commission hereinafter referred to as the OWNER at the offices of Andy Penick, Procurement Director. No RFP will be accepted by email; all RFPs must be received by mail or hand delivered. All submittals must be received during our normal office hours from 8:30 a.m. to 5:00 p.m., Monday through Friday.

RFP documents may be obtained through the Augusta Georgia web site under the Procurement Department ARCbid, Euna OpenBids, or Georgia Procurement Registry. RFP documents may be obtained at the office of the Augusta, GA Procurement Department, 535 Telfair Street – Suite 605, Augusta, GA 30901.

Mandatory Pre-Proposal Conference will be held on Wednesday, January 14, 2026 @ 10:00 a.m. at 535 Telfair Street Suite 605, Augusta, GA Procurement Office. Mandatory site visit to follow. Contact Maria Rivera-Rivera at 706-821-1629.

Questions, requests for clarifications or interpretations regarding this RFP must be submitted to the Procurement Department:

Augusta Procurement Department Attn: Jamye Mortley 535 Telfair Street - Suite 605 Augusta, Georgia 30901 Phone: 706-821-2422 Email: procbidandcontract@augustaga.gov

All request for clarifications or interpretations must be for this proposal and submitted in writing by electronic email to procbidandcontract@augustaga.gov to the Procurement Department on or before the close of business Thursday, January 15, 2026 @ 5:00 P.M.

No RFP may be withdrawn for a period of 90 days after bids have been opened, pending the execution of contract with the successful bidder(s).

Request for proposals (RFP) and specifications. An RFP shall be issued by the Procurement Office and shall include specifications prepared in accordance with Article 4 (Product Specifications), and all contractual terms and conditions, applicable to the procurement. All specific requirements contained in the request for proposal including, but not limited to, the number of copies needed, the timing of the submission, the required financial data, and any other requirements designated by the Procurement Department are considered material conditions of the bid which are not waivable or modifiable by the Procurement Director. All requests to waive or modify any such material condition shall be submitted through the Procurement Director to the appropriate committee of the Augusta, Georgia Commission for approval by the Augusta, Georgia Commission. Please mark RFP number on the outside of the envelope.

GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered.

Proponents are cautioned that acquisition of RFP documents through any source other than the office of the Procurement Department is not advisable. Acquisition of RFP documents from unauthorized sources places the proponent at the risk of receiving incomplete or inaccurate information upon which to base his qualifications.

Publish:

Augusta Chronicle December 18, 26, 2025 and January 2, 8, 2026 cc: Tameka Allen Administrator Horace Green Central Services Department Maria Rivera-Rivera Central Services Department mailto:procbidandcontract@augustaga.gov

PROCUREMENT DEPARTMENT

ELECTRONIC TEAMS INFORMATION

The Augusta, Georgia Procurement Department conducts Public RFP Pre-Proposal Conferences and

Openings to award quality contracts for Augusta. Proposers may participate in our Public RFP Pre-Proposal

Conferences and Openings via webcast or teleconference by following the instructions outlined below:

ELECTRONIC RFP INSTRUCTIONS

RFP Opening - RFP Item #26-139 Old Government House Mold Remediation Project for Augusta, GA – Central Services Department

Wednesday, January 28, 2026 @ 11:00 a.m.

TEAMS RFP Opening:

1. Go to https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting and enter meeting ID: 267 054 776 342 69

2. Passcode: MG9pP6Vq

OFFICIAL RFP RESULTS will Post within 5 Days

For Assistance: Please Contact the Bid and Contract Team at (706) 821-2422 https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting https://zoom.us/join

INSTRUCTIONS TO SUBMIT

INSTRUCTIONS TO SUBMIT

1.1 Purpose: The purpose of this document is to

provide general and specific information for use by vendors in submitting a proposal to supply Augusta, Georgia with equipment, supplies, and or services as listed above. All proposals are governed by the Augusta, Georgia Code.

1.2 Viewing the Augusta Code: All proposals are

governed and awarded in accordance with the applicable federal and state regulations and the Augusta, Georgia Code. To view the Code visit Augusta’s website at www.augustaga.gov or http://www.augustaga.gov/index.aspx?NID=68 5 Guidelines & Procedures.

1.3 Compliance with laws: The Proponent shall

obtain and maintain all licenses, permits, liability insurance, workman's compensation insurance and comply with any and all other standards or regulations required by federal, state or Augusta, Georgia statute, ordinances and rules during the performance of any contract between the Proponent and Augusta, Georgia. Any such requirement specifically set forth in any contract document between the Proponent and Augusta, Georgia shall be supplementary to this section and not in substitution thereof.

1.4 Proposals For All Or Part: Unless otherwise

specified by Augusta, Georgia or by the proponent, AUGUSTA, GEORGIA RESERVES THE

RIGHT TO MAKE AWARD ON ALL ITEMS, OR ON

ANY OF THE ITEMS ACCORDING TO THE BEST

INTEREST OF AUGUSTA, GEORGIA. Proponent may restrict his proposal to consideration in the aggregate by so stating but must name a unit price on each item submitted upon.

1.5 All protests shall be made in writing to:

Attn: Andy Penick, Procurement Director 535 Telfair Street, Suite 605 Augusta, GA 30901 Email:procbidandcontract@augustaga.gov

1.6 Augusta, Georgia License Requirement: For

further information contact the License and Inspection Department @ 706 312-5050.

General Contractors License Number: If applicable, in accordance with O.C.G.A. §43-41, or be subjected to penalties as may be required by law.

Utility Contractor License Number: If applicable, in accordance with O.C.G.A. §43-14, or be subjected to penalties as may be required by law.

1.7 Terms of Contract: (Check where

applicable)

[ ] (A) Annual Contract [ ] (B) One time Purchase [X] (C) Other

Revised: 11/24/2025 file://///augunity01/ProcurementCommon/2026%20Bid%20Information/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/2015%20Bid%20Information/15-172A%20Temporary%20Staffing%20Services/www.augustaga.gov http://www.augustaga.gov/index.aspx?NID=685%20%20Guidelines%20&%20Procedures http://www.augustaga.gov/index.aspx?NID=685%20%20Guidelines%20&%20Procedures

NOTICE TO ALL VENDORS

ADHERE TO THE BELOW INSTRUCTIONS AND DO NOT SUBSTITUTE FORMS

PLEASE READ CAREFULLY:

Attachment B is a consolidated document consisting of:

1. Business License Number Requirement (copy must be provided)

2. Acknowledgement of Addenda (must be acknowledged, if any)

3. Statement of Non-Discrimination

4. Non-Collusion Affidavit of Prime Proponent/Offeror

5. Conflict of Interest

6. Contractor Affidavit and Agreement (E-Verify User ID Number must be provided)

Attachment B Must be Notarized & Two (2) Pages Must be returned with your submittal - No Exceptions.

Business License Requirement: Proponent must be licensed in the Governmental entity for where they do the majority of their business. Your company’s business license number must be provided on Page 1 of Attachment B. If your Governmental entity (State or Local) does not require a business license, your company will be required to obtain a Richmond County business license if awarded a contract. For further information contact the License and Inspection Department @ 706 312-5050.

Acknowledgement of Addenda: You Must acknowledge all Addenda. See Page 1 of Attachment B.

E-Verify * User Identification Number (Company I.D.) The recommended awarded vendor will be required to provide a copy of Homeland Security’s Memorandum Of Understanding (MOU). Contractors, Bids, RFPs, RFPs - Any contractors performing the physical performance of services” for your city, including those that respond to bids or requests for proposals, must submit an E-Verify affidavit. Your city cannot consider any contractors, even as part of a bidding or RFP process, unless they have given you the appropriate E-Verify contractor affidavits.

The city, each contractor, and each subcontractor have different roles and responsibilities in the E-Verify process. The city collects E-Verify affidavits from the contractor. The contractor collects E-Verify affidavits from its subcontractors. The subcontractors collect E-Verify affidavits from its sub-subcontractors. Independent contractors (those with no employees) do not need to supply E-Verify information. Instead, they will provide a driver’s license or state identification card from states on the “compliant” list created by the Georgia Attorney General. Those contractors and subcontractors that fill out the affidavits are responsible for the accuracy of the information. The city does not need to confirm that the E-Verify information is correct. The liability for incorrect information is on the contractor or subcontractor. NOTE: The authorization date can be found within the Memorandum of Understanding (MOU).

Affidavit Verifying Status for Augusta Benefit Application (S.A.V.E. Program) (Must Be Returned With Your Submittal)

The successful proponent will submit the following forms to the Procurement Department no later than five (5) days after receiving the “Letter of Recommendation” (Vendor’s letter will denote the date forms are to be received)

1. Georgia Security and Immigration Subcontractor Affidavit

2. Non-Collusion Affidavit of Sub-Contractor

3. E-Verify MOU (Memorandum of Understanding)

Attachment B

Augusta, Georgia Augusta Procurement Department ATTN: Procurement Director 535 Telfair Street, Suite 605

Name of Proponent: _______________________________________________________________________________

Street Address: ___________________________________________________________________________________

City, State, Zip Code: ______________________________________________________________________________

Phone: ______________________ Fax: __________________________Email: ________________________________

Where/How did you hear about this solicitation? __________________________________________________________________

Attach a copy of your Business License and your General Contractor License.

If applicable, provide a copy of the following:

Utility Contractors License - MUST BE LISTED ON FRONT OF ENVELOPE

Acknowledgement of Addenda: (#1) ____: (#2) ____: (#3) ____: (#4) ____: (#5) ____: (#6) ____: (#7) ____: (#8) ____:

NOTE: CHECK APPROPRIATE BOX (ES) - ADD ADDITIONAL NUMBERS AS APPLICABLE

Statement of Non-Discrimination

The undersigned understands that it is the policy of Augusta, Georgia to promote full and equal business opportunity for all persons doing business with Augusta, Georgia. The undersigned covenants that we have not discriminated, on the basis of race, religion, gender, national origin, or ethnicity, with regard to prime contracting, subcontracting, or partnering opportunities.

The undersigned covenants and agrees to make good faith efforts to ensure maximum practicable participation of local small businesses on the proposal or contract awarded by Augusta, Georgia. The undersigned further covenants that we have completed truthfully and fully the required forms regarding good faith efforts and local small business subcontractor/supplier utilization.

The undersigned further covenants and agrees not to engage in discriminatory conduct of any type against local small businesses, in conformity with Augusta, Georgia’s Local Small Business Opportunity Program. Set forth below is the signature of an officer of the proposer/contracting entity with the authority to bind the entity.

The undersigned acknowledge and warrant that this Company has been made aware of understands and agrees to take affirmative action to provide such companies with the maximum practicable opportunities to do business with this Company;

That this promise of non-discrimination as made and set forth herein shall be continuing in nature and shall remain in full force and effect without interruption;

That the promises of non-discrimination as made and set forth herein shall be and are hereby deemed to be made as part of and incorporated by reference into any contract or portion thereof which this Company may hereafter obtain and;

That the failure of this Company to satisfactorily discharge any of the promises of nondiscrimination as made and set forth herein shall constitute a material breach of contract entitling Augusta, Georgia to declare the contract in default and to exercise any and all applicable rights remedies including but not limited to cancellation of the contract, termination of the contract, suspension and debarment from future contracting opportunities, and withholding and or forfeiture of compensation due and owing on a contract.

Non-Collusion of Prime Proponent

By submission of a proposal, the vendor certifies, under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in the proposal have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the proposal have not been knowingly disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or to any competitor.

(c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership, or corporation to submit or not to submit a proposal for the purpose of restricting competition. Collusions and fraud in proposal preparation shall be reported to the State of Georgia Attorney General and the United States Justice Department.

Conflict of Interest By submission of a bid, the responding firm certifies, under penalty of perjury, that to the best of its knowledge and belief:

1. No circumstances exist which cause a Conflict of Interest in performing the services required by this BID, and

2. That no employee of the County, nor any member thereof, not any public agency or official affected by this BID, has any pecuniary interest in the business of the responding firm or his sub-consultant(s) has any interest that would conflict in any manner or degree with the performance related to this BID. By submission of a bid, the vendor certifies under penalty of perjury, that to the best of its knowledge and belief:

(a) The prices in the bid have been arrived at independently without collusion, consultation, communications, or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other vendor or with any competitor.

(b) Unless otherwise required by law, the prices which have been quoted in the bid have not knowingly been disclosed by the vendor prior to opening, directly or indirectly, to any other vendor or competitor.

c) No attempt has been made, or will be made, by the vendor to induce any other person, partnership, or cooperation to submit or not to submit a bid for the purpose of restricting competition. For any breach or violation of this provision, the County shall have the right to terminate any related contract or agreement without liability and at its discretion to deduct from the price, or otherwise recover, the full amount of such fee, commission, percentage, gift, payment, or consideration.

Contractor Affidavit and Agreement: Contractor Affidavit under O.C.G.A. § 13-10-91(b) (l)

GEORGIA E-Verify and Public Contracts: The Georgia E-Verify law requires contractors and all sub-contractors on Georgia public contract (contracts with a government agency) for the physical performance of services over $2,499 in value to enroll in E-Verify, regardless of the number of employees. They may be exempt from this requirement if they have no employees and do not plan to hire employees for the purpose of completing any part of the public contract. Certain professions are also exempt. All requests for proposals issued by a city must include the contractor affidavit as part of the requirement for their bid to be considered.

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use, and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Georgia Law requires your company to have an E-Verify*User Identification Number (Company I.D.) on or after July 1, 2009.

For additional information or to enroll your company, visit the State of Georgia website:

https://e-verify.uscis.gov/enroll/ and/or http://www.dol.state.ga.us/pdf/rules/300_10 1.pdf

Federal Work Authorization User Identification Number: E-VERIFY REQUIRED FOR ALL CONTRACTS OVER $2,499.00 Date of Authorization

** (E-Verify Number) ________________________________ ____________________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________________________, 20________ in ___________________ (City), ______________ (State).

Signature of Authorized Officer or Agent Printed Name and Title of Authorized Officer or Agent

NOTARY COMMISSIONING

Subscribed and sworn before me on this _______ day of ____________________________, 20_______

Notary Public My Commission Expires: NOTARY SEAL

The undersigned further agrees to submit a notarized copy of Attachment B, and any required documentation noted as part of the Augusta, Georgia Board of Commissions specifications which govern this process. In addition, the undersigned agrees to submit all required forms for any subcontractor(s) as requested and or required. I further understand that my submittal will be deemed non-compliant if any part of this process is violated.

You Must Complete and Return the two (2) pages of Attachment B with Your Submittal. Document Must Be Notarized.

REV. 11/24/2025

http://gma.informz.net/z/cjUucD9taT0yMjUwOTU1JnA9MSZ1PTUxODY3MTg3MiZsaT0yMTQ3NjI3Nw/index.html https://e-verify.uscis.gov/enroll/ http://www.dol.state.ga.us/pdf/rules/300_10%201.pdf

Systematic Alien Verification for Entitlements (SAVE) Program

Affidavit Verifying Status for Augusta, Georgia Benefit Application By executing this affidavit under oath, as an applicant for an Augusta, Georgia Business License or Occupation Tax Certificate, Alcohol License, Taxi Permit, Contract or other public benefit as reference in O.C.G.A. Section 50-36-1, I am stating the following with respect to my proposal for an Augusta, Georgia contract for

[RFP Project Number and Project Name]

[Print/Type: Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity]

[Print/Type: Name of business, corporation, partnership, or other private entity]

1.) _______ I am a citizen of the United States.

2.) _______ I am a legal permanent resident 18 years of age or older.

3.) _______ I am an otherwise qualified alien (8 § USC 1641) or nonimmigrant under the Federal Immigration and

Nationality Act (8 USC 1101 et seq.) 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant

Printed Name

*Alien Registration Number for Non-Citizens

Notary Public

My Commission Expires: _____________________________ NOTARY SEAL

THIS FORM MUST BE COMPLETED, NOTORIZED AND RETURNED WITH YOUR SUBMITTAL

REV. 11/24/2025

TRADE SECRET STATUS AFFIDAVIT

Augusta, Georgia

All documents, data, letters and generated information received by Augusta, Georgia constitutes a “public record” and is subject to disclosure under the Georgia Open Records Act ("GORA"). O.C.G.A. § 50-18-70 et seq. However, pursuant to O.C.G.A.

§ 50-18-72(a)(34), "[an] entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.].”

O.C.G.A. § 10-1-761(4) defines “Trade secret" as “…information, without regard to form, including, but not limited to, technical or nontechnical data, a formula, a pattern, a compilation, a program, a device, a method, a technique, a drawing, a process, financial data, financial plans, product plans, or a list of actual or potential customers or suppliers which is not commonly known by or available to the public and which information:

A. Derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; and

B. Is the subject of efforts that are reasonable under the circumstances to maintain its secrecy.”

Therefore, the records listed below and attached hereto, that were submitted with _______________________response to Augusta, Georgia Request for Proposal, Request for Quote, or Request for Qualified Contractor ______________are marked confidential pursuant to O.C.G.A. § 10-1-761(4):

• (List specific information that the supplier wishes to withhold and how that information constitutes a trade secret)

• Additional trade secret information requested to be withheld

• Your company is requested to send a redacted copy of your submittal.

Under penalty of perjury, acknowledging that O.C.G.A. §16-10-71 provides a penalty of a fine of up to $1,000 and potential imprisonment of one to five years, I attest that the specific information in the records listed above constitutes trade secrets pursuant to O.C.G.A. § 10-1-761(4), and request that Augusta, Georgia not disclose this protected information under the Georgia Open Records Act ("GORA").

Signature:

[Signatory Name in Print] [Signatory’s Title] [Company Name]

_______________________________ Date: ______________________________________ [Signatory’s Title]

Notary Public

My Commission Expires: ___________________________________ NOTARY SEAL

RETURN FORM ONLY IF APPLICABLE.

Revised 11/24/2025

Minority and Women Owned Business Enterprise Program Ordinance Requirements Notice To All Bidders (PLEASE READ CAREFULLY) Shall apply to ALL Bids regardless of the dollar amount In accordance with the Commission Action on 7/25/24 and the adoption of Ordinance No. 7945 Chapter 10C of the AUGUSTA, GA, CODE, Contractors agree to collect and maintain all records necessary to Augusta, Georgia to evaluate the effectiveness of its Minority and Women Owned Business Enterprise Program and to make such records available to Augusta, Georgia upon request. The requirements of the Minority and Women Owned Business Enterprise Program can be found at www.augustaga.gov. In accordance with AUGUSTA, GA.

CODE, Contractors shall report to Augusta, Georgia the total dollars paid to each subcontractor, vendor, or other business on each contract, and shall provide such payment affidavits, regarding payment to subcontractors, if any as required by Augusta, Georgia. Such utilization reports shall be in the format specified by the Director of Compliance and shall be submitted at such times as required by Augusta, Georgia. Required forms can be found at www.augustaga.gov. If you need assistance completing a form or filing information, please contact the M/WBE Program office at (706) 821-2406. Failure to provide such reports withing the time period specified by Augusta, Georgia shall entitle Augusta, Georgia to exercise any of the remedies set forth, including, but not limited to, withholding payment from the Contractor and/or collecting liquidated damages.

SHALL APPLY TO PROJECTS IN EXCESS OF $300,000

Minority and Women Owned Business Enterprise Program (Continued) Sec. 1-10-138. Race and Gender-Conscious Efforts Contract-by-Contract Subcontractor Goals The City, through the Goal Setting Committee (GSC), will set specific, separate percentage-based MBE and WBE subcontracting goals on a contract-by contract basis for Prime contracts in Construction, Architecture & Engineering, Professional Services, and Other Services valued in excess of $300,000. The City shall establish such goals based upon the type of contract, the type of subcontracting work that will be required, and the availability of M/WBE firms to perform the work for that specific contract.

The GSC shall not establish subcontracting goals on contracts where (a) there are no subcontracting opportunities identified for the contract; or (b) there are not at least three (3) MBE and/or WBE firms that are available and capable to perform a CUF for the overall subcontracting opportunities on the contract.

Good Faith Efforts (GFE) Requirements and Guidance 1.Achievement of subcontracting goals or documentation of Good Faith Efforts applies to every Contract for which such goals are established. The Bidder shall submit a compliance plan detailing its achievement of the goals or its Good Faith Efforts to meet the goals. The compliance plan shall be due at the time set out in the solicitation documents.

2.When a Bidder cannot achieve the goals, its compliance plan shall document its GFE to achieve the goals. The Director of Compliance will determine whether the Bidder has made such

GFE.

Bid Documents All bid documents shall require bidders or proponents to submit with their bid the following written documents, statements, or forms, which shall be made available by the Procurement Department.

• Proposed Letter of Intent MBE/WBE.

• Proposed MBE/WBE Utilization Plan.

• Documentation of Good Faith Efforts Form (in the event the bidder will not meet the MBE and WBE goals).

Failure to submit the above documentation shall result in the bid being declared non-responsive.

Sec. 1-10-154.Exceptions In accordance with § 1-10-8, on federally funded projects or contracts, the M/WBE Program shall only be utilized when authorized by the applicable federal (and/or Georgia) laws, regulations, and conditions relating to that project or contract.

To the extent that there are any conflicts between any such laws, regulations, or conditions and the provisions of the M/WBE Program, the federal (and/or Georgia) guidance shall control.

NOTE: All forms should be submitted in a separate, sealed envelope, labeled M/WBE Forms, Company’s Name & Bud number

For questions and or additional information, please contact:

Minority-Owned and Women-Owned Business Enterprise Program

535 Telfair Street, Suite 530 Augusta, Georgia 30901

(706) 821-2406 mwbe@augustaga.gov

Website: https://www.augustaga.gov/83/Disadvantaged- Business-Enterprise

Rev. 2/17/2016 http://www.augustaga.gov/ http://www.augustaga.gov/ mailto:mwbe@augustaga.gov https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise https://www.augustaga.gov/83/Disadvantaged-Business-Enterprise

RFP 26-139 Old Government House Mold Remediation Project

SECTION I

INSTRUCTION TO PROPOSERS

Augusta, Georgia is seeking proposals from qualified individuals for comprehensive mold remediation services at the Old Government House. Your submittal should respond to and be based on the information included in this Request for Proposal.

Responses will be received in the office of the Director of Procurement at 535 Telfair Street, Suite 605, Augusta, GA 30901 until Wednesday, January 28, 2026 @ 11:00 a.m. The RFP must be submitted in a sealed package and labeled with firm’s name and the name of the project - RFP 26-139 Old Government House Mold Remediation Project. You are required to submit one (1) marked unbound original, one (1) electronic copy of your RFP.

RFP opening will and will be opened publicly. Opening can be viewed via TEAMS Meeting ID: 267 054 776 342 69; Passcode: MG9pP6Vq.

No RFP will be accepted by email; all bids must be received by mail or hand delivered. If RFP is forwarded by mail or other second party delivery, the sealed envelope containing the submittal must be enclosed in an envelope addressed to:

Andy Penick, Procurement Director Augusta Procurement Department

535 Telfair Street - Suite 605

All submittals must be received during our normal office hours from 8:30 a.m. to 5:00 p.m., Monday through Friday.

All vendors responding are cautioned to read this RFP carefully for understanding and request clarification from Augusta, Georgia on any questions pertaining to this RFP. The Proposer should examine all documents and requirements of the services requested to become fully informed. Failure to examine these areas will not relieve the successful Proposer of its obligation to furnish all products and services necessary to carry out the provisions of the contract. After RFPs have been submitted, the vendor shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done.

Mandatory Pre-Proposal Conference will be held on Wednesday, January 14, 2026 @ 10:00 a.m. at 535 Telfair Street Suite 605, Augusta, GA Procurement Office. Mandatory site visit to follow. Contact Maria Rivera-Rivera at 706-821-1629.

All questions must be submitted in writing by email to procbidandcontract@augustaga.gov to the office of the Procurement Department by Thursday, January 15, 2026 @ 5:00 P.M. Issues and responses addressed in any other manner will not be considered valid or binding in consideration of proposals or any subsequent contract negotiations.

Failure to provide all of the requested information may cause the proposal to be rejected as non-responsive.

Interested and qualified firm(s) and/or party(ies) are requested to make a response to accomplish the Scope of Services described herein. The response is to be signed by a duly authorized official of the firm and must be submitted in the time, manner, and form prescribed. For a proposal to be considered it must remain valid for at least 60 days after RFPs have been opened, pending the execution of contract with the successful vendor.

If an award of contract is awarded as a result of this solicitation, the contract will be made on the basis of the response which best satisfies the intent of this RFP and other factors considered in the best interest of the Owner. Negotiations may be undertaken with the firm whose proposal shows them to be the most qualified, responsible, and capable of performing the work. In addition to cost, the Owner will consider professional qualifications and related experience to determine which proposal would be in the Owner’s best interest if a contract were made.

Additionally, appropriate professional registration and significant prior experience in projects of similar scope are considered minimal qualifications.

The Owner reserves the right to consider proposals or modification thereof received at any time before the award is made, if such action is in the interest of the Owner.

The Owner reserves the right to reject any or all proposals received as the result of this RFP. The Owner also maintains the right to negotiate with any firm, as necessary, to serve the best interests of the Owner.

The Owner will not be liable for any costs incurred by any firm prior to the execution of a contract and approval by the Board of Commissioners.

Services must be provided by experienced personnel. Any subconsultants/contractors the proponent will be using to perform any part of the requested service shall be evaluated on the same criteria.

SECTION II

SUMMARY AND BACKGROUND

Augusta, GA is soliciting sealed proposals from qualified and licensed contractors for comprehensive mold remediation services at the Old Government House. Work includes investigation, containment, removal, cleaning, disposal, and restoration across the entire building, in accordance with:

• ANSI/IICRC S520 (Professional Mold Remediation Standard)

• EPA Mold Remediation in Government Buildings

• 2024 International Building Code (IBC with Georgia Amendments

• 2024 Code of Georgia Title 34 – Labor and Industrial Relations (34- 1-1 – 34-15-40)

This RFP establishes performance expectations, contractor qualifications, submittal requirements, evaluation procedures, and contract terms.

The project is time sensitive. Augusta requests that the contractor begin work within 30 days of notice of award.

PROJECT SUMMARY

Project Name – Old Government House Mold Remediation Project Location – 432 Telfair Street, Augusta GA, 30901 Issue Date – December 2025 Proposal Due Date -Wednesday, January 28, 2026 @ 11:00 a.m.

Contract Duration – 30 Working Days Liquidated Damages - $500.00/day

PROJECT BACKGROUND

On November 6, 2024, Augusta, GA and a remediation company assessed the Old Government House building. The assessment resulted in the following findings

• Evidence of roof leaks, window frame and wall moisture, HVAC condensation, and water-damaged building materials were located on both floors in the following areas

• First Floor o Men Bathroom o Dining Hall o Dining Room o Blue Room o Overlook Room

• Second Floor o Lounge o Office o Ladies Room o Powder Room o Main Hall

• Recommendation for professional remediation, moisture source investigation, and post-remediation verification.

SECTION III

SCOPE OF SERVICES

A. Pre-Remediation Activities

1. Review and Assessment

• Conduct a walkthrough verifying areas described.

• Identify all moisture damage, leaks, and conditions likely to cause recurrence.

• Document all areas that require containment, removal, or protective measures.

2. Pre-Remediation Plan

Submit a Remediation Plan including:

• Detailed description of containment strategies

• Communication plan with Augusta, GA staff

• Safety plan per OSHA requirements

• Proposed removal methods

• HEPA air filtration strategy

• Material disposal plan

• Proposed clearance testing methodology

• Schedule of work, including anticipated building disruptions

B. Containment and Environmental Controls

Contractor shall:

• Establish full containment using 6-mil poly sheeting

• Install negative air machines with HEPA filtration

• Isolate HVAC supply and return vents

• Establish a clean room and a decontamination chamber

• Monitor pressure differentials

• Comply with IICRC S520 remediation engineering controls

C. Removal and Disposal of Contaminated Materials

Removal includes, but is not limited to:

• Mold-impacted drywall, insulation, ceiling tiles, and framing

• Flooring and subflooring as necessary

• Detritus, debris, and contents identified

• Contaminated HVAC ductwork or components

• Baseboards, trim, cabinetry, and doors where contamination exists

Materials must be disposed of in accordance with:

• State and federal waste guidelines

• Augusta, GA waste handling policies

D. Cleaning & Surface Decontamination

After removal:

• HEPA vacuum all surfaces (floors, studs, sheathing, ceilings)

• Wet-wipe with EPA-registered antimicrobial agents

• Clean and sanitize HVAC supply/return vents

• HEPA vacuum all remaining hard and soft surfaces

• Ensure “normal fungal ecology” per IICRC S520

E. Post-Remediation Verification (PRV)

The Contractor shall:

• Coordinate clearance sampling with a third-party independent assessor

• Re-clean any areas that fail PRV

• Achieve acceptance criteria consistent with:

o Mycometer categories A+ or A o No visible mold o No moisture o No odors

A clearance report must be submitted to Augusta, GA.

F. Restoration

Contractor shall restore all affected building components to pre-remediation condition:

• Install and finish new drywall

• Paint walls and ceilings

• Replace insulation

• Replace flooring and trim

• Restore or reinstall fixtures and electrical devices

• Ensure HVAC functions properly

SECTION IV

CONTRACT DOCUMENTS

The contract documents will include the RFP, Contractor's Proposal and all documents referenced within this RFP.

SECTION V

CONTRACTOR QUALIFICATIONS

Contractor must have the following minimum qualifications:

• Demonstrate at least three similar remediation projects in the last five years

• Provide references for each project

• Be capable of obtaining the required insurance

• Have certified mold remediation supervisors

• Demonstrate experience with public agencies or institutional facilities

• Not be debarred or suspended from public contracting

SECTION VI

INSURANCE AND WARRANTY

A. Commercial General Liability Insurance

• Required per occurrence and aggregate limits (usually $1,000,000 / $2,000,000).

• Must cover:

• Bodily injury

• Property damage

• Personal injury

• Products/completed operations

• Contractual liability

B. Pollution Liability Insurance

Given the nature of mold remediation, Augusta, GA requires the following:

• Contractor's Pollution Liability Coverage

• Minimum: $1,000,000 per occurrence /$2,000,000 aggregate

• Must cover:

o Mold/fungus remediation o Abatement of Environmental impairment liability o Containment failures

C. Warranty of Workmanship:

All vendors shall be required to provide a one (1) year warranty of workmanship for this project. The warranty period must be at least one (1) year from the date of completion of the project. The warranty must require the vendor to furnish labor and supply replacement materials to repair any defective installation workmanship, at no additional cost to Augusta, during the warranty period.

SECTION VII

PROPOSAL SUBMISSION REQUIREMENTS

You are required to submit one (1) marked unbound original and one (1) electronic copy of the RFP.

You are also required to submit one (1) copy of the fee proposal and one (1) electronic copy on USB drive of your fee proposal is to be submitted in a separately sealed envelope.

To be considered responsive to this Request for Proposal (RFP), submittals should address the requested items below. The body of the proposal should not exceed 25 pages. The page minimum does not include Procurement Documents, cover letter, financial information, appendices and tabs. The cover letter should not exceed one page. Proposals should be unbound with numbered tabs identifying each section herein specified.

The Proposer shall submit a proposal containing information as summarized in this section. Responses shall be concise and are to address the Consultant’s qualifications and experience.

A. Procurement Documents:

All documents required under the Augusta Procurement regulations and procedures, properly executed and notarized as required (Attachment B and Save Form). The notary seal shall be visible on the original AND all copies. Attach a copy of your current business license and your general contractor license.

B. Qualifications and Experience

Provide a brief history of your company. Provide the name, title, address and telephone number of the individual to whom correspondence and other contacts should be directed. Provide the name, title, address and telephone number of the individual who will negotiate with Augusta and is authorized to contractually bind the firm. Provide a list of key personnel to provide the requested services and include resumes.

C. Qualifications and Experience

Proposer shall present the following information, demonstrating its experience on similar projects to that contemplated in this RFP. Information presented should be brief, should not include any unnecessary promotional material, and should be presented in the sequence listed herein:

D. Organization and Approach

Summary containing highlights of the Contractor’s qualifications to provide the service described in the RFP, including a statement of its understanding of the project and services required.

1. A brief description of at least three (3) similar remediation projects in the last five years to include references for each project.

2. Staffing plan; Provide a chart for Key personnel that will be responsible for the various task listed in Section III Scope of Services.

3. Provide a list of your Proposed subcontractors and their assigned task. Please include a brief history of the subcontractors to include your experience working with the subcontractor.

E. Scope of Services

Contractor’s ability to provide the services requested in Section III Scope of Services to include the following:

1. Contractor’s understanding of the Scope of Scope

2. Detailed Remediation Plan

3. Proposed project schedule

4. Contractor is required to provide mold remediation supervisors

5. Demonstrate experience with public agencies or institutional facilities

F. Schedule of Work (5 points)

• Current workload and staffing availability to perform requested services. Include a time logic table showing the proposed completion of each task listed under Section III Scope of Services. Requested services are to begin within 30 days of award.

G. Financial Stability

Provide financial information that would allow proposal evaluators to ascertain the financial stability of the Proposer.

1. If a public company, include a recap of the most recent audited financial report.

2. If a private company, provide a recap of the most recent internal financial statement and a letter, on the financial institution’s letterhead, stating financial stability.

3. Contractor shall not be debarred or suspended from public contracting

4. Contractor shall provide proof of ability to obtain the required insurance

NOTE: Financial Stability is part of the evaluation criteria. Failure to include the requested information will impact your evaluation score. You may mark the information as confidential.

H. References:

All proposers shall include the name, address, e-mail, fax and telephone numbers of at least three (3) references for whom projects similar in size and scope have been performed in the last five (5) years.

Provide the reference contact name, address, email address, telephone numbers and date of the contract.

I. Fee Proposal (Fee proposal is to be submitted in a separately sealed envelope.)

Please submit one (1) copy and one (1) copy on USB thumb drive of your fee proposal. The fee proposal is to be a total lump sum for the Complete Project. Please include a detailed price sheet for the various tasks listed under Section III Scope of Services to include the unit pricing for labor, equipment, materials, and disposal.

Fee proposal must be sealed and placed in a separate sealed envelope labeled on the outside of the package to clearly indicate that it is a response to RFP #26-139 Old Government House Remediation Project.

SECTION VIII

CRITERIA FOR EVALUATION/SCORING GUIDELINES

Evaluation Process

All proposals will be evaluated by an Augusta, Georgia Selection Committee (Committee). The Committee may be composed of Augusta, Georgia staff and other parties that may have expertise or experience in the services described herein. The Committee will review the submittals and will rank the proposers. The evaluation of the proposals shall be within the sole judgment and discretion of the Committee. All contacts during the evaluation phase shall be through the Augusta, Georgia Procurement Office only. Proposers shall neither contact nor lobby evaluators during the evaluation process. Attempts by Proposer to contact members of the Committee may jeopardize the integrity of the evaluation and selection process and risk possible disqualification of Proposer.

The Committee will evaluate each proposal meeting the qualification requirements set forth in this RFP. Proposers should bear in mind that any proposal that is unrealistic in terms of the technical or schedule commitments may be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity and risk of Augusta, Georgia’s requirements as set forth in this RFP.

If needed, the selection process will include oral interviews. The consultant will be notified of the time and place of oral interviews and if any additional information that may be required to be submitted.

Cumulative Scores will include the total from Phase 1 and Phase 2. It is the intent of the Owner to conduct a fair and comprehensive evaluation of all proposals received. The contract for this project/service will be awarded to the proposer who submitted a proposal that is most advantageous to the Owner.

Evaluation Criteria

Proposals will be evaluated according to each Evaluation Criteria, and scored on a zero to five point rating. The scores for all the Evaluation Criteria will then be multiplied according to their assigned weight to arrive at a weighted score for each proposal. A proposal with a high weighted total will be deemed of higher quality than a proposal with a lesser-weighted total. The final maximum score for any project/service is five hundred (500) points.

Rating Scale

Not

Acceptable

Non-responsive, fails to meet RFP specifications. The approach has no probability of success. For mandatory requirement, this score will result in disqualification of proposal.

1 Poor Below average, falls short of expectations, is substandard to that which is the average or expected norm, has a low probability of success in achieving project/service objectives per RFP.

2 Fair Has a reasonable probability of success, however, some objectives may not be met.

3 Average Acceptable, achieves all objectives in a reasonable fashion per RFP specification. This will be the baseline score for each item with adjustments based on interpretation of proposal by Evaluation Committee members.

Above

Average/Good Very good probability of success, better than that which is average or expected as the norm. Achieves all objectives per RFP requirements and expectations.

Excellent/

Exceptional

Exceeds expectations, very innovative, clearly superior to that which is average or expected as the norm. Excellent probability of success and in achieving all objectives and meeting RFP specification.

The Evaluation Criteria Summary and their respective weights are as follows:

1. Completeness of Response (Pass/Fail)

a.