26_07.pdf

December 22, 2025

Dear Vendor:

The Houston County Board of Commissioners is soliciting sealed bids for the provision of One (1) New Two and One-Half (2-½) Ton Crew Cab Truck with Flatbed Dump for use by the Houston County Commissioners, Roads & Bridges Department. Our minimum specifications and instructions to bidders are attached. Please quote your bid price FOB destination.

To receive consideration, your sealed bid will be accepted in the Purchasing Department office ONLY, located at 200 Carl Vinson Parkway, Warner Robins, Georgia 31088, until 10:00 a.m. on Monday, January 12, 2026.

Your sealed bid package MUST be marked:

BID# 26-07: One (1) New Two and One-Half (2-½) Ton Crew Cab Truck with Flatbed Dump and include your Company Name on the External Envelope.

Bids will be evaluated, recapped and presented to the Board of Commissioners during their regularly scheduled meeting on Tuesday, January 20, 2026, at 5:00 p.m. at the Houston County Annex in Warner Robins, Georgia. Bid award will be based on the best value to Houston County.

HOUSTON COUNTY RESERVES THE RIGHT TO ACCEPT NONE, ALL

OR ANY PART OF YOUR BID AND WAIVE ALL INFORMALITIES.

Should you have any questions regarding this bid request, please contact me at the above listed telephone number.

Sincerely, Vanessa Zimmerman Director of Purchasing

Houston County Commissioners Purchasing Department

Director of Purchasing

Office

200 Carl Vinson Parkway Warner Robins, GA 31088

478-236-1700

BID CERTIFICATION – BID # 26-07

HOUSTON COUNTY ROADS & BRIDGES DEPARTMENT

ONE (1) NEW 2025 OR 2026

2-½ TON CREW CAB TRUCK WITH FLAT BED DUMP

INTERNATIONAL 4300 OR EQUAL

I hereby certify that our bid quote meets or exceeds the above specifications.

Company:

Telephone:

Year, Make and Model:

Total Price

Warranty:

Authorized Signature:

Date

Requested Delivery Date:

Projected Delivery Date:

MINIMUM SPECIFICATIONS – BID# 26-07

ONE (1) NEW 2025 OR 2026

Must conform to the following Minimum Specifications:

Meets Specifications

Yes No

1. 2011 or 2012 Model 2-½ Ton Crew Cab Truck (6 Man), Flatbed, No Side Body.

2. Engine: Minimum 255-260 HP, Diesel Engine; Engine Shutdown Auto.

3. GVWR: 29,000 lbs – 33,000 lbs.

4. Front Axle: 12,000 lbs.

5. Rear Axle: 21,000 lbs.

6. 4,500 Auxiliary Springs, Multi-Leaf.

7. Tilt Front Hood.

8. Automatic Transmission, Allison 3000-RDS-P.

9. Air Brakes, Truck & Air Dryer, Air Brake Hook-Up for Trailer.

10. Power Steering.

11. Dual 50 Gallon Fuel Tanks – Steel.

12. Front and Rear Wheels: 22.5, Disc 7.5.

13. Tires: 11R x 22.5 – Highway Tread.

14. Heavy Duty Cooling System – Aluminum.

15. Transmission Cooler.

16. 110 Amp 12 Volt Charging System – Dual Batteries, 1300 CCA.

17. Exhaust System – Horizontal Right Side.

18. Tow Hook, Front Inside Rail.

19. Factory A/C and Heat.

20. Standard Gauges.

21. Air and Electrical Horns.

22. Front Seat Air Ride Bucket Vinyl Bench Seats.

23. Front and Rear Seat Belts.

24. Standard Interior.

25. AM/FM Radio.

26. Front and Rear Cab Handles.

27. Tinted Glass.

28. 7” x 16” West Coast Mirrors.

29. Wheel Base to accommodate 14’ Bed – 230.00 C.A.

30. 14’ Flat Dump Body, Twin Cylinder ¼ inch Steel Floor;

54” Bulkhead, Stake Pockets.

31. Back-up Alarm.

32. Color: White.

MINIMUM SPECIFICATIONS – BID# 26-07

ONE (1) NEW 2025 OR 2026

Flat Dump Bed Minimum Specifications:

Meets Specifications

Yes No

1. Length: 14’

2. Width: 96”

3. Bulkhead: 54” Full Height to Top of Cab, 3” Structural Channel Up-Posts & Framing, 12 GA Smooth Sheet, #9 Expanded Metal Window Cut-Out.

4. Longsills: 7”, 9.8# Structural Channel.

5. Cross Sills: 3”, 4.1# Structural Channel on 12” Centers.

6. Side Rail: 5” Formed Side Rail w/3” Upper Lip w/1”

Offset for Floor Sheet and 1” Bottom Lip, Constructed of 3/16” Steel.

7. Rear Rail: 5” Formed Side Rail with 3” Upper Lip with 1” Offset for Floor Sheet and 1” Bottom Lip, Constructed of 3/16” Steel.

8. Flooring: 1/4” Smooth Steel.

9. Stake Pockets: 7 Per Side Designed to Accept 1-½“ x 3” Post.

10. Undercoating: Body to be Fully Undercoated.

11. Lights: FMVSS #108 Lighting Package, Marker Lights to be Recessed, Reflective Style, Grommet Lights with Molded Wiring Harness.

12. Paint: Acrylic Modified, Air-Dry Enamel, Gloss Black.

13. Hoist: NTEA Class E Twin Cylinder Hoist, Hot Shift PTO, Direct Mount Pump, (DPF) Must be Under Cab.

14. Hitch: HD 20-Ton Pintle Hook, Hitch Height to Center of Pintle Hook 25” HD Duty D-Rings for Safety Chains, 7-Way RV Style Light Plug.

15. Mud Flaps: Anti-Spray, Anti-Sail Mud Flaps.

16. Back-Up Alarm: Ecco Model 530-2LDW, 102 dba.

GENERAL SPECIFICATIONS – BID# 26-07

GENERAL SPECIFICATIONS: Requirements specified herein shall apply to all automobiles purchased by Houston County. This specification is not complete without specific requirements in the detail specifications.

In the event of conflict between these general specifications and the detail specifications, the detail specifications will apply.

APPLICABLE DOCUMENTS: Reference to publications in the detail specifications shall apply to those issues in effect on the date of the invitation to bid, unless otherwise specified.

DESIGN: New models in current productions, complete with all necessary components and accessories customarily furnished, together with such modifications as may be necessary to enable the vehicle to function reliably and efficiently in sustained operation. Design to permit accessibility for maintenance purposes with minimal disturbance of other components or assemblies. The term “heavy duty” as used to describe an item, shall be defined to mean in excess of the usual performance, quantity, quality or capacity that is normally supplied with the standard production item.

COMPONENTS, ASSEMBLIES, AND ACCESSORIES: The vehicle shall have all of its components, assemblies, and accessories installed and shall be delivered to the County meeting or exceeding all applicable requirements of the Environmental Protection Agency Regulations, Federal Motor Vehicle Safety Standards, Federal Motor Carrier Safety Regulations and Industry Specifications, Standards and Regulations that are in effect on the date of manufacture. NOTE: All components, assemblies, and accessories shall be factory installed unless otherwise noted.

EMISSION CONTROLS: All vehicles shall comply with the Environmental Protection Agency requirements on Air Pollution.

INTERIOR AND EXTERIOR NOISE LEVEL: Vehicles shall comply with Federal Interstate Noise Standards.

COOLING SYSTEMS: Liquid pressurized forced circulation type, consisting of the necessary components of such design and capacity to maintain the engine at optimum safe temperature under all operating conditions without any loss of coolant. Optimum engine temperatures shall be maintained with the vehicle loaded and continuously operating at all drivable altitudes and grades in ambient temperatures ranging from minus 30 to 120 degrees F. Thermostat controlled and suitable for operation with permanent type antifreeze solution.

Easily accessible drain outlets shall be provided to allow complete cooling system drainage. Coolant recovery system to be furnished.

WHEELS: Manufacturers recommended size and capacity for the vehicle offered. Rim contours and sizes shall conform to the correct recommendations of Tire and Rim Association, Inc.

TIRES: All tires furnished shall be blackwall, tubeless-type with standard highway tread design. Capacity to the maximum load imposed by the evenly and fully loaded vehicle. Conform to the Tire and Rim Association, Inc. Spare tire and wheel, factory installed, shall be furnished.

TOOLS: Jack and Lug Wrench, Factory Installed, for each vehicle.

GENERAL SPECIFICATIONS – BID# 26-07

EXHAUST SYSTEM: Manufacturer’s heaviest duty system available for engine furnished. Corrosion resistant and securely fastened and routed to protect components from hazards. System shall comply with Federal Motor Vehicle Safety Regulations.

CONTROLS, INSTRUMENTS, AND OPERATING MACHINES: Located for left-hand drive. Complete and conveniently accessible to driver. Instruments and controls clearly identified as to function.

HEATER AND DEFROSTER: Hot water heating systems with fresh air intakes. Discharge outlets to floor and defroster louvers shall be provided. Systems shall be equipped with multi-speed blowers.

EXTERIOR FINISHES: Standard production finishes.

MATERIALS: New and of quality conforming to current engineering and manufacturing practice. No defects and suitable for the intended service.

SERVICE AND REPAIR: Houston County shall expect the manufacturer to have adequate stocks of replacement parts available to service County vehicles and to make delivery within a reasonable time of all normal replacement parts to their dealers who may service County vehicles. The County further expects that warranty service and repairs as well as non-warranty service and repairs be handled without prejudice by local dealerships throughout the United States.

RESPONSIBILITY FOR INSPECTION: Unless otherwise specified in the contract or purchase order, the supplier shall be responsible for the performance of all inspection and test requirements necessary to ensure compliance with requirements of this and the applicable detail specifications. This action does not preclude subsequent inspection and testing by the County to further determine conformance with specification requirements for performance, quality standards of workmanship, material and construction techniques.

PRE-DELIVERY SERVICING AND ADJUSTMENT: The dealer shall not attach any dealer identification, advertising or similar material to the vehicle. Prior to acceptance by the County, the dealer shall service and adjust each vehicle for operational use, to include as a minimum, the following:

1. Focusing of lights.

2. Tuning of engine.

3. Adjustment of accessories.

4. Checking of electrical, braking and suspension systems.

5. Charging of battery.

6. Alignment of front end.

7. Inflation of tires.

8. Balancing of all wheels, including the spare.

INSTRUCTIONS/GENERAL SPECIFICATIONS TO BIDDERS: The following will bind bidders to the terms and conditions herein set forth, except as specifically qualified in any special bid and contract terms issued with any individual bid. Any questions or clarifications may be directed to Vanessa Zimmerman, Director of Purchasing.

1. Bid Awards will be based on the best value to Houston County. Bids should be tabulated, totaled, and checked for accuracy. The unit price will prevail in case of errors. Quote all prices FOB Destination. Destination to be specified at time of order.

All required information should be included in your bid for your proposal to receive full consideration. The following criteria are used in determining low responsible bidders:

(a) Ability, capacity, and skill of bidder to perform required service;

(b) Whether bidder can perform service promptly or within specified time;

(c) The character, integrity, reputation, judgment, experience, and efficiency of bidder;

(d) The performance of previous contracts;

(e) The suitability of equipment or material for County use;

(f) The ability of bidder to provide future maintenance and parts service; and

(g) Local preference: Bids awarded to local vendors contribute to the local tax base and will, therefore, be given special consideration when bidding against outside vendors. Bids received from vendors within the confines of the County will be given preference if their bid is within three percent (3%) of the low bid submitted by any out-of-County bidder. This policy does not apply to any purchases of materials, equipment or services in excess of $150,000.00. On those cases, the Board of Commissioners will make their decision based on the lowest and best bid as submitted.

2. Bidder Requirements: All bidders must be recognized dealers in the materials, services or equipment specified and be qualified to advise in their application or use.

A bidder at any time requested must satisfy the Purchasing Department that they have the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which they are interested.

3. Specifications: Houston County will reject any materials, supplies or equipment that do not meet specifications, even though bidder lists the trade name or names of such materials on the bid or price quotation form.

4. Sales Tax: Houston County Board of Commissioners is exempt from all State Sales Tax and Federal Excise Tax.

5. Sealed Bids: shall be addressed to the Houston County Purchasing Department, 200 Carl Vinson Parkway, Warner Robins, Georgia 31088. NO OTHER county offices will accept bids unless specified on the bid. Also, ABSOLUTELY NO FAXED, Houston County Commissioners Purchasing Department

Director of Purchasing

Office

200 Carl Vinson Parkway Warner Robins, GA 31088

478-236-1700

EMAILED OR PHONED IN BIDS WILL BE ACCEPTED OR CONSIDERED FOR

AWARD.

6. Vehicles and Motorized Equipment: Delivery is to be made to the address listed above unless expressly indicated on the Houston County Board of Commissioners official purchase order. Low bidder shall provide the following:

(a) Check for Tag and Title Fee: $21.00 per vehicle. Your check must be made payable to: HOUSTON COUNTY TAX COMMISSIONER.

(b) Three (3) keys per vehicle.

(c) Window sticker (original) and/or line setting sheet from each vehicle.

(d) Certificate of Origin.

(e) Manufacturer Specification Sheet.

(f) MV-1 Motor Vehicle Tag/Title Application.

(g) Odometer Statement.

(h) Owner/Operator Manual.

(i) Your invoice dated the day of delivery.

7. Vehicle General Specifications: Requirements specified herein shall apply to all vehicles purchased by Houston County. This specification is not complete without specific requirements in the detail specifications. In the event of conflict between these general specifications and the detail specifications listed in the specific bid, the detail specifications listed on the specific bid will apply.

(a) Applicable Documents: Reference to publications in the detailed specifications shall apply to those issues in effect on the date of the invitation to bid, unless otherwise specified.

(b) Components, Assemblies and Accessories: The vehicle shall have all of its components, assemblies, and accessories installed and shall be delivered to the County meeting or exceeding all applicable requirements of the Environmental Protection Agency Regulations, Federal Motor Vehicle Safety Standards, Federal Motor Carrier Safety Regulations and Industry Specifications, Standards and Regulations that are in effect on the date of manufacture. (Note: All components, assemblies, and accessories shall be factory installed unless otherwise noted.)

(c) Controls, Instruments and Operating Machines: Located for left-hand drive.

Complete and conveniently accessible to driver. Instruments and controls clearly identified as to function.

(d) Cooling Systems: Liquid pressurized forced circulation type, consisting of the necessary components of such design and capacity to maintain the engine at optimum safe temperature under all operating conditions without any loss of coolant. Optimum engine temperatures shall be maintained with the vehicle loaded and continuously operating at all drivable altitudes and grades in ambient temperatures ranging from minus 30 to 120 degrees Fahrenheit. Thermostat controlled and suitable for operation with permanent type antifreeze solution.

Easily accessible drain outlets shall be provided to allow complete cooling system drainage. Coolant recovery system to be furnished.

(e) Design: New models in current productions, complete with all necessary components and accessories customarily furnished, together with such modifications as may be necessary to enable the vehicle to function reliably and efficiently in sustained operation. Design to permit accessibility for maintenance purposes with minimal disturbance of other components or assemblies. The term “heavy duty” as used to describe an item, shall be defined to mean in excess of the usual performance, quantity, quality or capacity that is normally supplied with the standard production item.

(f) Emission Controls: All vehicles shall comply with the Environmental Protection Agency requirements on Air Pollution.

(g) Exhaust System: Manufacturer’s heaviest duty system available for furnished engine. Corrosion resistant and securely fastened and routed to protect components from hazards. System shall comply with Federal Motor Vehicle Safety Regulations.

(h) Exterior Finishes: Standard production finishes.

(i) Heater and Defroster: Hot water heating systems with fresh air intakes.

Discharge outlets to floor and defroster louvers shall be provided. Systems shall be equipped with multi-speed blowers.

(j) Materials: New and of quality conforming to current engineering and manufacturing practice. No defects and suitable for the intended service.

(k) Noise Level – Interior and Exterior: Vehicles shall comply with Federal Interstate Noise Standards.

(l) Pre-Delivery Servicing and Adjustment: The dealer shall not attach any dealer identification, advertising or similar material to the vehicle. Prior to acceptance by the County, the dealer shall service and adjust each vehicle for operational use, to include as a minimum, the following:

(i) focusing of lights;

(ii) tuning of engine;

(iii) adjustment of accessories;

(iv) checking of electrical, braking and suspension systems;

(v) charging of battery;

(vi) alignment of front end;

(vii) inflation of tires; and

(viii) balancing of all wheels, including the spare.

(m) Inspection: Unless otherwise specified in the contract or purchase order, the supplier shall be responsible for the performance of all inspection and test requirements necessary to ensure compliance with requirements of this and the applicable detail specifications. This action does not preclude subsequent inspection and testing by the County to further determine conformance with specification requirements for performance, quality standards of workmanship, material and construction techniques.

(n) Service and Repair: Houston County shall expect the manufacturer to have adequate stocks of replacement parts available to service County vehicles and to make delivery within a reasonable time of all normal replacement parts to their dealers who may service County vehicles. The County further expects that warranty service and repairs as well as non-warranty service and repairs be handled without prejudice by local dealerships throughout the United States.

(o) Tires and Wheels:

(i) All Tires furnished shall be black wall, tubeless type with standard highway tread design. Capacity to the maximum load imposed by the evenly and fully loaded vehicle. Conform to the Tire and Rim Association, Inc. Spare tire and wheel, factory installed, shall be furnished.

(ii) Wheels must be the manufacturer’s recommended size and capacity for the vehicle offered. Rim contours and sizes shall conform to the correct recommendations of Tire and Rim Association, Inc.

(p) Tools: For each factory installed vehicle jack and lug wrench.