Jackson County, Missouri Invitation to Bid No. 26-064

1.0 INTRODUCTION

1.1 Jackson County, Missouri is seeking a Twenty-Four (24) Month Term and Supply Contract with One (1) Twelve Month Options to Extend for the furnishing of Emergency Sewer Repair for use by the various County Departments.

1.2 Although exact usage cannot be determined, the County estimates it will spend $275, 000 annually on Emergency

Sewer Repair.

1.3 Jackson County, Missouri Invitation to Bid No. 26-064 has a response deadline of 2:00 p.m., CST on November

10, 2026. You must indicate your Intent to Bid by 1:00 PM, CST on November 10, 2026, to successfully submit your bid response.

1.4 Bids must be submitted electronically through the Jackson County Bonfire Portal at https://jacksongov.bonfirehub.com. Bids submitted by any other method will not be accepted.

1.5 Jackson County reserves the right to accept or reject any or all proposals

1.6 Jackson County reserves the right to split the contract award.

1.7 Jackson County reserves the right to request clarifications on any bid.

1.8 Jackson County reserves the right to add and/or delete locations as necessary.

2.0 QUESTION PROCEDURE

2.1 All Questions regarding this Invitation to Bid shall be communicated electronically through the Jackson County

Bonfire Portal via the Opportunity Q&A on the Invitation to Bid.

2.2 All questions must be received in the Bonfire Portal by 5:00 p.m., CST on November 3, 2026.

2.3 All answers to questions will be published via Addenda/Amendment to the Invitation to Bid on the Jackson County

Bonfire Portal. Bonfire will only notify the Respondent(s) of questions answered and addendums issued if they have obtained this Invitation to Bid through Bonfire.

2.4 Respondents and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must follow this procedure. Bidders or their agents may not contact any other County staff regarding matters covered by this Invitation to Bid during the solicitation and evaluation process. Inappropriate contact is grounds for REJECTION of the Bidder’s submission.

3.0 BIDDING REQUIREMENTS

3.1 The Respondent shall be responsible for monitoring and reviewing any Addendum issued in connection with this bid. To ensure the submission of accurate information, Respondents are advised to delay bid submission until after the question-response deadline. Respondents will have the opportunity to revise their submissions up to the bid submission deadline.

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https://jacksongov.bonfirehub.com/

3.2 All work performed under this Contract shall be performed in the Greater Kansas City Metropolitan Area which is defined by the eight (8) County area of:

Cass County, MO Clay County, MO

Jackson County, MO Lafayette County, MO

Platte County, MO Ray County, MO

Johnson County, KS Wyandotte County, KS

The Greater Kansas City Metropolitan area is defined by the eight (8) County area. If the Respondent is not located in the Greater Kansas City Metropolitan Area, documentation on company letterhead MUST BE submitted with your bid response detailing how your company would perform the work detailed herein.

3.3 MBE/WBE/VBE Goals: Compliance with Chapter 6 of the Jackson County Code for Minority, Women and

VETERAN Business Utilization may be required on this Invitation to Bid. The MBE/WBE/VBE Participation Affidavit (Attachment A) must be filled out and returned with your response. If the MBE/WBE/VBE Participation Affidavit has goals assigned, the Recommended Awardee(s) will be required to submit a List of Intended Subcontractors (LIS) to the Compliance Review Office for approval before the final award.

3.4 Compliance with Responsible Bidder’s Ordinance: Compliance with Jackson County, Missouri Ordinance No.

5825 for Responsible Bidders may be required for this bid. Responsible Bidders Affidavit (included with the Purchasing Forms, Attachment A) must be read, completed, notarized and included with your bid response. Failure to attach the notarized form with your bid response may result in the REJECTION OF YOUR BID.

3.5 PREVAILING HOURLY WAGE RATES: Compliance with the Prevailing Hourly Rate of Wages for Workmen may be required on this Contract pursuant to Section 290.262 RSMo 1994, the Division of Labor Standards, State of Missouri. The County’s Annual Wage Order from the State of Missouri is included as part of this Invitation to Bid.

3.5.1 The Successful Contractor may request increases in Hourly Wage Rates quoted during the Term of the

Contract only when the increase is equal to or less than the increase in the State of Missouri’s Prevailing Hourly Rate of Wages for Workmen in that occupational title category. However, hourly rate increases will take effect only when the Successful Contractor has provided evidence in writing is such increases to the reasonable satisfaction of the Purchasing Supervisor and the Purchasing Department has indicated approval of such increase in writing.

3.5.2 PREVAILING WAGE RATES: Wage rates will only be utilized if a projected repair exceeds $75,000.

3.6 W-9 Form: The Successful Contractor must provide a complete IRS W-9 Form for this Contract.

3.7 Document Submittal: All documents listed herein the Required Submittal (Section 8.0) shall be submitted individually per the required document. Please do not submit bulk PDF documents of all the required documents for each individually required document.

3.8 If bid documents are obtained by the Respondent from a source other than Bonfire, it will be the Respondent’s responsibility to verify all pertinent information (i.e. Response deadline, question deadline, Intent to Bid deadline, Addendums) in the Bonfire Portal.

4.0 AWARD REQUIREMENTS

4.1 Certificate of Insurance: The Successful Contractor will be required to submit to the Purchasing Department a

Certificate of Insurance meeting or exceeding the positions of Item 15 “General Conditions” and Exhibit A included herein within ten (10) business days after receiving Notification of Award. The Certificate of Insurance must be received by the County prior to the commencement of any work on this contract.

4.2 Exempt Entity: Jackson County, Missouri is an exempt entity under Section 144.062 Revised Statutes of Missouri.

Upon the request of the Successful Respondent, Jackson County will issue a project specific Missouri State Sales Tax Exemption Certificate to the Successful Respondent and their named subcontractors to be utilized during the performance of this Contract. The certificate must be requested prior to the purchase of any goods, supplies, materials and/or equipment. Under no circumstances will this certificate be backdated to cover goods, supplies, materials, or equipment already purchased.

4.3 Other Licenses: The Successful Respondent must provide, upon written request, evidence of current required

Federal, State, and Local Occupational Licenses.

4.4 Insurance and indemnification: The Successful Respondent shall indemnify, defend and save harmless the County against all damages to persons and property which may arise out of the work included in the performance of this Contract, including all claims for personal injuries and property damage and all losses, costs, attorney’s fees or judgements which may arise out of any claims against the County. The Successful Respondent shall purchase and maintain as a minimum such insurance as described in Exhibit A of this Invitation to Bid. The Successful Respondent shall file with the County such Certificate of Insurance as described in Exhibit A and within the time specified in Exhibit A.

4.5 Dedicated email addresses: All Purchase Orders, Award Letters and other information will be issued to awarded Bidders via email. It is the Bidders’ responsibility to provide two (2) updated email addresses for their company with their bid. It shall also be the responsibility of the awarded Respondents to keep the County updated on any changes to their email addresses during the term of any resulting contract.

4.6 EXPERIENCE: The Successful Contractor must have a minimum of five (5) years’ experience in the work described in the specifications and list references showing contracts held by your company, providing the same services for other municipalities. References and years’ experience per the Statement of Contractor’s Qualifications document (Attachment A). NOTE: Do not list Jackson County, Missouri as a reference here.

4.7 Certified Payroll Records: Certified payroll records must be submitted weekly through the Compliance

Review Office certified payroll reporting system, LCPtracker. Certified payroll records are considered late after two weeks from the week ending date.

4.7.1 Payroll Records must meet the following minimum requirements:

4.7.1.1 Workers must be classified according to the State’s Occupational Title Rule. Workers listed as a Journeyman Worker for Local Union XX is not acceptable. The specific classification must be named.

4.7.1.2 The specific group must be named. It is impossible to compare the wage rate paid to the proper prevailing wage rate if the group is not listed.

4.7.1.3 For all apprentices shown on each payroll, apprentice documentation must be uploaded into the Compliance Review Office certified payroll reporting system, LCPtracker.

Required documentation includes an apprenticeship certification from the US Department of Labor -Office of Apprenticeship and an apprentice letter confirming registration in a bona fide apprenticeship program approved by the US Department of Labor, level in the program (e.g., 3rd Level, or third 6-month period) and the percentage of the base wage rate the apprentice is to be paid. If the same apprentice is used more than one week, only one letter for each apprentice needs to be submitted the first time the apprentice is shown on a payroll. Contractors are welcome to submit one letter listing all apprentices that have been or will be used on the project.

4.7.1.4 The proper ratio of apprentices to journeyman workers must be followed 1:1. Any apprentice working out of ratio or without a journeyman worker in the same job classification present must be paid journeyman worker’s level wages.

4.7.1.5 Fringe benefits must be indicated whether paid in cash or to a fund by checking the box on the certification page of the payroll form.

4.7.1.6 Missouri Department of Labor PW-4 Affidavit of Compliance form must be signed prior to contract closeout.

4.8 Successful Respondent may be required to provide proof of being financially capable and solvent prior to award of this contract.

4.9 Successful Respondent shall be registered with the State of Missouri, if applicable, or provide a commitment that it will become registered in the State of Missouri within Thirty (30) days after receiving an award notification.

5.0 SPECIFICATIONS

5.1 To provide “As Needed” Emergency Sewer Repair Service and Public Sewer, Storm Sewer & Culvert Cleanout

Service to County Responsible Sewer lines.

5.2 Successful Respondent must provide twenty-four (24) hour, seven (7) days a week (availability including holidays) using Respondent’s equipment for emergency sewer repair service to unclog public sewer line and televising of lines as requested by the Public Work Department.

5.2.1 Respondent must guarantee a one (1) hour or less arrival time.

5.3 All work is to be done on existing lines. No boring or tunneling required.

5.4 Pricing to be FOB Destination Only, Respondent pays all freight.

5.5 Successful Respondent shall conduct the work in a manner that will eliminate hazards to people and property in the area. Areas under construction shall be marked with temporary barricades, ribbon, and other materials necessary to provide safety warning to the public.

5.6 Successful Respondent shall remove from the premises and properly dispose of all waste material and debris resulting from their work. The Successful Respondent shall keep packaging, waste, and debris picked up as the work progresses. The job site shall be left neat and clean.

5.7 Successful Respondent shall protect improvements from work in progress (landscaping, sidewalks, flooring, etc.).

Any damage caused by the Successful Respondent shall be repaired at the Successful Respondent’s expense.

5.8 Cost Estimates: Prior to commencing any work, the Successful Respondent shall prepare and submit a cost estimate to the Department ordering work under this contract. The estimate must be reviewed and approved by a Department Supervisor. The estimate may become part of a purchase order issued for a single repair work order or be approved as part of a series of work orders issued against a blanket purchase order.

5.8.1 Estimates will be firm and accurate as possible without equipment disassembly, if possible and without delay, to secure parts pricing from vendors. These costs will be referred to as the target cost.

5.8.2 Ceiling Costs: All estimates will contain ceiling cost. The ceiling cost may not be exceeded without the written authorization of the Department Supervisor. When, while during a repair job, it becomes apparent that the ceiling cost will be exceeded, the Successful Respondent will immediately inform the Department Supervisor who approved the estimate and prepare a new estimate with a revised target cost and a new ceiling cost. The revised estimate must be approved prior to incurring costs beyond the previously agreed ceiling cost.

5.8.3 Labor Hour Costs: Labor hour costs will be at the rate shown in this Contract or lower.

5.9 Public Works Emergency Sewer Repair Services

5.9.1 Special Equipment Necessary to Provide Services:

5.9.1.1 Water jet truck with water tank and 1000-foot minimum hose.

5.9.1.2 Root removal nozzles and attachments capable of unclogging PVC and clay sewer lines 4 inches, 6 inches, 8 inches, and 10 inches in diameter.

5.9.1.3 Roding equipment.

5.9.1.4 Television equipment, labor, and supervision to perform color closed circuit television inspection and provide detailed reports.

5.9.1.4.1 Reports are to be in writing, submitted the same day of work completion, and shall include:

• Identification of manholes

• Other significant findings (i.e., tie-ins, blockages, cracks, failed joints, apparent grease level, etc.)

• Accurately referenced in feet and directional location

• Weather conditions

• Time of day

5.9.1.4.2 A flash drive of the recording of the televising shall be submitted along with the report. The recording shall also have audio and visual references as indicated in the report.

5.9.2 Jackson County is to provide:

5.9.2.1 Access right-of-way to manholes.

5.9.2.2 Locate and expose hidden or buried manholes.

5.9.2.3 Provide water after Respondent supplies initial load.

NOTE: The Successful Contract must supply a full tank of water for the initial load.

SEWER SUMMARY

LOCATION SEWER DISTRICT SEWER LINE LF MANHOLES

1 102 – Carriage Oaks, on southeast corner of Colbern Road and MO Hwy 7 intersection 3,300+ 11+

2 103 – Trophy Estates, One Harris Road, south of 50 Hwy, West of MO Hwy 7 5,600+ 19+

3 Jackson County, 34900 East Old US 40 Highway, Oak Grove 30+ 0

• PVC sewer lines sizes: 4”, 6”, 8”, 10” in diameter.

• Distance from manhole to manhole: 60’ to 490.5’.

ROAD & BRIDGE DIVISION OF THE PUBLIC WORKS DEPARTMENT PUBLIC SEWER, STORM SEWER,

AND CULVERT CLEANOUT AND VARIOUS DEPARTMENT MISC. EMERGENCY SEWER REPAIRS AND

SERVICES “AS NEEDED” TO VARIOUS COUNTY LOCATIONS

5.9.3 Emergency storm/sewer and culvert locations will be handled on an “as needed” basis and is subject to any area within unincorporated Jackson County for the Road & Bridge Division of the Public Works Department.

5.9.4 Additional Locations:

• Kansas City Courthouse, 415 East 12th Street, Kansas City, MO 64106

• Independence Annex, 208 West Kansas, Independence, MO 64050

• Independence Square Courthouse, 112 West Lexington, Independence, MO 64050

• Criminal Justice Building, 1305 Locust, Kansas City, MO 64106

• Old City Hall, 200 South Main, Independence, MO 64050

• Prosecuting Attorney’s Office, 321 West Lexington, Independence, MO 64050

• Courts/Detention Facility, 1315 Locust, Kansas City, MO 64106

• Detention Center, 7000 East US Highway 40, Kansas City, MO 64129

5.10 Purchase Orders

5.10.1 If awarded a Contract because of this bid, the Successful Respondent must have a hard copy of a purchase order issued by the Jackson County, Missouri Finance and Purchasing Department BEFORE providing any goods and/or services. Any work performed that is not covered by a purchase order will be at the Respondent’s risk and expense. Failure to adhere to the policy will result in the immediate termination of said contract.

5.10.1.1 Blanket Purchase Orders will be issued by the Purchasing Department as authority for using department to purchase in compliance with this Contract. This Purchase Order may be for a stated dollar amount and will terminate when the dollar amount shown has been used or at the expiration of the Contract, whichever is earlier.

5.10.1.2 Purchase Orders showing specific line items may also be issued against this Contract.

5.11 Pricing, Billing and Invoicing

5.11.1 Pricing: Prices on labor rates, fees and parts are to be firm and fixed for the period of the contract. Prices must be based on percentage discounts from current printed price lists as entered by supplier.

5.11.1.1 The percentage of discounts shall remain firm during the term of this contract and its extensions.

5.11.1.2 If more than one discount is offered, add additional lines to Attachment 1 – Bidder’s Quotation Sheet.

5.11.1.3 Submit with your bid a website for current price lists on the Bidder’s Quotation, Attachment

1. County Departments may request the Successful Respondent to provide price lists and catalogs.

5.11.2 Price Increase: Prices must be firm and may not be increased for a period of six (6) months following the contract award date. The Successful Respondent may increase these prices only when the increase applies to the General Public, is stated officially in writing to the County, and does not exceed the suggested list prices as stated officially by the manufacturer. A price increase shall not take effect against the County until the Successful Respondent has verified the above conditions in writing to the reasonable satisfaction of the County’s Purchasing Administrator submitting a copy of Respondent’s Supplier Information, name, address, phone number, and contact person. Prices must be firm and fixed for a minimum of the first six (6) month period of the contract.

5.11.3 Billing

5.11.3.1 Hourly Rates billed are to begin when the Successful Respondent’s employee(s) arrives at the job site or reports to the Department Head or their designee, whichever is requested.

5.11.3.1.1 Successful Respondent shall not commence any work until they have notified the proper County Personnel of their arrival.

5.11.3.1.2 Successful Contract WILL NOT be allowed travel time; the amount you feel necessary to cover travel time should be built into your hourly rate.

5.11.3.1.3 The County will not be responsible for payment to the Respondent for any briefings or meetings held between Respondent and the County as these meetings are to the benefit of both parties.

5.11.3.2 Fuel Surcharges: Fuel surcharges will only be allowed during the term of this Contract or any of its extensions when the increase applies to the general public and after the Successful Respondent has submitted supporting documentation to the Purchasing Department.

5.11.4 Invoicing: Successful Respondent must submit, on a timely basis, an itemized detailed statement of services rendered, including the following:

• Name of County personnel authorizing the work

• Name of Respondent’s Employee(s) who worked the job.

• The hours and rates spent on each job for each given day.

• A list of all materials used for each job and the location.

• When parts are used for the job, the percentage of the cost must also be shown on the invoice.

• Purchase Order number shall be designated on all invoices.

5.11.4.1 Each invoice must reflect only the merchandise relating to one purchase order. Multiple orders may be shipped together, but each order requires individual invoicing.

5.11.4.2 Successful Respondent must keep complete records of all the work performed under this

Contract. Work covered under this Contract shall be invoiced separately from any other work and/or purchases by the County.

5.11.4.2.1 Requests for payment shall be submitted by the job.

5.11.4.2 For prompt payment, all invoices (an original), and copies of work orders shall be sent directly to the Department listed on the Purchase Order.

6.0 EVALUATION PROCESS

6.1 All bids that are responsive to the General Conditions, Specifications, and other provisions of this Invitation to Bid will be evaluated.

6.2 An Evaluation Committee made up of Jackson County, Missouri Personnel will evaluate bids and make recommendations.

6.3 Jackson County, Missouri shall be the sole judge of the bids submitted, and its decisions shall be final.

6.4 Scoring The scoring procedure and matrix for this bid shall be as follows:

• Phase One

• 10 Points - Phase One (Purchasing Evaluation) – Pass/Fail with numerical scoring on

Responsiveness

Phase Two

• 20 Points - Phase Two (Evaluation Committee) – Numerical scoring on Qualifications

• 5 Points - Phase Two (Evaluation Committee) – Numerical scoring on Bidder’s Exceptions

Phase Three

• 65 Points - Phase Three (Evaluation Committee) – Pricing Evaluation

• 100 Points - Highest Possible Score Total

7.0 ATTACHMENTS

7.1 Attachment A – Purchasing Forms to be downloaded, filled out and submitted with bid:

7.1.1 Affidavit

7.1.2 Certificate of Compliance

7.1.3 Statement of Contractor’s Qualifications

7.1.4 Acknowledgment of Receipt of Addenda

7.1.5 Attachment 1 – Bidder’s Quotation Sheet

7.1.6 Exhibit F – Bidder’s Exceptions

7.1.7 M/W/VBE Participation Affidavit, if applicable

7.2 Attachment B – General Purchasing Information to be downloaded and ready prior to submitting your bid:

7.2.1 General Terms and Conditions

7.2.2 Exhibit A – Insurance

8.0 REQUIRED SUBMITTALS

8.1 The following information and/or forms MUST be submitted with your response to this Invitation to Bid:

8.1.1 Affidavit

8.1.2 Copy of Certificate of Compliance

8.1.3 Statement of Contractor’s Qualifications

8.1.4 Acknowledgement of Receipt of Addenda

8.1.5 Exhibit F – Bidder’s Exceptions

8.1.6 Greater Kansas City Metropolitan Area Information Memo (Section 3.1)

8.1.7 Two (2) Dedicated Supplier Email Addresses (Section 4.5)

8.1.8 Copy of Supplier W9 Form (Section 3.6)

8.1.9 Attachment 1 – Bidder’s Quotation Sheet

8.1.10 M/W/VBE Participation Affidavit, if applicable

8.2 Failure to include any of the items listed in this Section may result in the REJECTION of your submitted bid.