26-050_IFB.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF MOTOR VEHICLES

ADMINISTRATIVE SERVICES DIVISION

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hard of hearing from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 1/2019) DMVWeb A Public Service Agency

26-050

INVITATION FOR BID

Notice to Prospective Bidders

May 07, 2026

You are invited to review and respond to this Invitation for Bid (IFB) entitled 26-050 – Print and Deliver Vessel Registration Stickers and Quagga Mussel Fee Stickers. This IFB is advertised in the California State Contracts Register through Cal eProcure at:

http://www.caleprocure.ca.gov or http://www.dgs.ca.gov

Please note that you must register with Cal eProcure in order to download IFB packages and any other provided documents from the Cal eProcure website.

Bidders are advised to check the Cal eProcure website for addendums, modifications, and updates to the bid documents. The Department of Motor Vehicles (DMV) is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the bidder's sole risk.

In submitting your bid, you must comply with the instructions found herein. Your bid must be submitted via email (the DMV will not accept a mailed or hand-delivered bid).

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

In the opinion of the DMV, this IFB package is complete and without need of explanation. The contact person for this IFB is:

Jennifer Fong Department of Motor Vehicles

Phone: (916) 818-2854 Email: Jennifer.Fong@dmv.ca.gov

Please note that no verbal information given will be binding upon the state unless such information is issued in writing as an official addendum.

Jennifer Fong Contract Administrator http://www.dgs.ca.gov/ mailto:Jennifer.Fong@dmv.ca.gov

TABLE OF CONTENTS

SECTION

➢ BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Prevailing Wage

4. Schedule of Events

5. Written Questions

6. Submission of Bid

7. Bid Opening

8. Disposition of Bids

9. Evaluation and Selection

10. Notice of Intent to Award Contract

11. Protest

12. Notice of Contract Award

13. Standard Conditions of Service

14. Required Documents (Awarded Contractor)

15. Bid Preference(s)

16. Bid Incentive(s)

17. Generative Artificial Intelligence (GenAI)

➢ STANDARD AGREEMENT FORM (SAMPLE)

➢ EXHIBIT A – Scope of Work

➢ EXHIBIT B – Budget Detail and Payment Provisions

➢ EXHIBIT C – General Terms and Conditions

➢ EXHIBIT D – Special Terms and Conditions

➢ EXHIBIT E – Additional Provisions

➢ EXHIBIT F – Artwork and Instructions

➢ APPENDIX A The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

➢ APPENDIX E The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

➢ REQUIRED BID DOCUMENTS CHECKLIST

➢ ATTACHMENT 1 – Bid/Bidder Certification Sheet

➢ ATTACHMENT 2 – Cost Sheet

➢ ATTACHMENT 3 – Payee Data Record

➢ ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List

➢ ATTACHMENT 5 – Darfur Contracting Act

➢ ATTACHMENT 6 – California Disabled Veteran Business Enterprise Participation Requirement and Incentive

➢ ATTACHMENT 7 – California Civil Rights Laws Certification

➢ ATTACHMENT 8 – STD 830 – Target Area Contract Preference Act Preference Request For Goods and Services Solicitations

➢ ATTACHMENT 9 – DGS/PD 526 – Bidder’s Summary of Contract Activities and Labor Hours

➢ ATTACHMENT 10 – DGS/PD 525 – Manufacturer’s Summary of Contract Activities and Labor Hours

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

A. Print and Deliver Vessel Registration Stickers and Quagga Mussel Fee Stickers. Term: Twelve

(12) months. See Exhibit A, Scope of Work, for a complete description of services.

2. Bidder Qualifications

A. The awarded contractor must perform the following predominant production function required in the performance of the contract with their own equipment, facilities, and employees:

PREDOMINANT PRODUCTION FUNCTION

Printing of Vessel Registration Stickers and Quagga Mussel Fee Stickers

B. The bidder must identify the predominant production function they will be performing on the

Bidder Declaration & Subcontractor/Supplier List (Attachment #4). The awarded contractor may subcontract out any non-predominant production functions (e.g. furnishing supplies/materials, providing transportation, etc.) required in the performance of the contract. The bidder must identify all subcontractors that the bidder intends to utilize and the non-predominant production functions they will be performing on the Bidder Declaration & Subcontractor/Supplier List (Attachment #4).

C. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder’s bid by the DMV.

3. Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: 05/07/26 N/A

(2). Written questions regarding IFB are due by:

(Note: See additional info in Section 4.)

05/14/26 3:00 PM

(3). Written responses to questions released by: 05/21/26 3:00 PM

(4). Final date for bid submission:

(Note: See additional info in Section 5.)

05/28/26 N/A

(5). Date of bid opening:

(Note: See additional info in Section 6.)

05/29/26 9:00 AM

(6). Proposed start date of contract: 07/01/26 or upon contract approval

N/A

4. Written Questions

A. Submit all written questions via email to the contact person indicated on the cover page of this IFB package no later than the date and time specified in the Schedule of Events. Written responses to IFB questions will be released by the date and time specified in the Schedule of

Events and viewable in the online project advertisement in Cal eProcure at:

http:/www.caleprocure.ca.gov.

5. Submission of Bid

A. Bids must be received via email no later than the date specified in the Schedule of Events. The DMV will not accept any bids that are mailed or hand-delivered.

(1). Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Only bids sent to this email will be considered.

Bids that contain any bid information in the body of the email may be rejected. Bids shall be sent to the email address listed above and contain the following information in the Subject Line only:

a. Bid # 26-050 for Jennifer Fong for Print and Deliver Vessel Registration Stickers and Quagga Mussel Fee Stickers Due: May 28, 2026 at 11:59PM

1. Bids may be deemed non-responsive if the subject line does not contain the above information.

(2). Emails shall not exceed one hundred (100) megabytes (MB) in size.

(3). Emailed bids will not be opened until after the date specified in the Schedule of Events.

(4). Bidders that send bid submission emails that are successfully received by the DMV at the above email address will receive an automated confirmation of bid received email response (the response will only acknowledge the receipt of an email and not identify the bid number or service/project description). In the event a bidder does not receive an automated confirmation of bid received email response after sending a bid submission email to the above email address, the bidder shall be responsible for confirming the DMV’s receipt of their bid with the contact person indicated on the cover page of this IFB package.

B. Bids must be received by the DMV no later than the date specified in the Schedule of Events.

Any bid received after the specified due date shall be rejected.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. Bidders are responsible for ensuring the accessibility and legibility of the submitted documents.

Bids that are not accessible or legible may be rejected.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

H. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

mailto:DMVBIDS@dmv.ca.gov

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the DMV, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The DMV may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

L. Bidders are cautioned to not rely on the DMV during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the IFB requirements.

M. Where applicable, bidders should carefully examine work sites and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount shall be made due to a lack of careful examination of work sites and specifications.

N. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 6250 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the DMV will treat the entire bid as a public record, except any information the DMV is required to redact under California law.

6. Bid Opening

A. If you plan to attend the public bid opening, you must email the contact person indicated on the cover page of this IFB no less than 24 hours prior to the bid opening date and time. The contact person will email the bid opening information, held virtually through Microsoft Teams.

7. Disposition of Bids

A. All documents submitted in response to this IFB shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

8. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The DMV shall put each bid through a process of evaluation to determine its responsiveness to the DMV's needs.

C. A bidder may be deemed not responsible and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this IFB.

D. All bids may be rejected whenever the DMV determines that the cost is not reasonable or otherwise in the best interest of the DMV. There is no requirement to award a contract if, in the opinion of the DMV, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the DMV, such information was intended to mislead the DMV in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it shall be the basis for rejection of the bid.

F. A bid may be rejected if it is conditional or incomplete. The DMV may reject any or all bids and may waive any immaterial deviation in a bid. The DMV's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the contract.

G. A bid may be rejected if it contains any alterations of form or other irregularities of any kind.

The DMV does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at: http://www.dgs.ca.gov.

H. The final selection shall be made on the basis of the lowest responsible responsive bid. In the event there is tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this IFB regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

9. Notice of Intent to Award Contract

A. Upon written request by any bidder via email prior to the date of bid opening specified in the Schedule of Events, the DMV shall email bidders and post in a public accessible place, a written notice of intent to award contract no less than five (5) DMV business days prior to awarding the contract. All written requests must be submitted to and received by the contact person indicated on the cover page of this IFB prior to the date of bid opening.

B. Whenever a contract is awarded under a procedure which provides for competitive bidding, but the contract is not to be awarded to the lowest bidder, the DMV shall:

(1). Notify the lowest bidder in writing by email no less than five (5) DMV business days prior to the award of the contract.

10. Protest

A. If any bidder, prior to the award of the contract, files an initial protest with the DMV and the Department of General Services (DGS) on the grounds that the protesting bidder is the lowest responsive responsible bidder, the contract shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

B. Within five (5) calendar days after filing an initial protest with the DMV and DGS, the protesting bidder shall file a full and complete written statement with the DMV and DGS specifying the grounds for the protest, including: the IFB number, the name of the State agency involved, and the agency contract person. Protestants should also include their fax number if they have one.

C. A written protest must be sent by email to the DGS, Office of Legal Services (OLS) at OLSProtests@dgs.ca.gov, as well as the Contract Administrator listed on the cover letter of this

IFB.

11. Notice of Contract Award

A. The DMV shall email, fax, or mail bidding contractors a written notice of contract award.

12. Standard Conditions of Service

A. Following the release of the written notice of contract award, the DMV shall email, fax, or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the contract can be fully executed.

B. Services shall be available on the expressed date set by the DMV after all approvals have been obtained and the contract is fully executed.

C. All performance under the contract shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

13. Required Documents (Awarded Contractor)

A. Prior to approval of the contract, unless otherwise specified below, the awarded contractor shall provide the DMV with all of the following required documents within ten (10) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the DMV with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the DMV may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the DMV, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

http://www.dgs.ca.gov.

(2). Insurance Requirements

a. When requested by the DMV, the awarded contractor shall provide the DMV with all of the following certificate(s) of insurance (Note: The DMV shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1,000,000.00 per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

mailto:OLSProtests@dgs.ca.gov

B. The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Worker’s Compensation

A. Employer liability limits of not less than $1,000,000.00 are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California. The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the contract. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the DMV Contract Administrator to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the DMV prior to approval of the contract.

14. Bid Preference(s)

A. The following preferences are applicable to this IFB:

(1). Small Business Enterprise (SBE) Preference

a. SBE Preference information can be found at the following internet web site:

http://www.dgs.ca.gov.

(2). Non-Small Business (Non-SB) Preference

a. Non-SB preference information can be found at the following internet web site:

http://www.dgs.ca.gov (Note: Non-SB Preference cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

(3). Target Area Contract Preference Act (TACPA) (Only applicable if the lowest bid received exceeds $100,000.00.)

a. TACPA preference information can be found at the following internet web site:

http://www.dgs.ca.gov (Note: Only California certified Small Business bidders and California certified Micro Business bidders can use a TACPA preference to displace another California certified Small Business bidder or California certified Micro Business bidder).

15. Bid Incentive(s)

A. The following incentive is applicable to this IFB:

(1). Disabled Veteran Business Enterprise (DVBE) Participation Incentive

a. See Attachment #6 for DVBE Participation Incentive information (Note: DVBE Participation Incentive cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

http://www.dgs.ca.gov/

16. Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

D. Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

The remainder of this page is intentionally left blank.

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

EXHIBIT A

SCOPE OF WORK

1. Contractor’s Full Business Name (to be completed by the DMV), hereinafter referred to as the Contractor, agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment necessary to print and deliver 1,010,000 sets of 11104-9 Vessel Registration Stickers and 636,000 sets of 11105-9 Quagga Mussel Fee Stickers as specified for the term of this Agreement.

2. The Contractor shall deliver the Vessel Registration Stickers and Quagga Mussel Fee Stickers to:

DMV Warehouse 4201 Sierra Point Drive, Suite 112 Sacramento, CA 95834 Phone: (916) 574-8627

A. DMV Warehouse receiving hours are from 7:00 a.m. to 12:00 p.m. and 1:00 p.m. to 3:00 p.m.

Monday through Friday, excluding State holidays. The DMV Warehouse shall refuse deliveries that are found noncompliant with packing requirements. Deliveries are by appointment only. The Contractor shall call (916) 574-8627 or email DMVASDShippingandReceiving@dmv.ca.gov to schedule an appointment. The Agreement number, stock item number, and number of pallets shall be provided when scheduling the appointment.

3. Commencement of Work

A. The Contractor shall commence work under this Agreement on the specified start date provided by the DMV Project Manager following the execution of this Agreement by the State. The DMV Project Manager shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

4. The Project Managers during the term of this Agreement shall be:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

5. Any questions or issues regarding the management of this Agreement shall be directed to the following Contract Coordinators:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Address: TBD Address: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

6. In the event of any changes to the name, address, and/or contact information for the Project Managers and/or Coordinators identified in this Exhibit, the party making the changes shall notify the other party in writing.

mailto:DMVASDShippingandReceiving@dmv.ca.gov

7. Detailed description of work to be performed and duties of all parties:

A. General Description

(1). The 11104-9 Vessel Registration Stickers are 3" x 3", two-up and kiss-cut with an overall size of 3" (H) x 6" (W), INTERNATIONAL ORANGE background and white print for “29”, Boating & Waterways seal, and “CALIFORNIA” on front. Prefix (“Y” and “Z”) plus six (6) digit numbers on front, and instructions on back print in black.

(2). The 11105-9 Quagga Mussel Fee Stickers are 3" x 3", two up and kiss-cut with an overall size of 3" (H) x 6" (W), INTERNATIONAL ORANGE background, Quagga Mussel Fee artwork in red and white, and “2029 Mussel Fee Paid” print in white. California State Seal and prefix (“QG”, “QH”, “QJ”, “QK”, “QL”, “QM”, “QN”) plus five (5) digit numbers on front, and instructions on back print in black.

B. Performance Requirements

(1). The Contractor shall not over-run the total print order quantity.

(2). Pallets or deliveries shall be rejected when the Contractor fails to comply with performance criteria. Compliance with dimensions and placement shall be within specified control limits.

(3). Within the specified service life, under all California climate and temperature extremes, the stickers shall withstand exposures to rain, sand, dust, sleet, snow, and fresh and salt waters. Within the specified service life, stickers shall retain color, appearance, and identification without fading, straining, curling, cracking, peeling, blistering, or dissolving under all normal vessel use, including washing with strong soaps, detergents, petroleum products, and acetone. The stickers shall adhere to paint, wood, varnish, plastics, metals, fiberglass, rubber, and neoprene with impregnated nylon for one (1) year minimum, under conditions specified above.

(4). Workmanship - All label components shall be free from defects that affect appearance or serviceability.

(5). Sampling and Inspection - Vessel Registration stickers and Quagga Mussel Fee stickers may be sampled and inspected for compliance with this specification as deemed necessary. Sampling and inspection by attributes shall be in accordance with ANSI/ASQ-Z1.4 Sampling Procedures and Tables for Inspection by Attributes. An inspection lot is defined as one delivery to one agency at one time.

C. Construction

(1). Size

a. Vessel Registration Stickers and Quagga Mussel Fee Stickers are 3" x 3" each, two-up and kiss-cut with an overall size of 3" (H) and 6" (W).

(2). Material

a. The stickers shall consist of a pressure sensitive adhesion backed elastomeric film with a paper carrier sheet applied over the adhesive. The carrier sheet shall be capable of being removed intact by stripping without the use of water or solvents at the time of application of the decal. For this purpose, the face side of the decal shall be clean slit between the pair of stickers. Perforated scoring is not acceptable.

b. The entire front side of each sticker shall be overlaid with clear polyester film.

The lamination shall be permanent and of the type that shall not permit the polyester film to be separated from the base elastomeric film.

(3). Color

a. Vessel Registration Sticker: INTERNATIONAL ORANGE background with white printing for “29”, Boating & Waterways Seal, and “CALIFORNIA”. Prefix (“Y” and “Z”) plus six (6) digit number print in Black.

b. Quagga Mussel Fee Sticker: INTERNATIONAL ORANGE background, Quagga Mussel Fee artwork in red and white, “2029 Mussel Fee Paid” print in white, and California State Seal in black. Prefix (“QG”, “QH”, “QJ”, “QK”, “QL”, “QM”, “QN”) plus five (5) digit numbers print in black.

(4). Thickness

a. After removal of the carrier sheet, the finished decal shall have a nominal thickness of 7 mils.

b. The polyester protective film shall have a thickness of 1.5 mils minimum.

c. The elastomeric film-vinyl, including the adhesive, shall be 4 mils minimum in thickness.

(5). Design

a. The Vessel Registration sticker design shall be the appropriate Boating &

Waterways emblem with terminology as depicted in Exhibit F, page 1 of 2.

1. A set of two stickers shall have identical numbering. The number of sets shall be as specified in Delivery and Quantity section. The sets shall be numbered consecutively with serial numbers 3/16" in height. The beginning and ending numbers and alpha-numeric sequence shall be as specified. Serial numbers and year depicted are for illustration purposes only. The height of the expiration year and the two-digit numeral on the sticker face, shall be 1-3/4" in height. The Boating & Waterway emblem is 1" in diameter. The lettering size for “California” is 9/32". Sticker dimensions shall be 3" x 3" with squared corners.

b. The Quagga Mussel Fee sticker design shall be the appropriate California State Seal emblem with terminology as depicted in Exhibit F, page 2 of 2.

1. A set of two stickers shall have identical numbering. The number of sets shall be as specified in Delivery and Quantity section. The sets shall be numbered consecutively with serial numbers 3/16" in height. The beginning and ending numbers and alpha-numeric sequence shall be as specified. Serial numbers and year depicted are for illustration purposes only. The header position at the top shall say “2029 MUSSEL FEE PAID”.

The Quagga Mussel Fee logo shall be positioned to the right and the California State Seal shall be positioned to the left of the Quagga Mussel logo.

D. Artwork

(1). The DMV will supply electronic files.

a. The Contractor is responsible for advising DMV of the deadline to submit revisions for the production run in order to meet the delivery schedule.

b. The DMV shall notify the Contractor of copy changes approximately thirty (30) days before delivery.

c. Any changes to the design shall be approved by the DMV Project Manager prior to production. If the Contractor resets the file copy provided by DMV to meet the Contractor's specifications and/or layout requirements, the Contractor shall alert the DMV Project Manager at the time of the proof that the copy has been reset.

The Contractor shall provide electronic PDF and native files to DMV with the changes.

d. The Contractor shall provide the final electronic PDF and native files used in production to DMV.

(2). Printing

a. Printing shall only be on the face of the sticker. Instructions shall be printed in black as depicted on the lower portions of Exhibit F, pages 1 and 2.

(3). Applicable Specifications

a. Contractor shall comply with the following standards in effect on the date of the

Invitation for Bid:

1. ANSI/ASQ-Z1.4, Sampling Procedures and Tables for Inspection by

Attributes.

2. ASTM D3330 Standard, Adhesion of Pressure Sensitive Tapes.

E. Proofs

(1). Proofs are required for DMV approval prior to print. The Contractor shall submit an electronic PDF proof of both stickers prior to submitting two (2) hardcopy proofs of each sticker. The Contractor shall obtain approval on both the electronic PDF and hardcopy proofs before proceeding with the production run.

The contractor shall send proofs to the DMV Project Manager:

Department of Motor Vehicles Attn: Michael Neal Sterrett 2415 First Ave, M/S E112 Sacramento, CA 95818 Email: TBD

(2). The contractor shall submit a finished proof within twenty (20) days after execution of the Agreement.

(3). Design, construction, orientation, and relationship of all component dimensions, figure, and letter characteristics of the finished and delivered product shall be identical to the proof provided and approved by DMV. The finished and delivered stickers shall be identical to the Contractor’s printed proof approved by the DMV Project Manager.

F. Test Requirements

(1). Application of the stickers to the test plates shall be in accordance with Federal

Specification ASTM D3330 Standard, Adhesion of Pressure Sensitive Tapes. Test plates shall be stainless steel as described in ASTM D3330 Standard, Adhesion of Pressure Sensitive Tapes and ¼" plate glass. Methyl ethyl ketone (MEK) shall be used in lieu of carbon tetrachloride to wash the test plates.

(2). Stickers shall be applied to a stainless-steel plate and thermacycled four times between

0 F and boiling water. Cycle time shall be long enough for the test plate to stabilize at the specified temperature. There shall be no sign of loosening of the total sticker or polyester face material.

(3). Stickers shall be applied to plate glass and scrubbed with acetone, methyl ethyl ketone, and isopropyl alcohol. There shall be no loosening of the sticker from the substrate or loosening of polyester from the vinyl body of the sticker.

(4). Stickers shall be applied to a stainless-steel plate. After a twenty-four (24) hour immersion in a 5% by weight saltwater solution, there shall be no separation of the sticker from the stainless-steel substrate or separation of the polyester from the vinyl body of the sticker.

(5). Stickers shall demonstrate abrasion resistance when tested through 1,500 cycles on a

Tabor abraser using a CS-10 wheel with 1,000 grams load. Abrasion failure is defined as total wear through the polyester material.

(6). Stickers shall be tested for adhesion as specified in ASTM D3330 Standard, Adhesion of

Pressure Sensitive Tapes. Sample width shall be one 1" wide and tested in both the machine direction and cross direction. The adhesion strength shall be thirty (30) ounces per inch width minimum average.

G. Inventory and Handling

(1). The Contractor shall have and maintain capacity to deliver product in the event of a catastrophic event affecting the Contractor’s primary facilities for production or storage.

mailto:michael.sterrett@dmv.ca.gov

(2). The Contractor’s operational recovery capacity may include secondary agreements with other production facilities, but these shall not exempt the primary from production, performance, or delivery compliance.

(3). Properly handled cartons and pallets shall protect contents from damage, contamination, or crushing during normal shipping and storage in a climate-controlled area. DMV requires replacement of all products exhibiting damage. Replacement product shall be kept in cartons evidencing appropriate handling and storage, not crushed, or bent before removal from cartons.

H. Security

(1). The Contractor shall maintain proper security precautions to protect against unlawful or unauthorized production of the stickers, and to protect against loss or theft of the stickers during manufacture, storage, and shipment.

I. Delivery, Quantity, and Serial Ranges

(1). The delivery dates, quantities, and serial number ranges are as follows:

Vessel Registration Sticker

11104-9

ANTICIPATED

DELIVERY DATE

SERIAL # RANGE QUANTITY

September 7, 2026 Y880301- Y999000

Z000001 - Z891300

118,700

891,300

TOTAL 1,010,000

Quagga Mussel Fee Sticker

11105-9

ANTICIPATED

DELIVERY DATE

SERIAL # RANGE QUANTITY

September 21, 2026

QG00001 – QH99900

QJ00001 – QN36600

199,800

436,200

TOTAL 636,000

(2). DMV reserves the right to change or delay delivery date as needed.

(3). Deliveries shall be timely and mutually agreed upon between the Contractor and the

DMV Project Manager in writing and yield the exact order total. Contractor shall ship materials to an alternate site should operational recovery be needed. Any additional shipping costs shall be paid for by the DMV.

(4). The Contractor shall help prevent DMV inventory outages with timely delivery and with prompt replacement of items not meeting specifications or performance criteria.

(5). Product delivered that does not meet specification or performance criteria shall be removed from the DMV warehouse and replaced with compliant product within fifteen

(15) working days or the State shall begin default process.

(6). Serial numbers shall be exact. Duplicate or missing numbers are not acceptable – two stickers (printed) per serial number. Quantity shall be exact as ordered.

J. Samples

(1). The Contractor shall send twenty-five (25) printed samples of each sticker to the DMV

Project Manager within five (5) business days after completion of production. Printed samples shall not count toward the order total.

a. Vessel Registration Stickers

1. 25 sample sets printed “SAMPLE” with serial number “0000000”.

b. Quagga Mussel Fee Stickers

1. 25 sample sets printed “SAMPLE” with serial number “0000000”.

(2). Samples of the awarded Contractor’s in-house sticker material (as constructed, carrier material, vinyl base material, polyester lamination, and adhesive) may be required. If required, the sample material shall represent exactly the material to be used in production of the sticker. Four (4) samples of sticker material, minimum, size 8" X 8" may be required.

A sample unit package may also be required from the awarded Contractor of one hundred

(100) sets of stickers. Samples may be retained for comparison and control of future deliveries to the DMV.

K. Packaging

(1). Product shall be shrink wrapped with “chipboard” (on top/bottom) in one hundred (100) sets of two (2) stickers each, yielding two hundred (200) stickers per package.

(2). Each carton shall contain two thousand (2,000) sticker sets. Include appropriate package material to prevent crushing or any other sticker damage.

(3). The serial numbers shall be arranged in cartons with lowest number on top, numerically ascending to the highest number on the bottom. There shall be no slack in carton.

(4). The cartons shall be protected from cutting, crushing, or breaking resulting from banding pressure. Extend the shrink-wrapping beyond the top and bottom to stabilize each pallet.

(5). Cartons used must eliminate “void” space in the top of cartons. If “void” space affects carton and or pallet stack integrity, deliveries will be refused.

(6). Contractor shall be responsible for any product damaged prior to the opening of cartons and shall replace damaged product at no additional cost to DMV.

(7). Each delivery shall have a packing slip that includes the Agreement number, DMV stock item number, and quantity for each shipment. Delivery shall match the packing slip precisely.

(8). Receiving will reject deliveries that are noncompliant with package, carton packaging, and palletizing requirements.

L. Palletizing

(1). Unless authorized by DMV and noted in the specifications, manufacturers are to use non-returnable, (FIG. 1), two (2) way only, 42" X 42" pallets with edge protectors to reinforce stack corners. Edge protectors may not rise above the topmost tier of cartons or be more than two inches (2") below it. Apply cocoon shrink-wrapping and extend it beyond the top and bottom for stability. Pallets should be filled as close as possible to 100% of the cube without overhanging the pallet sides or follow the carton and stacking configuration noted in the specifications.

(2). Maximum height of product including the pallet shall not exceed sixty-five inches (65").

Exceeding the 65" maximum will result in delivery refusal.

(3). Packing, stacking, corner protectors, and shrink-wrapping must maintain carton-stack integrity during shipping, handling, and storage when industry-standard norms are used during these activities. Corner protectors are required when requested in the specifications or to maintain pallet integrity.

(4). Regarding serialized items, palletizing shall be accomplished in such a manner that the lowest or beginning numbers are on top. Serialized items shall be delivered in sequential order. The first and last carton of each pallet shall be boldly marked to distinguish them from the rest of the cartons on each pallet. Example: Use a different color label or a red X on the carton, visible from the outside.

M. Labeling

(1). Package Labels

Vessel Registration Sticker: All shrink-wrapped packages shall include a label containing the following information:

Stock Item Number 11104-9

Form Title Vessel Registration Stickers

Agreement Number 26-050

Serial Number Range Per Package ANNNNNN ~ ANNNNNN

Quantity Per Package 100 Sets

Quagga Mussel Fee Sticker: All shrink-wrapped packages shall include a label containing the following information:

Stock Item Number 11105-9

Form Title Quagga Mussel Fee Stickers

Agreement Number 26-050

Serial Number Range Per Package AANNNNN ~ AANNNNN

Quantity Per Package 100 Sets

(2). Carton Labels

Vessel Registration Sticker: Labels shall list items in the order below and be printed in minimum 16-point font.

Stock Item Number 11104-9

Form Title Vessel Registration Stickers

Agreement Number 26-050

Quantity per Package 100 Sets

Quantity per Carton 2,000 Sets

Serial Number Range per Carton ANNNNNN ~ ANNNNNN

Carton Number (X of XXX)

Production Run Date (job start date) MM/DD/YYYY

Quagga Mussel Fee Sticker: Labels shall list items in the order below and be printed in minimum 16-point font.

Stock Item Number 11105-9

Form Title Quagga Mussel Fee Stickers

Agreement Number 26-050

Quantity per Package 100 Sets

Quantity per Carton 2,000 Sets

Serial Number Range per Carton AANNNNN ~ AANNNNN

Carton Number (X of XXX)

(3). Pallet Labels

Vessel Registration Sticker: Labels shall list items in the order below and be printed in minimum 60-point font.

Stock Item Number 11104-9

Agreement Number 26-050

Quantity Per Pallet (by Unit of Measure)

XX-XXX each, packages, cartons, etc.

Serial Number Range per Pallet

Carton Count Per Pallet

Quagga Mussel Fee Sticker: Labels shall list items in the order below and be printed in minimum 60-point font.

Stock Item Number 11105-9

Agreement Number 26-050

Quantity Per Pallet XX-XXX

Serial Number Range per Pallet

Carton Count Per Pallet

(4). Failure to follow label specifications will result in delivery refusal.

N. Future Requirements

(3). The requirements set forth herein shall be superseded only upon written authorization from a DMV designee.

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoice and Payment

A. For services rendered as required under this Agreement, and upon receipt and approval of the invoice(s) and any associated time-sheets, status reports, or any other required documentation of work completed, the DMV agrees to compensate the Contractor per the table below, including all sales tax and any other taxes, in arrears, after the accepted and approved delivery.

The total compensation for all services performed under this Agreement shall not exceed $_________ (to be completed by the DMV).

B. Invoice(s) should include all of the following:

(1). Contractor’s name as indicated within this Agreement, address, telephone number, and email address.

(2). Name, address, and telephone number of the DMV representative or office indicated within this Agreement to whom the invoice is being mailed or delivered.

(3). Date the invoice was prepared.

(4). Period of time covered by the invoice.

(5). This Agreement number.

(6). Office name and address where services were provided.

(7). Brief description of the type of services for which the DMV is being billed.

(8). Total number of days in the billing period that the Contractor was required to perform services.

(9). Dates within the billing period that the Contractor failed to render required services.

(10). Total amount invoiced (include calculations showing how the total amount invoiced was determined by including any pro-rata reduction amounts if applicable).

C. If this Agreement requires the Contractor to provide time sheets, status reports, payroll information, or other documentation of work done, the Contractor shall not submit an invoice and the State shall not be liable for payment while the Contractor has failed to provide the time sheets, status reports, or other documentation of work for the segment of work covered by the invoice.

D. The Contractor’s invoice(s) shall be emailed to: TBD

DESCRIPTION COST PER 1,000 STICKER SETS

Vessel Registration Stickers $TBD (To be completed by the DMV)

Quagga Mussel Fee Stickers $TBD (To be completed by the DMV)

EXHIBIT B

2. Travel Reimbursement

A. The DMV shall not reimburse the Contractor for travel costs.

3. Budget Contingency Clause

A. The parties mutually agree that if the Budget Act of the current year or any subsequent year covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or furnish any other consideration under this Agreement, and the Contractor shall not be obligated to perform further services under this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to the Contractor to reflect the reduced amount.

4. Prompt Payment Clause

A. Payment shall be made in accordance with and within the time specified in the California Prompt Payment Act (Government Code Chapter 4.5, commencing with Section 927).

5. Withholding Amounts Owed From Amounts Due

A. In addition to any other remedy available under this Agreement or applicable law, the DMV may dispute an invoice or invoices submitted by the Contractor and withhold amounts owed by the Contractor to the DMV under this Agreement, including but not limited to amounts owed for breach, amounts owed as liquidated damages, and amounts owed due to overpayments from amounts claimed by the Contractor on invoices submitted to the DMV and otherwise owed by the DMV to the Contractor under this Agreement.

EXHIBIT C

GENERAL TERMS AND CONDITIONS

1. The General Terms and Conditions (GTC) shall be incorporated into the final agreement by reference on the Standard Agreement form (STD 213). The GTC may be viewed on the internet at:

http://www.dgs.ca.gov. (Please note that this page will not be included in the final contract.)

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. Force Majeure

A. Circumstances beyond the control of the Contractor or the DMV may excuse the performance of the terms of this Agreement and prevent the other party from seeking any related damages.

These circumstances include acts of war, terrorism, civil war, revolution, or rebellion, epidemics or pandemics, strikes or industrial disputes, government orders or laws, and natural disasters such as earthquake, flood, or fire (excluding weather conditions), and any other extraordinary events or circumstances that prevent or delay the performance of a party and that are not within the control of the that party or avoidable by the exercise of due care.

B. If either party seeks to invoke force majeure to excuse or delay the performance of the terms of this Agreement, that party must immediately notify the other party. The invoking party must provide full details regarding the force majeure event, including the reason(s) the event is preventing or delaying performance, and the expected time frame for performance to be resumed. The invoking party must make reasonable efforts to mitigate damages and force majeure effects and must make reasonable efforts to fulfill its obligations under this Agreement.

Upon completion of the force majeure event, the invoking party must resume performance under this Agreement as soon as practicable.

C. The Contactor is not entitled to payment for services not rendered during a force majeure event and is not entitled to recover costs, losses, or expenses from the DMV as result of the force majeure event. The DMV is not entitled to the cost of replacement services in the event of force majeure.

2. Termination

A. The Contractor understands that in the event this Agreement is terminated for cause/breach, in future bid solicitations for the same or similar services at the location designated in this Agreement, the DMV may reject the Contractor’s bid as a non-responsible bid.

B. The DMV may terminate this Agreement for any of the following reasons:

(1). The Contractor fails to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination, the DMV may proceed with the work in any manner deemed proper by the DMV. All costs to the DMV shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

(2). When termination is in the best interest of the DMV.

C. The DMV may recover costs and damages from the Contractor that include, but are not limited to, the following:

(1). The cost of rebidding the work.

(2). The additional cost of obtaining required work from an alternate source less the amount the DMV would have paid the Contractor to perform the required work.

(3). Damages incurred as a…