26-04945 STEMatch Due Diligence Notice of Intent 04.24.26.docx
DOCX document 24 KB Posted
- Attached to
- PCR-26-04945 STEMatch
- Solicitation number
- BD-26-1060-ITD00-ITD00-128571
- Issued by
- Massachusetts
About this file
This is a Notice of Intent to Accept a Best Value Offer issued by the Executive Office of Technology Services and Security (EOTSS) of the Commonwealth of Massachusetts for intern placement services. The document outlines EOTSS's intent to contract with STEMatch, a 501(c)(3) nonprofit organization, to source one qualified intern candidate for a STEM-related role based on relevant skills and experience. The service will be provided at no cost, with STEMatch waiving its standard placement fee. Rather than conducting a full procurement process, EOTSS is utilizing the Commonwealth's Due Diligence Posting policy to ensure the process remains open, fair, and competitive. The deadline for all interested vendors to submit responses indicating their interest or providing comparable or better offers is 5:00 PM Eastern Time on May 8, 2026. Following the posting period, EOTSS will either withdraw the notice, accept STEMatch's offer, accept an offer from another qualified vendor, or accept offers from multiple vendors providing comparable value.
EOTSS has estimated the fair market value of the intern placement service at $3,200.00. Any interested vendors responding to this notice must submit documentation demonstrating they can provide a comparable or better offer and must register as a seller in COMMBUYS to submit quotes electronically. All respondents must complete and submit required forms including the Commonwealth Terms & Conditions, W-9 form, Standard Contract Form, and other specified documents. Responses should be directed to Shawn Johnson, Secretariat Chief Procurement Officer, at the Executive Office of Technology Services and Security, One Ashburton Place, 8th Floor, Boston, MA 02108, or electronically at Shawn.johnson@mass.gov.
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Text version
Notice of Intent (NOI) to Accept a Best Value Offer from STEMatch
April 24, 2026
The Executive Office of Technology Services and Security (“EOTSS” or “Department”) of the Commonwealth of Massachusetts announces its intent to Accept a Best Value Offer pursuant to the Commonwealth’s Due Diligence Posting policy, to accept the following from STEMatch (“Offeror”), pending the results of this Notice of Intent (“Notice”):
Description
STEMatch, a 501(c)(3) nonprofit organization, has offered to source one qualified intern candidate for a STEM-related role based on relevant skills and experience. The organization will provide this service at no cost, waiving its standard placement fee.
The Department is posting this Notice rather than conducting a full procurement because the Department believes this opportunity represents best value to the Commonwealth and is utilizing this Due Diligence Posting to ensure that the process is open, fair and competitive. EOTSS estimated the fair market value of these services to be $3,200.00.
Determination of Other Interested Vendors The intent of this posting is to determine if there are any other interested and qualified vendors. Any such vendors must:
· Submit documentation that they can provide a comparable or better offer
Response Requirement and Deadline All Interested Vendors and Offerors interested in responding to this Notice, regardless of prior communications with EOTSS, must submit a Response to this posting with their interest or comment. All required information must be submitted by 5:00PM (prevailing Eastern Time) on May 8, 2026 to the contact listed below.
After the NOI posting period is completed, EOTSS will either (i) withdraw the notice and not accept the Offeror’s offer, (ii) accept the offer from the Offeror, (iii) accept an offer from another Offeror offering a comparable or better value than the Offeror, or (iv) accept the offer from the Offeror and from any other offerors offering similar value in their response.
Shawn Johnson, Secretariat Chief Procurement Officer Executive Office of Technology Services and Security One Ashburton Place, 8th Floor Boston, MA 02108 Shawn.johnson@mass.gov
Additional Terms Required for Doing Business with the Commonwealth
| Names of Standard Forms |
| Instructions |
| Instructions for Vendors Responding to Bids Electronically |
| Read and agree prior to submitting a Response. |
| RFR - Required Specifications |
| Read and agree prior to submitting a Response. |
| Prompt Payment Discount Form |
| Complete electronically and submit as an attachment to Quote. |
| Commonwealth Terms & Conditions |
| Read and agree. Sign and submit original with wet signature upon Award, if any. |
| Contractor Authorized Signatory Listing |
| Read and agree. Sign and submit original with wet signature upon Award, if any. |
| Request for Taxpayer Identification Number and Certification (W-9) |
| Read and agree. Sign and submit original with wet signature upon Award, if any. |
| Standard Contract Form and Instructions |
| Read and agree. Sign and submit original with wet signature upon Award, if any. |
| Authorization for Electronic Funds Transfer (ETF) |
| *Note: Vendors should acquire this form directly from purchasing departments when awarded. |
Quote Submission Method Online Quote Submission via COMMBUYS is required. All Interested Vendors and Offerors must submit Quotes online using tools available only to Sellers registered in COMMBUYS. COMMBUYS provides Seller registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page. All Interested Vendors and Offerors who are awarded a contract resulting from this Notice, if any, will be required to maintain an active account during the duration of the Contract, by reviewing their registration information regularly and maintaining its accuracy.
COMMBUYS Quote Submission Training and Instructions The following resources are provided to assist Interested Vendors and Offerors in submitting Quotes:
· An online job aid on How to Create a Quote;
· Webcast video on How to Find Bids (Solicitations) and Submit Quotes (Responses) through COMMBUYS;
· Instructor-led trainings (ILT) and live webinar sessions on “How to Locate and Respond to Bids” may also be available. Check the OSD Training Courses schedule for Sellers/Business Entities for available locations, dates and times. Note that space is limited and pre-registration for trainings is required to attend. Follow instructions on the course schedule to register.
COMMBUYS Support Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.
· Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.
· Email: Send inquiries to the COMMBUYS Helpdesk at COMMBUYS@state.ma.us
· Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627-8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.
Interested Vendors and Offerors are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.
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