CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF MOTOR VEHICLES

ADMINISTRATIVE SERVICES DIVISION

P.O. BOX 932382

SACRAMENTO, CA 94232-3820

California Relay Telephone Service for the deaf or hard of hearing from TDD Phones: 1-800-735-2929; from Voice Phones: 1-800-735-2922

ADM 668 (REV. 1/2019) DMVWeb A Public Service Agency

26-048

INVITATION FOR BID

Notice to Prospective Bidders

April 22, 2026

You are invited to review and respond to this Invitation for Bid (IFB) entitled 26-048 – Print and Deliver Certificates of Title. This IFB is advertised in the California State Contracts Register through Cal eProcure at:

http://www.caleprocure.ca.gov or http://www.dgs.ca.gov

Please note that you must register with Cal eProcure in order to download IFB packages and any other provided documents from the Cal eProcure website.

Bidders are advised to check the Cal eProcure website for addendums, modifications, and updates to the bid documents. The Department of Motor Vehicles (DMV) is not responsible for failure of the prospective bidder to check for any bid document updates, changes, or answers to questions posted on Cal eProcure. Failure to periodically check the website will be at the bidder's sole risk.

In submitting your bid, you must comply with the instructions found herein. Your bid must be submitted via email (the DMV will not accept a mailed or hand-delivered bid).

Note that all agreements entered into with the State of California will include by reference General Terms and Conditions and Contractor Certification Clauses that may be viewed and downloaded at Internet site:

http://www.dgs.ca.gov

In the opinion of the DMV, this IFB package is complete and without need of explanation. The contact person for this IFB is:

Cindy Huynh Department of Motor Vehicles

Phone: (916) 818-2850 Email: Cindy.Huynh@dmv.ca.gov

Please note that no verbal information given will be binding upon the state unless such information is issued in writing as an official addendum.

Cindy Huynh Contract Administrator http://www.dgs.ca.gov/

TABLE OF CONTENTS

SECTION

BIDDER REQUIREMENTS AND INFORMATION

1. Purpose and Description of Services

2. Bidder Qualifications

3. Schedule of Events

4. Written Questions

5. Submission of Bid

6. Bid Opening

7. Disposition of Bids

8. Evaluation and Selection

9. Notice of Intent to Award Contract

10. Protest

11. Notice of Contract Award

12. Standard Conditions of Service

13. Required Documents (Awarded Contractor)

14. Bid Preference(s)

15. Bid Incentive(s)

16. Generative Artificial Intelligence (GenAI)

STANDARD AGREEMENT FORM (SAMPLE)

EXHIBIT A – Scope of Work

EXHIBIT B – Budget Detail and Payment Provisions EXHIBIT C – General Terms and Conditions EXHIBIT D – Special Terms and Conditions

EXHIBIT E – Additional Provisions

APPENDIX A The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

APPENDIX E The United States Department of Transportation Standard Title VI/Non-Discrimination Assurances DOT Order No. 1050.2A

REQUIRED BID DOCUMENTS CHECKLIST

ATTACHMENT 1 – Bid/Bidder Certification Sheet

ATTACHMENT 2 – Cost Sheet ATTACHMENT 3 – Payee Data Record

ATTACHMENT 4 – Bidder Declaration & Subcontractor/Supplier List ATTACHMENT 5 – Darfur Contracting Act

ATTACHMENT 6 – California Disabled Veteran Business Enterprise Participation Requirement and Incentive

ATTACHMENT 7 – California Civil Rights Laws Certification ATTACHMENT 8 – Iran Contracting Act

ATTACHMENT 9 – STD 830 – Target Area Contract Preference Act Preference Request For Goods and Services Solicitations

ATTACHMENT 10 – DGS/PD 526 – Bidder’s Summary of Contract Activities and Labor Hours

ATTACHMENT 11 – DGS/PD 525 – Manufacturer’s Summary of Contract Activities and Labor Hours

1. Purpose and Description of Services

A. Print and Deliver Certificates of Title. See Exhibit A, Scope of Work, for a complete description of services.

2. Bidder Qualifications

A. On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid, the bidder represents that it is not a target of Economic Sanctions. Should the State determine, at any time prior to the execution of a contract, that the bidder is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the bidder’s bid by the DMV.

3. Schedule of Events

Event Date Time

(1). IFB available to prospective bidders: 4/22/2026 N/A

(2). Written questions regarding IFB are due by:

(Note: See additional info in Section 4.)

4/28/2026 11:00 a.m.

(3). Written responses to questions released by: 5/5/2026 4:30 p.m.

(4). Final date for bid submission:

(Note: See additional info in Section 5.)

5/11/2026 11:59 p.m.

(5). Date of bid opening:

(Note: See additional info in Section 6.)

5/12/2026 1:00 p.m.

(6). Proposed start date of contract: 9/1/2026 or upon Contract approval

N/A

4. Written Questions

A. Submit all written questions via email to the contact person indicated on the cover page of this IFB package no later than the date and time specified in the Schedule of Events. Written responses to IFB questions will be released by the date and time specified in the Schedule of Events and viewable in the online project advertisement in Cal eProcure at:

http:/www.caleprocure.ca.gov.

5. Submission of Bid

A. Bids must be received via email no later than the date specified in the Schedule of Events. The DMV will not accept any bids that are mailed or hand-delivered.

(1). Bids shall be emailed in non-fillable PDF format (one [1] file that includes all required bid documents) to DMVBIDS@dmv.ca.gov. Only bids sent to this email will be considered.

Bids that contain any bid information in the body of the email may be rejected. Bids shall be sent to the email address listed above and contain the following information in the Subject Line only:

a. Bid # 26-048 for CINDY HUYNH for PRINT AND DELIVER CERTIFICATE OF TITLE Due: 5/11/2026 at 11:59 p.m.

mailto:DMVBIDS@dmv.ca.gov

1. Bids may be deemed non-responsive if the subject line does not contain the above information.

(2). Emails shall not exceed one hundred (100) megabytes (MB) in size.

(3). Emailed bids will not be opened until after the date specified in the Schedule of Events.

(4). Bidders that send bid submission emails that are successfully received by the DMV at the above email address will receive an automated confirmation of bid received email response (the response will only acknowledge the receipt of an email and not identify the bid number or service/project description). In the event a bidder does not receive an automated confirmation of bid received email response after sending a bid submission email to the above email address, the bidder shall be responsible for confirming the DMV’s receipt of their bid with the contact person indicated on the cover page of this IFB package.

B. Bids must be received by the DMV no later than the date specified in the Schedule of Events.

Any bid received after the specified due date shall be rejected.

C. Bids shall include all required bid documents identified in the Required Bid Documents Checklist. Only submit the required bid documents with your bid, not the entire IFB package. Bids not including the required bid documents shall be deemed non-responsive. A non-responsive bid is one that does not meet the basic bid requirements.

D. Bidders are responsible for ensuring the accessibility and legibility of the submitted documents.

Bids that are not accessible or legible may be rejected.

E. All documents requiring a signature must bear an original signature of a person authorized to bind the bidding firm.

F. Bids must be submitted for the performance of all the services described herein. Any deviation from the work specifications shall not be considered and shall cause a bid to be rejected.

G. Costs for developing bids in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the DMV.

H. An individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet (Attachment 1). The signature must indicate the title or position that the individual holds in the firm. An unsigned bid may be rejected.

I. A bidder may modify a bid after its submission by withdrawing its original bid and resubmitting a new bid prior to the bid submission deadline. Bidder modifications offered in any other manner, oral or written, shall not be considered.

J. A bidder may withdraw their bid by submitting a written withdrawal request to the DMV, signed by the bidder or an authorized agent. A bidder may thereafter submit a new bid prior to the bid submission deadline. Bids may not be withdrawn without cause subsequent to bid submission deadline.

K. The DMV may modify this IFB prior to the date fixed for submission of bids by the issuance of an addendum to all parties who received a bid package.

L. Bidders are cautioned to not rely on the DMV during the evaluation to discover and report to the bidder any defects and errors in the submitted documents. Bidders, before submitting their documents, should carefully proof them for errors and adherence to the IFB requirements.

M. Where applicable, bidders should carefully examine work sites and specifications. Bidders shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount shall be made due to a lack of careful examination of work sites and specifications.

N. All documents submitted in response to this solicitation will become the property of the State of California and may be subject to the California Public Records Act (Government Code section 6250 et seq.). This includes any contact information within the documents, including that of references. Additionally, to the extent that a bidder believes its bid contains trade secret or proprietary information intended to be confidential, it is the bidder’s responsibility to identify and redact such information. A separate redacted copy of the bid must be submitted along with the original unredacted bid, and it will be the bidder’s responsibility to defend any redactions should a requester dispute them under the Public Records Act. In the absence of a pre-redacted bid, the DMV will treat the entire bid as a public record, except any information the DMV is required to redact under California law.

6. Bid Opening

A. If you plan to attend the public bid opening, you must email the contact person indicated on the cover page of this IFB no less than 24 hours prior to the bid opening date and time. The contact person will email the bid opening information, held virtually through Microsoft Teams.

7. Disposition of Bids

A. All documents submitted in response to this IFB shall become the property of the State of California, and shall be regarded as public records under the California Public Records Act (Government Code Section 6250 et seq.). However, the contents of all proposals, draft bids, correspondence, agenda, memoranda, working papers, or any other medium which discloses any aspect of a bidder's bid, shall be held in the strictest confidence until notice of award is released. The content of all working papers and discussions relating to a bid shall be held in confidence indefinitely, unless the public's interest is best served by an item’s disclosure because of its direct pertinence to a decision, agreement, or evaluation of a bid.

8. Evaluation and Selection

A. Each bid shall be checked for the presence or absence of required information in conformance with the submission requirements of this IFB.

B. The DMV shall put each bid through a process of evaluation to determine its responsiveness to the DMV's needs.

C. A bidder may be deemed not responsible and their bid may be rejected if they have previously been terminated for cause/breach for the same or similar services at the location designated in this IFB.

D. All bids may be rejected whenever the DMV determines that the cost is not reasonable or otherwise in the best interest of the DMV. There is no requirement to award a contract if, in the opinion of the DMV, no bids were received containing a reasonable contract price or if there is another business-based reason not to make an award.

E. Bids that contain false or misleading statements, or which provide references that do not support an attribute or condition claimed by the bidder, may be rejected. If, in the opinion of the DMV, such information was intended to mislead the DMV in its evaluation of the bid, and the attribute, condition, or capability is a requirement of this IFB, it shall be the basis for rejection of the bid.

F. A bid may be rejected if it is conditional or incomplete. The DMV may reject any or all bids and may waive any immaterial deviation in a bid. The DMV's waiver of immaterial defect shall in no way modify the IFB document or excuse the bidder from full compliance with all requirements if awarded the contract.

G. A bid may be rejected if it contains any alterations of form or other irregularities of any kind.

The DMV does not accept alternate contract language from prospective contractors. Bids with such language shall be considered a counter proposal and shall be rejected. The State’s General Terms and Conditions (GTC) are not negotiable. The GTC may be viewed on the internet at: http://www.dgs.ca.gov.

H. The final selection shall be made on the basis of the lowest responsible responsive bid. In the event there is tie, each of the tied bidders shall be contacted by the contact person indicated on the cover page of this IFB regarding a date and time for a flip of a coin. The bidder whose bid was received first shall make the call. Bidders or their authorized representative(s) are allowed to be present for the flip of the coin.

9. Notice of Intent to Award Contract

A. Upon written request by any bidder via email prior to the date of bid opening specified in the Schedule of Events, the DMV shall email bidders and post in a public accessible place, a written notice of intent to award contract no less than five (5) DMV business days prior to awarding the contract. All written requests must be submitted to and received by the contact person indicated on the cover page of this IFB prior to the date of bid opening.

B. Whenever a contract is awarded under a procedure which provides for competitive bidding, but the contract is not to be awarded to the lowest bidder, the DMV shall:

(1). Notify the lowest bidder in writing by email no less than five (5) DMV business days prior to the award of the contract.

10. Protest

A. If any bidder, prior to the award of the contract, files an initial protest with the DMV and the Department of General Services (DGS) on the grounds that the protesting bidder is the lowest responsive responsible bidder, the contract shall not be awarded until either the protest has been withdrawn or the Department of General Services has decided the matter.

B. Within five (5) calendar days after filing an initial protest with the DMV and DGS, the protesting bidder shall file a full and complete written statement with the DMV and DGS specifying the grounds for the protest, including: the IFB number, the name of the State agency involved, and the agency contract person. Protestants should also include their fax number if they have one.

C. A written protest must be sent by email to the DGS, Office of Legal Services (OLS) at OLSProtests@dgs.ca.gov, as well as the Contract Administrator listed on the cover letter of this

IFB.

11. Notice of Contract Award

A. The DMV shall email, fax, or mail bidding contractors a written notice of contract award.

12. Standard Conditions of Service

A. Following the release of the written notice of contract award, the DMV shall email, fax, or mail the awarded contractor a prepared contract for signature that includes a cover letter instructing the awarded contractor on how to proceed. The cover letter may request that additional information and/or required documents be provided by the awarded contractor before the contract can be fully executed.

mailto:OLSProtests@dgs.ca.gov

B. Services shall be available on the expressed date set by the DMV after all approvals have been obtained and the contract is fully executed.

C. All performance under the contract shall be completed on or before the termination date of the contract.

D. No oral understanding or agreement shall be binding on either party.

13. Required Documents (Awarded Contractor)

A. Prior to approval of the contract, unless otherwise specified below, the awarded contractor shall provide the DMV with all of the following required documents within ten (10) calendar days after the contract has been forwarded to the awarded contractor for signature. If the awarded contractor fails to provide the DMV with all of the following required documents within the above specified number of calendar days after the contract has been forwarded to the awarded contractor for signature, the DMV may deem the awarded contractor as non-responsive and may rescind the contract award:

(1). Contractor Certification Clauses

a. The awarded contractor shall sign and submit to the DMV, page one (1) of the Contractor Certification Clauses (CCC) which can be found on the Internet at:

http://www.dgs.ca.gov.

(2). Insurance Requirements

a. When requested by the DMV, the awarded contractor shall provide the DMV with all of the following certificate(s) of insurance (Note: The DMV shall not be responsible for any premiums or assessments on insurance policies):

1. Commercial General Liability

A. Coverage shall provide limits of not less than $1,000,000.00 per occurrence for bodily injury and property damage liability combined. The policy shall include coverage for liabilities arising out of premises operations, independent contractors, products/completed operations, personal and advertising injury and liability assumed under an insured contract. This insurance shall apply separately to each insured against whom claim is made or suit is brought subject to the Contractor’s limit of liability.

B. The insurance policy shall include the following additional insured endorsement that shall be under form acceptable to DGS, Office of Risk and Insurance Management (ORIM):

(1). The State of California, its officers, agents and employees are included as additional insured, but only with respect to work performed for the State of California.

2. Worker’s Compensation

A. Employer liability limits of not less than $1,000,000.00 are required if the awarded contractor employs any person, in any manner, that is subject to the Workers Compensation Laws of California.

The awarded contractor shall maintain statutory workers compensation and employer’s liability coverage for all of its employees who will be engaged in the performance of the contract. If the awarded contractor does not employ any person, in any manner, so as to not become subject to the Workers’ Compensation laws of California, the awarded contractor shall contact the DMV Contract Administrator to request a Workers’ Compensation Exemption Certification form. This form shall be completed by the awarded contractor and submitted to the DMV prior to approval of the contract.

14. Bid Preference(s)

A. The following preferences are applicable to this IFB:

(1). Small Business Enterprise (SBE) Preference

a. SBE Preference information can be found at the following internet web site:

http://www.dgs.ca.gov.

(2). Non-Small Business (Non-SB) Preference

a. Non-SB preference information can be found at the following internet web site:

http://www.dgs.ca.gov (Note: Non-SB Preference cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

(3). Target Area Contract Preference Act (TACPA) (Only applicable if the lowest bid received exceeds $100,000.00.)

a. TACPA preference information can be found at the following internet web site:

http://www.dgs.ca.gov (Note: Only California certified Small Business bidders and California certified Micro Business bidders can use a TACPA preference to displace another California certified Small Business bidder or California certified Micro Business bidder).

15. Bid Incentive(s)

A. The following incentive is applicable to this IFB:

(1). Disabled Veteran Business Enterprise (DVBE) Participation Incentive

a. See Attachment 6 for DVBE Participation Incentive information (Note: DVBE Participation Incentive cannot displace a direct award to a California certified Small Business or a California certified Micro Business).

The remainder of this page is intentionally left blank.

http://www.dgs.ca.gov/

16. Generative Artificial Intelligence (GenAI)

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such nondisclosure.

D. Upon notification by a Bidder of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

The remainder of this page is intentionally left blank.

DO NOT COMPLETE OR SUBMIT WITH YOUR BID!

EXHIBIT A

SCOPE OF WORK

1. Contractor’s Full Business Name (to be completed by the DMV), hereinafter referred to as the Contractor, agrees to provide the Department of Motor Vehicles (DMV) all labor, tools, materials, equipment, and travel necessary to print and deliver one (1) Roll Stock Certificate of Title (REG 17.30RS) and one (1) Fan Fold Certificates of Title – Salvage (REG 489). The total quantity is 7,360,000 certificates per the identified schedule for the term of this Agreement.

2. The Contractor shall deliver the certificates to:

DMV Warehouse 4201 Sierra Point Drive, Suite 112 Sacramento, CA 95834

A. DMV Warehouse receiving hours are from 7:00 a.m. to 12:00 p.m. and 1:00 p.m. to 3:00 p.m.

Monday through Friday, except State holidays. The DMV Warehouse shall refuse deliveries found to be non-compliant with packing requirements. Deliveries are by appointment only. The Contractor shall call (916) 574-8627 or email DMVASDShippingandReceiving@dmv.ca.gov to schedule an appointment. The Agreement Number, stock item number, and number of pallets shall be provided when scheduling the appointment.

3. Commencement of Work

A. The Contractor shall commence work under this Agreement on the specified start date provided by the DMV Project Manager following the execution of this Agreement by the State. The DMV Project Manager shall provide the Contractor with written notification of the start date prior to the Contractor commencing work under this Agreement.

4. The Project Managers during the term of this Agreement shall be:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

5. Any questions or issues regarding the management of this Agreement shall be directed to the following Contract Coordinators:

Department of Motor Vehicles Contractor Name (TBD)

Name: TBD Name: TBD

Address: TBD Address: TBD

Phone: TBD Phone: TBD

Email: TBD Email: TBD

6. In the event of any changes to the name, address, and/or contact information for the Project Managers and/or Coordinators identified in this Exhibit, the party making the changes shall notify the other party in writing.

mailto:DMVASDShippingandReceiving@dmv.ca.gov

7. Detailed description of work to be performed and duties of all parties:

A. Description

(1). Roll Stock Forms (REG 17.30RS)

a. This certificate paper is fifteen inches (15") wide by twelve inches (12") in height.

The 2-forms wide roll is pin fed with a horizontal perforation four inches (4") from top of form with one-quarter inch (¼") tie on both ends of perforation. Tic marks (cutter positioning guides) shall be placed at each twelve-inch (12") interval on front (both edges) in lieu of horizontal perforations at the top and bottom of form.

In addition, a horizontal perforation four inches (4") from the top of each form shall be of strength not to tear when bursting occurs as this perforation shall be detached by the customer when vehicle is sold. This perforation shall be smooth when detached. The Notice of Transfer and Release of Liability section of the form (REG 138A) found at the top of the certificate, shall be exactly four inches (4") from the top of the form to the horizontal perforation. The certificate portion of the form (REG 17.30RS) shall measure exactly eight inches (8") from the horizontal perforation to the bottom of the form. Product is to be printed and shipped roll to roll on a six-inch (6") core. Two (2) rolls per pallet, approximately 20,000 two-up forms per roll (yield 40,000) forms each. Form is to unwind from the bottom headfirst with the front of the form facing up on forty-inch (40") roll feed paper with a six-inch (6") inner diameter core.

(2). Fan Fold Forms (REG 489)

a. This is a one-part continuous form eight inches (8") wide by twelve inches (12") in height. The form includes a one-half inch (½") pin feed control strip on both sides perforated for removal, yielding a form seven inches (7") wide by twelve inches (12") in height with control strips removed. There are 2,500 forms per carton.

B. Performance Requirements

(1). The Contractor shall not over-run total order print quantity.

(2). Pallets or deliveries shall be rejected when the Contractor fails to comply with performance criteria. Precise placement of all components is critical. Compliance with dimensions and placement shall be within specified control limits.

(3). The Contractor shall have and maintain capacity to deliver product in the event of a catastrophic event affecting contractor’s primary facilities for production or storage.

(4). The Contractor’s operational recovery capacity may include secondary agreements with other production facilities, but these shall not exempt the primary agreement from production, performance, or delivery compliance.

(5). Properly handled cartons and pallets shall protect contents from damage, contamination, or crushing during normal shipping and storage in a climate-controlled area. The DMV requires replacement of all product exhibiting damage. Replacement product shall be kept in cartons evidencing appropriate handling and storage, not crushed, or bent before removal from cartons.

C. Construction

(1). Paper Size

a. Individual form measures a finished size of 7" x 12".

(2). Paper/Security Features

a. Paper Stock

1. White 24# OCR bond, non-optical brightening paper, U-V Dull, (a minimum of fluorescent added to the paper).

b. Repeating Watermark

1. The paper shall contain a custom cylinder mould-made watermark.

Fourdrinier watermark shall not be acceptable. The watermark design shall be placed continuously in a vertical position on the face of the paper.

Artwork shall be approved by the DMV prior to creation of the dye.

2. The Contractor shall supply their own cylinder mould.

c. Security Thread

1. A continuous strand of polyester thread shall be embedded into the paper during production. The thread shall be 1.0 mm in width and shall run -vertically one and one-half inch (1 ½") plus or minus one-sixteenth inch (+/- 1/16") from left edge of certificate form. The thread shall be printed with “State of California” repeated in micro printed text.

d. Fluorescent Fibers

1. Invisible and visible fluorescent fibers shall be incorporated randomly during the paper making process. Quantity and length of fibers shall be subject to approval by the DMV. The visible fibers shall be red. The invisible fibers shall be fluorescent yellow-green and shall fluoresce under a black light.

e. Chemical Sensitization

1. This paper shall react to the five (5) families of chemical falsifying products. The reagents are dispersed in the pulp so that the reaction shall occur on both sides of the sheet regardless of which side is subject to chemical application. When one of the solvents is applied, a reaction shall appear across the affected area and create a discoloration on the surface of the paper. The Contractor shall make all necessary arrangements with a reliable paper manufacturer to secure the sensitized paper.

2. Reagents shall be incorporated into the paper that shall exhibit chemical reactions (in the form of various stains) to thwart alteration of the document through the use of various chemical agents. Protection shall be afforded from those chemicals that are classified according to the following families:

A. Polar organic solvents such as alcohols and ketones.

B. A-polar organic solvents

C. Acids

D. Oxidizing agents

E. Alkaline bases

f. Toner Retention

1. To maximize retention of the toner images from the laser printer, both sides of the sheet shall be fully coated enabling printed images to be anchored to the paper fibers so that attempts to remove the images via tape raising, scraping, erasing, etc., shall result in fiber tear. The coating on the reverse is required to enhance sheet stability. The retention agent shall not retard or impede the chemical sensitization contained in the paper and shall be applied over the chemical sensitizing stains and fade-resistant text. The acceptability of the toner retention shall be tested and approved by the DMV prior to manufacturing. This testing shall be completed upon the “sample” test forms.

(3). Perforations

a. The horizontal perforations shall be such that a full tie of ¼ inch +/- 1/16 inch (6.4 mm +/- 3.2 mm) length is left on each outer edge of the form. The cut and tie length, except for the outer edges, shall be 3.0 to 4.0 mm and 1.0 mm respectively. The fold perforation tear resistance shall be 10 +/- cm using an instrument designed for this type measuring.

(4). Printing and Ink

a. Top Portion (Notice of Transfer and Release of Liability, REG 138A) for REG 17.30RS.

1. Front

A. Print entirely in solvent-proof Sinclair Valentine J6983 red non-scan “drop-out” ink.

B. Alignment brackets shall printed in Pantone 2935U blue.

2. Back

A. Print entirely in Pantone 2935U blue.

b. Certificate Portion for REG 17.30RS

1. Front

A. Pantograph shall be printed in Pantone 196U pink with the border and text printed in Pantone 2935U blue.

B. Red box in Sinclair Valentine J6983 red

2. Back

A. Print entirely in Pantone 2935U blue.

c. Top Portion (Notice of Transfer and Release of Liability REG 138A) for REG 489

1. Front

A. Print entirely in solvent-proof Sinclair Valentine J6983 red non-scan “drop-out” ink.

B. Alignment brackets shall be printed in Pantone 349 green.

2. Back

A. Print entirely in Pantone 349 green.

d. Certificate Portion for REG 489

1. Front

A. Pantograph shall be printed in Pantone 107U yellow with the border and text printed in Pantone 1797U red. Some text shall be in Pantone 349 green non-scan solvent-proof color.

2. Back

A. Print entirely in Pantone 349 green non-scan solvent-proof color.

e. Certificate Background

1. A pantograph supplied by the Contractor and approved by the DMV shall be printed in the interior of the bordered title and shall display the hidden word “VOID” repeatedly on the document.

f. Lithographic Border

1. A high-resolution lithographic border shall be printed on the front of the certificates measuring seven inches (7") by eight inches (8"). Custom border engraving shall be provided by the Contractor upon successful execution of the Agreement.

g. Micro Printing

1. The certificates shall require one (1) line of micro printing on the front and reverse of the REG 17.30RS, REG 489 certificates. Under magnification, the line shall be readable. Location and wording for this micro line shall be provided by the DMV to the Contractor upon successful execution of the Agreement.

h. Warning Banner

1. A line of reverse printing shall be placed in both side borders. It shall read “Void without bear watermark. Hold to light to view”.

i. Alignment

1. The printing and alignment on the face of the certificates is critical and shall be uniform throughout. All forms are to be kept within a tolerance of one sixty-fourth inch (1/64").

j. State Seal (REG 17.30RS, REG 489 certificates only)

1. Front

A. The State Seal shall be provided by the DMV and shall be incorporated as a reverse image on the face of the document.

2. Back

A. The design for the back shall be the official seal of the State of California, approximately one inch (1") in diameter. The seal shall be printed in two (2) columns on the right side, subject approval by the DMV.

k. Screening (REG 17.30RS, REG 489 certificates only)

1. The top portion of the form (Notice of Release of Liability, REG 138A) shall contain a horizontal box three inches (3") wide by five-sixteenths inch (5/16") tall in the upper left corner. Inside the box shall be a 25% screened overlay that shall read “DMV MICROGRAPHICS USE ONLY”.

(5). Serial Number Ranges

a. The DMV shall provide serial number ranges to the Contractor following the execution of this Agreement.

1. Each REG 17.30RS, REG 489 form shall contain a serial number on the front of the certificate in the bottom right corner.

A. REG 17.30RS: The static alpha CA prefix shall be pre-printed to the left of the nine-digit (9) numeric serial number in Pantone 2935U blue ink. The nine-digit (9) numeric serial number shall be printed in black ink. Inks shall be non-scan and solvent-proof. The serial numbers (i.e. CA 123456789) shall be printed in consecutive sequence with no missing or duplicate numbers.

B. REG 489: The seven-digit numeric seral number shall be printed in black ink.

2. The Contractor shall guarantee no missing or duplicate numbers.

Shipments received with missing and/or non-sequential numbers shall not be accepted. Pallets shall be delivered in sequential order, with lowest serial ranges shipped first and highest serial ranges shipped last. Noncompliance shall result in rejected shipments.

D. Process Performance

(1). Approved Processing Methods

a. The process of fanfold, interfold, or similar method processing of the product shall be considered acceptable provided registration of all forms horizontally and vertically is kept within a tolerance of one sixty-fourth inch (1/64"). Satisfactory performance shall be attained on the printer and bursting machines.

(2). Processing Equipment

a. Side perforations shall be such that forms can be separated by a Formax, Maxi bursting machine. Printing tolerance on the form shall be within one sixty-fourth inch (1/64") to line vertical rules with IBM imprint to be placed on the forms. The Certificate of Title forms are to be compatible for printing on a SATO LP100R Printer or a OCE (Canon) VarioStream 4650 high speed printer at six (6) lines per inch printing. The Certificate of Title forms shall be compatible for mailing with a BlueCrest Evolution Mailing Machine.

E. Security Measures for Production

(1). The Contractor guarantees the following requirements shall be satisfied:

a. Negatives, proofs, computer discs, copies that contain format, or other copies of certificates, shall be stored in a locked security area at all times other than during preparation or printing. Following completion of production, these items and the final color key on clear acetates shall be sent to DMV using a maximum three (3) day delivery, traceable service.

b. The Contractor shall produce only one (1) copy of each serially numbered certificate. When more than one (1) serially numbered certificate is produced due to a printing or procedure error, the excess serially numbered copies shall be immediately destroyed at the press or collator site by the use of a shredding machine located near the press.

c. A break in the paper where no certificates are missing should be spliced with a minimum of three-eighths inch (3/8") or a maximum of one inch (1") perforated laser splicing tape. Splicing tape used is not to cause the printer or bursting machine to jam during printing or bursting.

d. All forms not part of the finished product, or certificates produced for inspection by the Forms and Accountable Items Section (FAIS) manager or their authorized representative and a Salvage Vehicle Inspection Coordinator or their authorized representative shall immediately have the words NOT NEGOTIABLE or SAMPLE printed on them.

e. During production and storage by the Contractor prior to delivery, all certificates not located at the press site shall be kept in secured storage. The product shall not be stockpiled at the press site or left unattended at any time, except in the secured storage area.

f. The press shall not be left unattended during production of certificates.

g. Certificates shall be packed immediately after being printed or returned to the secured storage area if additional processing is required.

h. Cartons containing printed certificates shall be sealed immediately after being packed. This includes partially filled cartons.

i. During the production of certificates, a FAIS Manager or their authorized representative shall have the right to have one (1) or more representatives present at the Contractor’s premises during the period(s) of production. The Contractor agrees to make arrangements for such representative(s) to enter or leave the Contractor’s premises during the period(s) of production.

j. A FAIS Manager or their authorized representative shall have the right to have one (1) or more closed-circuit television cameras installed on the Contractor’s premises.

k. The Contractor shall provide the DMV with a signed authorization (form shall be supplied to awarded Contractor) which authorizes the DMV to conduct a background search and a completed fingerprint card (also supplied by the DMV) for each plant employee involved with the production, packing and shipping of the certificates. The Contractor shall pay the fees for processing the fingerprints of assigned personnel as established by the Department of Justice. This information shall be submitted to DMV within fifteen (15) days of execution of the Agreement. The Contractor shall remove any employee who refuses to submit to the above background check from the plant site on the days the certificates are being produced, packed, and shipped.

F. Quantity

Form Number Stock Item Number Quantity

REG 17.30RS 1-17.30RS 7,000,000

REG 489 1-489 360,000

Grand Total 7,360,000

G. Delivery Schedule

Form Number Stock Item Number Anticipated Delivery Date Quantity

REG 17.30RS 1-17.30RS January 11, 2027 7,000,000

REG 489 1-489 February 26, 2027 360,000

Grand Total 7,360,000

(1). Deliveries shall be timely and yield the exact order total.

(2). The Contractor shall help prevent DMV inventory outages with timely deliveries.

Any product received by the DMV not meeting specifications or performance criteria shall be promptly replaced at the Contractor's expense.

H. Proofs/Samples

(1). The DMV Project Manager shall provide the Contractor with a mock-up copy. The Contractor shall set up the form. Proofs shall be provided to the DMV for approval no later than fifteen (15) days after receipt of the mock-up copy. Three (3) clear acetate proofs shall be included with each proof for checking the tabulating copy and forms alignment. The DMV reserves the right to request changes and additional proofs at no charge. DMV approval of proofs is required prior to the Contractor’s test run.

a. The Contractor shall mail proofs to:

Department of Motor Vehicles Attention: TBD 2415 First Ave, M/S E112 Sacramento, CA 95818 Phone: TBD Email: TBD

(2). Design and construction of all components, orientation, and relationship of all components and dimensions, figures, and letter characteristics of the finished and delivered product shall be identical to the proof approved and provided by the DMV.

The finished and delivered product shall be identical to the Contractor’s printed proof approved by the DMV Project Manager.

(3). The Contractor shall send twenty-five (25) printed samples with the word “SAMPLE” and serial number CA 000000000 (REG 17.30RS) and 0000000 (REG 489) to the DMV Project Manager within five (5) business days after completion of production. Printed samples shall not count toward the order total.

I. Product Testing

(1). The DMV shall require 2,500 2-up (5,000 total) of the REG 17.30RS roll stock and 2,500 of the REG 489 fan fold forms in advance of the initial production run for testing purposes. These forms shall be stamped “SAMPLE” and shall be shipped 2-day air.

Sample forms shall be of exact construction as the final product. The DMV shall approve the test forms prior to the Contractor’s production run. Test run failure due to forms not meeting specifications shall require additional production run samples at the Contractor’s expense. Additional test run(s) may be required by the DMV.

a. Proofs and test samples shall not count toward the order total.

The Contractor shall ship test forms to:

Department of Motor Vehicles Computer Operations 2730 Broadway, MS T174 Sacramento, CA 95818 Production Floor Phone: (916) 657-7781

J. Completion

(1). If the Contractor chooses to print more paper than is requested by the DMV, the DMV shall not bear the costs.

(2). Upon completion of this Agreement, the Contractor shall contact the DMV regarding disposal of unprinted stock. Printed forms shall be rendered unusable and be certified in writing to the DMV management that this has been accomplished.

K. Packaging

(1). Cartons

a. Cartons shall be designed to withstand a test of 350 pounds and be capable of stacking five (5) cartons high when prepared for shipment. Cartons shall be stacked in an interlocking pattern without overhanging the sides of the pallets in excess of two inches (2").

b. Cartons used must eliminate “void” space in the top of cartons. If “void” space affects carton and/or pallet stack integrity, deliveries will be refused.

c. The Contractor shall be responsible for any product damaged prior to the opening of cartons and shall replace damaged product at no additional cost to the DMV.

The DMV requires replacement product to be kept in cartons evidencing appropriate handling and storage, not crushed or bent before removal from cartons.

d. All shipping cartons shall be marked and palletized in such a manner that all labels can be read without removal of cartons.

e. Each delivery shall have a packing slip that includes the Agreement number, DMV stock item number, quantity, and serial number ranges for each shipment.

Delivery shall match the packing slip precisely.

(2). Pallets

a. Unless authorized by the DMV and noted in the specifications, the Contractor shall use non-returnable, (FIG. 1 TYPE 2), two (2) way only, 42" x 42" pallets with edge protectors to reinforce stack corners. Edge protectors may not rise above the topmost tier of cartons or be more than two inches (2") below it. Apply cocoon shrink-wrapping and extend it beyond the top and bottom for stability.

Pallets should be filled as close as possible to 100% of the cube without overhanging the pallet sides or follow the carton and stacking configuration noted in the specifications.

b. Maximum height of product including the pallet shall not exceed sixty-five inches (65"). Exceeding the 65" maximum will result in delivery refusal.

c. Packing, stacking, corner protectors, and shrink-wrapping must maintain carton-stack integrity during shipping, handling, and storage when industry-standard norms are used during these activities. Corner protectors are required when requested in the specifications or to maintain pallet integrity.

d. Regarding serialized items, palletizing shall be accomplished in such a manner that the lowest or beginning numbers are on top. Serialized items shall be delivered in sequential order. The first and last carton of each pallet shall be boldly marked to distinguish them from the rest of the cartons on each pallet.

1. Example: Use a different color label or a red X on the carton, visible from the outside.

e. The entire pallet shall be used end-to-end and side-to-side. Cartons shall be reversed on each layer to interlocked cartons. Pallets shall be plastic film wrapped.

f. Pallets shall be stacked no more than one (1) pallet high.

(3). Rolls

a. Forms shall be delivered roll to roll with two (2) rolls per pallet. There shall be approximately 20,000 two-up forms per roll (approximate yield 40,000). Forms shall unwind from the bottom, headfirst with the front of the form facing up, on forty-inch (40") roll feed paper with a six-inch (6") inner diameter core.

b. Rolls shall be protected with foam padding around the exterior of the rolls and securely strapped to each pallet, plastic banded over the rolls and through the core and banded to the pallet in a manner to protect the rolls from movement during transport, as well as from dust and excess moisture (See roll diagram).

c. Pallet size used must be 40" X 52" (see FIGURE 2 pallet diagram).

d. Maximum height of product including the pallet shall not exceed sixty-five inches (65"). Exceeding the 65" maximum will result in delivery refusal.

e. Each delivery shall have a packing slip that includes the Agreement number, DMV stock item number, and quantity for each shipment. Each delivery shall match the packing slip precisely.

(4). Receiving will reject deliveries that are non-compliant with packaging, and palletizing requirements.

FIGURE 2

40" x 52" WOODEN PALLET

L. Labels

(1). Carton Labels

Labels shall list items in the order below in minimum 16 point font. Labels must be visible from the outside when palletized.

Stock Item Number 1-17.30RS, 1-489 Form Title Certificates of Title and Ownership, and

Salvage Certificate Revision Date DMV shall supply to awarded Contractor Agreement Number 26-048 Quantity per Carton / Roll 2,500 CTN / 40,000 ROLL Serial # Range per Carton (if applicable) DMV shall supply to awarded Contractor

Production Run Date (print run start date) MM/DD/YYYY Carton Number (X of XXX) X OF XXX

STRINGERS

2" x 4" x 52"

(4 PLACES)

ROLLL

BANDING TO THE PALLET

(2). Roll Labels

Labels shall list items in the order below in minimum 16 point font. Labels must be visible from the outside when palletized.

Stock Item Number 1-17.30RS Form Title Certificate of Title Revision Date DMV shall supply to awarded Contractor Agreement Number 26-048 Quantity per Roll 40,000 Serial # Range per Roll DMV shall supply to awarded Contractor Production Run Date (print run start date)

MM/DD/YYYY

(3). Pallet Labels

Labels shall list items in the order below in minimum 60 point font. Labels shall be affixed to the front and back of each pallet, visible from the outside.

Stock Item Number 1-17.30RS, 1-489 Revision Date DMV shall supply to awarded Contractor Agreement Number 26-048 Quantity per Pallet XX,XXX Serial # Range per Pallet (if applicable) DMV shall supply to awarded Contractor Production Run Date (print run start date) MM/DD/YYYY

M. Shipping

(1). All certificates shall be shipped in sequential order from lowest to highest.

(2). Shipments of finished product shall be made from the Contractor’s printing facility to the DMV Warehouse in closed and securely locked vehicles, which shall not be unlocked while in transit. In addition to the lock provided by the Contractor, a numbered seal provided by the DMV shall be placed on the loading door. The key to the lock shall be sent to the DMV Warehouse, not with the carrier. The number of the seal shall be shown on the packing slip.

(3). Shipments shall not be interlined with other carriers. Drivers shall account for pickup and delivery of the itemized shipment in writing and a copy of such accounting shall be provided to FAIS management. The driver shall be bonded. All cartons shall be marked and palletized in such a manner that all labels can be read without removal of cartons.

Palletizing shall be accomplished in such a manner that the lowest or beginning numbers are on top.

N. Future Requirements

(1). The requirements set forth herein shall be superseded only upon written authorization from a DMV designee.

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

1. Invoice and Payment

A. For services rendered as required under this Agreement, and upon receipt and approval of the invoice(s), the DMV agrees to compensate the Contractor in accordance with the rates specified in the table below (to be inserted by the DMV after contract award based on Attachment 2, Cost Sheet), all taxes included, in arrears. The total compensation for all services performed under this Agreement shall not exceed $__________ (to be completed by the DMV). This is the sole basis for payment.

B. Invoice(s) should include all of the following:

(1). Contractor’s name as indicated within this Agreement, address, telephone number, and email address.

(2). Name, address, and telephone number of the DMV representative to whom the invoice is being mailed or delivered.

(3). Date the invoice was prepared.

(4). Period of time covered by the invoice.

(5). This Agreement number.

(6). Office name and address where services were provided.

(7). Itemized descriptive list of services for which the DMV is being billed.

(8). Total…