26_04 ITB Haralson Mill Rd_ Covered Bridge Re.pdf
PDF 7 MB Posted
- Attached to
- Haralson Mill Rd. Covered Bridge Rehabilitation
- Solicitation number
- PE-72200-NONST-2026-000000076
- Issued by
- Peach County, Columbus City, Georgia
About this file
This is an Invitation to Bid (ITB #26-04) issued by Rockdale County, Georgia, Department of Transportation (RDOT) for the Haralson Mill Road Covered Bridge Rehabilitation project, which includes bridge deck replacement and structural repairs. Sealed bids will be accepted until April 2, 2026, at 2:00 p.m. at the Department of Finance, 958 Milstead Avenue, Conyers, Georgia 30012. A mandatory pre-bid conference will be held via Microsoft Teams on Wednesday, March 25, 2026, at 10:00 a.m. local time; prime bidders arriving more than 5 minutes late or after the discussion portion may be prohibited from submitting a bid. Contractors are strongly encouraged to visit the project site prior to bid submission. Written questions must be submitted by March 26, 2026, at 2:00 p.m. to Adrienne.m.brown@rockdalecountyga.gov. The project is funded through the SPLOTS 5C program and aims to enhance safety, ride quality, longevity, and drainage improvements to the county's roadway network.
A 5% bid bond is required at submission, and the successful bidder will be required to provide a 100% performance bond and a 100% labor and material payment bond. Liquidated damages will be assessed at a per calendar day rate for work not completed within the allotted contract timeframe, with penalties deducted from contractor payments per the 2024 GDOT Supplemental Specifications Section 108.08. The bidding documents include a detailed scope of work, general conditions, special provisions, and appendices containing itemized quantities and pavement evaluations. No incumbent contractor information or specific contract term length is referenced in this document.
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Text version
ROCKDALE COUNTY, GEORGIA
INVITATION TO BID #26-04
ROCKDALE COUNTY
Haralson Mill Road Covered Bridge Rehabilitation (Bridge Deck Replacement and Structural Repairs)
For
Rockdale County Department of Transportation
ROCKDALE COUNTY
DEPARTMENT OF TRANSPORTATION (RDOT)
CONTRACT # C-2026-
TABLE OF CONTENTS FOR CONSTRUCTION DOCUMENTS
BIDDING DOCUMENTS Page
Invitation to Bid……...……………………………………………………. BD.1 Liquidated Damages..................................................................................... BD.2 Notice to Contractors……………………………………………………… BD.3 Bid Proposal……………………………………………………………….. BD.4 Bid Bond…………………………………………………………………... BD.8 Certification by Contractor Regarding Non-Segregated Facilities…………BD.10 Non-collusion Affidavit of Prime Bidder…………………………………. BD.11 Non-collusion Affidavit of Subcontractor………………………………… BD.12 Affidavit Verifying Status for County Public Benefit Application………... BD.13 Certifications………………………………………………………………. BD.14 Contractor Affidavit under O.C.G.A. §13-10-91(b)(1) ...………………… BD.16 Subcontractor Affidavit under O.C.G.A. §13-10-91(b)(3)………………… BD.17 Subcontractor Affidavit under O.C.G.A. §13-10-91(b)(4)………………… BD.18 Subcontractor Notification List……………………………………………. BD.19 Bid Schedule of Items …..………………………………………………… BD.20
CONTRACT DOCUMENTS
CONTRACT AGREEMENT:
Sample Contract Agreement...…………………………………………….. II-2 100% Performance Bond………………………………………………….. II.4 100% Labor and Material Payment Bond…………………………………. II.6 Subcontractor Notification List……………………………………………. II.9 Non-Collusion Affidavit of Subcontractor………………………………... II.10 Contract Schedule of Items ………………….............................................. II.11
GENERAL CONDITIONS:
GENERAL PROVISIONS
Section 101 Definition and Terms……………………………………… Section 150 Traffic Control…………………………………………….
1. SCOPE OF WORK
Roadways………………………………………………………………….
Special Construction Methods…………………………………………….
2. SEQUENCE OF OPERATIONS
General……………………………………………………………………..
Order of Work………………………………………………………………
Special Conditions………………………………………………………… Equipment Noise and Operations………………………………………….
Utility Conflicts…………………………………………………………… Addenda…………………………………………………………………
APPENDICES:
Appendix A – Individual Roadways …….…………………………… Appendix B – Itemized Quantities …….…………………………… Appendix C – Awarded Contractors Bid …….…………………………… Appendix D – Additional Special Provisions .…………………………… Appendix E – Pavement Evaluations…………………………………….…
ITB #26-04 2/2026
INVITATION TO BID #26-04
ROCKDALE COUNTY - Haralson Mill Road Covered Bridge Rehabilitation (Bridge Deck Replacement and
Structural Repairs)
BIDDING DOCUMENTS
For
ROCKDALE COUNTY DEPARTMENT OF
TRANSPORTATION (RDOT)
ITB #26-04 BD.1 2/2026
ROCKDALE COUNTY, GEORGIA
The Rockdale County Board of Commissioners is soliciting sealed bids to furnish all labor, material, and equipment for the Haralson Mill Road Covered Bridge Rehabilitation (Bridge Deck Replacement and Structural Repairs) in Rockdale County.
Bids will be accepted until the bid opening date and time on April 2, 2026, at 2:00 p.m. in the Department of Finance, 958 Milstead Avenue, Conyers, Georgia 30012. The bid package and specifications are available at the Department of Finance, 958 Milstead Avenue, Conyers, Georgia 30012.
The SPLOST 5C program goals include several objectives from the Rockdale County Board of Commissioners, their selected Road Committee members and RDOT engineering staff that will enhance the safety, ride, longevity and drainage of our network of roadways in the County. Special attention should therefore be given to the entirety of the scope of the enclosed ITB during the bidding stages of this project. The contractors bidding for this ITB are encouraged to visit the individual site prior to submittal of their bid.
There will be a MANDATORY Pre-Bid Conference held via TEAMS, at 10:00 a.m., local time, Wednesday, March 25, 2026. Prime bidders who arrive more than 5 minutes after the start of the meeting (as stated in the solicitation and by the Procurement representative’s watch) or after the discussion portion of the meeting (whichever comes first) may not be permitted to submit a bid on the project. Any questions and/or misunderstandings that may arise from this ITB may be asked and answered at the pre-bid conference; however, oral responses are not authoritative. Bidders are encouraged to review the ITB before attending the pre-bid conference. Questions received after the pre-bid conference must be submitted in writing to Adrienne.m.brown@rockdalecountyga.gov or at the above address. Any contractor who intends to submit a bid is required to attend this meeting.
Submit questions and/or requests for clarifications regarding this bid no later than March 26, 2026, by 2:00 p.m. Written responses from the County to the questions it receives will be issued in an addendum. Any questions and/or misunderstandings that may arise from this BID must be submitted in writing and forwarded to the Department of Finance at the above address or by email.
It shall be the Bidders responsibility to seek clarification as early as possible prior to the due date and time.
A 5% Bid Bond will be required. A Payment and Performance Bond in the amount of 100% will be required from the awarded vendor.
mailto:Adrienne.m.brown@rockdalecountyga.gov
NOTICE: LIQUIDATED DAMAGES
ITB #26-04 BD.2 2/2026
Per GDOT Definition 101.35 Liquidated Damages:
The fixed charges assessed against the successful Bidder or the Contractor for failure to execute the Contract or to complete the Contract within the Contract Time.
As such please note the following type of Liquidated Damages for this ITB and subsequent contract:
A. For each day after the allotted time frame in the contract that the work is not competed in full, with the punch list finished to the satisfaction of the RDOT Director and the County a per calendar day penalty will be deducted from the payment to the Contractor per GDOT Current edition of the Standard Specifications. Please refer to Section 108.08, In the 2024 GDOT Supplemental Specifications for further details.
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NOTICE TO CONTRACTORS
ITB #26-04 BD.3 2/2026
Sealed bids will be received at the Rockdale County Finance Department, Procurement Division, 958 Milstead Avenue, Conyers, GA 30012 no later than 2:00 P.M., local time, Thursday, April 9, 2026. Bids received after this time will not be accepted. Bidders are not required to attend bid opening.
The Bids will be publicly opened and read aloud. No submitted Bid may be withdrawn after the scheduled closing time or receipt of Bids for a period of ninety (90) days.
The Work to be done consists of the following: The Haralson Mill Road Covered Bridge Rehabilitation (Replacing Bridge Deck and Refurbishing Bridge Structure) in Rockdale County.
The Bidder is required to submit only the Bid Proposal with each part signed accordingly, which includes:
1. Completed Bid Proposal Form Page
2. Bid Bond or Certified Check
3. Certification by Contractor Regarding Non-Segregated Facilities
4. Non-collusion Affidavit of Prime Bidder
5. Non-collusion Affidavit of Subcontractor
6. Affidavit Verifying Status for County Public Benefit Application
7. Certifications
8. Contractor Affidavit under O.C.G.A. §13-10-91(b) (1)
9. Subcontractor Affidavit under O.C.G.A. §13-10-91(b) (3) S
10. Subcontractor Affidavit under O.C.G.A. §13-10-91(b) (4)
11. Subcontractor Notification List
12. Completed Bid Schedule of Items
One (1) USB Flash Drive with the Bid in Adobe PDF format will be required for review purposes.
Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of Transportation Standard Specifications Construction of Transportation Systems, 2021 Edition, the 2024 Supplemental Specifications modifying the 2021 Standard Specifications, General Conditions, Supplements thereto (Published and Not Published) and Special Provisions modifying them. All materials used in the process of completion of the work included in the contract will be furnished from Georgia Department of Transportation certified suppliers only.
It is the intent of this Bid to include all items of construction, and all Work indicated on the Drawings and called for in the Specifications.
In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in the attached Schedule of Items for the unit prices stated.
The Bidder agrees that the cost of any work performed, materials furnished, services provided, or expenses incurred, which are not specifically delineated in the Contract Documents, but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for the various items scheduled.
The Bidder shall be responsible for performing with his own organization at least fifty percent (50%) of the Work in this contract. The Bidder shall not subcontract, transfer, assign, or otherwise dispose of the contract or any portion thereof, without the written consent of the County.
The successful Bidder shall secure and pay for necessary approvals, permits, assessments, and changes required for the construction and installation of this project as required by local, state, and federal regulations.
BID PROPOSAL, page 1 of 3
ITB #26-04 BD.4 2/2026
Bidders must comply with Title VI of the Civil Rights Act of 1964, the Anti-Kickback Act, the Contract Work Hour Standard Act, and the National Occupational Safety and Health Act of 1970.
Bidders must certify that they do not and will not maintain or provide for their employees any facilities that are segregated on a basis of race, color, creed, or national origin.
The Rockdale County Board of Commissioners reserves the right to reject all Bids and to waive formalities. Any claims for cost incurred by any Bidder in preparation of any part of or total package for this project will not be considered for reimbursement by Rockdale County.
The Construction Documents consist of the following, including all addenda issued therewith and forms referenced therein:
Bidding Documents, Sample Contract Agreement, General Conditions, Special Provisions, Appendices.
As part of the Construction Documents, Appendices are provided for the Bidder’s use, which consist of individual roadway bid schedules indicating estimated quantities for each road. These are for bidding purposes only and do not have to be filled out and submitted. Only the two-page Bid Schedule on pages B20-22 are required for submittal with this ITB package. The Bidder is responsible for locating the project site based on the termini provided for each roadway in Appendix A. The individual itemized quantity sheets in Appendix A are not, nor are intended to be, an exact measurement of each quantity for each roadway of the Work, rather, they are merely included as information to assist the Bidder in understanding the probable estimated quantities used to determine the pay quantities for the Bid Schedule of Items (BD.20) The County may decrease or increase the quantities of work based on the unit prices in the awarded contract and the allocated budget for funding this project.
All questions concerning this invitation and all questions arising subsequent to award are to be addressed to the Procurement Officer at the following email address:
Rockdale County Finance Department Purchasing Division Attn: Adrienne Brown, Buyer
958 Milstead Avenue Conyers, GA 30012
Phone: (770) 278-7557 E-Mail: adrienne.m.brown@rockdalecountyga.gov
GENERAL CONTRACTOR’S LICENSE
As required by O.C.G.A. § 43-41-6, et seq., a Bidder responding to this Invitation to Bid must provide a copy of its Georgia General Contractor’s License. The Georgia General Contractor’s License must be issued in the name of the Bidder. All licenses must be current, valid, and issued in compliance with applicable law. Failure to provide this license with the Bid may result in the proposed Bid being deemed non-responsive.
TORT IMMUNITY:
No officer, employee, or agent of the County acting within the scope of his/her employment or function shall be held personally liable in tort or named as a defendant in any action for injury or damage suffered because of any act, event, or failure to act.
SILENCE OF SPECIFICATIONS
The apparent silence of these specifications and any supplemental specifications as to any details, or the omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship is to be first quality. All interpretations of this specification shall be made upon the basis of this statement, with County interpretation to prevail.
OPTION TO AUDIT
Successful bidder will be required to maintain complete records during the life of the contract and for a period of one year after completion of the contract. Such records are to be made available to the County if officially
BID PROPOSAL, page 1 of 3
ITB #26-04 BD.5 2/2026
requested, to be audited by a designated County auditing staff. In such audits reveal overcharges and/or undercharges, such will be adjusted and compensation made by either party to correct charges.
Proposal of (hereinafter called "Bidder"), a contractor organized and existing under the laws of the State of Georgia, *an individual, a corporation, a partnership doing business as: .
TO: Rockdale County (Hereinafter called "County") To
Whom It May Concern:
The Bidder in compliance with your Notice to Contractors and all Bidding Documents for the following work: The Haralson Mill Road Covered Bridge Rehabilitation (Replacing Bridge Deck and Refurbishing Bridge Structure) in Rockdale County.
Having examined the plans and specifications with related documents and the site of the proposed Work, and being familiar with all of the conditions surrounding the construction of the proposed projects, including the availability of materials and supplies to construct the projects in accordance with the contract documents, within the time set forth herein, and at the prices stated below, proposes to enter into a Contract with Rockdale County to provide the necessary machinery, tools, apparatus, all materials and labor, and other means of construction necessary to complete the Work. The undersigned proposes to furnish and construct the items listed in the attached Schedule of Items for the unit prices stated.
Bidder agrees that the cost of any Work performed, materials furnished, services provided, or expenses incurred, which are not specifically delineated in the Contract Documents, but which are incidental to the scope, intent, and completion of the Contract, shall be deemed to have been included in the prices Bid for the various items scheduled.
Bidder further proposes and agrees hereby to promptly commence the Work with adequate force and equipment within ten (10) calendar days from receipt of Notice to Proceed, or as may be specified by Special Provision, and to complete the Work in 90 days from Notice to Proceed, or as may be specified by Special Provisions.
BID PROPOSAL, page 2 of 3
ITB #26-04 BD.6 2/2026
Bidder assumes the responsibility to download all addenda published on the Rockdale County website prior to submittal of his Bid and accepts that failure to acknowledge receipt of every addendum individually is grounds for finding the Bid non-responsive. Bidder hereby acknowledges receipt of the following addenda:
The undersigned further agrees that in case of failure on his part to execute said contract and bond, or provide satisfactory proof of carriage of the insurance required, within ten (10) calendar days after the award thereof, the Bid Bond or certified check accompanying his Bid and the money payable thereon shall be forfeited to the County as liquidated damages; otherwise, the check or Bond accompanying this proposal shall be returned to the Bidder.
The Bidder declares that they understand that the quantities shown on the proposal are subject to adjustment by either increase or decrease, and that should the quantities of any of the items of Work be increased, the undersigned proposes to do the additional Work at the unit prices stated herein; and should the quantities be decreased, he also understands that payment will be made on actual quantities at the unit price Bid and will make no claim for anticipated profits for any decrease in the quantities, and that actual completed, final quantities will be determined upon completion of Work and acceptance by the County, at which time adjustment will be made to the Contract amount by direct increase or decrease.
Attached hereto is a Bid bond or certified check on the (Bank) in the amount of , (Five percent (5%) of
Total Amount Bid).
The full name and residence of persons or parties interested in the foregoing Bid as contractors are named as follows:
BID PROPOSAL, page 3 of 3
ITB #26-04 BD.7 2/2026
Rockdale County, Georgia
Signed, sealed, and dated this day of , 2026.
Bidder: (SEAL)
(Company Name)
By:
Title:
Mailing Address:
BID BOND, page 1 of 2
ITB #26-04 BD.8 2/2026
Five Percent (5%) of Bid
KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned
, as Contractor, and
, as Surety, are hereby held and firmly bound unto ROCKDALE COUNTY, GEORGIA, as County, in the penal sum of Dollars.
($ ) for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, our heirs, executors, administrators, successors, and assigns.
Signed this day of , 2026.
The condition of the above obligation is such that whereas the Contractor has submitted to ROCKDALE COUNTY, GEORGIA a certain Bid attached hereto and hereby made a part hereof to enter into a contract in writing for the following work:
Furnish all labor, materials, and equipment for the Haralson Mill Road Covered Bridge Rehabilitation (Replacing Bridge Deck and Repairing Bridge Structure) in Rockdale County.
NOW, THEREFORE,
(a) If said Bid shall be rejected or in the alternate,
(b) If said Bid shall be accepted and the Contractor shall execute and deliver a Contract in the Form of Contract attached hereto (properly complete in accordance with said Bid) and shall furnish a bond for his faithful performance of said Contract and for the payment of all persons performing labor or furnishing material in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.
The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of the time within which the County may accept such Bids, and said Surety does hereby waive notice of any such extension.
BID BOND, page 2 of 2
ITB #26-04 BD.9 2/2026
IN WITNESS WHEREOF, the Contractor and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.
(SEAL)
Contractor
By:
(SEAL)
Surety
By:
Georgia Representative
BD.10 2/2026 IT B #26-04
CERTIFICATION BY CONTRACTOR
Regarding
NON-SEGREGATED FACILITIES
The Bidder certifies that he does not, and will not, provide and maintain segregated facilities for his employees at his establishments and, further that he does not, and will not, permit his employees to perform their services at those locations, under his control, where segregated facilities are provided and maintained.
Segregated facilities include, but are not necessarily limited to, drinking fountains, transportation, parking, entertainment, recreation, and housing facilities; waiting, rest, wash, dressing, and locker rooms, and time clock, Work, storage, restaurant, and other eating areas which are set apart in fact, or by explicit directive, habit, local custom, or otherwise, on the basis of color, creed, national origin, and race. The Bidder agrees that, except where he has obtained identical certifications from proposed subcontractors for specific time periods, he will obtain identical certifications from proposed subcontractors prior to the award of subcontracts exceeding $10,000.00 which are not exempt from the provisions of the Equal Opportunity clause, and that he will retain such certifications in his files.
The Bidder agrees that a breach of this certification is a violation of the Equal Opportunity clause in this Contract. The penalty for making false statements is prescribed in 18 U.S.C. 1001.
Bidder (Print)
(Signature)
Name of Signer (Print)
Title of Signer
Date
ITB #26-04 BD.11 2/2026
ROCKDALE COUNTY BOARD OF COMMISSIONERS
NON-COLLUSION AFFIDAVIT OF PRIME BIDDER
State of ____________________)
County of ____________________)
___________________________________________, being first duly sworn, deposes and says that:
(1) He/She is____________________________________ (owner, partner officer, representative, or agent) of ___________________________, the Vendor that has submitted the attached ITB;
(2) He/She is fully informed respecting the preparation and contents of the attached ITB and of all pertinent circumstances respecting such ITB;
(3) Such ITB is genuine and is not a collusive or sham ITB;
(4) Neither the said Vendor nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Vendor, firm or person to submit a collusive or sham ITB in connection with the Contract for which the attached ITB has been submitted or refrain from proposing in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Vendor, firm or person to fix the price or prices in the attached ITB or of any other Vendor, or to fix any overhead, profit or cost element of the proposing price or the proposing price of any other Vendor, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against Rockdale County or any person interested in the proposed Contract; and
(5) The price or prices quoted in the attached ITB are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Vendor or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit.
(Signed
(Title)
Subscribed and Sworn to before me this ___________ day of _____________, 202__
Name__________________________________________________
Title__________________________________________________ My commission expires (Date)
ITB #26-04 BD.12 2/2026
ROCKDALE COUNTY BOARD OF COMMISSIONERS
NON-COLLUSION AFFIDAVIT OF SUB-CONTRACTOR
State of ____________________)
County of ____________________)
___________________________________________, being first duly sworn, deposes and says that:
(1) He/She is____________________________________ (owner, partner officer, representative, or agent) of ___________________________, the sub-contractor that has submitted the attached ITB;
(2) He/She is fully informed respecting the preparation and contents of the attached ITB and of all pertinent circumstances respecting such ITB;
(3) Such ITB is genuine and is not a collusive or sham ITB;
(4) Neither the said sub-contractor nor any of its officers, partners, owners, agents,…
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