26_04 BHS OLD GYM REROOFING.pdf

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REQUEST FOR SEALED PROPOSAL

Request for Proposal # 26-04

For the Project: The Glynn County School System desires to retain the services of a Georgia Licensed Roofing Contractor for the reroofing of the Brunswick High School Old Gym.

RFP Administrator:

Dewayne Bradham Director of Facilities Glynn County School System 200 Emory Dawson Road Brunswick, Georgia 31520

Telephone: 912-267-4100, extension 1225 Fax: 912-267-4183 E-Mail: dewayne.bradham@glynn.k12.ga.us

Sealed proposals are to be submitted to: Dewayne Bradham, Director of Facilities , Glynn County School System, 200 Emory Dawson Road, Brunswick, Georgia, 31520. Submit proposal in a sealed, opaque envelope addressed to the RFP Administrator noted above. Envelopes to be plainly marked with the RFP# and title.

Deadline to receive proposals: 11:00 a.m legally prevailing time on March 3, 2026.

Proposals are due at the time and date specified. Proposals will not be accepted after the date and time above. There will be no public opening of proposals. Proposals submitted via facsimile or otherwise not sealed will be rejected. Proposals received after the date and/or time noted above will not be opened.

The Glynn County Board of Education reserves the right to reject any or all proposals and to accept other than the low proposal when the interest of the school system can be better served. The Board reserves the right to waive any informalities in, or reject, any or all proposals or any part of a proposal.

In the event of equal proposals, preference will be given to the local Proposer.

RFP Schedule of Events:

RFP Advertisement Date January 23, 2026

Georgia Procurement Registry & District Website

Pre-Bid Conference (Mandatory) *RSVP Required*

February 17th ,2026 @10:00 AM

BHS Old Gym 3920 Habersham St.

Brunswick, GA 13520

Deadline to Submit Questions: February 20th, 2026 (noon, EST)

Deadline to Respond to Questions: February 23rd,2026 (4:30 PM)

Deadline to Submit Proposal: March 3rd,2026 (11:00 AM)

Board Approval / Award Date March 10th ,2026

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A. GENERAL INFORMATION REGARDING PROPOSAL

A.1 RFP Amendments

The Glynn County School System is not responsible for any errors or omissions that may occur when bid information is copied from the Georgia Procurement Registry or The Brunswick News by bid posting subscriber websites.

The Glynn County School System reserves the right to amend the Request For Proposal before the deadline of proposal submission. RFP amendments will be issued as a written Addendum.

A.1.1 Addendum will be sent to bidders requesting the RFP or, if a mandatory pre-bid meeting was held, only those bidders who attended the mandatory pre-bid meeting. Statements made at the pre-bid meeting shall not be considered addenda to the RFP unless a written addendum is issued pursuant to the meeting.

A.1.2 The Acknowledgement of Addenda form is to be returned with the proposal. See Attachment “B”

A.2 Withdrawing a Proposal Before the proposal due date, a submitted proposal may be withdrawn by the Proposer by submitting a written request emailed to the Glynn County School System RFP Administrator named above. All such requests must be signed by a person authorized to sign for the Proposer.

A.2.1 Re-Submitting a Response Should a Proposer withdraw its proposal before the RFP close date with the intention to resubmit, please note the following:

● The Proposer’s original response must first be withdrawn in accordance with the guidelines noted above

● Each Proposer is solely responsible for resubmitting its response before the RFP closing date and time

● Costs for returning unopened, withdrawn proposals shall be borne by the Proposer

A.3 Cost for Developing Proposal

The cost for developing the proposal is the sole responsibility of the Proposer. The Glynn County School System will not provide reimbursement for such costs.

A.4 Measurements and Existing Conditions

Contractors are responsible for the correctness of all measurements and for familiarizing themselves with all conditions relating to the Scope of Work. The Bidder is assumed to have visited the premises and to have taken into consideration all conditions which might affect his work. No consideration will be given to any claim based on a lack of knowledge of existing conditions.

A.5 Questions and Restricting Communications with Staff

A.5.1 All questions concerning this RFP must be submitted in writing via fax or email to the RFP Administrator noted above. No questions other than written will be accepted. No response other than written will be binding upon the Glynn County School System.

A.5.2 From the issue date of this RFP until the award is made, Proposer(s) are not allowed to communicate for any reason with any Glynn County School System staff except through the RFP Administrator named herein or during the Pre-Bid Conference. The Glynn County School System reserves the right to reject the proposal of any Proposer(s) violating this provision.

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A.6 Cancellation of RFP The Glynn County School System reserves the right to cancel this RFP at any time and will not be liable for any cost/losses incurred by the Proposers throughout this process.

A.7 Georgia Security & Immigration Compliance (GSIC) Act (Georgia Dept. of Audits, July 2013)

O.C.G.A. § 13-10-90 (4): A public employer shall not enter a contract for the physical performance of services *unless the contractor registers and participates in a federal work authorization program to verify the work eligibility information of newly hired employees.

* By definition: “Physical performance of services means any performance of labor or services for a public employer using a bidding process or by contract wherein the labor or services exceed $2,499.99.”

Proposals that involve the defined “physical performance of services” must include a notarized copy of the GSIC Affidavit forms for the Contractor, O.C.G.A. § 13-10-91(b)(1). See Attachment “C.”

Affidavits will be required for all subcontractors and sub-contractors that have been contracted for the physical performance of services in satisfaction of this RFP in accordance with O.C.G.A. § 13-10-91(b)(3) and § 13-10-91(b)(4) . See Attachments “D” and “E.”

A.7.1 Exception A contractor, subcontractor, or sub-subcontractor who has no employees and does not hire or intend to hire employees for purposes of completing the work described in this RFP shall instead provide a copy of a state-issued driver’s license or state-issued identification card, provided that said state verifies lawful immigration status before issuing a driver’s license or identification card. O.C.G.A. § 13-10- 91(b)(5).

The Georgia Attorney General’s website posts a list of the states that verify immigration status before the issuance of a driver’s license or identification card and that only issue licenses or identification cards to persons lawfully present in the United States.

A.7.1 Responsibility of the Contractor It is the duty of the contractor to submit to the Glynn County School System within five business days of receipt, copies of all subcontractor and sub-sub-subcontractor affidavits, drivers’ licenses, and identification cards required under O.C.G.A. § 13-10-91(b)(6).

A.8 Business License or Certificate of Authority In accordance with O.C.G.A. §48-13-7 and §14-3-1501, a valid Georgia Occupational Tax Certificate or Certificate of Authority is required before any work begins under this contract and shall be maintained throughout the term of this project. Proposer shall submit with their proposal a copy of their company's business license for the State of Georgia or a Certificate of Authority to transact business in the State of Georgia. Certificates of Authority are issued by the Georgia Secretary of State’s office, 404-656-2817. Failure to submit this information may result in the Proposer being declared non-responsive.

A.9 Contractor’s License

Asbestos abatement and the mechanical trade contractors need a license in Georgia. A valid contractor license in another state may be eligible for a reciprocal Georgia license or a Georgia license by endorsement. Include a copy of the current, RFP-applicable Contractor’s license with the proposal.

License required for this RFP: No special licenses are required for roofing contractors in Georgia

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If you need more information, please contact the Georgia Secretary of State’s Professional Licensing Division Call Center at 478-207-2440.

A.10 Compliance with Laws

All work being done under this RFP shall comply with all existing State, Federal, and local laws and regulations of the various departments or agencies of the State of Georgia. The Proposer shall protect and indemnify the Glynn County School System, its officers, employees, and agents against any claim or liability arising from or based upon violation of any such law, ordinance, regulation, order, or decree, whether by himself or his employees or any Subcontractor.

A.11 Storage of Materials

The Glynn County School System does not have storage capacity for materials, supplies, and equipment that will be used for this project. Materials are not to be shipped to the Glynn County School System without the express written consent of the RFP Administrator. The Glynn County School System reserves the right to refuse such shipments and is not responsible for any loss or damage to materials that are shipped without this approval.

B. PROPOSAL OBJECTIVE, SCOPE OF WORK, PRE-BID CONFERENCE

B.1 Objective

The objective of the RFP is to select a Proposer who will provide goods and/or services outlined in this RFP to the Glynn County School System. All qualified Proposers are invited to participate by submitting responses, as further defined below. After evaluating all Proposer responses received prior to the closing date and time of this RFP, the Glynn County School System will determine whether or not to conduct negotiations with responsive and responsible Proposers. After a careful evaluation of responses, an award recommendation will be presented to the Board of Education and a Purchase Order will be issued to the successful bidder.

B.2 Scope of Work (Base Bid)

The Glynn County Board of Education requests proposals from qualified vendors to provide removal of the current built up rock roof system and replace it with TPO roof system. See Section C.2

SPECIFICATIONS

B.3 Pre-Bid Conference ***RSVP REQUIRED ***

A mandatory Pre-Bid Conference has been scheduled for February 17, 2026, at 10:00 AM, at the BHS Old Gym, 3920 Habersham St, Brunswick, GA 31520. Attendance at this Pre-Proposal Conference is required to submit a proposal. *** RSVP REQUIRED *** Please confirm your plan to attend to dewayne.bradham@glynn.k12.ga.us. No plans are available for this project; all measurements are the responsibility of the roofing contractor.

C. SCHEDULE and SPECIFICATIONS

C.1 Schedule

Work is to be completed/substantially completed on a TBD date. It is extremely important that project schedules are met. Only those Proposers with the necessary resources and a commitment to complete all work on schedule should submit a proposal.

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C.2 Specifications C.2.1 O.C.G.A. 20-2-500(b)(1)

Preference, as far as may be reasonable and practicable, will be given to such supplies, materials, equipment, and agricultural products as may be manufactured or produced in the State of Georgia.

Such preference shall not sacrifice quality.

Proposers will be required to measure and determine quantities.

C.3 Adherence to Specifications / Equivalent Brands:

Specifications in this Request for Proposal may have been identified, described, and referenced by a brand name or trade name/mark that is intended to be descriptive, but not restrictive, and is used to indicate the quality and characteristics of products that may be offered. Other products may be considered for award if such products are clearly identified and include such information as necessary to provide an adequate basis for determining the quality and functional capabilities of the product being offered, detailing the reason(s) why and how the proposed items will meet the specifications and not be considered an exception, and submit adequate information to document this claim. The Glynn County School System reserves the right to be the sole judge of what is equal or equivalent.

Proposals that do not comply with these requirements are subject to rejection. If you fail to name an alternate brand, it will be assumed that you are proposing, and you will be required to furnish goods identical to the proposal standard. The Glynn County School System reserves the right to request product demonstrations and/or samples from any Proposers before proposal award. Failure to provide data or product demonstrations/samples may be considered a valid justification for rejection of the proposal.

C.3.1 Samples of items, when required, must be furnished free of expense, before the opening of proposals, and if not destroyed, will, upon request, be returned at the Proposer’s expense. Request for the return of the samples must be made within ten (10) days following the opening of proposals. Each individual sample must be labeled with the Proposer’s name and address.

D. ALTERNATE BIDS: N/A this project

E. VENDOR SERVICE EXPECTATIONS

E.1 Proposal/Bid Bond, Performance and Payment Bonds (Required for this project)

E.1.1 Proposal Bond / Bid Bond Bid Bond (Bond only; certified checks or other forms are not acceptable) shall be required for all competitive sealed bids for construction contracts estimated to be $100,000 or more. The Bid Bond must be in an amount equal to 5% of the Base Bid payable to The Glynn County School System and issued by a Surety authorized to do business in the State of Georgia, in order to guarantee that the Proposer/Bidder will enter into a contract for products and/or related services outlined in this RFP, strictly within the terms and conditions stated in this RFP and in the contract documents, should the contract be awarded to the Proposer.

E.1.2. Performance and Payment Bond - See Cost Proposal Form The successful Awarded Proposer may be required to furnish a performance and payment bond equal to 100% of the Contract Price. The bond shall be issued by a Corporate Surety authorized to do business with the State of Georgia. Show the cost to supply such a bond on the Cost Proposal Form where indicated. Do not include the cost in your Base Bid.

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F. KEY FUNCTIONALITY / SPECIFIC TASKS

See C.2 Specifications

G. COST PROPOSAL

G.1 See Cost Proposal Form. All relevant, applicable costs and fees are to be included in the Cost Proposal.

Proposer(s) shall submit their cost responses on the Cost Proposal Form provided herein. Proposer(s) shall not deviate from the structure established in the Cost Proposal Form. Submission of incomplete Cost Proposal Forms or Cost Proposal Forms that deviate from the clearly established structure may result in the rejection of a proposal as non-responsive.

H. PROPOSAL SUBMISSION GUIDELINES

Upon opening of the proposals, all proposals received will be reviewed to ensure that all required forms and information have been submitted by the Proposer and in the order stated in section H below.

All proposal packages must include the following applicable items and attachments in the order specified below:

a. Acknowledgement of Addenda

b. GSIC Affidavits for Contractor (see A.7, Attachment “C”)

c. Georgia Business License/Occupational Tax Certificate or Certificate of Authority (See A.8)

d. Contractor’s License (if applicable) (see A.9)

e. Implementation Plan and Timeline (see I.2)

f. Product specifications and/or complete materials listing including warranty (see I.3.1)

g. Cost Proposal Form (form enclosed)

h. Proposal Certification (form enclosed)

i. Statement of Proposer’s Qualifications (form enclosed)

j. Proposer’s References (form enclosed)

k. Contractor’s Guarantee (form enclosed)

o. Proposer’s W-9 Tax Form

I.1 Number of Copies (2)

Submit 1 original and 1copy of the proposal in a sealed opaque envelope. Proposals must be submitted on 8 1/2” x 11” letter size white bond paper, single-sided, typed, stapled/fastened in the upper left-hand corner. Fancy bindings, report covers, colored displays, and promotional material are not desired unless specifically requested.

G.1.1 Submit proposal in a sealed, opaque envelope addressed to the RFP Administrator noted above.

Envelopes to be plainly marked with the RFP# and title.

I.2 Implementation Plan and Timeline Include with the proposal an Implementation Plan (a detailed explanation of the Proposer’s proposed method(s) to satisfy the requirements of this project) and Timeline from the date this project will begin through to the anticipated completion date.

I.3 Best and Final Offer Since the Glynn County School System has the discretion to award the project based on the initial RFP responses without exercising the discretionary right to negotiate, the Glynn County School System strongly encourages Proposers to provide its “Best and Final Offer” to this RFP.

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I.3.1 Proposer(s) shall submit their cost responses on the Cost Proposal Form provided herein.

Proposer(s) shall not deviate from the structure established in the Cost Proposal Form. Submission of incomplete Cost Proposal Forms or Cost Proposal Forms that deviate from the clearly established structure may result in the rejection of a proposal as non-responsive.

I.3.2 If required in this RFP, include with bid, complete product specifications showing the make and model of the supplies quoted.

I.4 Presentations/Demonstrations

The Glynn County School System reserves the right to require demonstration(s) of capabilities related to proposals received. Proposers must be prepared to discuss the salient points of their proposal within 2 business days of the request. No presentations, individually or collectively, will be made without such invitation by the Glynn County School System.

J. EVALUATION:

J.1 Suspension and Debarment

The Glynn County School System will check the EPLS website at http://www.sam.gov to determine if a bidder/Proposer is listed.

J.2 In most instances where possible, all contracts and open market orders will be awarded to the lowest responsible Cost Proposal meeting all proposal requirements and specifications. The Glynn County School System reserves the right to evaluate all responsive proposals based on low cost proposal, then the stated evaluation criteria. In scoring against the stated criteria, the Glynn County School System may consider such factors as accepted industry standards and a comparative evaluation of all other qualified RFP responses in terms of differing price, quality, and contractual factors.

J.2.1 Evaluation Committee The Evaluation Committee will evaluate the quality and completeness of each technical submittal as it addresses each requirement of the RFP. Technical submittals will be evaluated and scored in categories as follows:

TECHNICAL MERIT: 40 Points

● Ability to Meet Schedule

COST: 60 Points

● Cost of Work

J.2.2 Ranking Upon completion of the evaluation process and presentations (if requested) by the Evaluation Committee, the proposals will be ranked in descending Points Total order, High to Low. The proposal receiving the highest points total will be recommended to the Finance Committee for award. If approved, the Finance Committee will bring the award recommendation to the Board of Education.

K. AWARD

Awards on multi-year contracts and proposals of $40,000 or more must be approved by the Board of Education on the first practical BOE meeting date after the RFP deadline. The Glynn County School System reserves the right to accept an offer other than the lowest cost proposal, or the highest points total ranked proposal, when the interest of the Glynn County School System can be better served.

Where time is of the essence, the best delivery date offered will be taken into consideration in awarding proposals.

K.1 Low Dollar Bid Award

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In most instances where possible, all contracts and open market orders will be awarded to the lowest responsible Cost Proposal meeting all proposal requirements and specifications. The Board reserves the right to waive any informalities in, or reject, any or all proposals or any part of a proposal.

K.2 Tie Bids In the event of equal proposals, preference will be given to the local Proposer (a person who (1) has a place of business located in Glynn County, Georgia; (2) which is staffed by an employee or employees as their permanent employment year-round in the normal course of business).

K.3 Split/Multiple Awards The Glynn County School System reserves the right to make multiple awards or to award a contract by individual line items/services or alternatives, by group of line items/services or alternatives, or to make an aggregate award, whichever is deemed most advantageous to the Glynn County School System. If the Glynn County School System determines that an aggregate award to one Offeror is not in the Glynn County School System’s best interest, “all or none” offers shall be rejected.

K.4 Electronic Payment Option Some vendors prefer electronic payments over printed and mailed paper checks. In addition to printed and mailed paper checks, the Glynn County Board of Education also offers direct deposit and credit card acceptance account programs for processing our payments.

L. CONTRACTS:

L.1 Funding Approval and Availability

The fiscal year for Glynn County Schools begins July 1 and ends June 30. This solicitation and any resulting contract(s) may contain renewal and extension options that are subject to approval and funding of the Glynn County Board of Education which shall terminate absolutely without further obligation on the part of the Glynn County Board of Education at the end of the fiscal year following the date of solicitation and at each June 30 renewal anniversary date thereafter unless the successful vendor is notified otherwise and agrees in writing to the exercise of renewal and extension options. No purchase will be made if funding is not approved by the Glynn County Board of Education. O.C.G.A. 20- 2-506 shall apply to all multi-year lease, purchase, or lease purchase contracts.

L.2 Copy of Contract Form (if applicable)

If applicable to the requirements of this RFP, proposals are to include a non-executable, reviewable copy of the contract being proposed, including the vendor’s proposed timeline for implementation, the vendor’s implementation responsibilities, Glynn County School System’s implementation responsibilities, and the vendor’s support responsibilities after implementation.

The applicable terms and provisions of any contract shall bind the vendor. Nothing contained herein shall create any contractual relationship between any sub-vendor/sub-contractor and the Glynn County School System. The primary vendor will be responsible for the supervision and conduct of any sub-vendors and/or sub-contractors assigned to this project. There will be one purchase order issued to the successful vendor for this project. The contract shall bind the vendor to furnish and deliver goods and/or services at the prices, and in accordance with, the conditions of this RFP except as otherwise designated.

L.3 Non-Performance

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Non-performance of contract terms will give sufficient cause for the Glynn County School System to cancel the contract. Non-performance shall be construed to include, but is not limited to, failure of the vendor to deliver in the time specified or in the manner required.

L.4 Default In case of default of the supplier, the Glynn County School System reserves the right to procure articles or services from other sources and hold the supplier responsible for any excess occasioned thereby.

M. GENERAL CONDITIONS:

M.1 The Glynn County School System promotes equal opportunity for all persons, without regard to race, color, religion, sex, handicap, or national origin, with vendors and/or contractors doing business with the Board.

M.2 Payment shall be made by the Glynn County School System to the Vendor for services that are actually performed, and, if applicable, products actually delivered in accordance with the specifications of the Request for Proposal and receipt of an invoice.

M.2.1 FOB Destination. Delivery by the supplier to the common carrier does not constitute delivery to the Glynn County School System. Title is accepted by the Glynn County School System upon receipt.

M.3 The Vendor shall be responsible for obtaining all permits and licenses and shall pay all fees, including all applicable taxes required by various governmental agencies in connection with this work. This shall also apply to all subcontractors.

M.4 All tools, dies, jigs, patterns, equipment, plates, cuts, negatives, artwork, or other items purchased, furnished, charged to, or paid for by the Glynn County School System and produced in conjunction with this proposal shall become and remain the property of the Glynn County School System. The contractor shall hold such property for the benefit of the Glynn County School System and, upon written request, deliver the property to the Glynn County School System.

M.5 The Contractor shall confine operations at the site to permitted areas and shall not unreasonably encumber site with materials or equipment. The Contractor shall keep the premises and surrounding area free from accumulation of waste materials or rubbish caused by the operations under the Contract.

M.6 Contractor’s or subcontractor’s staff associating with any student or teacher on campus shall be prohibited. Failure to comply with this requirement can subject personnel to being banned from campus.

M.7 Visitors, including Contractor’s employees and subcontractors, are prohibited from smoking on Glynn County School System property.

M.8 Any damage done to any part of permanent or portable classrooms, buildings, equipment, furniture, fixtures or any items owned by the Glynn County School System or related individuals by the contractor personnel shall be repaired or replaced at no cost to the Glynn County School System.

M.9 For security purposes, the Contractor and Facilities Director will work out daily work schedules to ensure that buildings and property fence gates will be open. The Contractor awarded the job is to submit a list of workers to the Facilities Director.

M.9.1 All of Contractor’s employees and/or subcontractors are to wear uniforms or some form of company identification when performing work on school premises and must check in at the school main office when entering/exiting school property.

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M.10 Daily and at completion of the Work, the contractor shall remove from and about the site all waste, rubbish, Contractor’s tools, equipment, and materials.

M.10.1 All debris that may result from this Contract is to be placed in a container provided by Contractor. Unless stipulated otherwise, removal of debris from the Contract site and the proper and lawful disposal of the same is the responsibility of Contractor. The placement on site of all sway cars and other large waste containers is at the discretion of the Glynn County School System Facilities Director.

N. INSURANCE REQUIREMENTS:

N.1 If selected and prior to any work being done, the Proposer/Contractor shall indemnify and hold harmless the Glynn County School System, its employees and agents against any and all claims, damages, losses, and expenses, including but not limited to attorney’s fees arising out of or resulting from the performance of the Work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury or destruction of tangible property (other than the work itself) including the loss of use resulting therefrom and (2) is caused in whole or in part by any negligent act or omission of the Contractor, and Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder. Such obligation on indemnity which would otherwise exist as to any party or person described in this paragraph. In any and all claims against the Glynn County School System or any of its agents or employees by an employee of the Proposer/Contractor, any Subcontractor, anyone directly or indirectly employed by any of them may be liable, the indemnification obligation under this paragraph shall not be limited in any way by a limitation of the amount or type or damages, compensation or benefits payable under worker’s or workman’s compensation acts, disability benefits acts, or other employee benefits acts.

N.2 (See Attachment “A”) Prior to the commencement of any work under this Contract, the Contractor shall provide the Glynn County School System Director of Purchasing with a copy of a current Certificate of Insurance insuring the Proposer/Contractor, its agents, and employees against claims arising from the work being performed in conjunction with this contract. This aforementioned insurance policy shall insure the Proposer/Contractor, its agents, and employees to the minimum limits of amount as follows:

1. Workers Compensation:

a. State: Statutory

b. Employers Liability: $500,000

2. Comprehensive General Liability:

a. Bodily Injury:

$1,000,000 per Person $1,000,000 per Occurrence

b. Property Damage:

$1,000,000 per Person $1,000,000 per Occurrence

3. Personal Injury with Employment Exclusion deleted: $500,000 annual aggregate

4. Products and Completed Operations: Same limits as Comprehensive General Liability maintained for one year after substantial completion.

5. Contractual Liability: $500,000

6. Comprehensive Automobile Liability:

Bodily Injury and Property Damage $1,000,000 per Person $1,000,000 per Occurrence

7. Umbrella Excess Liability: $1,000,000

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N.3 Further, all such insurance shall name the Glynn County School System as additional named insured. In the event the Proposer/Contractor has a blanket policy to cover more than the scope of this contract, Proposer/Contractor must then furnish Owner an endorsement to this blanket policy which specifies that the Glynn County School System shall be an Additional Named Insured for the work to be performed under this contract. A “Contractor Sample” of the required Certificate of Insurance is provided as Attachment “A.”

O. ACCESS TO PRICING INFORMATION:

O.1 Open Records:

Proposers are cautioned that any documentation submitted with or in support of a proposal will become subject to public inspection under the Georgia Open Records Act. Labeling such information as “Confidential,” “Proprietary,” or in any other manner may not protect this material from public inspection upon request. By submitting a proposal in response to this Request For Proposal, the Proposer agrees that it will not request, and will not authorize anyone on its behalf to request any other Proposer's response to this Request For Proposal until such time as the Glynn County School System has selected the successful Proposer. Likewise, Proposer will not utilize any information contained in any other Proposer's response to this Request for Proposal regardless of how that information is obtained, in formulating any response to this Request for Proposal. Violation of these assurances is grounds for rejection of the Proposer's response.

O.1.1 After an award is made, the chosen vendor and amount will be posted on the Georgia Procurement Registry and the tabulation on the Glynn County School System website under Bid Opportunities. Other information relating to an RFP that is not listed on the school system website is available through an Open Records request. After receipt of the Open Records request and prior to any record retrieval, the requestor will be provided with a cost estimate of the costs to access the documents and for photocopies, and the day/time such records will be available for viewing. If records are to be copied and mailed, full payment must be received prior to delivery of the records. Payment options are limited to U.S. currency, company checks or money orders (no personal checks).

O.2 The proposal tabulation shall not be construed as “notice of award,” it merely is a record of the proposal prices that were submitted. In most instances, all contracts and open market orders will be awarded to the lowest responsible proposal meeting all specifications, however, the Board reserves the right to reject any or all proposals and to accept other than the low proposal when the interest of the school system can be better served.

O.3 Notice of Award will be provided to all who submitted a cost proposal.

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COST PROPOSAL FORM - RFP #26-04

Company Name:________________________________________________________________________

By___________________________________________________________________________________

Title__________________________________________________________________________________

Address:____________________________________________________________________________

Phone______________________________________ Fax____________________________________

Email address____________________________________________________________________________

Having carefully examined the Request for Proposal documents provided and held to actual or implied knowledge of the premises and conditions affecting the work, the undersigned proposes to furnish all services, labor, and materials called for by them. No proposal may be withdrawn for a period of 120 days after the time set for the opening of proposals has been called on the date of opening.

Base Bid:

BHS Old Gym Reroofing $ ____________________________________________

Bonds may be required for this contract, both in the amounts equal to 100% of the Contract Price. Both bonds shall be issued by a Corporate Surety authorized to do business with the State of Georgia.

Cost to provide Performance Bond if required: $____________________________________________

Cost to provide Payment Bond if required: $____________________________________________

The undersigned agrees to commence actual physical work on the site with adequate force and equipment in accordance with the requirements herein, commencing on ____________________________, 2026 and finishing (including site clean-up) on/by ______________________________, 2026.

Signature of Proposer (use blue ink)

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PROPOSAL CERTIFICATION

We propose to furnish and deliver all of the deliverables and services named in the attached Request For Proposal for which prices have been set. The price or prices offered herein shall apply for the period of time stated in the Request for Proposal.

We further agree to strictly abide by all the terms and conditions contained herein as modified by any attached special terms and conditions, all of which are made a part hereof. Any exceptions are noted in writing and included in this proposal.

It is understood and agreed that this proposal constitutes an offer, which, when accepted in writing by the Glynn County School System, and subject to the terms and conditions of such acceptance, will constitute a valid and binding contract between the undersigned and the Glynn County School System.

It is understood and agreed that we have read the specifications shown or referenced in this Request For Proposal and that this proposal is made in accordance with the provisions of such specifications. By our written signature on this proposal, we guarantee and certify that all items included in this proposal meet or exceed all such specifications. We further agree, if awarded a contract, to deliver goods and services that meet or exceed the specifications.

It is understood and agreed that this proposal shall be valid and held open for a period of one hundred twenty

(120) days from the proposal opening date.

PROPOSER SIGNATURE AND CERTIFICATION

I certify that this proposal is made without prior understanding, contact, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal Law and can result in fines, prison sentences, and civil damage awards. I affirm that there is no relationship between Proposer and a member of the Glynn County Board of Education, employee, or elected member. I agree to abide by all conditions of the proposal and certify that I am authorized to sign this proposal for the Proposer. FURTHER, it is the Glynn County Board of Education’s policy that our employees and agents shall not accept from customers, contractors, and suppliers of property, goods, or services; or from other persons, any gifts, benefits, or unusual hospitality that may in any way tend to influence or have the appearance of influencing them in the performance of their jobs.

Authorized signature Date

RFP #26-04 For: Reroofing of BHS Old Gym Page 14 of 21

STATEMENT OF PROPOSERS QUALIFICATIONS

Legal Name of Proposer__________________________________________________

Business Address______________________________________________________

Business Phone Number:_________________________________________________

Business Fax number____________________________________________________

Plan of Organization: (Proprietorship) (Corporation) (Partnership) (Other)

When Organized? _________________ When Incorporated? __________________

Number of years engaged in the contracting business under the present firm name: ____________

D-U-N-S Number__________________________________________________________________

Credit Available for this Contract: ____________________________________________

Contracts now in hand; Gross Amount: _________________________________________

Have you ever refused to sign a contract at your original proposal? __________________________

Have you ever defaulted on a contract? ____________________________________

Remarks: ________________________________________________________________

(The above statements must be subscribed and sworn to before a Notary Public)

Date____________________________________________

Firm Name_______________________________________

By______________________________________________

Title_____________________________________________

Sworn to and subscribed before me this:

____________________________day of___________________________, __________.

NOTARY PUBLIC STAMP

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PROPOSER’S REFERENCES

List 3 references for the most closely related projects (preferably for other public school systems) completed in the last 3 years

I. Company____________________________________________________________

Address_________________________________________________________________

City/State/Zip____________________________________________________________

Contact Person___________________________________________________________

Telephone_____________________________Fax_______________________________

Description of type work that was done________________________________________

II. Company_____________________________________________________________

Address_________________________________________________________________

City/State/Zip____________________________________________________________

Contact Person___________________________________________________________

Telephone_____________________________Fax_______________________________

Description of type work that was done________________________________________

III. Company____________________________________________________________

Address_________________________________________________________________

City/State/Zip____________________________________________________________

Contact Person___________________________________________________________

Telephone_____________________________Fax_______________________________

Description of type work that was done________________________________________

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CONTRACTOR'S GUARANTEE

We hereby guarantee that the work described in these proposal documents will be completed in accordance with the Scope of Work, specifications, and any applicable drawings.

We agree to repair or replace any or all of our work, together with any other adjacent work which may be displaced in so doing, that may prove to be defective in its workmanship or material within a period of *_________________________ from the date of acceptance by the Owner without any expenses whatsoever to the Owner.

Within 10 days after being notified in writing by the Owner of any defects in the work, we agree to commence and prosecute with due diligence all work necessary to fulfill the terms of this guarantee, and to complete the work within a reasonable period of time, and in the event of our failure to so comply, Owner to proceed to have such work done at our expense and we will honor and pay the cost and charges thereof upon demand.

We agree that, in case of emergency, where, in the opinion of the Owner, delay would cause serious loss or damage to the Owner, repairs may be made without notice, and we, collectively and separately, agree to pay the cost thereof upon demand.

* NOTE: If the line above if left blank, period will automatically be one (1) year

SIGNED:_______________________________________________________________

Prime Contractor's Signature

Print Name

Title

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ATTACHMENT “A”

Contractor Sample of Certificate of Insurance Required from Proposer Awarded the Project

E X A M P L E

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ATTACHMENT “B”

Acknowledgement of Addenda

The Offeror has examined and carefully studied the Specifications and the following Addenda, receipt of all of which is hereby acknowledged:

Addendum No. _____ dated _________________ Acknowledgement ________________ Initial

Offerors must acknowledge any issued addenda. Proposals which fail to acknowledge the Offeror’s receipt of any addendum will result in the rejection of the proposal if the addendum contains information which substantively changes the RFP requirements.

ATTACHMENT “C”

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Georgia Security & Immigration Compliance (GSIC) Affidavit CONTRACTOR AFFIDAVIT under O.C.G.A. § 13-10-91(b)(1)

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services on behalf of the Glynn County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period, and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13- 10-91 (b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization (The ID# is 4-6 digits – no letters)

Name of Contractor ______RFP 26-04 BHS Old Gym Reroofing____________________________________ Name of Project

_____GLYNN COUNTY SCHOOL SYSTEM _________________________________________________ Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on ___________________________, 202____ in ___________________________(city), _____(state)

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME ON THIS THE _____ DAY OF__________________, 202___

NOTARY PUBLIC

My Commission Expires: __________________________________________________

ATTACHMENT “D” – If applicable

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SUBCONTRACTOR AFFIDAVIT under O.C.G.A. § 13-10-91(b)(3)

By executing this affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services under a contract with (name of contractor: ______________________________________________________) on behalf of the Glynn County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91 (b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-subcontractor to forward, within five business days of receipt, a copy of such notice to the contractor.

Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization (The ID# is 4-6 digits – no letters)

Name of Subcontractor ______ RFP 26-04 BHS Old Gym Reroofing Name of Project

______GLYNN COUNTY SCHOOL SYSTEM _______________________________________________

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on __________________________, 202____ in ____________________________(city), _____(state)

Signature of Authorized Officer or Agent

ATTACHMENT “E” – If applicable

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SUB-SUBCONTRACTOR AFFIDAVIT under O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. 13-10-91, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services under a contract for (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract):______________________________________________________) and (name of contractor:__________________________________________________) on behalf of the Glynn County School System has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A.

§ 13-10-91 (b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract):______________________________________________________). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract):______________________________________________________). Sub-subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization (The ID# is 4-6 digits – no letters)

Name of Sub-subcontractor

______RFP 26-04___________________________________

Name of Project ______GLYNN COUNTY SCHOOL SYSTEM ____________________________________________________ Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on __________________________, 202____ in __________________________(city), _____(state)

Signature of Authorized Officer or Agent