Please note the following:

• This page must be completed and returned with your proposal.

• Proposals must be submitted in a sealed envelope, and marked with proposal number & closing date.

• Proposals received after the above closing date and time will not be accepted.

PURCHASING OFFICE

1149 ELLSWORTH DR., SUITE 400

PASADENA. TEXAS 77506

713-475-5532

FAX 713-920-7938

SUBMIT TO:

CITY OF PASADENA

CITY SECRETARY’S OFFICE

1149 Ellsworth DR., SUITE 200

PASADENA, TX 77506

Request fo r P roposa l (RFP)

MAILING DATE

July 1, 2026

TITLE

Preston Park Development – Phase 1

NUMBER

26-020

CIP# R055

CLOSING DATE & TIME

July 27, 2026 by

4:00 P.M. CDT

PROPOSAL WRITER

Barbara Hamlett

PRE-PROPOSAL DATE, TIME, AND LOCATION

July 10, 2026 at 9:00 am Verne Cox Adaptive Recreation Center 5200 Burke Road, Pasadena, TX 77504

NAME OF PARTNERSHIP, CORPORATION OR INDIVIDUAL

TAXPAYER IDENTIFICATION NUMBER

MAILING ADDRESS

NO PROPOSAL: If not submitting a proposal, state reason below and return one copy of this form

CITY-STATE-ZIP

PH:

EMAIL:

FX:

WEB ADDRESS:

TOTAL PROPOSAL AMOUNT:

Delivery: Calendar days after receipt of Purchase Order:

days (ARO)

Proposals are firm for Acceptance for 90 days

Yes No Other

Payment Terms:

% , net

I certify that this proposal is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a proposal for the same materials, supplies, or equipment and is in all respects fair and without collusion or fraud. I agree to abide by all conditions of this proposal and certify that I am authorized to sign this proposal for the proposer. In submitting a proposal to the City of Pasadena the proposer offers and agrees that if the proposal is accepted, the proposer will convey, sell, assign or transfer to the City of Pasadena all rights, titles and interest in and to all causes to action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of TX for price fixing relating to the particular commodities or services purchased or acquired by the City of Pasadena. At the City’s discretion, such assignment shall be made and become effective at the time the City tenders final payment to the proposer.

A U T H O R I Z E D S I G N A T U R E D A T E

P R I N T E D N A M E / T I T L E

Please initial by all that apply. I acknowledge receipt of the following addendum

Addendum #1 Addendum #2 Addendum #3 Addendum #4

Legal Notice

NOTICE TO PROPOSERS

RFP NO. 26-020

CIP# R055

The City of Pasadena, Texas intends to purchase and invites you to submit a sealed proposal for:

Preston Park Development – Phase 1

Sealed proposals, one (1) original hard copy and one (1) digital copy on a USB drive, will be received by the City of Pasadena, Texas on or before 4:00 p.m. CDT, Monday, July 27, 2026 in the Office of the City Secretary, 1149 Ellsworth Dr., Suite 200, Pasadena, Texas 77506. Proposals will be publicly opened and read on Tuesday, July 28, 2026 at 3:00 p.m. in Room 236, 2nd floor, City Hall, 1149 Ellsworth Dr., Pasadena, TX 77506.

Request for Proposal documents may be obtained via the Internet by contacting DemandStar.com or from the City of Pasadena Purchasing Department web page at www.pasadenatx.gov. If you do not have Internet access, you may obtain the documents by contacting the Purchasing Office at 1149 Ellsworth Dr., Pasadena, Texas, 77506, (713) 475-5532.

Proposals may be either mailed or hand delivered to the City Secretary’s Office, 1149 Ellsworth Dr., Suite 200, Pasadena, TX 77506. Any proposals received after the above stated time will be returned to the proposer unopened.

The City Council reserves the right to waive any informalities or minor irregularities; reject any and all proposals which are incomplete, conditional, obscure, or which contain additions not allowed for; accept or reject any proposal in whole or in part with or without cause; and accept the proposal which best serves the City.

A pre-proposal meeting and site visit will be conducted on Friday, July 10, 2026 at 9:00 A.M. at the Verne Cox Adaptive Recreation Center, located at 5200 Burke Road, Pasadena, TX 77504 to answer questions regarding the proposal requirements. All prospective Proposers are encouraged to attend. Non-attendance on the part of a Proposer shall not relieve the Proposer of any responsibility for adherence to the provisions of this proposal package or any addenda hereto.

CAUTION: It is the proposer’s responsibility to ensure that proposals are received in the City Secretary’s Office prior to the date and time specified above. Receipt of a proposal in any other City office does not satisfy this requirement.

Published in the Pasadena Citizen & on the City of Pasadena Website

Publish: July 1, 2026 & July 8, 2026 http://demandstar.com/ http://www.pasadenatx.gov/

Commodity Code: 912-23,912-25,912-26,912-32,988-63 RFP # 26-020 Preston Park Development – Phase 1

TABLE OF CONTENTS

STANDARD PURCHASE DEFINITIONS (RFP)

GENERAL REQUIREMENTS FOR PROPOSALS

SPECIAL CONDITIONS

SPECIFICATIONS

EVALUATION OF PROPOSALS

INSTRUCTIONS FOR PREPARING PROPOSALS

PROPOSAL PRICING SHEET

PROPOSER INFORMATION SHEET

DEVIATION & COMPLIANCE SIGNATURE FORM

PROPOSER'S STATEMENT REGARDING BONDS AND INSURANCE COVERAGE COMPLIANCE

SOLICITATION QUESTIONNAIRE

PROPOSER CHECKLIST

PROPOSAL LABEL

APPENDIX A – PRESTON PARK CONCEPT PHOTO

ATTACHMENT A - BASIC INSURANCE REQUIREMENTS

ATTACHMENT B - INDEMNITY CLAUSE

ATTACHMENT C – FEDERAL COMPLIANCE DOCUMENTS

Commodity Code: 912-23,912-25,912-26,912-32,988-63 RFP # 26-020 Preston Park Development – Phase 1

STANDARD PURCHASE DEFINITIONS (RFP)

The City will use the following definitions in instructions to proposers, terms and conditions, special provisions, technical specifications and any other solicitation documents.

Whenever a term defined by the Uniform Commercial Code, as enacted by the State of Texas, is used in the Contract, the UCC definition shall control, unless otherwise defined in the Contract.

1. Addendum means a written instrument issued by the

Contract Awarding Authority that modifies or clarifies the Solicitation prior to the Due Date. “Addenda” is the plural form of the word.

2. Alternate Proposal means multiple Proposals with substantive variations from the same Proposer in response to a Solicitation.

3. Appropriate, Appropriated, or Appropriation means the adoption by the City Council of the City of a budget for a fiscal year that includes payments to be made under the Contract during the respective fiscal year.

4. Proposal is a complete, properly signed response to a

Request for Proposal, which if accepted, would bind the Proposer to perform the resultant Contract.

5. Proposer is a person, firm, or entity that submits a Proposal in response to a Solicitation. Any Proposer may be represented by an agent after submitting evidence demonstrating the agent’s authority. The agent cannot certify as to his own agency status.

6. Proposal Guaranty guarantees that the Proposer (a) will not withdraw the Proposal within the period specified for acceptance, and (b) will execute a Contract and furnish required bonds and any necessary insurance within the time specified in the Solicitation, unless a longer time is allowed by the City. The guarantee will be returned to the Proposer upon execution of a Contract

7. Proposals are responses to a Request for Proposals.

8. City means the City of Pasadena, a Texas home-rule municipal corporation.

9. Construction means the construction, repair, rehabilitation, alteration, conversion or extension of building, parks, utilities, streets or other improvements or alterations to real property.

10. Contractor means the person, firm, or entity selling goods or services to the City under a Contract.

11. Deliverables means the goods, products, materials, and/or services to be provided to the City by a Proposer.

12. Due Date means the date and time specified for receipt of

Proposals.

13. Goods are supplies, materials, or equipment.

14. Request for Proposal (RFP) means a Solicitation requesting pricing for a specified Good or Service which has been advertised for Proposal in a newspaper.

15. Lowest Responsible Proposal means the Proposal meeting all requirements of the specifications, terms, and conditions of the Request for Proposal resulting in the lowest cost to the City in a total cost concept or based solely on price, taking into consideration the financial and practical ability of the Proposer to perform the Contract, past performance of the Proposer, and compliance with all City ordinances concerning the purchasing process.

16. Lowest Responsible Proposer means the Proposer submitting Lowest Responsible Proposal.

17. Non-Professional Services are services performed that are not of a professional nature such as lawn care, security, janitorial, etc.

18. Offer means a complete signed response submitted to the

City in response to a Solicitation including, but not limited to, a bid submitted in response to an Invitation for Bid, a proposal submitted in response to a Request for Proposal, a quote submitted in response to a Request for Quotation, or a statement of qualifications and interest submitted in response to a Request for Qualifications.

19. Pre-Submittal Conference means a conference conducted by the Purchasing Office, held in order to allow Proposers to ask questions about the proposed Contract and particularly the Contract specifications.

20. Professional Services means services that use skills that are predominantly mental or intellectual, rather than physical or manual such as accounting, architecture, land surveying, law, medicine, optometry, professional engineering, etc.

21. Purchase Order is an order placed by the Purchasing Office for the purchase of Goods or Services written on the City’s standard Purchase Order form and which, when accepted by the Proposer, becomes a contract. The Purchase Order is the Proposer’s authority to deliver and invoice the City for Goods or Services specified, and the City’s commitment to accept the Goods or Services for an agreed upon price.

22. Services include all work or labor performed for the City on an independent contractor basis other than construction.

23. Solicitation means, as applicable, an Invitation for Bid, Request for Proposal, Request for Qualifications, or a Request for Quotation.

24. Subcontractor means a person, firm or entity providing goods or services to a Proposer to be used in the performance of the Proposer’s obligations under the Contract.

25. Unbalanced Proposal means a Proposal that is based on prices which are significantly less than cost for some proposal items and significantly more than cost for others.

Commodity Code: 912-23,912-25,912-26,912-32,988-63 RFP # 26-020 Preston Park Development – Phase 1

GENERAL REQUIREMENTS FOR PROPOSALS

These instructions are standard for all contracts for commodities or services issued through the City of Pasadena Purchasing Department. General Requirements apply to all advertised proposals; however, these may be superseded, whole or in part, by the SPECIAL CONDITIONS OR OTHER DATA CONTAINED HEREIN.

READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING

ALL REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.

1. TERM CONTRACTS

The CITY of PASADENA acceptance of Proposer’s offer shall be limited to the terms herein unless expressly agreed in writing by the CITY. If the contract is intended to cover a specific time period, the term will be given in the specifications under PERIOD OF CONTRACT

2. ANTI-LOBBYING PROVISION

DURING THE PERIOD BETWEEN THE PROPOSAL MAILING DATE AND THE CONTRACT AWARD, PROPOSERS, INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL NOT DIRECTLY DISCUSS OR PROMOTE THEIR PROPOSAL WITH ANY MEMBER OF THE PASADENA CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF CITY-SPONSORED INQUIRIES, BRIEFINGS, INTERVIEWS, OR PRESENTATIONS, UNLESS REQUESTED BY THE

CITY.

THIS PROVISION IS NOT MEANT TO PRECLUDE PROPOSERS FROM DISCUSSING OTHER MATTERS WITH CITY COUNCIL MEMBERS OR CITY STAFF. THIS POLICY IS INTENDED TO CREATE A LEVEL PLAYING FIELD FOR ALL POTENTIAL PROPOSERS, ASSURE THAT CONTRACT DECISIONS ARE MADE IN PUBLIC, AND TO PROTECT THE INTEGRITY OF THE PROPOSAL PROCESS. VIOLATION OF THIS PROVISION MAY RESULT IN REJECTION OF THE

PROPOSER S PROPOSAL.

3. POTENTIAL CONFLICTS OF INTEREST

An outside consultant or contractor is prohibited from submitting a proposal for services on a CITY of PASADENA project of which the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint venture or was in any other manner associated by ownership to any party that was a designer or other previous contributor.

If such a consultant or contractor submits a prohibited proposal, that proposal shall be disqualified on the basis of conflict of interest, no matter when the conflict is discovered by CITY of PASADENA.

4. GOVERNING FORMS

In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall document, the City’s interpretation shall govern.

5. GOVERNING LAW

This proposal solicitation is governed by the competitive bidding requirements of the CITY and Texas Local Government Code §252, as amended. Proposers shall comply with all applicable federal, state and local laws and regulations. Proposer is further advised that these requirements shall be fully governed by the laws of the State of Texas and that the CITY of PASADENA may request and rely on advice, decisions and opinions of the Attorney General of Texas and the City Attorney concerning any portion of these requirements.

6. APPLICABLE LAW AND VENUE

Any agreement resulting from this RFP shall be construed according to the laws of the State of Texas. The City and vendors agree that the venue for any legal action under this agreement shall be the Court of Harris County, Texas. In the event that any action is brought under any agreement resulting from the RFP in Federal Court, the venue for such action shall be in the Federal Judicial District of Harris County, Texas.

7. IMMIGRATION REFORM and CONTROL ACT (IRCA) The Immigration Reform and Control Act (IRCA), also Simpson-Mazzoli Act (Pub.L. 99-603, 100 Stat. 3359, signed by President Ronald Reagan on November 6, 1986) is an Act of Congress which reformed United States immigration law. The Act made it illegal to knowingly hire or recruit illegal immigrants (immigrants who do not possess lawful work authorization), required employers to attest to their employees' immigration status, and granted amnesty to certain illegal immigrants who entered the United States before January 1, 1982 and had resided there continuously. The Act also granted a path towards legalization to certain agricultural seasonal workers and immigrants who had been continuously and illegally present in the United States since January 1, 1982.

8. ADDENDA

When specifications are revised, the CITY of PASADENA Purchasing Department will issue an addendum addressing the http://en.wikipedia.org/wiki/Public_law_(United_States)

Commodity Code: 912-23,912-25,912-26,912-32,988-63 RFP # 26-020 Preston Park Development – Phase 1 nature of the change. Proposers must sign and include it in the returned proposal package.

9. SILENCE OF SPECIFICATIONS

The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item proposed.

10. NAME BRANDS

Specifications may reference name brands and model numbers. It is not the intent of the CITY of PASADENA to restrict these proposals in such cases, but to establish a desired quality level of merchandise or to meet a pre-established standard due to like existing items. Proposers may offer items of equal stature and the burden of proof of such stature rests with proposers. The CITY of PASADENA shall act as sole judge in determining equality and acceptability of products offered.

11. INSPECTIONS & TESTING

City of Pasadena reserves the right to inspect any item(s) or service location for compliance with specifications and requirements and needs of the using department. If a Proposer cannot furnish a sample of a proposal item, where applicable, for review, or fails to satisfactorily show an ability to perform, the CITY can reject the proposal as inadequate.

12. PRICING

Prices for all goods and/or services shall be firm for the duration of each term of the contract. Pricing for the initial term shall be stated on the Proposal Pricing form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the contract term. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage, and other charges are to be prepaid by the Contractor and included in the proposal prices.

If there are any additional charges of any kind, other than those mentioned above, specified, or unspecified, Proposer MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails.

13. PROPOSAL FORM COMPLETION

Unless otherwise specified, Proposers must use the proposal forms supplied by the Purchasing Office. Fill out and return all forms to the City Secretary’s Office. An authorized representative of the proposer should sign the Proposal Sheet. The contract will be binding only when signed by the CITY of PASADENA, funds are certified by the CITY Controller, as applicable, and a Purchase Order issued.

14. SCANNED OR RE-TYPED RESPONSE

If in its proposal response, Proposer either electronically scans, re-types, or in some way reproduces the City’s published proposal package, then in event of any conflict between the terms and provisions of the City’s published proposal specifications, or any portion thereof, and the terms and provisions of the proposal response made by Proposer, the City’s proposal specifications as published shall control. Furthermore, if an alteration of any kind to the City’s published proposal specifications is only discovered after the contract is executed and is or is not being performed; the contract is subject to immediate cancellation.

15. PROPOSAL RETURNS including ALTERNATE PROPOSALS PROPOSER shall return one (1) “ORIGINAL” hard copy and one (1) digital copy on a USB drive of the PROPOSAL in a sealed envelope or package of comparable size. Please cut out and affix the PROPOSAL label found on page 27 to the outermost mailing envelope (UPS, USPS, FEDEX, etc.) of your proposal to ensure proper delivery!

Only one Proposal per envelope. Alternate Proposals shall be in a separate envelope and marked as Alternate Proposal.

Proposers must return all completed proposals to:

City of Pasadena City Secretary’s Office 1149 Ellsworth Dr., Suite 200 Pasadena, Texas 77506 by the date and time specified. Late proposals will not be accepted, and will be returned to Proposers unopened.

16. SUPPLEMENTAL MATERIALS

Proposers are responsible for including all pertinent product data in the returned proposal package. Literature, brochures, data sheets, specification information, completed forms requested as part of the proposal package and any other facts

Commodity Code: 912-23,912-25,912-26,912-32,988-63 RFP # 26-020 Preston Park Development – Phase 1 which may affect the evaluation and subsequent contract award should be included. Materials such as legal documents and contractual agreements, which the Proposer wishes to include as a condition of the proposal, must also be in the returned proposal package. Failure to include all necessary and proper supplemental materials may be cause to reject the entire proposal.

17. DISQUALIFICATION OF PROPOSER

Upon signing this proposal document, a Proposer offering to sell supplies, materials, services, or equipment to the CITY of PASADENA certifies that the Proposer has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the proposal made to any competitor or any other person engaged in such line of business. Any or all proposals may be rejected if the CITY believes that collusion exists among the Proposers. Proposals in which the prices are obviously unbalanced may be rejected. If multiple proposals are submitted by a Proposer and after the proposals are opened, one of the proposals is withdrawn, the result will be that all of the proposals submitted by that Proposer will be withdrawn;

however, nothing herein prohibits a vendor from submitting multiple proposals for different products or services.

18. AWARD OF CONTRACT

18.1. Per Section § 252.043 of the Texas Local Government Code;

18.1.1. In determining the best value for the municipality, the municipality may consider:

(a) the purchase price;

(b) the reputation of the Proposer and of the Proposer’s goods or services;

(c) the quality of the Proposer’s goods or services;

(d) the extent to which the goods or services meet the municipality's needs;

(e) the Proposer’s past relationship with the municipality;

(f) the impact on the ability of the municipality to comply with laws and rules relating to contracting with historically underutilized businesses and nonprofit organizations employing persons with disabilities;

(g) the total long-term cost to the municipality to acquire the Proposer’s goods or services; and

(h) any relevant criteria specifically listed in the Request for Proposal.

18.2. The City reserves the right to make an award on the basis of low line item, low total of lines items, or in any other combination that serves the best interest of the City and to reject any and all Proposals or line items at the City’s sole discretion. For the purpose of evaluation, any item left blank will be deemed “No response”.

18.3. The City reserves the right to accept any item or group of items on this Proposal, unless the Proposer qualifies his/her Proposal by specific limitations and/or unless otherwise specified in Special Conditions.

18.4. A written award of acceptance (manifested by a City Ordinance) and appropriation mailed or otherwise furnished to the successful Proposal results in a binding contact without further action by either party.

18.5. Breaking of tie Proposals shall be in accordance with the Texas Local Government Code § 271.901.

18.6. Although the information furnished to Proposer specified the approximate quantities needed, based on the best available information where a contract is let on a unit price basis, payment shall be based on the actual quantities supplied. The City reserves the right to delete items, prior to the awarding of the contract, and purchase said items by other means; or after the awarding of the contract, to increase or decrease the quantities in accordance with §

252.048 of the Texas Local Government Code. No changes shall be made without written notification of the City.

18.7. The City of Pasadena reserves the right to waive any formality or irregularity, to make awards to more than one Proposer, and to reject any or all Proposals.

19. EVALUATION

Evaluation shall be used as a determinant as to which proposal items or services are the most efficient and/or most economical for the CITY. It shall be based on all factors that have a bearing on price and performance of the items in the user environment. All proposals are subject to tabulation by the CITY of PASADENA Purchasing Department and recommendation to the governing body. Compliance with all proposal requirements, delivery and needs of the using department are considerations in evaluating proposals. The CITY of PASADENA Purchasing Department reserves the right to contact any Proposer, at any time, to clarify, verify, or request information regarding any proposal.

20. PROTESTS

20.1. All protests regarding the solicitation process must be submitted in written form to the Purchasing Manager within five (5) working days following the opening of proposals. This includes all protests relating to legal advertisements, deadlines, proposal openings, and all other related procedures under the Local Government Code, as well as any

Commodity Code: 912-23,912-25,912-26,912-32,988-63 RFP # 26-020 Preston Park Development – Phase 1 protests relating to alleged improprieties or ambiguities in the specifications contained herein or in the contract documents.

20.2. Post-award protests must be submitted in written form to the Purchasing Manager within five (5) working days after award and must specify the grounds upon which the protest is based. A valid protest shall;

20.2.1. Come from an actual proposer or proposer for the contract, and

20.2.2. Who claim to be the rightful awardee. That is, the protest is not valid if filed by a proposer who cannot show they would be awarded the contract if their protest were accepted.

20.3. The Purchasing Manager, having authority to make the final determination, will respond within 10 working days to each substantive issue raised in the protest. Allowances for reconsiderations shall be made only if data becomes available that was not previously known, or if there has been an error of law or regulation.

21. CONTRACT OBLIGATION

The CITY of PASADENA City Council must award the contract and the Mayor or other person authorized by the Mayor must sign the contract before it becomes binding on the CITY of PASADENA or the proposers. Department heads are NOT authorized to sign agreements for the CITY of PASADENA. Binding agreements shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted.

22. INDEPENDENT CONTRACTOR

It is expressly understood and agreed by both parties hereto that the City is contracting with the successful vendor as independent contractor. The parties hereto understand and agree that the City shall not be liable for any claims which may be asserted by any third party occurring in connection with the services to be performed by the successful vendor under this contract and that the successful vendor has no authority to bind the City.

23. FISCAL FUNDING

A multi-year lease or lease/purchase arrangement (if requested by the Special Requirements/Instructions), or any contract continuing as a result of an extension option, must include fiscal funding out. If, for any reason, funds are not appropriated to continue the lease or contract, said lease or contract shall become null and void on the last day of the current appropriation of funds. After expiration of the lease, leased equipment shall be removed by the proposer from the using department without penalty of any kind or form to the CITY of PASADENA. All charges and physical activity related to delivery, installation, removal and redelivery shall be the responsibility of the proposer.

24. GRANT FUNDING

Any contract entered into by the CITY that is to be paid from grant funds shall be limited to payment from the grant funding and the vendor/provider understands that the CITY has not set aside any CITY funds for the payment of obligations under a grant contract. If grant funding should become unavailable at any time for the continuation of services paid for by the grant, and further funding cannot be obtained for the contract, then the sole recourse of the provider shall be to terminate any further services under the contract and the contract shall be null and void.

25. INSURANCE

The Proposer, if awarded a contract, shall maintain insurance coverage reflecting the minimum amounts and conditions required by the City. A certificate of insurance naming the City of Pasadena as an Additional Insured and verifying that the insurance requirements as listed within this solicitation must be submitted to the City of Pasadena within ten (10) business days from request. The successful vendor will be required to maintain, at all times during performance of the contract, the insurance detailed in proposal specifications. Failure to provide this document may result in disqualification of proposal.

The original certificate shall be provided to the City of Pasadena, Purchasing Department, 1149 Ellsworth Dr., Suite 400, Pasadena, TX 77506.

26. WAIVER OF SUBROGATION

Proposer and proposer’s insurance carrier waive any and all rights whatsoever with regard to subrogation against CITY of PASADENA as an indirect party to any suit arising out of personal or property damages resulting from proposer’s performance under this agreement.

27. TERMINATION

The CITY of PASADENA reserves the right to terminate the contract for default if proposer breaches any of the terms therein, including warranties of proposer or if the proposer becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which the CITY of PASADENA may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to the City’s satisfaction and/or to meet all other obligations and requirements.

Commodity Code: 912-23,912-25,912-26,912-32,988-63 RFP # 26-020 Preston Park Development – Phase 1

28. TERMINATION-NOTICE

Either party may cancel the contract at any time after award. The City shall be required to give the vendor notice thirty days prior to the date of cancellation of the contract. The vendor shall be required to give the City written notice sixty days prior to the date of cancellation of the contract. The CITY of PASADENA may terminate the contract without cause upon 30 days written notice.

29. INDEMNITY

29.1. CONTRACTOR COVENANTS AND AGREES TO FULLY INDEMNIFY AND HOLD HARMLESS, THE CITY AND ELECTED OFFICIALS, EMPLOYEES, OFFICERS, DIRECTORS, AND REPRESENTATIVES OF THE CITY, INDIVIDUALLY OR COLLECTIVELY, FROM AND AGAINST ANY AND ALL COSTS, CLAIMS, LIENS, DAMAGES LOSSES, EXPENSES, FEES, FINES, PENALTIES, PROCEEDINGS, ACTIONS, DEMANDS, CAUSES OF ACTION, LIABILITY AND SUITS OF ANY KIND AND NATURE, INCLUDING BUT NOT LIMITED TO, PERSONAL INJURY OR DEATH AND PROPERTY DAMAGE, MADE UPON THE CITY, DIRECTLY OR INDIRECTLY ARISING OUT OF RESULTING FROM OR RELATED TO PROPOSAL ACTIVITIES UNDER THIS

PROPOSAL, INCLUDING ANY ACTS OR OMISSIONS OF CONTRACTOR, ANY AGENT, OFFICER,

DIRECTOR, REPRESENTATIVE, EMPLOYEE, CONSULTANT OR SUBCONTRACTOR OF CONTRACTOR,

AND THEIR RESPECTIVE OFFICERS, AGENTS, EMPLOYEES, DIRECTORS AND REPRESENTATIVES

WHILE IN THE EXERCISE OR PERFORMANCE OF THE RIGHTS OR DUTIES UNDER THIS CONTRACT, ALL

WITHOUT, HOWEVER, WAIVING ANY GOVERNMENTAL IMMUNITY AVAILABLE TO THE CITY UNDER

TEXAS LAW AND WITHOUT WAIVING ANY DEFENSES OF THE PARTIES UNDER TEXAS LAW. THE

PROVISIONS OF THIS INDEMNIFICATION ARE SOLELY FOR THE BENEFIT OF THE PARTIES HERETO

AND NOT INTENDED TO CREATE OR GRANT ANY RIGHTS, CONTRACTUAL OR OTHERWISE, TO ANY

OTHER PERSON OR ENTITY. CONTRACTOR SHALL PROMPTLY ADVISE THE CITY IN WRITING OF ANY

CLAIM OR DEMAND AGAINST THE CITY OR CONTRACTOR KNOWN TO CONTRACTOR RELATED TO OR

ARISING OUT OF CONTRACTOR’S ACTIVITIES UNDER THIS CONTRACT AND SHALL SEE TO THE

INVESTIGATION AND DEFENSE OF SUCH CLAIM OR DEMAND AT CONTRACTOR’S COST. THE CITY

SHALL HAVE THE RIGHT, AT ITS OPTION AND AT ITS OWN EXPENSE, TO PARTICIPATE IN SUCH

DEFENSE WITHOUT RELIEVING CONTRACTOR OF ANY OF ITS OBLIGATIONS UNDER THIS

PARAGRAPH.

29.2. IT IS THE EXPRESS INTENT OF THE PARTIES TO THIS CONTRACT, THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION, IS AN INDEMNITY EXTENDED BY CONTRACTOR TO INDEMNIFY, PROTECT AND

HOLD HARMLESS THE CITY FROM CONSEQUENCES OF THE CITY’S OWN NEGLIGENCE, PROVIDED

HOWEVER, THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL APPLY ONLY WHEN THE NEGLIGENT ACT OF THE CITY IS A CONTRIBUTORY CAUSE OF THE RESULTANT INJURY, DEATH, OR DAMAGE, AND SHALL HAVE NO APPLICATION WHEN THE NEGLIGENT ACT OF THE CITY IS THE SOLE

CAUSE OF THE RESULTANT INJURY, DEATH, OR DAMAGE. CONTRACTOR FURTHER AGREES TO

DEFEND, AT ITS OWN EXPENSE AND ON BEHALF OF THE CITY AND IN THE NAME OF THE CITY, ANY CLAIM OR LITIGATION BROUGHT AGAINST THE CITY AND ITS ELECTED OFFICIALS, EMPLOYEES, OFFICERS, DIRECTORS AND REPRESENTATIVES, IN CONNECTION WITH ANY SUCH INJURY, DEATH, OR DAMAGE FOR WHICH THIS INDEMNITY SHALL APPLY, AS SET FORTH ABOVE.

29.3. PATENTS/COPYRIGHTS

The successful vendor agrees to indemnify and hold the City harmless from any claim involving patent infringement or copyrights on goods supplied.

30. PURCHASE ORDER AND DELIVERY

The successful proposer shall not deliver products or provide services without a CITY of PASADENA Purchase Order, signed by an authorized agent of the CITY of PASADENA Purchasing Department. The fastest, most reasonable delivery time shall be indicated by the proposer in the proper place on the Pricing/Delivery Information form. Any special information concerning delivery should also be included, on a separate sheet, if necessary. All items shall be shipped F.O.B. INSIDE DELIVERY unless otherwise stated in the specifications. This shall be understood to include bringing merchandise to the appropriate room or place designated by the using department. Every tender or delivery of goods must fully comply with all provisions of these requirements and the specifications including time, delivery and quality. Nonconformance shall constitute a breach which must be rectified prior to expiration of the time for performance. Failure to rectify within the performance period will be considered cause to reject future deliveries and cancellation of the contract by CITY of PASADENA without prejudice to other remedies provided by law. Where delivery times are critical, the CITY of PASADENA reserves the right to award accordingly.

31. DELIVERY OF GOODS/SERVICES

31.1. All materials are to be delivered F.O.B.; City of Pasadena designated facility.

Commodity Code: 912-23,912-25,912-26,912-32,988-63 RFP # 26-020 Preston Park Development – Phase 1

31.2. Delivery dates pertaining to this invitation must be clearly stated in the proposal form where required and include weekends and holidays. Failure to comply with this requirement may be a cause for disqualification of proposal.

Unless otherwise specified, delivery at the earliest date is required. The proposer will clearly state in the proposal the time required for delivery upon receipt of contract or purchase order. Proposed delivery time must be specific and such phrases “as required,” “as soon as possible” or “prompt” may result in disqualification of the proposal.

31.3. Upon award of a contract, the vendor is obligated to deliver the goods to the destination specified in the Request for Proposals or the Purchase Order and bears the risk of loss until delivery. If this Request for Proposals for Purchase Order does not contain delivery instructions, proposers shall request instructions in writing from the Purchasing Manager. If the delivery instructions contained in the Request for Proposals allocate delivery costs and risks in a manner contrary to this section, the provisions of this Request for Proposals shall prevail.

31.4. The City shall have a reasonable time (but not less than 30 days) after receipt to inspect the goods and services tendered by vendor. The City at its option may reject all or any portion of such goods or services which do not, in City’s sole discretion, comply in every respect with all terms and conditions of the contract. The City may elect to reject the entire goods and services tendered even if only a portion thereof is nonconforming. If the City elects to accept nonconforming goods and services, the City, in addition to its other remedies, shall be entitled to deduct a reasonable amount from the price thereof to compensate the City for the nonconformity. Any acceptance by the City, even if non-conditional, shall not be deemed a waiver or settlement of any defect in such goods and services.

31.5. When delivery is not met as provided for in the contract, the Purchasing Department reserves the right to make the purchase on the open market, with any cost in excess of the contract price paid by the vendor, in addition to any other damages, direct or consequential, incurred by the City as a result thereof. In addition, failure of the vendor to meet the contract delivery dates will be cause for removal of the vendor from the City’s list of eligible proposers as determined by the Purchasing Department.

32. SAFETY DATA SHEETS (SDS)

Under the “Hazardous Communication Act”, commonly known as the “Texas Right to Know Act”, a proposer must provide to the CITY with each delivery, safety data sheets, which are applicable to hazardous substances, defined in the Act.

Failure of the proposer to furnish this documentation will be cause to reject any proposal applying thereto.

33. TITLE TRANSFER

Title and Risk of Loss of goods shall not pass to CITY of PASADENA until CITY of PASADENA actually receives and takes possession of the goods at the point or points of delivery. Receiving times may vary with the using department. Generally, deliveries may be made between 8:30 a.m. and 4:00 p.m., Monday through Friday. Proposers are advised to consult the using department for instructions. The place of delivery shall be shown under the “Special Requirements/Instructions” section of this proposal package and/or on the Purchase Order as a “Deliver To:” address.

34. WARRANTIES

Proposers shall furnish all data pertinent to warranties or guarantees which may apply to items in the proposal. Proposers may not limit or exclude any implied warranties. Proposer warrants that product sold to the CITY shall conform to the standards established by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event product does not conform to OSHA Standards, where applicable, CITY of PASADENA may return the product for correction or replacement at the proposer’s expense. If proposer fails to make the appropriate correction within a reasonable time, CITY of PASADENA may correct at the proposer’s expense.

35. INVOICES AND PAYMENTS

Proposers shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, will be returned to the proposer for correction. Under term contracts, when multiple deliveries and/or services are required, the proposer may invoice following each delivery and the CITY will pay on invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. Prior to any and all payments made for goods and/or services provided under this contract; the proposer should provide his Taxpayer Identification Number or social security number as applicable. This information must be on file with the CITY Finance office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service.

36. TAXES

The CITY of PASADENA is exempt from all federal excise, state and local taxes unless otherwise stated in this document.

The CITY of PASADENA claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended.

Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to the CITY of PASADENA Purchasing Department.

Commodity Code: 912-23,912-25,912-26,912-32,988-63 RFP # 26-020 Preston Park Development – Phase 1

37. ASSIGNMENT

The successful vendor shall not sell, assign, transfer or convey this contract in whole or in part, without the prior written consent of the City of Pasadena Purchasing Department. Any such assignment or transfer shall not release vendor from all contractual obligations.

38. CHANGES IN SCOPE OF WORK

The City may request changes in the scope of work to be performed. Such changes, including increase or decrease in compensation must be mutually agreed upon and incorporated by written amendment to the agreement.

39. PUBLIC DISCLOSURE NOTICE

All proposals submitted in response to this RFP are subject to the Texas Public Information Act and will be considered public records. The awarded proposal will be presented to the City Council for approval and posted on the City’s official website.

Therefore, proposers should have no expectation of confidentiality regarding any portion of their submission.

Commodity Code: 912-23,912-25,912-26,912-32,988-63 RFP # 26-020 Preston Park Development – Phase 1

SPECIAL CONDITIONS

1. QUESTIONS AND ADDENDUM

All questions that proposers wish to have addressed and that might require an addendum must be submitted in writing to the Purchasing Department, Attn: Barbara Hamlett at 1149 Ellsworth Dr., Suite 400, Pasadena, Texas, 77506, emailed to bhamlett@pasadenatx.gov or faxed to (713) 920-7938. Questions must be received at least seven (7) days prior to the proposal due date. If required, a written addendum will be issued within four (4) days to all proposers who have been sent a copy of this RFP as well as posted on the City of Pasadena website and DemandStar.com. PLEASE NOTE: No portion of your proposal response can be sent via fax or e-mail. All addenda issued must be signed and returned with Proposal.

2. SITE VISITATION AND INSPECTION

To schedule a site visit, call the Pasadena Parks Office at (713) 475-7048 and ask for Jason Ross or David Guia. An appointment is required because the site is locked and restricted.

It is the Proposer’s responsibility to visit and inspect the site before submitting a proposal. No changes in price or conditions will be allowed due to lack of knowledge about the site. By submitting a proposal, the Proposer confirms they understand the work and any conditions that may affect it, including labor, materials, and equipment.

3. PRE-PROPOSAL MEETING AND SITE VISIT

A pre-proposal meeting and site visit will be conducted as follows:

Date: Friday, July 10, 2026 Time: 9:00 a.m.

Pre-Proposal Meeting Location:

Verne Cox Adaptive Recreation Center 5200 Burke Rd.

Pasadena, Texas 77504

Site Visit Location (immediately following the meeting):

4901 Preston Rd.

Pasadena, TX 77505

Questions regarding the RFP requirements will be addressed during the pre-proposal meeting. All prospective proposers are strongly encouraged to attend. Failure to attend shall not relieve proposers of responsibility for complying with all requirements of this proposal package and any subsequent addenda.

Proposers may schedule a site visit prior to the pre-proposal meeting if desired. However, all questions must be held until the pre-proposal meeting or submitted in writing to:

Barbara Hamlett Email: bhamlett@pasadenatx.gov

Responses to all submitted questions will be issued in a formal addendum following the pre-proposal meeting.

4. SEALED PROPOSALS

One (1) original hard copy and one (1) digital copy on a USB drive of the sealed proposal must be received by the City on or before the closing date and time to be considered.

Closing Date, Time, and Location:

Monday, July 27, 2026 by 4:00 p.m. CDT

City of Pasadena City Secretary’s Office 1149 Ellsworth, 2nd Floor, Suite 200 Pasadena, Texas 77506 mailto:bhamlett@pasadenatx.gov

Commodity Code: 912-23,912-25,912-26,912-32,988-63 RFP # 26-020 Preston Park Development – Phase 1

5. ORAL PRESENTATION

At their discretion, the City may require any proposer to make an oral presentation of the proposal. These presentations provide an opportunity for the proposer to clarify the proposal for the City. The City will schedule any such presentations if deemed necessary.

6. PRE-AWARD MEETING

The successful Contractor may be required to attend a Pre-Award meeting to discuss the specifications, terms and conditions, and performance expectations of the awarded contract.

7. EVALUATION AND AWARD

Award of a contract shall be based on the criteria listed on page 16.

The City reserves the right to accept or reject any or all proposals, waive minor technicalities, and award the proposal to best serve the interest of the City.

Past performance of Proposers in furnishing goods and services to the City will be considered in determining the award.

8. ELIGIBILITY

To be eligible to respond to this RFP, the Proposer must demonstrate that park development services are its primary line of business and they have been actively engaged in providing such services for a minimum of five

(5) consecutive years. The Proposer must have successfully completed projects similar in scope to those described in the Scope of Work section of this RFP, and be regularly and routinely engaged in performing such services.

In addition, the Proposer must have substantial experience in developing or providing services for parks comparable in size and complexity to those operated by the City of Pasadena. The Proposer must be properly and legally licensed as necessary, to perform such work. The Proposer shall provide references as evidence of experience.

To be considered for award, the Proposer must at least:

• Have the ability to obtain adequate financial resources

• Be able to comply with required or proposed project timelines

• Have a satisfactory record of past performance

• Have the necessary equipment and resources to perform the work

• Have the ability to comply with all solicitation requirements and provide all required documentation in a complete and timely manner.

• Be otherwise qualified and eligible to receive an award

9. PERFORMANCE

It is the intention of the City to obtain the services as specified herein from a vendor that will give prompt and convenient service. The awarded Contractor must be able to perform as required under the Scope of Work.

Any failure of a successful Proposer to comply with these conditions may be cause for terminating any resulting contract immediately upon notice by the City. The City reserves the right to obtain these services from other sources, when necessary, should a successful Proposer be unable to perform on a timely basis and such delay may cause harm to the using department or city residents.

10. ADDITION / DELETION OR MODIFICATION OF SERVICES

The City reserves the right to add, delete, or modify any item(s) from this proposal or resulting contract when deemed to be in the best interest of the City.

11. BONDS

Performance and Payment Bonds The Proposer shall be required to provide Performance and Payment Bonds in the amount of one hundred percent (100%) of the award amount ensuring the performance and the payment of all obligations of the Proposer. The Performance and Payment Bonds shall be provided within 10 business days of notification of

Commodity Code: 912-23,912-25,912-26,912-32,988-63 RFP # 26-020 Preston Park Development – Phase 1 award of contract.

Required with Proposal:

Letters of bondability from an acceptable surety company, authorized to transact business in the State of Texas, are required to be submitted with the proposal.

Bid bonds are not required.

12. PAYMENT SCHEDULE

The contract shall be a fixed-fee type of contract not to exceed the negotiated contract price. Progress payments may be made based upon the percentage of tasks completed at the discretion of the City.

All progress payments are subject to City review, verification of completed work, and acceptance of deliverables.

13. INSURANCE

The Proposer, if awarded a contract, shall maintain insurance coverage reflecting the minimum amounts and conditions required by the City. A certificate of insurance naming the City of Pasadena as an Additional Insured and verifying that the insurance requirements as listed within this solicitation must be submitted to the City of Pasadena within ten (10) business days of award of contract. (Attachment A)

The original certificate shall be provided to the City of Pasadena, Purchasing Department, 1149 Ellsworth Dr., Suite 400, Pasadena, TX 77506.

14. APPROVED EQUAL/ALTERNATE PROPOSALS

Proposer must indicate any variance to the specifications, terms, and conditions. If variations are not stated on the Deviation & Compliance Form, it shall be construed that the Proposal fully complies with the specifications, terms, and conditions as given herein. Proposers offering alternate or equal products must include full specifications with their proposal. Failure to document deviations or variances of alternate products may be grounds for rejection of the proposal.

Alternates may be acceptable if they can be proven to be better than or equal to that which is specified. THE

CITY WILL BE THE SOLE JUDGE OF AN ACCEPTABLE ALTERNATE

15. The prices quoted in this RFP shall be F.O.B. Pasadena and cover costs for packaging, shipping, delivery, and handling to the City of Pasadena location. Fuel Surcharges are not allowed. All delivery fees must be added into the proposal pricing.

NO EXTRA OR ADDITIONAL CHARGES WILL BE ALLOWED TO THE SUCCESSFUL PROPOSER.

Commodity Code: 912-23,912-25,912-26,912-32,988-63 RFP # 26-020 Preston Park Development – Phase 1

SPECIFICATIONS

1. SCOPE

The City of Pasadena, Texas is requesting proposals from qualified and experienced contractors for the Phase 1 Development of Preston Park, a new 32-acre public park located at 4901 Preston Rd., Pasadena, TX 77505.

The project includes demolition, grading and drainage, hardscape, softscape, irrigation, lighting and electrical, site furniture, and fountains.

The selected Contractor will be responsible for providing all labor, materials, equipment, supervision, and services necessary to complete the project in in a timely manner in accordance with…